Managing safely v3.1 – project

Introduction

As part of the Managing safely course, you have to complete a project and have it assessed. You will be expected to carry out a risk assessment based on your own work environment. You need to record the results on the attached sheets and submit them for marking. Do not submit any additional material in support of your project work as only the six parts of the A4 project will be assessed. The project can be word processed or hand written.

When you have completed your work you should return it to

There is a two week time limit for the return of the project. Your project must be completed and returned by

Instructions

Please read all of the instructions before starting work on your project.

The project is broken down into a number of parts. Please complete each section as detailed below.

Part 1 – description of the work tasks that are your responsibility

Record a brief description of all the work tasks within your work environment including:

description/labelled sketch of the location(s) people who work in or visit the area on a regular basis or from time to time. (Think

about the different groups of people who may be in the area and how often they may be there.)

permanent and temporary items of equipment and substances activities carried out within your work environment

MS ProjectPack version 3.1

Elizabeth BerryCommercial TrainingRoom T009College of West AngliaTennyson AvenueKing’s LynnPE30 2QW Please keep a copy just in case original goes missing

Monday 5th December 2011

Part 2 – a hazard checklist of the location(s)

Record a brief description of three location hazards that may arise in your work environment. For example, car park, stairs, uneven floor. For each of these hazards please include:

a description of the location a description of the hazard – in relation to the location the number and occupation of people who could be affected by the hazard – in

relation to the location whether a risk assessment is recommended

Part 3 – a hazard checklist of permanent and/or temporary items of equipment and substances used in your work environment

Record a brief description of three hazards that may arise from equipment or substances used. For each of these hazards please include:

a description of permanent and/or temporary items of equipment and substances used

a description of the hazard – in relation to the equipment/substance the number and occupation of people who could be affected by the hazard - in

relation to the equipment/substance whether a risk assessment is recommended

Part 4 – a hazard checklist of the activities carried out within your work environment

Record a brief description of three hazards that may arise from within your work environment. For each of these hazards please include:

a description of the work activity a description of the hazard – in relation to the work activity the number and occupation of people who could be affected by the hazard – in

relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are assessing on part 4 must require a risk assessment.

Part 5 – carrying out a risk assessment

Please carry out a risk assessment on all three of the activity hazards you have listed on part 4. Please make sure you include:

a description of the work activity a description of the hazard, hazardous event and expected consequence – in

relation to the work activity the number and occupation of people affected – in relation to the work activity an assessment of risk (please use the 5 x 5 matrix) – in relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are assessing on part 5 must require risk controls.

MS ProjectPack version 3.1

Part 6 – risk control recommendations

Please complete the risk control form for all three activity hazards you have listed on part 5. Please make sure you include:

a description of the work activity and risk level from the risk assessment existing risk controls any further risk controls required - in relation to the work activity the residual risk (please use the 5 x 5 matrix) - in relation to the work activity a description of the type of monitoring required and how often - in relation to the

residual risk

Note: where you have large numbers of hazards in your work environment you will not have space to record them all. In these circumstances, select a representative sample of hazards for the purposes of this project and record only these. Remember that only three hazards are required for parts 2, 3, and 4.

Each part has a maximum number of marks which can be awarded and details are given in the table below.

Part Maximum marks

1 18

2 16

3 16

4 13

5 30

6 30

Total 123

Minimum mark 62

Finally, before returning your project check that your name, the end of course date, the name of your company, the site name and the name of your training provider are recorded on the first sheet.

Please also ensure that you sign each sheet to confirm that the work you submit is your own.

Please note: the small square boxes in the bottom right hand corner of each section on parts 2 to 6 are for the markers use only.

MS ProjectPack version 3.1

Part 1 – description of the work tasks that are your responsibility (continued on the next page)

Delegate name …Neil Stapleton……… End of course date …21 November 2011...

Company…………….CWA..……………. Site name…….....…King’s Lynn….……....

Training provider….…CWA…………......

