EzScoreboard.com A Fully Integrated Administration Service.

ezScoreboard.com

A Fully Integrated Administration Service

Agenda

• Product Overview

• Features

• Benefits

Our Mission

Make life easier for you and your community by providing an easy to use web-based service that eases the administration of the activity and enhances the user experience of the activity.

PerspectivesManagement

Administrator

Members 3rd Parties

ezScoreboardSystem

Registration

Access to schedules/results

Profile management

Payment management

Contact Organization

Offer new services

Financial Overview

Manage Activities

Authorization

Communications

Scheduling

Activity Administration

Payment management

Communications

Sign Up for services

Offer services

Key Features• All on-line

– Registration, payments, activity results , schedules, rules, …..

• Strict roles with configurable responsibilities– Access is tightly controlled for Security/Privacy

• Communications– Message boards, group emails, bulletins, FAQ

• Data Architecture – Flexible, easy applied to support various activity types

• Financial Management– Online payment, payment management tools

• Facilities Management– Create, reserve, schedule

The Architecture

Organization

ActivityCategory

ActivityCategory

Leagues -- Specify Activity Category (16 Sports Categories)Education -- Specify education offeringOn-line Business - - Product or ServiceSpecify # of Divisions/Sub-CategoriesSpecify Administrators

Organization -- Who we are- Address Information- Contact Person

Sub-Organization

- Who we are- AddressInformation- Contact Person

Sub-Organization


The Architecture

ActivityCategory

ActivitySub-

category

ActivitySub-

Category

Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Restrictions (if any)

- Age, Weight, Education Level- School/Park affiliation- other restrictions

- Specify Gender (if appropriate)- Specify Activity Format

- League- Play-off- Open Challenge- Restricted Challenge- % Wins

RegisteredParties

Registered Party- Specify Name- Individual or group- Specify Number of Active Members- # of Sub-parties

RegisteredParty

Members

Party Members- Specify Role (captain, player, substitute)- Reference to member profile- Specify Access Rights

Has its own web-space with Has its own web-space with option for custom menus, option for custom menus, graphics, and layout.graphics, and layout.

Custom Web-site

• Corporate colors, background, images

•Own news, bulletins

•Own URL

On-line Registration

• Members search for activities and register on-line (categories)

•Supports group registrations (e.g. family)

•Supports single and party registration

•Party Representative can register them self and all other party members

Registration Management

• Members register per pre-specified category –school, park, district, any category you determine

•System collects registrations per category

•View registrations per category

•Assign as required

Finance Management

•Activity Administrator

•Provision for on-line payments

•View all orders

• Process payments/partial payments

• Specify payment categories

• Automatically update the status of registrant

Member Communication

•Activity Administrator can generate:

•Bulletins, FAQ, Rules, Welcome Message

• Activity Administrator can respond:

• to Member queries

•Generate broadcast emails at the activity, sub-activity, party, party-member level

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category

Sub-Category- Specify Administrator- Start and End Dates- Registration Fees (if any)- Specify Qualification Level (if any)- Specify Gender (if appropriate)- Specify Acitivity Format

- League- Play-off- Open Challenge- Restricted Challenge- % WinsRegistered

Parties

Leagues -- Specify Sports Category (16 Sports Categories)- Specify # of Divisions/Ladders- Specifiy League AdministratorsClasses -- Specify Class Type



RegisteredParty

Members


Sub-Organization


Sub-Organization


Facilities Management

•Define Facilities

•Venues, Parks, Schools, others

•Define sub-facilities

•View Usage by activity type

•Shared by all activities within organization structure

Scheduling Tools

•Schedule events by sub-activity type between parties, individuals, or create place holders

•View schedules by time, party, venue

•Different schedule views: list, calendar, bracket

•Automatic schedule generator based on available resources

•Post activity result against a schedule

Make Reservations

•Set aside time blocks for activities

•Setup parameters

•Generate schedule

On-line Store

•Setup product categories with sub-categories

•Define products within category

Category

Product Product n

Product- Name, Description- Cost, Sale, Retail, Special Flag- Quantity on hand, re-order level- Vendor Information

NameDescription

Sub-category

NameDescription

Sub-category

NameDescription

On-line Store

•Create store with department

•Assign product to store

•Product can be shared across stores

Store

Product Product n

Product- Name, Description- Cost, Sale, Retail, Special Flag- Quantity on hand, re-order level- Vendor Information

NameDescription

Department

NameDescription

Department

NameDescription

On-line Store

•Sell product (snacks, products, tickets, registrations, etc.)

•On-line payment collection

•Cash, CC, check payment

•Ledger account that keeps track of transactions

•Managers/Administrators can view all purchases on-line in real-time

Rights & Roles

• Strict security• Clearly defined

functions• Controlled access to

information• Configurable

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization


Roles

• Roles Hierarchy :-

– Super Activity Administrator

– Activity Administrator,

– Sub-Activity Administrator,

– Party Registrant,

– Guardians,

– Party Members

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization


System Configurable Rights

• At the activity/sub-activity level:

– Who can register parties

– Who can schedule events

– Who can post event outcome

– Who can view results

– Who can view contact information

– …….

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization


Roles & Responsibilities

• Activity Administrators can:– Add other administrators– Change system access rights– Manage payments– Issue bulletins, FAQs,..– Define facilities, schedules– Do everything that a sub-activity

administrator can do

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization



• Sub-Activity Administrators can:– Manage sub-activity– Adjust activity event results– Adjust parties– Do everything a party registrant

can do• Party Registrant can:

– Modify roster– Post event result (configurable)– Do everything a team member

can do

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization



• Party Member can:– View party roster– View Event Schedules– View Event outcome– View FAQs, Welcome Message,

Rules, …..– Generate ‘Contact Us’– Define affiliations– Define playing levels

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization



• Guardians can– Register Themselves– Register children with

parent/child relationship captured

– Register children for activities– View activity schedules– View activity outcomes

Organization

ActivityCategory

ActivityCategory

ActivitySub-

category

ActivitySub-

Category



Parties




RegisteredParty

Members


Sub-Organization


Sub-Organization


Event Management

• On-line posting of event results• Administrators can modify

outcome• Event result available for

viewing in real-time• Access to result controlled and

restricted

On-Line Help

• Context Sensitive Help

• Search for help

On-Line Search Tools

• Administrators:-– Search for members

• View all registrations• View contact information

• Members:-– Search for organizations– Search for activity types– Search by category types

• Searches designed around fast response times based on millions of records

Benefits• Members , management, administrators,

etc.• Pricing

– Fixed monthly fee– Distributed cost– Low Risk

• Ongoing enhancements– Benefit from new additions

• Outsourced– No hardware or software costs– No support or system administration

Next Steps

• How do we move forward together?• Next Development Areas

– Card Reader - evaluate hardware and & get in touch with vendor

– Discuss others

Next Steps

• Present to city members – Financial, department head, programmers

– Large group

– Nature center

• Timeline

Site Map

Pricing

• Per Division (or flat rate annual fee)

• 5+ teams per division

• Sliding scale up to $20/month/division

• Offer service to do registration/data entry/call center/fund raising

• One-time setup fee

• Broad spectrum of services

EzScoreboard.com A Fully Integrated Administration Service.

Documents

Transcript of EzScoreboard.com A Fully Integrated Administration Service.