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RSI SAFETY WORI( GROUPINSTRUCTIONS

RSIiPORTS/P-016Revision 0

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VERIF'Y THIS PROCEDURE IS THE CURRENT VERSION BEFORE USB.

REVISION HISTORYRevision # Descriotion of Chanee Effective DateRevision 0 Initial Issue 02/28/2017

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RSI SAFETY WORI( GROUPINSTRUCTIONS

RSI/PORTS/P-016Revision 0

PURPOSE

SCOPE

DEFINITIONS

ACRONYMS

DOE INTERFACES

ACTIVITIES

As-Low-As-Reasonably-Ach ievableU.S. Department of EnergyEnvironmental, Safety, Health and QualityEnvironmental Technical Services IIIntegrated Safety Management SystemsLock-out/Tag-outNationally Recognized Testing LaboratoryPortsmouth Gaseous Diffusion PlantPlant Shift SupervisorRestoration Services, IncorporatedRadiological Work PermitsSafety AdvocateSafety Data SheetsSafety Work GroupUnderwriters Laboratory

The purpose of this document is to provide instructions for the development ofa Safety Work Group (SWG). SWG's are established by Restoration Services,Incorporated (RSI) under the U.S. Department of Energy (DOE)Environmental Technical Services II (ETSII) contract at the PortsmouthGaseous Diffusion Plant (PORTS), Piketon, Ohio, as an on-going safetyinitiative to promote employee awareness, ownership, and commitment tosafety in all aspects of their daily life.

The goal for the SWG is to ensure that safety is given primary consideration inall aspects of the work that is performed by ETSII personnel, from the stages

of planning through completion, no matter the task or the complexity.

The scope of this procedure applies to the RSI/ETSII personnel. SWGs are

established to successfully identif, and resolve safety issues, discuss and learntopics, as well as effectively accomplish the work while incorporating theIntegrated Safety Management Systems (ISMS) Guiding Principles and CoreFunctions. These instructions will provide SWG members and the assignedSafety Advocate (SA) guidance on developing and maintaining a SWG.

None

ALARADOEESH&QETSIIISMSLOTONRTLPORTSPSS

RSIRWPSASDSSV/GUL

DOE Site LeadDOE Faci lity RepresentativesDOE Project Managers

Safety Work IGroup (SWG)

Create a process in order to involve and foster all RSI/ETSII Employees insafety awareness in the work place and to empower them to take ownershipof conditions in their workplace.Discuss, address, and resolve the majority of safety-related issues.

Communicate with other SWGs.2

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RSI SAFETY WORI( GROUPINSTRUCTIONS

RSI/PORTS/P-016Revision 0

ResponsibleManager

SafetyAdvocate (SA)

RSYETSIIEmployee

l. The Responsible Manager for each SWG will ensure that time is allottedfor the Safety Advocates to prepare and SWG to function.

1. Volunteer, or be selected from each SWG, to lead the SWG; if possible,

this should be a non-managerial employee.2. Assist with the coordination of SWG meetings.3. Lead, coordinate activities, and guide discussions for the SWG meeting.

a. Communicate information, topics of interest, and lessons learned to the

SWG. This can be done by using the safety topic examples providedin Attachment A.

b. Topics and discussions can be flexible, however at least one topic shallbe work related.

4. Lead safety walk downs for your group.

5. Identif,r, report, track, and facilitate safety issues to completion.6. Work with SWG members to resolve issues.

7. Carry unresolved issues or pertinent information to RSI Management and

RSI Safety and Health.8. Network with other SA's to share concerns and discuss common issues.

9. Maintain the SWG binder on meetings and/or walk downs performed.10. Communicate with RSI Management on the progress of your SWG.

l. Participate as a member of a SWG based on the organization to which youbelong (e.g., SWG: Environmental, Safety, Health and Quality [ESH&Q])

SAFETY WORI(GROUP MEETINGSAND/OR WALKDOWNS

Responsible L Ensures RSVETSII Employees attend SIWG meetings and walk downs.

Manager

swG l. Hold regular meetings andlor walk downs once a month, at a minimum.2. Set aside time to meet and/or walk down areas to identiff any safety issues

or work issues that may impact their safety.3. Discuss safety topics.

NOTE: The SWG meeting is intended to be a standalone meeting and notpart of a scheduled staff meeting or other.

4. Flexibility of agenda/discussions is in order; SWG should customizeagenda/discussions as work placehazards pertain to each specific SV/G.At a minimum, the following should be covered/completed:. Sign in sheet. Safety topic. Discuss any issues. Document issues. Discuss resolution options for any identified issues. Track issues

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RSI SAFETY WORI( GROUPINSTRUCTIONS

RSI/PORTS/P-016Revision 0

Schedule next SWG meeting/walk down

SA l. Document each meeting and/or walk downs2. Maintain a record of each meeting in a binder for that group. See

Attachment B. These are to be forwarded to the RSI Records within 30

days of the meeting or walk down.

A safety issue is any problem, whether mechanical, electrical, physical, orprocedural, observed in the work place that has potential to render or cause

harm to an employee if not corrected. Safety issues are usually identified bySWG members during the course of a normal day, but can also be identifiedduring the walk down by the SWG.

EMINENT DANGER1. Stop work immediately iÎ ahazard poses an eminent danger and could

cause immediate harm to employee(s).2. Report emergencies by dialing 9l I from a hard-wired phone or

740-897-2444 from a cell phone. You can also call the PORTS Plant ShiftSupervisor (PSS) at 740-897-3025.

3. Contact your Supervisor.

a

IDENTIFYINGSAF'ETY ISSUES

RSI/ETSIIEmployee

and/orSWG

RSIÆTSIIEmployee

and/orSWG

ResponsibleManager

RSI Records 1

Custodian

NON-EMINENT DANGERL If the hazard is not an eminent danger situation, and can be corrected, DO

so!2. Document thehazard and what was done to correct it on the RSI

Hazardllssue Form. See Attachment C.3. Contact RSI Management and/or the RSI Safety and Health Representative

if the hazard encounter is not an eminent situation but requires assistance

by another team member.4. Discuss the problem in the SWG meeting and decide how to best resolve it,

whether it means submitting a maintenance work order, or refer it to thefacility manager for resolution.

l. Ensures that issues identified during SWG meetings and walk downs are

tracked, completed, and/or resolved.

SA L Ensure that all identified safety issues have been documented and are

resolved through appropriate closure. These are to be forwarded to the RSI

Records Custodian within 30 days of the meeting or walk down.2. Safety Hazard and Issues ldentification Form (Attachment C) shallbe

completed and marked with an N/A even when hazards and issues are notidentified.

Maintain the Safety Work Group Meeting Minutes Form, the SafetyHazard and Issues Identification Form, and/or other documentation in the

appropriate folder(s) on the G Drive.

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RSI SAF'ETY WORI( GROUPINSTRUCTIONS

RSI/PORTS/P-016Revision 0

SOURCEDOCUMENTS

RECORDS

ATTACHMENTS

None

Safety \ùy'ork Group Meeting Minutes Form (Attachment B)Safety Hazard and Issues Identification Form (Attachment C)

Attachment A, Safety Topic Examples for use in Safety Work Group (SWG)Meetings

Attachment B, Safety Work Group Meeting Minutes FormAttachment C, Safety Hazard and Issues Identification Form

4

Attachment ASafety Topic Examples for Use in

Safety Work Group (SWG) Meetings

Safety Topic Examples for Use in Safety Work Group (SWG) Meetings

Housekeepingo Never leave trash or debris haphazardly around your work area.

o Clean up any spills or leaks immediately.o Remove boxes and other hazards from aisles, walkways, or stairways.

Electricalo Do not daisy-chain extension cords, power strips, or a combination of both.

o Never use damaged cords.

o Ensure electric equipment is approved by Underwriters Laboratory (UL) or another NationallyRecognized Testing Laboratory NRTL).

o Pull the plug, not the cord, when disconnecting an electrical device.

o Do not block access to electrical panels.

o Do not plug a space heater into an extension cord.

Slips, Trips, and tr'allso Do not run electrical cords or hoses in walkways.o Be aware of uneven walking surfaces.

o Use three points of contact when walking up stairs and ascending or descending a ladder.

o Wear proper footwear and ensure good tread.

Emergency Prepared nesso Know the nearest tornado shelter, evacuation route, and rally points.

o Review Emergency Action Plans posted throughout the buildings.

Vehicle Safety/Distracted D rivingo Do not text and drive; it's also good practice to not talk on the cell phone while driving.o Keep a2 to 3 second cushion between you and the car in front of you.o Keep 100% of your attention on driving at all times.

o Sound your horn before backing out.

o Perform a 360 degree walk around before moving your vehicle.o Drive defensively and yield to pedestrians.

o Wear seat belts at all times.