A description/labelled sketch of the location(s)

F306 Office

7 Desks with operator chairs1 Small meeting desk with 4 standard office chairs

1 x Interactive Whiteboard1 x Fridge with tea making area on top inc Kettle

2 x steel storage cupboards1 x small bookcaseShelving

Small kitchenette 3 doors from F306

Basic single drainer Sink with storage below

A description of the people who work in or visit the area on a regular basis or from time to time and how often they’re there

3 x Educational Technologies Staff - 5 days per week1 x Educational Technologies Staff - 2 days per week3 x CPD Staff - 1 to 3 days per week

4 - 8 x College staff - dropping in to ask advice or borrow equipment 5 – 15mins per day

2 – 5 x College staff - attending meetings < 1hr per day

1 x IT Technician - 15min per month

1 x Cleaner - 10min per month

1 x Security staff - 5min per month

Also possibility of trespassers and or non-authorised college staff or students

Part 1 – description of the work tasks that are your responsibility

MS ProjectPack version 3.1

Marks allocated

Marks allocated

Please sign to confirm that this is your own work: __________________

NOT TO SCALE

F304 is accessed from F306 via corridor and through 3 internal fire doors, as shown.

A description of permanent and temporary pieces of equipment and substances used in your work environment

Permanent equipment on desks4 x PC c/w keyboard, mouse and 2 x LCD monitors3 x Laptops c/w docking station, keyboard, mouse and 2 x LCD monitors1 x Angle poise desk lampGeneral stationary (Pen, Stapler, Hole punch etc.)

Loan equipment storage cupboards near door and left corner4 x Laptops3 x Portable LCD projectors2 x Portable projection screens1 x Video lighting system in case2 x Digital cameras30 x Digital video cameras1 x thermal imaging camera Various cables and battery charging equipment

Substances stored on top of bookshelfWhiteboard PensWhiteboard cleanerAnti-bacteria spray cleanerTea & CoffeeMilk (In fridge)

A description of the activities carried out within your work environment

General office duties (7 Educational Technologies & CPD)

Working on PC Telephone use Demonstrations loan equipment Charging of electrical equipment Small meetings of no more than 6 people

Other college staff may visit for short informal meeting of up to an hourCleaning staff will carry out vacuuming, dusting and emptying of binsTechnicians may carry out basic IT repairs such as the removal and installation of PCs and IT peripheralsSecurity staff may close windows, but will generally just perform a visual check of the room.

MS ProjectPack version 3.1

Please sign to confirm that this is your own work:__________________

MS ProjectPack version 3.1

Part 2Hazard Checklist: locations(s)

Company: CWA Department: The Learning Practice Site name: King’s Lynn, Tennyson Ave.

Description of the location

Description of the hazard(in relation to the location)

Number and occupation of people affected

(in relation to the location)

Risk assessment recommended? (If no, please explain)

F304 - Kitchenette (Sink)

F306 - Tea making area on top of fridge

Water spillage

Sometimes boiling in relation to F306

4 x Educational Technologies Staff3 x CPD Staff

Yes No

F306 - Whole Office Electric shocks and trip hazards from electrical items and cables

All users of and visitors to the officeYes No

F306 - Whole Office Physiological issues from prolonged use: Eye fatigue Back pain Work Related Upper Limb

Disorders

4 x Educational Technologies Staff3 x CPD Staff Yes No

The location(s) you manage

Please sign to confirm that this is your own work: __________________

MS ProjectPack version 3.1

Part 3Hazard Checklist: equipment and substances

Description of the equipment/substances

Description of the hazard(in relation to the equipment/substance)

Number and occupation of people affected

(in relation to the equipment/substance)

Risk assessment recommended? (If no, please explain)

PC Workstation Physiological issues from poor posture and/or environment: Glare Eye fatigue Back pain Work Related Upper Limb

Disorders

4 x Educational Technologies Staff3 x CPD Staff Yes No

Anti-bacterial cleaner sprayWhiteboard cleaner spray

Inhalation of sprayContamination of eyes

Both substances are marked as avoid contact with eyes and use in a well-ventilated area and avoid breathing in spray

4 x Educational Technologies Staff3 x CPD Staff Yes No

Power extension and multi-way and A/V cables

Trip hazard from trailing cables

Overloading of power extension cables

Arcing (ignition) from damaged cables

All users of and visitors to the officeYes No

Permanent and temporary pieces of equipment and substances used in the work environment

Please sign to confirm that this is your own work: __________________

Company: CWA Department: The Learning Practice Site name: King’s Lynn, Tennyson Ave.

