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AGENDA
BOARD MEETING
DAY/DATE: FRIDAY 2 DECEMBER 2016
TIME: 10.00am
VENUE: WUDINNA COMMUNITY CLUB
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Board Meeting Agenda: 2 December 2016 P a g e | 3
Contents
Page
EPLGA DELEGATES: 2016/17 4
1 INTRODUCTION 5
1.1 Welcome/Apologies 5
1.2 Minutes of Previous Meetings 5
2 BUSINESS ARISING FROM MINUTES 13
3 GENERAL REPORTS 13
3.1 President’s Report [verbal] 13
3.2 Individual Council Activity Reports 13
3.3 Executive Officer’s Reports 14
3.3.1 Report No. 01-1216: General Update 14
3.3.2 Report No. 02-1216: Meeting Actions Report 17
3.4 Local Government Association of SA 19
3.5 Office of State/Local Government Relations 20
3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP] 20
3.7 Eyre Peninsula Natural Resources Management Board [EPNRM] 21
3.8 Other Reports/Minutes 22
3.8.1 SA Regional Organisation of Councils 22
4 COMMITTEES 28
4.1 CEOs’ Committee 28
4.2 Engineering & Works Committee 29
4.3 Eyre Peninsula Mineral & Energy Resources Community Development Taskforce 30
5 FINANCE REPORTS 40
5.1 Balance Sheet as of 16 November 2016 41
5.2 Budget Comparison Report as of 16 November 2016 43
6 DEPUTATIONS AND PETITIONS 45
6.1 Deputations/Presentations 45
6.2 Petitions 45
7 GENERAL BUSINESS: Motions on Notice and Without and Questions 45
7.1 From the Floor 45
8 CORRESPONDENCE 46
9 FUTURE MEETINGS 54
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EPLGA DELEGATES: 2016/17
(As notified by Councils)
MEMBER COUNCIL BOARD MEMBER DEPUTY BOARD MEMBER
Ceduna Allan Suter (Mayor) Lynton Brown (D/Mayor)
Cleve Roger Nield (Mayor) Bryan Trigg (D/Mayor)
Elliston Kym Callaghan (Chair) Dave Allchurch (Deputy Chair)
Franklin Harbour Robert Starr (Mayor) Michael Williams (D/Mayor)
Kimba Dean Johnson (Mayor) Graeme Baldock (D/Mayor)
Lower Eyre Peninsula Julie Low (Mayor) Don Millard (D/Mayor)
Port Lincoln Neville Starke (D/Mayor) Andrea Broadfoot (Councillor)
Streaky Bay Robert Stephens (Act Mayor) Vacant
Tumby Bay Sam Telfer (Mayor) Geoff Stewart (D/Mayor)
Whyalla Lyn Breuer (Mayor) Clare McLaughlin (Councillor)
Wudinna Eleanor Scholz (Mayor) Ned Luscombe (D/Mayor)
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1 INTRODUCTION
1.1 Welcome/Apologies
Apologies to date have been received from:
1.2 Minutes of Previous Meetings
Minutes included below recommendation.
RECOMMENDATION/S
That the minutes of the Board meeting of the Eyre Peninsula Local Government Association held on
Friday 2 September 2016, be adopted as a true and correct record of proceedings.
That the minutes of the Special meeting of the Board of the Eyre Peninsula Local Government
Association held on Monday 26 September 2016, be adopted as a true and correct record of
proceedings.
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1.2
Minutes of the Eyre Peninsula Local Government Association Board Meeting held at Elliston on Friday 2 September
2016 commencing at 10.00am.
Delegates Present: Bruce Green [Chair] President, EPLGA
Geoffrey Moffatt Chief Executive Officer, District Council of Ceduna [Proxy]
Roger Nield Mayor, District Council of Cleve
Kym Callaghan Chairperson, District Council of Elliston
Michael Williams Deputy Mayor, District Council of Franklin Harbour
Dean Johnson Mayor, District Council of Kimba
Julie Low Mayor, District Council of Lower Eyre Peninsula
Neville Starke Deputy Mayor, City of Port Lincoln
Sam Telfer Mayor, District Council of Tumby Bay
Michelle Tucker Acting Group Manager Engineering and Infrastructure, City of
Whyalla [Proxy]
Eleanor Scholz Chairperson, Wudinna District Council
Guests/Observers: Tony Irvine Executive Officer, EPLGA
Peter Arnold CEO, District Council of Cleve
George Karzis Acting CEO, District Council of Elliston
Chris Smith CEO, District Council of Franklin Harbour
Deb Larwood Manager Corporate Services, District Council of Kimba
Rod Pearson CEO, District Council of Lower Eyre Peninsula
Rob Donaldson CEO, City of Port Lincoln
Joy Hentschke CEO, District Council of Streaky Bay
Trevor Smith CEO, District Council of Tumby Bay
Alan McGuire CEO, Wudinna District Council
Aina Danis Executive Assistant, RDAWEP/EPLGA [minute taker]
Brad Riddle Tourism Development Manager, RDAWEP
Peter Scott Economic Development Manager, RDAWEP
Dion Dorward CEO, RDAWEP
Stephen Smith Director Policy, Local Government Association of SA
1. INTRODUCTION
1.1 Welcome/Apologies
President, Mayor Bruce Green welcomed Board Members, Council representatives and guests.
Apologies received from:
Allan Suter Mayor, District Council of Ceduna
Lynton Brown Councillor, District Council of Ceduna
Robert Starr Mayor, District Council of Franklin Harbour
Sherron MacKenzie Mayor, District Council of Streaky Bay
Clare Mc Laughlin Councillor, City of Whyalla
Lyn Breuer Mayor, City of Whyalla
Welcome by Chairman Kym Callaghan – overview of Council’s current and future projects.
1.2 Minutes of Previous Meeting
Robert Starr’s title to be amended to Mayor not Deputy Mayor.
505/16: Confirmation of Minutes
Moved: Chairperson Callaghan Seconded: Mayor Johnson
That the minutes [with amendments] of the Board meeting of the Eyre Peninsula Local Government Association held
in Wudinna on Friday 24 June 2016, be adopted as a true and correct record of proceedings.
2. BUSINESS ARISING FROM THE MINUTES
Nil.
3. GENERAL REPORTS
3.1 President’s Report – Mayor Bruce Green
President Bruce Green reported on the following:
Return from 4 weeks leave.
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Finalisation of Executive Officer’s performance review and employment contract.
EPLGA has provided unanimous support of exploration in the GAB, but will revisit the matter if necessary.
Interview with a journalist from the Advertiser on the value of the region in terms of economic contribution.
3.2 Individual Council Activity Reports [2 minute summary]
As presented.
3.3 Executive Officer’s Reports
3.3.1 Report No 1-0616: General Update
506/16: Executive Officer’s General Update Report
Moved: Mayor Telfer Seconded: Mayor Low
1. That the Executive Officer’s General Update report be received.
CARRIED
507/16: Credit Card Limit
Moved: Mayor Scholz Seconded: Mayor Nield
2. That the Eyre Peninsula Local Government Association Board, pursuant to section 18 of its charter, endorses
the use of the common seal for the execution of BankSA documents to increase the corporate credit card limit
from $3,000 to $10,000. Furthermore, that the Association endorses the signing of the BankSA documents
by any two [2] Board Members and/or the Executive Officer and/or Finance Officer (Sue Henriksen).