Temperature Extremeso Drink plenty of fluids. V/aiting until you are thirsty is too late. Proper pre-hydration is keyo Never leave another person, child, or pet inside a hot car.

o Gradually build up tolerance to hot weather by increasing exposure time.o Know signs and symptoms of heat-related illness.

o During cold weather try to cover all exposed skin.

o Wear multiple layers when working outdoors in the cold.

o If clothing becomes wet, change into dry clothes.

Ofnice Safetyo Do not leave fully extended file cabinet drawers unattended.

o Load file cabinet drawers from the bottom drawer and work up to avoid tipping of cabinet;

distribute weight evenly.

o Do not store heavy objects overhead. Heavy objects should be stored on the floor.o Load capacity ofshelves or storage should never be exceeded.

o Keep chairs and rolling mats in good working order.

A-l

Safety Topic Examples for Use in Safety Work Group (SWG) Meetings

Fire Safetyo Smoke only in designated areas.

o Do not block fire extinguishers or exit routes.

o Turn offspace heaters when unattended.

Integrated Safety Management System (ISMS)o Do I know the details of the task I have to do? (Define the Scope)

o Do I know the risks associated with the task I have to do? (Analyze Hazards)

o Do I know how to control or protect against those risks? (Develop and ImplementHazardControls)

o Am I ready to perform the task safely? (Perform Work within Controls)

o Have I learned anything from doing the task that will help me improve the next time I do the

same task? (Feedback and Continuous Improvement)

Ergonomicso Keep your feet on the floor or solid on a foot rest while sitting at your desk

o Bend at your knees and keep the back straight as possible, not at the waist.o Limit single person lifts to less than 50 lbs. or 1/3 your body weight.o Micro-breaks should be taken every hour to stretch and rest your eyes.

o Don't be a slouch!

Chemical Safetyo Lead, Asbestos, and UFo can be found around plant site. Please know the area you are entering

and the hazards and controls in place.

o Read labels and become familiar with the products being used.

o Review and understand Safety Data Sheets (SDS) before using products.

o Never store incompatible materials such as oxidizers and fuels together.

Biological Hazardso Inspect your work area for excessive bird/rodent droppings, poison ivy, or poison oak

o Wear long-sleeved shirts and pants.

o Use insect repellent.o Secure pants legs and shirt cuffs.o Check yourself and others for ticks when out in the field.

Hazardous Energyo Any time the unexpected energization or startup of machines or equipment, or release of stored

energy, could harm employees, Lock-out/Tag-out (LOTO) is required.

o Do not service or perform maintenance work on equipment or systems without priorauthorization.

o Do not attempt to operate any switch, breaker, valve, or other energy isolating device where it islocked or tagged out.

o Energy isolation verification shall be performed before servicing or maintenance can begin.

Radiological Hazardso Practice the As-Low-As-Reasonably-Achievable (ALARA) principals: Time, Distance and

Shielding.o Comply with radiological postings, signs, tags and labels.

o Always perform work under the direction of applicable Radiological Work Permits (RWP).

o \ùy'ear anti-contamination clothing and respiratory protective equipment as stated in the RWP.

A-2

Safety Topic Examples for Use in Safety Work Group (SWG) Meetings

Spill Prevention and Recoveryo In the event of a spill involving hazardous or toxic substances, take the following actions

' Immediately report the spill;. Stop what you are doing and place the equipment in a safe configuration;. Warn co-workers in the area;. Isolate the area so others do not enter the zone;. Minimize exposure by moving upwind and away from the incident.

A-3

Attachment BSafety Work Group Meeting Minutes Form

Restoration Senrices, Inc.An ASRC lndustriol Services Compony

Additional Issues:

Safety \Mork Group (S\ilG) Meeting MinutesSWG Name:

Date:

Time:

Location:

Comments:

Record briefly the information coveredduring the meeting/walkdown. Includeany issues or recommendations madeduring the meeting that møy improve theRSI Safety Program.

Attendees

Signatures

(SA) (Date) (Supervisor) (Date)

Attachment CSafety lJ.azard and Issues ldentification Form

Restoration Seryices, Inc.An ASRC lndustriol Services Compony

SAFETY HAZARD AND ISSUES IDENTIFICATION FORM

Identification of SafetyHazard/Issue:

Level:! Eminent Danger

Non-Eminent Danger

N/A

Location:

Employee or SWGName:

Corrective Action:

Final Resolution:

Signatures:

(Employee Name or SA) (Date) (Supervisor) (Date)