MS ProjectPack version 3.1

Part 4Hazard Checklist: activities

Description of the Work activity

Description of the hazard(in relation to the work activity)

Number and occupation of people affected

(in relation to the work activity)

Risk assessment recommended?

PC Workstation use Physiological issues from prolonged use: Eye fatigue Back pain Work Related Upper Limb

Disorders

4 x Educational Technologies Staff3 x CPD Staff Yes No

Demonstrations of loan equipment

Electric shocks and trip hazards from electrical items and cables

4 x Educational Technologies StaffVisiting college staff Yes No

Charging of electrical equipment

Electric shocks and trip hazards from electrical items and cables

All users of and visitors to the officeYes No

Activities carried out within your work environment

Note: For the purpose of this exercise, all three activity hazards must require a risk assessment.

Please sign to confirm that this is your own work: __________________

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Company: CWA Department: The Learning Practice Site name: King’s Lynn, Tennyson Ave.

MS ProjectPack version 3.1

PC Workstation use

Part 5Risk assessment form

Work activity

Hazard, hazardous event and expected consequence

(in relation to the work activity)Likelihood

levelConsequence

levelRisklevel

Physiological issues from prolonged use: Eye fatigue, Back pain & Work Related Upper Limb Disorders

Permanent or Chronic health issue and long term sick leave.

2 2 4

Making coffee and other hot drink

Hot or Boiling water

Scalds or burns from spilt hot water or drinks. Electric shock from water coming into contact power source.

Serious injury

1 4 4

Demonstration of loan equipment(AV & IT)

Trailing power and AV cabling

Trips and falls and/or electric shocks

Serious injury or death

2 4 8

Date: 17/11/11 Time: 11:30 Review period: Annual Date of next review: 17/11/12

Assessor’s name: Neil Stapleton Position: Educational Technologies Coordinator Signature:

Yes No

Yes No

Yes No

X =

Occupation:Educational Technologies & CDP StaffNumber:7

Occupation:Educational Technologies & CDP StaffNumber:7

Occupation:Educational Technologies & CDP StaffNumber:7

Please sign to confirm that this is your own work:__________________

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Note: For the purpose of this exercise, all three activity hazards must require risk controls.Assessment of risk

(in relation to the work activity)People affected

(in relation to the work activity)

Are risk controls required?

Company: CWA Department: The Learning Practice Site name: King’s Lynn, Tennyson Ave.

MS ProjectPack version 3.1

Part 6Risk control form

Work activity and risk level

(from risk assessment form)

Existing risk controls

(in relation to the work activity)

ProbableLikelihood

PotentialConsequence

New risklevelX

PC Workstation use

Awareness team raising through staff induction.Ability to take breaks or change activity

Regular awareness raising through team meetings 1 2 2

Check that issues are regularly on the agenda in team meetings and minuted

Making coffee and other hot drink

Drink making location is close to work area to avoid moving hot drink over distance

None

1 4 4General check that risks are not being increased by bad work practices or poor house keeping

Demonstration of loan equipment(AV & IT)

Demonstration is limited to locations away from walkways

Need to work more tidily and maintain good practice. Introduce a safe system of work. 1 3 3

On-going checks that risks are not being created and safe systems are being maintained.

Frequency:Monthly

Frequency:Monthly

Frequency:Monthly

=

Please sign to confirm that this is your own work:__________________

Residual risk(in relation to the work activity)Further risk

controls required(in relation to the work activity)

Description of monitoring required(in relation to the residual risk)

Risk level:

4

Risk level:

12

Risk level:

8

Company: CWA Department: The Learning Practice Site name: King’s Lynn, Tennyson Ave.

Date: 17/11/11 Time: 11:30 Review period: Annual Date of next review: 17/11/12

Assessor’s name: Neil Stapleton Position: Educational Technologies Coordinator Signature: