Family Alternatives

Diversion

The alternative to long-term assistance

Households cannot:

 Be currently receiving K-TAP benefits

Be discontinued due to receipt of 60 months

 Return the amount of a K-TAP check in order to be approved for FAD

 Be serving a K-TAP ineligibility period

Currently be ineligible due to Full Family Sanction (6/3 policy)

Currently be receiving WIN benefits

Have received FAD in the past 24 months

Prescreen

K-TAP technical and financial eligibility factors must be met, EXCEPT:

Only gross income test must be met

The 30 day waiting period for deprivation factors of desertion and unemployment is WAIVED

Deprivation factor of incapacity must be determined by a Field

Determination

K-TAP Eligible

Households must have a verified SHORT TERM need that may include: Transportation

Child care

Utilities

Housing

Employment related expenses

Relocation

Insurance

Taxes/Licenses

Household furnishings (in the event of a catastrophe)

Criminal records check

Drug Test

Short Term Need

Households must be determined to be self-supporting if short-term needs are met.

Only earned income is considered in this determination. 

Self-Supporting

Participant completes the FA-1

The worker reviews the FA-1 to determine

What are the recent changes that caused the application for K-TAP?

What short-term need the family might have.

The financial and technical eligibility for K-TAP based on the applicant’s statement.

If the participant appears eligible for K-TAP then:

Determine if the family has or expects earned income sufficient to meet the ongoing needs, AND

The family has an existing short-term financial need

IF SO……

Review of steps so far:

Explain their option of receiving FAD or K-TAP

   Explain to the participant that if they receive FAD they are not eligible to receive K-TAP for 12 months from the month the first FAD payment is authorized.

Explain that FAD can only be received twicein a lifetime.

Applicant signs the FA-1 indicating they choose KTAP or FAD

Explain FAD

If the individual chooses FAD:

Within 10 days, the individual must verify their KTAP technical and financial eligibility and also their short-term needs

Citizenship must be verified for 1 adult and 1 child at the very least

Get Approval

At this time the worker: Completes the PAFS-97 to indicate why a

KTAP application wasn’t taken

If PA-77 was completed, Deny K-TAP Case on KAMES before approving FAD

Establish a separate case for FAD

Discuss other programs with the family such as their eligibility for Food Benefits, Medicaid, Child Care Assistance and other community partner assistance

Complete PAFS-97

If additional verification is needed:

Send or give applicant a PAFS-2 to request information within 10 days

If verification is not provided, send PA-105 to advise the applicant that the FAD case is

denied for failure to provide requested verification.

Workers only have 15 days to process FAD!

Request Verification

Determine the household’s countable gross income manually, and compare to the maximum gross income scale for K-TAP

If the income exceeds the gross income scale, deny the FAD application: update the FA-1 and send a PA-105 to the participant

If the income is below the income scale, approve the case

All FAD cases will pend for supervisor approval

When all verification is provided

The family has $1300 to spend over a period of 3 months.

Payments are issued to the vendor, whenever possible.

A 2-party check can be issued, if necessary.

Issuing Payment

For approvals, enter only K-TAP eligible individuals on the FAD system. This could also include SSI parents or children.

One or more checks can be issued, as needed, during the 3 month FAD eligibility period.

FAD money CANNOT be used to pay any expense in advance. Some other expenses that cannot be paid with FAD money are medical bills, credit card bills, TV cable or satellite bills or the co-pay for subsidized child care.

Receipt of FAD excludes the benefit group from receiving K-TAP for 12 months

unless non-receipt of K-TAP would result in:

Abuse or neglect of a child, as determined by the Cabinet, or

The parent’s inability to provide adequate care or supervision for their children due

to loss of employment through no fault of the parent, as determined by the Cabinet.

The FAD application must be processed within 15 days from the filing date.

The FAD approval date is the date it is entered on the FAD system, and the first payment is made. This also begins the 24 month count of FAD receipt.

No FAD record exists if the case is denied, or all payments for the case are deleted from the FAD system.

The FAD system assigns a 3-month period of eligibility by using the same calendar day 3 months from the current date. Example: 8/16/10 to 11/16/10

Some approval dates do not have a corresponding calendar date in the end month.

3 Months of FAD Eligibility

FAD System Entry

The Following Is A Step-by-Step Guide to Issuing FAD Payments

FAD cases are entered off KAMES main menu

The option number is “V” as shown

You should not go into the FAD system until you are ready to make a payment.

This is the FAD main menu. There are several options to choose from.

To enter a new case, or enter a payment on an existing case, choose option “A”.

Enter your worker code, SSN or case number, and the date of approval for the FAD case.

Press Enter.

On this screen, we want to enter all of the household members that would have been included on a KTAP case.

Enter the correct FAD payment code according to the need type. The need types are:

01-Utilities

02-Rent

03-Car Repair

04-Child Care

05-Relocation

06-Mortgage

07-Insurance

08-Car purchase/payments

09-Taxes/License

98-Other Services

99-Other Goods

Something you should know:“REL” is how this individual is related to the youngest child. Press Enter.

This is the screen where you are actually making a payment.

Enter the name, address and income and resource information for your client.

Again, you may want to check your codes list for “Payment type” and “Need type”.

In this case, we are doing a vendor payment

If you are making a 2 party payment, you would put the vendor information in the 2 party check field, instead of the vendor payment section.

Press Enter when screen is complete.

TAX ID Numbers

A Tax Identification Number (TIN) or a Social Security Number must be entered for the following need types:

Rent Car Repair Child Care Other Services (code 98)

Use form FA-4 to verify the vendor TIN or SSN

Do NOT: Enter a TIN or SSN unless it is required for that payment type. Enter the client’s SSN as the Tax ID number. Issue a payment directly to a client, regardless of the circumstances!

Now, we get a comment screen.

Some of the things you would want to document:

KTAP eligibility, and how you verified it.

Short term need, and how you verified it.

Income that shows they are self-supporting, and how you verified.

Payments made, and how the expense was verified.

If you choose option “B”, Inquire Payments, you can look at payments you have made.

 Notice that the FAD balance and payment eligibility dates are listed on this screen.

If you discover that you made a mistake in entering the payment information or the amounts, you can choose option “D”, Payment Delete.

This has to be done the same day you enter the payment!

You can enter a “D” next to the payment you want to delete, and an “X” at the bottom of the screen, and press Enter.

For more information on FAD eligibility, payments, and

system entry, go to Vol. III, M.S. 2200