CARRIED UNANIMOUSLY
508/16: Funding Applications to the LGASA Research & Development Scheme
Moved: Mayor Nield Seconded: Deputy Mayor Starke
3. That the Eyre Peninsula Local Government Association Board endorses the Executive Officer’s actions in
submitting funding applications to the Local Government Association’s Research & Development Scheme for:
development of Road Construction and Maintenance Standards (industry wide);
support for the EP Mineral & Energy Resources Community Development Taskforce; and
the Regional Strategic Plan [joint application by Regional Development Australia Whyalla and Eyre
Peninsula and the Eyre Peninsula Local Government Association].
CARRIED
509/16: Executive Officer’s application for annual leave
Moved: Mayor Low Seconded: Mayor Telfer
4. That the Eyre Peninsula Local Government Association Board approves the Executive Officer’s application for
annual leave from 4 – 14 October 2016.
CARRIED
3.3.2 Report No. 02-0916: Meeting Procedures
510/16: Meeting Procedures
Moved: Chairperson Callaghan Seconded: Mayor Nield
That the Eyre Peninsula Local Government Association Board adopts the Meeting Procedures as amended by the
Executive Officer with any amendments as determined by the Board.
CARRIED
3.3.3 Report No. 03-0916: Policy Review – Purchasing and Tendering
511/16: Policy Review – Purchasing and Tendering
Moved: Mayor Telfer Seconded: Chairperson Callaghan
That the Eyre Peninsula Local Government Association Board, having reviewed the following policy, adopts the policy
as written in the report (subject to any further amendments by the Eyre Peninsula Local Government Association
Board):
1. Purchasing and Tendering
CARRIED
3.3.4 Report No. 04-0916: Executive Officer’s Work Plan
512/16: Executive Officer’s Work Plan
Moved: Mayor Nield Seconded: Deputy Mayor Starke
That the Eyre Peninsula Local Government Association Board notes the Executive Officer’s work plan for 2016 – 17.
CARRIED
Meeting adjourned at 11.10am and reconvened at 11.20am.
3.4 Local Government Association of SA (Stephen Smith)
As presented.
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3.5 Office of State/ Local Government Relations (OLG)
No report tabled.
3.6 Regional Development Australia Whyalla & Eyre Peninsula (Dion Dorward, Peter Scott, Brad Riddle)
As presented.
3.7 Eyre Peninsula Natural Resources Management Board
No report tabled.
Meeting adjourned for lunch 12.50pm and reconvened at 1.20pm.
3.8 Other Reports
3.8.1 South Australian Regional Organisation of Councils – Minutes/Key Outcomes Summary of the Committee
meetings held on 16 March and 19 May 2016
As tabled.
4 COMMITTEES
4.1 CEO’s Committee
513/16: CEOs’ Committee Meeting – Actions and Outcomes
Moved: Deputy Mayor Williams Seconded: Mayor Scholz
That the actions and outcomes of the CEOs’ Committee meeting held on 23 June 2016 at Wudinna be noted.
CARRIED
4.2 Engineering & Works Committee
514/16: Engineering & Works Committee – Recommendations of 8 August 2016
Moved: Mayor Johnson Seconded: Mayor Nield
That the minutes and recommendations of the Engineering & Works Committee meeting held at Cowell on 8 August
2016 be received.
CARRIED
515/16: Engineering & Works Committee Minutes – Inclusion of Action List
Moved: Mayor Low Seconded: CEO, Geoffrey Moffatt
1. That the Committee is to have an action list included in the minutes or notes from meetings outlining
responsibilities and timeframes for the actions and further this is to be reflected in the terms of reference.
CARRIED
516/16: Projects Funded by Rubble Royalties
Moved: Mayor Telfer Seconded: Mayor Scholz
2. That the following projects to be funded from the Rubble Royalties component of the EPLGA Board Budget for
2016 -17:
EP Transport Strategy – 2015 (review and updating) $15,000
Regional Roadside Native Vegetation Plan $50,000
CARRIED
517/16: SLRP Funding Projects
Moved: Mayor Telfer Seconded: Mayor Johnson
3. That projects submitted for regional SLRP funding are required to be developed to a ‘for construction’ state,
and accompanied by adequate design & engineering detail (i.e. Austroads Guidelines – until Local Government
sector wide standards or guidelines are developed) and detailed cost estimate to clearly defined the project
deliverables.
CARRIED
518/16: Review of Road Funding Applications
Moved: Mayor Telfer Seconded: CEO, Geoffrey Moffatt
4. That an independent person/company be appointed to review road funding applications and assess their
suitability and to provide certification services for completed projects. Further the costs for this
assessment/certification are the EPLGA’s responsibility with the successfully funded Councils contributing
their ratio of SLRP funding to the EPLGA to cover the cost.
CARRIED
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519/16: LGA R&D Funding Application
Moved: Mayor Low Seconded: Mayor Scholz
5. That the EPLGA Board supports the LGA R & D funding application to develop Road Construction and
Maintenance Standards/Guidelines which when completed should be:
a. included in the EP Transport Strategy 2015;
b. used on an local government industry wide basis; and
c. used in assessing Special Local Roads Funding applications by the Local Government Transport Advisory
Committee.
CARRIED
520/16: Engineering & Works Committee Nominations
Moved: Chairperson Callaghan Seconded: Mayor Nield
6. That the EPLGA Board supports the Engineering & Works Committee nomination of the following persons who
may be required to meet/collaborate with DPTI regarding the joint Service Delivery Collaboration – Pilot
and other initiatives along with David Hitchcock (LGA), Tony Irvine (EPLGA) and two EPLGA Council CEOs (to
be nominated).
a. Damian Windsor
b. Grant Drummond
c. Arthur Johnstone
d. Trevor Smith
e. Phil Cameron
CARRIED
521/16: Joint Service Delivery Collaboration – Pilot with DPTI
Moved: Mayor Telfer Seconded: Mayor Low
That the EPLGA Board supports he Engineering & Works Committee identification of the following areas/functions
as possible targets for the joint Service Delivery Collaboration – Pilot with DPTI:-
1. Signage
2. Vegetation management
3. Line marking
4. Joint procurement
5. Supply of rubble
6. Local Government is able to consider anything other than sealing of highways.
CARRIED
522/16: Regional Roadside Vegetation Management Plan
Moved: Mayor Telfer Seconded: CEO, Geoffrey Moffatt
7. That all eleven EPLGA member Councils undertake one regional roadside vegetation management plan [Level
1 RVMP] with assistance being sought from the Native Vegetation Unit in line with the rubble royalty funding
recommendation to the EPLGA Board.
CARRIED
523/16: Agricultural Machinery Night Time Travel
Moved: Mayor Telfer Seconded: Mayor Scholz
That the EPLGA Board continues to negotiate with Rob Kerin in seeking a 90 day project with the State Government
to obtain satisfactory resolutions to the issue of night time agricultural machinery travel on Council owned roads.
Further, that the Executive Officer is to offer the following as part of the 90 day project:
The region of Eyre Peninsula be a pilot.
Individual Councils identifying Council owned roads capable of permitting agricultural machinery to travel at
night up to a maximum size of 4m x 25m.
