FAA & DOT DBE Office Online Reporting System D O O R S€¦ · DOORS Federal Aviation...

DOORS Federal AviationAdministration

FAA/AMAC Conference 2010

FAA & DOT DBE Office Online Reporting System

D O O R S

2011 National Airport Civil Rights Training Conference

FAA Office of Civil Rights“We Are Who We Serve”

FAA/AMAC Conference 2010DOORS Federal AviationAdministration

DOORS

• Created by FAA in 2003 to:

– provide an easier, more efficient method of submitting & recording DBE data

– prepare and design unique DBE and ACDBE data reports

– effectively respond to data requests from various sources


DOORS – Recipient Reports

• Cutoff date for entering data for the past year is August 31st

– For example, a recipient can report FY-2011 accomplishments from September 1, 2011 through August 31, 2012

• DBE Part 26 reports due December 1

• ACDBE Part 23 reports due March 1


FAA DOORS

• Basic instructions included on all menus

• Automatic totaling and calculating

• Allows access to view previous records and edit current records for the year being reported


FAA DOORS - Tips & Information

• 60 minute session time – disconnects if not in use

• * [asterisk] indicates required field

• Grayed textboxes will add and calculate automatically


FAA DOORS - Tips & Information

• Round off numbers to whole numbers

• Do not enter decimals except in the DBE goals section

• For security reasons, passwords must be reset every 90 days - DOORS will prompt you to reset when you logon again


FAA DOORS - New User Accounts

• Create a new user account by accessing DOORS at https://www.faa.gov/secure/doors/ and clicking on “Create New User Account”

• Your request for a new user account must be approved by your Regional FAA Program Manager

• You will receive an email message when your account is approved.

https://www.faa.gov/secure/doors/


FAA DOORS

• Some menus currently not working for recipients• Forgot password option does not work

– If you don’t have your last password, call [email protected] to have a new password assigned

• DBE contractors and ACDBEs firms menus do not work. Submit this information your regional FAA DBE Program Specialist

• These options will function properly in the new DOT DOORS.

mailto:[email protected]


FAA DOORS Operation


Logon screen https://www.faa.gov/secure/doors/

https://www.faa.gov/secure/doors/


FAA DOORS - Main Menu


DOORS-Report annual data for the Uniform Report of DBE Awards of Commitments and Payments


DOORS-Report annual data for the Uniform Report of DBE Awards of Commitments and Payments - continued


DBE Contractors Form


DOORS-Report annual data for the Uniform Report of ACDBE Participation


DOORS-Report annual data for the Uniform Report of ACDBE Participation-continued


ACDBE Firms Form


Part 26 DBE Awards Uniform Form Menus Add, Edit and Reports


FAA DOORS - Add data screen Mirrors DBE Uniform Awards Form


FAA DOORS - If data is entered incorrectly or incomplete, a discrepancy message will appear at top of screen in red lettering – page down to correct data


When data has been entered, a confirmation notice will appear – from here, you can view completed form in PDF or HTML format (accessibility format)


• DOT’s Office of Small Business and Disadvantaged Business Utilization (OSDBU) created a new enhanced DOORS for use by all DBE modal administrations; FAA, FTA and FHWA.

• Similar design as FAA DOORS with some differences in operations.

• Updated and enhanced automation and performance.

• Currently populated with FY-2009 DBE uniform accomplishment reports for FAA, FTA and FHWA.

Transitioning to DOT DOORS


DOT DOORS

• The ACDBE uniform report form has been added

• DBE Contractors and ACDBE firms reporting will be added soon

• All data in FAA DOORS will be transferred to DOT DOORS

• We anticipate transitioning over from FAA DOORS to DOT DOORS by September 1, 2011


• Differences between FAA DOORS and DOT DOORS for airport recipients– User accounts can only be created by FAA (or FHWA,

FTA for their recipients)– DBE Awards menu includes a Save option, i.e., users

can enter partial data, save it and return later to edit or complete the data

– Forgot password option will send a link to your email to reset your password

– Everything works!!

DOT DOORS


DOT DOORS

• New user accounts have been created for all airport recipients that currently have a user account in FAA DOORS

– Airport recipients will receive a letter and guidance pertaining to the new DOORS followed by an email message containing a new user ID.

– Airport recipients will be able to create their own password.


DOT DOORS


DOT DOORS – DBE Awards Menu


DOT DOORS – Change Recipients


DOT DOORS Example of DBE Awards Add Screen


DOORS - POCs• Nancy Cibic, DOORS Lead, [email protected], 847-294-7182

FAA DBE Program Administrators By State

– AK, IA, KS, NE, MO, RI, MA, ME, NH, VT, CTPatricia Wright, 310-725-3945, [email protected]– CO, ID, MT, OR, UT, WA, WYChristine Whitehead, 425-2272095, [email protected]– IL, IN, MI, MN, ND, OH, SD, WINancy Cibic, 847-294-7182, [email protected]– DE, NJ, PA, VA, WV, DC, MD, NYGene Roth, 202-385-8126, [email protected]– AL, FL, GA, KY, MS, NC, SC, TN, PR, VIAnthony Brown, 901-322-8681, [email protected] – AR, LA, NM, OK, TXDolores Leyva, 310-725-3939, [email protected]– AS, AZ, CA, GU, HI, MH, MP, NVPatricia A. White, 310-725-3942, [email protected]







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