Individual Councils identifying Council owned roads capable of permitting agricultural machinery to travel at
night up to a maximum size of 6m x 25m.
The Local Government Association Mutual Liability Scheme is to be requested for opinion and advice to
protect Councils in the matter.
CARRIED
524/16: GML and HML Permit Vehicles on Council Roads
Moved: Mayor Scholz Seconded: Mayor Johnson
8. That the EPLGA encourage all Member Councils in relation to access conditions for GML and HML permit
vehicles on Council roads:
a. Restricted speed loaded or unloaded to 80kph on sealed Council roads outside town limits.
b. Restricted speed loaded or unloaded to 70kph on unsealed Council roads outside town limits.
c. Restricted speed loaded or unloaded to 40kph within town limits.
d. RAV operators are required to inspect all unsealed routes which have received greater than 15mm of
rain in the preceding 24 hours to ensure that the pavement will not be damaged by the RAV operation.
e. Operators may be liable for the cost of pavement repairs.
CARRIED
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4.3 Eyre Peninsula Mineral and Energy Resources Community Development Taskforce Minutes dated 5 August
2016
525/16: EP Mineral and Energy Resources Community Development Taskforce Minutes
Moved: Mayor Low Seconded: Mayor Johnson
That the EP Mineral and Energy Resources Community Development Taskforce minutes dated 5 August 2016 be
noted.
CARRIED
5. FINANCE REPORTS
5.1 Income & Expense Statement with comparison to budget for period ending 16 August 2016 and Balance Sheet
as at 16 August 2016.
Receipt of Finance Reports
526/16: EPLGA Income & Expense Statement
Moved: Mayor Nield Seconded: Deputy Mayor Starke
That the Eyre Peninsula Local Government Association Board receives the Income & Expense Statement with
comparison to budget for the period 1 July 2016 – 16 August 2016 and Balance Sheet as at 16 August 2016.
CARRIED
6. DEPUTATIONS AND PRESENTATIONS
6.1 Deputations/Presentations
Alexandra Lewis, Stakeholder Engagement Lead, SA Power Networks:
Strategic vegetation management near power lines.
As presented.
Stephen Smith, Director Policy, Local Government Association of South Australia.
Update on Change in Local Government Policies.
As presented.
6.2 Petitions
Nil.
7. GENERAL BUSINESS – Motions on Notice & Without and Questions
7.1 From the floor – Motions on Notice and Without and Questions
Chairperson Kym Callaghan spoke on the issue of Pharmacy provisions in the region being open slather for the whole
region.
527/16: Pharmaceutical Services in the Region
Moved: Chairperson Callaghan Seconded: Deputy Mayor Williams
That the Eyre Peninsula Local Government Association Board directs the Executive Officer to work in collaboration
with Chairperson Callaghan on the issue of pharmaceutical services procurement and tendering for the region of
Eyre Peninsula, including making contact with Health Services SA, Michelle Smith, Regional Director, Country Health
SA Eyre, Flinders and Far North and the Minister for Health, the Hon Jack Snelling to address the issue.
CARRIED
Mayor Sam Telfer left the meeting at 2.05pm and delegated his voting authority to Trevor Smith, CEO, District Council of
Tumby Bay.
7. CORRESPONDENCE
7.1 Correspondence for Decision
2-0916: Andrew Haste, Director Member Services, LGASA: Notification of securing of funds from the LGA
Research & Development Scheme to support the continuation of the Outreach Services Program for 2016-17 across
all regional associations. Enclosed was the associated Terms of Agreement for consideration/signing by the EPLGA.
528/16: Outreach Services Program
Moved: Mayor Scholz Seconded: CEO, Trevor Smith
That the Eyre Peninsula Local Government Association Board directs the President and/or Executive Officer to sign
the Outreach Services agreement and to forward a tax invoice for fifty thousand dollars [$50,000.00] plus GST to
the Local Government Association of South Australia. Furthermore, that the Executive Officer’s Work Plan be
amended to comply with any requirements of the agreement.
CARRIED
Board Meeting Agenda: 2 December 2016 P a g e | 11
7.2 Incoming & Outgoing Correspondence
529/16: Incoming/Outgoing Correspondence
Moved: Chairperson Callaghan Seconded: Mayor Johnson
That all incoming and outgoing correspondence listed in the agenda be noted.
CARRIED
8. FUTURE MEETINGS
Next Meeting
530/16: Next Meeting
Moved: Chairperson Callaghan Seconded: Deputy Mayor Starke
That the next meeting of the Eyre Peninsula Local Government Association Board will be held on Friday 2 December
2016 at Wudinna.
CARRIED
Conference Location Rotation
2017 Lower EP 2018 Port Lincoln
2019 Kimba 2020 Wudinna 2021 Cowell
2022 Cleve 2023 Streaky Bay 2024 Elliston
Mayor Low spoke on the EPLGA Conference scheduled for the Monday and Tuesday following the long weekend in February
and based in Coffin Bay – overview provided, including accommodation already booked.
Meeting closed at 2.20pm.
Board Meeting Agenda: 2 December 2016 P a g e | 12
Minutes of the Eyre Peninsula Local Government Association Board Special Meeting held by telephone pursuant to
Clause 8 of the Charter on Monday 26 September 2016 commencing at 1:00 pm.
Delegates Present: Bruce Green (President)
Trevor Smith
Julie Low
Allan Suter
Roger Nield
Kym Callaghan
Michael Williams
Dean Johnson
Neville Starkey
Mayor, City of Port Lincoln
CEO, District Council of Tumby Bay (Delegated voting rights
by email pursuant to Charter)
Mayor, District Council Of Lower EP
Mayor, District Council of Ceduna
Mayor, District Council of Cleve
Chairperson, District of Council of Elliston
Deputy Mayor, District Council of Franklin Harbour
Mayor, District Council of Kimba
Deputy Mayor, City of Port Lincoln
Observer: Tony Irvine Executive Officer, EPLGA
2. INTRODUCTION
1.3 Welcome/Apologies
President Mayor Green welcomed Board Members and other representatives.
2.0 Executive Officer Report
2.1 Executive Officer’s Report No. 1s/92016 EPLGA Annual Report 2015/16 & 2015/16 Audited Financial
Statements
Moved: Mayor Nield Seconded: Mayor Suter
That the EPLGA Board accepts the Executive Officers report No. 1S92016
CARRIED
Moved: Deputy Mayor Starkey Seconded: Chairperson Callaghan
That the EPLGA Board adopts the 2015/16 EPLGA Annual Report.
CARRIED
Moved: Mayor Nield Seconded: Deputy Mayor Williams
That the EPLGA Board adopts the financial accounts for the year ending 30th
June 2016 and further declares that:
1. The financial statements and notes present fairly the association’s financial situation as at 30th
June 2016
and its performance for the year ended on that date in accordance with the accounting policies described in
Note 1 to the financial statements;
2. In the Board’s opinion there are reasonable grounds to believe that the association will be able to pay its
debts as and when they become due and payable
3. It authorises the President and Executive Officer to sign the Board Certificate contained within the financial
statements.
CARRIED
Meeting closed at 1:11 pm.
__________________________________ ___________________
President Date
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2 BUSINESS ARISING FROM MINUTES
From the floor.
3 GENERAL REPORTS
3.1 President’s Report [verbal]
3.2 Individual Council Activity Reports [2 minute summary]
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3.3 Executive Officer’s Report
3.3.1 Report No. 01-1216: General Update
To: President and EPLGA Board Members
Date: 2 December 2016
Topic: General Update
Report No: 1-1216
PROPOSAL:
That the EPLGA Board notes the information provided on various topics.
BACKGROUND:
The Executive Officer will from time to time provide a report on matters he considers necessary for the
attention of the EPLGA Board.
DETAIL:
1. LGA R & D Scheme Funding Applications [closing date 29 July 2016]
3 applications for funding were submitted on behalf of the EPLGA for:
the development of Road Construction and Maintenance Standards [(industry wide];
support for the EP Mineral & Energy Resources Community Development Taskforce; and
the Regional Strategic Plan [joint application by RDAWEP and the EPLGA].
The Regional Strategic Plan application received $50,000 and will be managed by RDAWEP as Bob Ramsay is
coordinating the development of the plan.
2. Executive Officer Christmas Leave
I plan to take time off in lieu of time worked up over the Christmas break, and specifically for the festive
season closure of the RDAWEP offices, ie from COB Friday 23 December to Friday 6 January 2017, inclusive.
3. DPTI/EPLGA Councils Pilot Shared Services
The Executive Officer met with Michael Deegan, CEO DPTI in October to discuss the shared services pilot. As
a result the EPLGA Engineering & Works Committee, through its nominated representatives, Damian Windsor,
Grant Drummond and Arthur Johnstone and the Executive Officer, have been working on a scoping paper to
submit to DPTI with a view to negotiating an agreement for works required on State owned roads.
Once an agreement is reached regarding the scoping paper, a meeting will need to be arranged with the CEO,
DPTI. The above operations staff plus CEOs Phil Cameron and Trevor Smith may attend the meeting with
DPTI as directed by a resolution of the EPLGA Board in September 2016.
4. Roadside Native Vegetation Management Plan
The Chair of the EPLGA Engineering & Works Committee, Damian Windsor and the Executive Officer met with
Russel Seaman [Native Vegetation Council] and Jonathon Clark [DEWNR/EPNRM] on furthering this project.
Jonathon Clark will be speaking to the Engineering & Works Committee on the scoping of this project. Whilst
the EPLGA is contributing $50,000 in cash from the rubble royalties, both the other parties will be
contributing staff time, mapping and other technical assistance. A steering committee comprised of Damian
Windsor, Jonathon Clark, Russell Seaman and the Executive Officer will oversee the development of the
project. A new template is also being created through this project to assist other regions and Councils in
developing such plans in the future.
Board Meeting Agenda: 2 December 2016 P a g e | 15
5. Night Time Agricultural Machinery Movements
Rob Kerin has been working on this project and has just recently collected data from the agriculture industry.
This survey was forwarded to all Councils. At the time of writing this report, further notice is pending with
regard to whether the region can be a pilot for individual Councils identifying Council owned roads capable of
permitting agricultural machinery to travel at night up to a maximum size of:
4m x 25m;
6m x 25m;
along with the processes that are associated with such a pilot.
6. GML and HML Permit Vehicles on Council Roads
At the last Board meeting the following was resolved:
That the EPLGA encourage all Member Councils in relation to access conditions for GML and HML permit
vehicles on Council roads:
f. Restricted speed loaded or unloaded to 80kph on sealed Council roads outside town limits.
g. Restricted speed loaded or unloaded to 70kph on unsealed Council roads outside town limits.
h. Restricted speed loaded or unloaded to 40kph within town limits.
i. RAV operators are required to inspect all unsealed routes which have received greater than 15mm of
rain in the preceding 24 hours to ensure that the pavement will not be damaged by the RAV operation.
j. Operators may be liable for the cost of pavement repairs.
In discussions with the CEO, DPTI it would be advantageous if all Councils could agree on the above
conditions to enable gazetting individual Council nominated commodity routes. If gazetting is not possible
then another process would need to be put in place to assist the productivity of the agriculture industry by
having a consistent regional approach.
It would be appreciated if individual Councils advise whether they have adopted such an approach, which was
encouraged at the previous Board meeting.
7. Pharmaceutical Services in the Region
At the last EPLGA Board meeting the following resolution was passed:
That the Eyre Peninsula Local Government Association Board directs the Executive Officer to work in
collaboration with Chairperson Callaghan on the issue of pharmaceutical services procurement and tendering
for the region of Eyre Peninsula, including making contact with Health Services SA, Michelle Smith, Regional
Director, Country Health SA Eyre, Flinders and Far North and the Minister for Health, the Hon Jack Snelling to
address the issue.
A response has been received from the Minister – refer correspondence under agenda item 8 and specifically
no. 11 [page 52].
8. Power and Communications Outages
The Executive Officer tabled very similar reports on this issue to:
SAROC;
LGA Board; and
EP Zone Emergency Management Committee.
In essence the recommendations to these organisations were that they:-
a. correspond with Peter Malinauskas MLC suggesting that State Government resourcing for advertising
on what to do in the event of a fire, be broadened to include other emergency situations and that there
be an expansion of the Community Education Officer role especially with regards to communication;
b. subject to outcomes of the COAG Energy Council meeting called in relation to the security of the SA
power network, write to the Australian Energy Market Operator expressing urgency on requiring
explanations for the causes of the Black Event;
c. correspond with Electranet requesting the status of their asset replacement program and intentions to
increase energy supply capacity on the Eyre Peninsula. In addition, requesting the status of the old line
and if or how it will be maintained and used;
d. correspond with SAPOL requesting a report from emergency services organisations, detailing outcomes
from event debriefs and what learnings/changes have arisen from the power outage event; and
Board Meeting Agenda: 2 December 2016 P a g e | 16
e. request that the State Government supply their future emergency management planning strategies/
actions to mitigate future communication blackout events such as experienced on Eyre Peninsula and
other regions of the state as this could result in life threatening situations (i.e. no 000 available for
emergencies).
The SAROC and LGA Board unanimously supported the recommendations and the LGA Secretariat is to pursue
the recommendations.
Mayor Low (Chair - Zone Emergency Management Committee) may wish to comment on the outcomes on this
matter in that forum.
RECOMENDATION(S):
1. That the Executive Officer’s report be received.
2. That in relation to GML and HML permit vehicles on Council roads, individual Councils are to advise
the Executive Officer of the EPLGA whether they have adopted the EPLGA Board conditions, which
were recommended to Councils as per resolution no. 524/16.
3. That the EPLGA Board endorses the actions of the Executive Officer in relation to the power and
communications outages that were recently experienced by the region.
Board Meeting Agenda: 2 December 2016 P a g e | 17
3.3 Executive Officer’s Report cont.
3.3.2 Report No. 02-1216: Meeting Actions Report
To: President and EPLGA Board Members
Date: 2 December 2016
Topic: Meeting Actions Report
Report No: 02-1216
PROPOSAL:
That the EPLGA Board notes the Meeting Actions Report and outstanding matters.
BACKGROUND:
As good governance practice a meeting action report will be maintained and presented at each EPLGA Board
Meeting to allow the status tracking of all action based resolutions made by the EPLGA Board. Once
completed the resolution/task will be deleted from the report but will be maintained in the file for any future
reference.
DETAIL:
The report is relatively self explanatory.
REVIEW PERIOD:
Each EPLGA Board Meeting on a quarterly basis.
RECOMENDATION(S):
That the EPLGA Board notes the Meeting Actions Report.
Enclosures:
Meeting Actions Report
Board Meeting Agenda: 2 December 2016 P a g e | 18
3.3.2.1
Meeting Date Motion
No. Task Responsibility Comment EPLGA Status
5-Sep-14 381/14 Raise DPTI Operating
Instruction 20.1 issues to
SAROC around ability of
Commissioner of Highways to
direct Councils to undertake
work within road vested with
Commissioner
EO Tabled at SAROC,
LGA working party
including EO, LGA,
DCLEP & DC Tumby
Bay & DPTI) meeting
on this. Discussed
with CEO DPTI for
further feedback.
In Progress -
discussion being
entered into with
DPTI around
sharing resources
etc.
5-Dec-14 396/14 EO directed to work with
RDAWEP on developing
Regional Economic & Strategic
Plans
EO SACE engaged and
work has
commenced.
In Progress
24-Jun-16 495/16 Policy - Meeting procedures EO To re-present policy
with inclusion of
CEO's ability to speak
at meetings.
Report from EO
in Sept 2016
EPLGA Board
agenda.
2-Sep-16 516/16 &
522/16
Rubble Royalties projects to be
EP Transport Strategy $15000
& Regional Roadside native Veg
Plan $50000
EO Native Veg Council,
EPNRM & EPLGA joint
project to maximise
the funding available
& to use expertise
available in region.
A consultant has
been appointed
to assist with the
development of
the plan in
consultation with
the Engineering &
Works
Committee.
2-Sep-16 519/16 LGA R & D funding application
to develop Road Construction
and Maintenance
Standards/Guidelines.
EO Application
unsuccessful
COMPLETED
2-Sep-16 521/16 DPTI / EPLGA Shared Services
project for DPTI roads
EO & Eng & Works
committee
EO met with CEO of
DPTI. A draft scoping
paper has been
developed for DPTI &
Eng & Works
Committee
negotiations
In progress,
meeting to be
arranged with
DPTI to negotiate
arrangements
2-Sep-16 523/16 Night Time travel for
Agricultural Machinery Pilot for
EP.
EO & Eng & Works
committee
Rob Kerin
approached & survey
undertaken &
delivered to Councils.
6m wide seems to be
best option.
In Progress -
waiting for
confirmation or
otherwise on an
EP Pilot
2-Sep-16 527/16 Pharmaceutical Services in
region - tender process query
EO & Chair
Callaghan
Correspondence sent
to Minister & Country
Health
Response
received and
tabled at 2 Dec
2016 EPLGA
Board meeting
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3.4 Local Government Association of SA
Kathy Jarrett/Ted Byrt: LGA of SA Governance Review and other relevant information.
Due to difficulties in setting up a meeting to discuss and consult on the Governance Review,
Kathy and Ted will undertake a brief version of the consultation at the Board meeting.
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3.5 Office of State/Local Government Relations
Alex Hart – Boundary Reform legislation (attendance to be confirmed).
3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP]
The Regional Development Australia Whyalla and Eyre Peninsula [RDAWEP] Outcomes and Key Performance
Indicators Reports for July and August 2016 is available on the RDAWEP website.
http://www.eyreregion.com.au/inform/publications-and-reports
The report is in the table format required by the Department for Infrastructure and Regional Development
(DIRD) for annual performance and business plan reporting.
RDAWEP activities have been reviewed and restructured to minimise reporting repetition and simplify the
reporting document. This substantially reduced the reporting format which is hopefully easier to read. The
August report is the first in the new format.
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3.7 Eyre Peninsula Natural Resources Management Board (EPNRM)
Diana Laube, Presiding Member/Jonathan Clarke, Regional Manager: Regional Plan
consultation.
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3.8 Other Reports/Minutes
3.8.1 South Australian Regional Organisation of Councils – Minutes/Key Outcomes
Summary of the Committee meeting held on 28 September 2016
To: President and EPLGA Board Members
Date: 2 December 2016
Topic: SAROC – Minutes/Key Outcomes Summary of the Committee meeting held on 28 September 2016
Report No: SAROC 01-1216
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4 COMMITTEES
4.1 CEOs’ Committee: Actions/Notes from the meeting dated 1 September 2016
Present: Alan McGuire, George Karzis, Rod Pearson, Joy Hentschke, Peter Arnold, Chris Smith, Michelle Tucker
(Proxy), Trevor Smith, Rob Donaldson, Geoffrey Moffatt and Daryl Cearns
Others: Tony Irvine (EPLGA), Dion Dorward, Peter Scott, Brad Riddle (RDAWEP), Jo Calliss (RRC), Deb Larwood
(Dc Kimba – CEO Elect), Dean Johnson (Mayor DC Kimba)
Apologies: Phil Cameron, Migelle Hiscock
Agenda:
1. Presentation: - Regional Risk Coordinator - Jo Calliss – Update on risk audits undertaken in the
Councils. Best Practice solutions to be discussed.
2. Last Minutes of CEO Committee – actions completed.
3. EPLGA Board agenda – no issues. Executive Officer elaborated on some of his reports, e.g. Road
Construction and Maintenance standards/guidelines, etc.
4. Engineering & Works Committee – recommendations to EPLGA Board. Discussion took place on the
recommendations without great change.
5. Executive Officer’s Work Plan – discussed a couple of initiatives – no further action.
6. EPLGA Annual Report – waiting for financial audit to be completed. Will go to the Dec 2016 Board
meeting - once completed will send to Councils for their annual reports.
7. Rural Management Challenge – City of Port Lincoln. Rob Donaldson led the discussion.
8. Barngala Native Title Claim and ILUA –general discussion on next steps and advice give from DC
Ceduna experience, etc.
9. RDAWEP – Dion Dorward or RDAWEP representative - update on Regional Economic Development Plan
and training opportunities, digital tools for marketing, caravan and camping industry trends, etc,
coastal access strategy, marine strategy, energy issues. Discussion took place on the Regional
Economic Plan’s consultation.
10. Regional training requirements. Refer email from LGA Training – sent to CEOs on 17 Aug 2016.
11. Development, Planning and Infrastructure Act 2016 – City of Port Lincoln led the discussion.
12. POMS and oyster industry – Chris Smith led discussion – 9 months to possible drought, etc.
13. Western Councils collaboration – Joy Hentschke outlined the work being undertaken with a waste
management feasibility study – a collaborative project between Ceduna, Wudinna, Streaky Bay and
Elliston.
14. EPICCA – possibility of the $20m from Waste Levy to be re-directed to regions, not just the City of
Adelaide.
Actions:
1. Jo Calliss to provide – copy of presentation and a copy of a consequence table for CEOs – distributed by
email on 6 September 2016.
2. Executive Officer – to take up Waster Levy situation at next EPICCA meeting.
3. CEOs – any training requirements to Executive Officer to organise regional training.
NB: A verbal report will be provided on the meeting held on 1 December 2016.
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4.2 Engineering & Works Committee:
NB: A verbal report will be provided on the meeting held on 1 December 2016.
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4.3 Eyre Peninsula Mineral & Energy Resources Community Development Taskforce:
Minutes dated 7 October 2016/Meeting Summary
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EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION
Report Author: Coordinator EP Minerals & Energy Community Development Taskforce
To: Eyre Peninsula Local Government Association Board Meeting
Date: Thursday 1 December 2016
Report Item: Taskforce meeting held October 7th
2016- Power Outage & Black System Event
September 2016
Taskforce meeting framework and background:
As a consequence of the severe weather events that were experienced in South Australia on September 28th
and its impact on critical State infrastructure, in particular on the Eyre Peninsula and on our communities, a
meeting of the EP Minerals & Energy Community Development Taskforce was held on Friday 7th
October.
The meeting was called to discuss the impact on our communities from the prolonged power and
communication outages and to hopefully suggest system improvements for when such system failures are
experienced again.
Tabled and discussed at the meeting was the Preliminary report- Black system event in South Australia on
28 September 2016 as published 5 October 2016 by the Australian Energy Market Operator (AEMO).
The report set out the sequence and timing of events resulting in Black System and the subsequent
restoration of the system.
AEMO has indicated that a detailed report including recommendations can be expected to take up to six
months considering the complexities of the matters involved.
Of note is the COAG Energy Council meeting held Friday 7th
October to discuss the ‘Black System Event’
prompting questions regarding the security of the National Electricity Market and the State Minister’s
responsibility to ensure the security, reliability and affordability of the energy system for all Australians.
The COAG Energy Council has called for an Independent Review to develop a National Electricity Market
Blueprint. The review is to be chaired by Dr. Alan Finkel, Chief Scientist.
Premier Jay Weatherill has also requested an Independent Review of the Extreme Weather Event to be formed
by ex Police Commissioner Gary Burns. The scope of the review is to explore South Australia’s arrangements
regarding prevention, preparedness, response and recovery.
The Taskforce will make a submission to the Independent Review of the Extreme Weather Event based on the
findings and discussion of the Taskforce meeting as well as incorporating the findings of the survey
conducted by the RDAWEP on the regional impact of the event.
Taskforce Meeting discussion and findings:
Meeting attendees and guests, plus additional detail can be found in the Taskforce meeting minutes posted
on the EPLGA website, but the main points of discussion at the meeting can be summarized as follows:
Cathedral Rocks wind farm:
Wind farms are 3-phase alternating current but has to be excited by a power supply ie has to be
energised by the grid. So when the power drops out, there is no power to energise the turbines.
The grid was very stable until the towers fell over at Melrose. Cathedral Rocks Wind Farm could
generate 50 megawatts however are constrained by Mount Miller Wind Farm.
Electranet’s 132 MVA radial line constraints limit full capacity of generation by EP Wind farms
Board Meeting Agenda: 2 December 2016 P a g e | 37
Generator at Port Lincoln
Port Lincoln’s back up generators are owned by Synergen Power who has a contractual
arrangement with Electranet. There is no information as to when the generators will be repaired.
There were delays in turning them on when the power went out.
The Port Lincoln back up generators can produce 30-50 megawatts of power. The diesel generators
ran for a few hours then had technical problems. It is understood that of the 3 generators, 2 were
in maintenance and the 1 that was operational failed after a few hours.
The base load generated from the diesel generators in Port Lincoln is not enough to turn on
Cathedral Rocks Wind Farm.
Communications blackout
Communications towers use a lot of power. In the event of a blackout, they go to battery backup.
The batteries run out after 3 hours, then communications are lost. Bigger batteries will last approx.
6 hours. 20kva Generators are not economical to put at each site.
Telstra brought 70 generators and 35 technicians into SA from interstate.
20-30kva is required for a telephone exchange however repeater sites may take less than that to
keep them going. There is some argument for bigger batteries however it is an expensive solution
for something that may only get used every 3-4 years. A better way may be for more generators
that can be moved around.
Many areas had landlines go down as well which is something that hasn’t happened in the past.
The larger exchanges eg Cleve, Cummins, Tumby Bay stayed on because they have generator
backup. Cleve has been out twice in 3 weeks for over 40 hours.
Feedback from the public is that they can cope without power but do not like lack of
communications.
Emergency response plans need to be revisited in terms of communications.
Most landline phones are electric. There are about 100 exchange sites on Eyre Peninsula. Some
mini exchanges are on footpaths where it is not possible to put a generator.
AEMO Preliminary Report
The report came out quickly and does not contain any conclusions, recommendations or why the
blackout happened. It provides a snapshot of where our power was coming from a second before
the Black System event and details the process of how the power went out and what was done to
restore the system.
There is no mention of Cathedral Rocks.
The report advises that a detailed report including recommendations can be expected to take up to
6 months considering the complexities of the matters involved.
Impacts of outages and lessons learnt and future options and opportunities
The 132kv lines on Eyre Peninsula are due for replacement in 2018. It would be valuable for Eyre
Peninsula to have 275kv rather than 132kv power lines, particularly with the potential that Eyre
Peninsula has to generate renewable energy and with potential load demands from industry etc.
Note: As per AEMO Policy additional transmission capacity will only be supported by the Market Regulator if
shown that benefits to customers outweigh infrastructure cost.
Off grid becomes part of the solution due to the cost and reliability of power. There are very few off
grid solutions operating effectively. Those that are, are highly subsidised by Governments eg Cooper
Pedy, King Island and Lord Howe Island. Combinations of diesel power, batteries and solar are
expensive.
The co-generation plant at Arrium could have a significant input into future planning. It may be
sufficient to supplement supply to the Eyre Peninsula. Arrium consumes approx. 70 MW between the
mine and steelworks. There are questions about the reliability of generation from Arrium into the
future.
Iron Road’s requirements are expected to be more than Nyrstar, Whyalla, Roxby Downs and Prominent
Hill put together.
Cummins hospital backup generator broke down and a new one was brought in from Port Pirie. During
that time, 2 critical patients were admitted.
Implications would have been higher if people weren’t already prepared because of the unreliability of
supply outside of this event. Ongoing costs and capital costs to industry are already high.
Tactical implications leading to a strategic solution:
Communications – mobile phones and landlines.
Potential to lose water because of the reliance on electricity to pump water.
Board Meeting Agenda: 2 December 2016 P a g e | 38
Implications to health – all of the clinics in Port Lincoln closed down. People who needed medical
care were directed to A and E at the hospital. They don’t have the capacity for this many people.
People who rely on home oxygen etc had to transfer to the hospital.
No lights.
Emergency services – no communications to the higher command structure except for the GRN as
long as it lasts. They also have no communication to the rest of Eyre Peninsula except through the
Police, ambulance or CFS GRN.
Economic disadvantage – business losses, loss of wages for employees plus businesses paying
wages with no productivity.
Damage to Eyre Peninsula Brand reputation and image.
Eyre Peninsula was the last area to have power restored.
Emergency response plans and community education are enormously important.
Of 1.5million oyster spat at Cowell, there are 125,000 left. This will have a major impact on Eyre
Peninsula’s oyster industry.
Due to the loss of internet, point-of-sale payment services weren’t operating therefore people were
unable to buy food unless they had cash.
No fuel purchases – a known case of livestock spending an extra day on trucks which resulted in a
potential loss of $10-20k.
Personal alarms for the frail, elderly and those with ill health weren’t working. Critical for those on
dialysis.
There was 1 fuel station operating in Port Lincoln – with queues running each way for approx. 1
km. Some issues with safety when running generators to pump fuel.
Some people were showing signs of the beginnings of panic.
Domestic care and health assistance for elderly and disabled - no hot water, no communications
and no fuel to get to them.
Onsite fire booster pumps are inoperable without power.
ABC radio have their own generator and stayed on air however were frustrated that they were
having problems receiving information.
SAPOL (Graham Shaedel/Kevin Lawton)
Biggest issue was communication. Systems started failing due to batteries and lack of capacity for
charging them. GRN towers failed on Saturday which was the only form of communication they had.
They then had no communication with the POC in Adelaide. A fall-back system was satellite phones.
Pagers are turned off because it ties up so much of the system.
Some areas aren’t on the GRN system.
It should be advertised on ABC and local radio for people in need of assistance to go to one of the
emergency services centres.
Elderly/disabled and vulnerable – ZEC engaged with Red Cross and DCSI to assist with identifying
who could need assistance. They ensured that the local nursing homes had generators. It was
advertised on media to ‘check on your neighbour’.
Is there a potential for food to be utilised via a Foodbank or similar rather than discarded? Tons of
food was discarded from Coles and Woolworths.
Ravendale Relief Centre had 4,000 visitors where some meals were available and to apply for
emergency payment.
Forms for Emergency Relief Grants do not include postage or email address for delivery. It is
difficult for people outside of Port Lincoln or people without transport to deliver to Ravendale Relief
Centre.
6,000 food relief packages were to be delivered to Port Lincoln however didn’t eventuate. Coles
provided 500 packs of dry and packaged food to Ravendale Relief Centre, however this had limited
nutritious value and was used up very quickly.
Schools across Eyre Peninsula were closed and school buses not running.
Fuel is a serious issue. Generators are only as good as fuel lasts.
There is a need for interim solutions should a similar event happen again and larger solutions for a
longer term grid design and type of generation.
Loss of communications a serious issue.
Mobile phones only last 3-6 hours and landlines are usually electric. Could mobile phones default to
satellite?
What lines of public communication are to be used in the case of an emergency?
Most emergency services have back-up generation. Emergency services can feed information to ABC
radio which is advertised as the emergency channel.
000 went out which caused some panic by the public.
UHF worked throughout the blackout.
Board Meeting Agenda: 2 December 2016 P a g e | 39
Meeting Outcomes:
State and Federal Government enquiries – framework of submissions and deputations by Taskforce
Peter Treloar and Bruce Green to follow up on issues with Port Lincoln’s back-up generators
Write to SAPOL requesting a report from emergency services organisations, outcomes from their
debrief and what learnings/changes have arisen from the power outage event.
Local Government Emergency Response Plans to be reviewed.
Put solutions to Ministers and others. Work collaboratively and ensure Ministerial awareness of any
communications.
Letter to Electranet requesting the status of their replacement programme, their intentions to increase
capacity on the Eyre Peninsula and inviting their attendance at the next EP Mineral and Energy
Resources Community Development Taskforce meeting. In addition, requesting the status of the old
line and if or how it will be maintained and used.
Letter to Tony Irvine and Bruce Green, EPLGA suggesting that they report on this meeting to the EPLGA
and that they write to Peter Malinauskas MLC suggesting that State Governments resourcing for
advertising on what to do in the event of a fire, be broadened to include other emergency situations
and that there be an expansion of the Community Education Officer role especially with regards to
communication.
Geoff Dodd, Dion Dorward and Peter Scott to meet and discuss a strategy around outcomes, actions
and correspondence from this meeting.
Subject to outcomes from the COAG meeting, write to AEMO expressing urgency on requiring
explanations for the causes of the Black Event.
Dion Dorward to write letters to various Ministers outlining issues raised at this meeting, to be hand
delivered during his visit to Canberra next week.
Based on discussions held at the Taskforce meeting together with the minutes from meeting, correspondence
has been forwarded to:
Hon Tom Koutsantonis, Minister for State Development, Minister for Mineral resources & Energy;
Minister for Emergency Services;
Minister for Regional Development;
Minister for Transport & Infrastructure;
Premier Jay Weatherill;
Dr Alan Finkel, Chief Scientist (Chair of the Independent Review to develop a national electricity market
blueprint);
Hon Josh Frydenberg, Minister for Environment & Energy; and
Sen. Fiona Nash, Minister for Regional Development, Local Government and Territories and Minister for
Regional Communications.
Geoff Dodd
Coordinator
Board Meeting Agenda: 2 December 2016 P a g e | 40
5 FINANCE REPORTS
5.1 Balance Sheet as of 16 November 2016/Budget Comparison Report as of 16
November 2016
RECOMMENDATION:
That the Eyre Peninsula Local Government Association Board receives the Balance Sheet as of 16
November 2016 and the Budget Comparison Report as of 16 November 2016.
Board Meeting Agenda: 2 December 2016 P a g e | 41
5.1
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6 DEPUTATIONS AND PETITIONS
6.1 Deputations/Presentations
6.1.1 Glyn Ashman, Manager Water Security Planning, SA Water: Water Supply and Demand
Status
6.1.2 Wayne Lines, Ombudsman South Australia
6.1.3 Darren Niejalke, Sustainability Manager, Archer Exploration
6.2 Petitions – Nil
7 GENERAL BUSINESS – Motions on Notice and Without and Questions
COUNCIL NOTICE OF MOTION
Council Name:
District Council of Kimba
Council Meeting Minute
Reference:
Resolution 180.2016 from the meeting held on the 9th
November, 2016.
EPLGA Strategic/ Corporate Plan
Reference: - Goal Area: Core
Activity or Strategic Action.
Goal Area 1.1: Advocacy and Representation.
Core Activity 1.1.3: Provide a lobbying platform to promote the interests and issues of
member Councils to other levels of government.
Subject/ Title of Issue:
Centralization of Government Organisations
Proposed Motion:
That the Eyre Peninsula Local Government Association seeks support through the
South Australian Regional Organisation of Councils and the Local Government
Association of South Australia to lobby against the centralization of Government
Organisations and in particular TAFE SA campus closures in Rural SA.
Background/ Intended Purpose
of proposed motion:
On 24th
October, 2016 Council wrote a letter to TAFE SA expressing concern at the
closure of the Kimba Campus. To this point no notification was received from TAFE and
no information was supplied informing Council of the closure. This was of even further
concern given the recent changes to funding which has made it more difficult for private
training organizations to provide for the needs of rural and regional communities.
Following this letter a meeting was organised with Richard Horgan, Regional Manager,
Whyalla and Eyre Peninsula. At this meeting the Mayor and the CEO were advised that
Kimba would not be disadvantaged by this closure and training opportunities would still
remain at existing levels but serviced from Cleve. Whilst existing staff were still to be
provided with work the long term future of this is uncertain.
It has now come to Councils attention that the Cleve Campus is also closing putting
potential future training at an even greater risk as well as employment opportunities
within our towns. In addition Kimba has also faced the closing of the SA Water office and
the subsequent loss of employment. It is with this in mind Council feels it is time to lobby
against the centralization of these Government Organisations which not only provide
essential services to our community but additional jobs.
Dated:
15th
November, 2016.
Council Contact: - Officer
submitting form.
Name: Debra Larwood
Telephone: 0427 102 535
Email: [email protected]
7.1 From the Floor
Board Meeting Agenda: 2 December 2016 P a g e | 46
8 CORRESPONDENCE
8.1 Correspondence for Decision
1-1216: Alan McGuire, CEO, Wudinna District Council: Request for the issue of the power
outage on Eyre Peninsula be raised as an agenda item.
Members are asked to note the contents of this letter [a copy follows this report – refer page 47], that this
issue has been referred to within the CEO’s General Update, and specifically on page 15.
The following items of correspondence are for members’ information only and the issues of interest raised
are as a result of the Executive Officer’s actions. A copy of both letters follow this report – refer pages 48-50.
2-1216: Jack Snelling MP, Minister for Health: Response to EPLGA’s query on open tender for supply
of pharmaceutical services on the Eyre Peninsula.
3-1216: Hon Stephen Mullighan MP: Response to Peter Treloar MP, Member for Flinders regarding
funding for shoulder sealing on the Tod Highway.
Board Meeting Agenda: 2 December 2016 P a g e | 47
1-1216
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2-1216
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3-1216
Board Meeting Agenda: 2 December 2016 P a g e | 51
8.2 Precis´ of Incoming and Outgoing Correspondence for noting only – no
recommendations/actions required, with full copies available on request:
INWARDS 68
01. Nominations for LGA Board Members 22/8/16 [TI]
Information on the process and timeline associated with the conduct of LGA Board elections, including
provision for the calling of nominations for the office of President, Board Members and Deputy Board
Members by not later than 1 September 2016. EPLGA has been requested to assist in this process within its
region.
02. 2016/17 Fire Danger Season – Policy 29/8/16 [TI]
Confirmation from Damian Windsor, Works Manager, DC Tumby Bay, of Council’s policy in relation to
providing plant and operators to support the CFS as a participating agency in an emergency bushfire
situation.
03. Call for Nominations for Board Members/Deputy Board Members – LGASA 29/8/16 [TI]
Copy of the letter sent from Matt Pinnegar, CEO/Returning Officer, LGASA to regional Council CEOs regarding
the Call for Nominations for Board Member and Deputy Board Members, along with the 2016 Nomination
Form, specifications document, list of relevant Councils and information on LGA Board Member roles and
responsibilities extracted from the LGA Constitution.
04. Strategic Directions Forum 31/8/16 [TI]
Invitation from Adam Wilson, CEO, Essential Services Commission of South Australia to have a say on
emerging trends and issues that may influence the Commission’s strategic planning and priorities for the
next 3 years.
05. Distribution of 2016-17 Commonwealth Financial Assistance Grants 9/9/16 [TI]
Advice from Minister Geoff Brock that the Local Government Grants Commission’s recommendations for the
distribution of the 2016-17 Commonwealth Financial Assistance Grants to Councils have been submitted and
approved by Senator the Hon Fiona Nash. A table detailing the distribution of the funds was enclosed.
06. Emergency Response Scenario for Marine Incident 19/9/16 [TI]
Notification from Joy Hentschke, CEO, DC Streaky Bay of Council’s resolution to host an emergency response
scenario for marine incident under the region i-Responda framework.
07. Strategic Management Plan Preparation 19/9/16 [TI]
Invitation from Chris Smith, CEO, DC Franklin Harbour for Tony Irvine, EO to meet with Council’s staff to
ensure that EPLGA’s strategic direction can be merged into Council’s plan for the district.
08. Pharmaceutical Services on EP 23/9/16 [TI]
Acknowledgement from the Office of the Minister for Health of receipt of correspondence from the EPLGA
regarding concerns on the proposed open tender for provision of pharmaceutical services in the region.
09. Preparation of Council’s Strategic Management Plan 23/9/16 [TI]
Invitation from Chris Smith, CEO, DC Franklin Harbour to Tony Irvine, EO, EPLGA to meet with Council staff to
ensure that the Association’s strategic direction can be merged into Council’s plan for the District. Tony was
also invited to attend a community meeting scheduled for Wednesday 28 September in Cowell.
10. Power Outage – Eyre Peninsula 18/10/16 [TI]
Request from Alan McGuire, CEO, Wudinna DC for an agenda item to be added for the next EPLGA Board
meeting relating to the recent power outage on Eyre Peninsula.
Board Meeting Agenda: 2 December 2016 P a g e | 52
11. Pharmaceutical Services on EP 1/11/16 [TI]
Response from the Hon Jack Snelling, Minister for Health Industries on the issue of open tender for supply of
pharmaceutical services on Eyre Peninsula.
12. Shoulder Sealing – Tod Highway 11/11/16 [TI]
Copy of the letter of response from the Hon Stephen Mullighan to Peter Treloar, MP regarding shoulder
sealing on the Tod Highway.
13. Resignation: Mayor of Streaky Bay 18/11/16 [TI]
Copy of an email sent from Sherron MacKenzie to Joy Hentschke, CEO, DC Streaky Bay announcing her
resignation as Mayor of Streaky Bay.
Board Meeting Agenda: 2 December 2016 P a g e | 53
OUTWARDS 68
01. Mayor of the City of Whyalla 19/8/16 [BG]
Congratulatory letter to Mayor Lyn Breuer on being elected to the position of Mayor for the City of Whyalla.
02. Mayoral Election 19/8/16 [BG]
Commendation to Deputy Mayor Tom Antonio for his efforts during his role as Acting Mayor of the City of
Whyalla, along with an offer of condolence on his defeat in the Mayoral election.
03. Open Tender for Supply of Pharmaceutical Services on EP 7/9/16 [TI]
Request to the Hon Jack Snelling for consideration of establishing exemptions from tender for pharmaceutical
supplies for hospitals on Eyre Peninsula. Copies of the letter were also sent to the following:
Hon Geoff Brock, Minister for Regional Development/Minister for Local Government;
Peter Treloar, Member for Flinders;
Eddie Hughes, Member for Giles;
Maree Gerahty, CEO, Country Health; and
Michelle Smith, Regional Director, Country Health SA Eyre, Flinders and Far North.
04. DPTI Support Regional Aviation Program Fund Grant Application 3/11/16 [TI]
Letter of support to Rod Pearson, CEO, DC Lower Eyre Peninsula for the submission for funding assistance
through the Department of Planning, Transport and Infrastructure Support Regional Aviation Program towards
the sealing of the main runway at the Port Lincoln Airport.
Board Meeting Agenda: 2 December 2016 P a g e | 54
9 FUTURE MEETINGS
RECOMMENDATION:
That the next meeting of the Eyre Peninsula Local Government Association Board be held on Monday 27
February 2017 at the Coffin Bay Sporting Club, starting with a light lunch at 12.00pm and the meeting
to commence at 12.30pm.
Future meeting scheduled for 2017:
Monday 27 February: DC Lower Eyre Peninsula [Annual Conference/Board Meeting]
Friday 30 June: Wudinna
Friday 1 September: Tumby Bay
Friday 1 December: Wudinna
MEETING CLOSE