Extended Learning Module J (Office 2007 Version)
description
Transcript of Extended Learning Module J (Office 2007 Version)
![Page 1: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/1.jpg)
McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.
Extended Learning Module
J (Office 2007 Version)
Implementing a Database with Microsoft Access
![Page 2: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/2.jpg)
Mod J Web-2
SOLOMON DATABASE
The steps to creating a database are
1. Define entity classes and primary keys
2. Define relationships among the entity classes
3. Define fields for each relation (file)4. Use a data definition language to
create the database, which is the focus of this Module
![Page 3: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/3.jpg)
Mod J Web-3
SOLOMON DATABASE
In Figure J.1 (p. 2) on the following 3 slides, we’ve recreated the correct database structure from Extended Learning Module C
Revisit Module C if you need a refresher
![Page 4: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/4.jpg)
Mod J Web-4
SOLOMON DATABASE
![Page 5: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/5.jpg)
Mod J Web-5
SOLOMON DATABASE
![Page 6: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/6.jpg)
Mod J Web-6
SOLOMON DATABASE
![Page 7: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/7.jpg)
Mod J Web-7
Creating Solomon’s Database
Data dictionary - contains the logical structure for the information
To create the Solomon Enterprise database:
1. Start Microsoft Access2. Click on Blank Database in the upper
left corner of the screen3. Enter Solomon Enterprises.mdb as
the database name4. Click on Create
![Page 8: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/8.jpg)
Mod J Web-8
Creating Solomon’s Database
Click on Click on Blank Blank DatabaseDatabase
Enter a Enter a database name database name
and click on and click on CreateCreate
![Page 9: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/9.jpg)
Mod J Web-9
Creating Solomon’s Database
Our recommendation: Create a relation (table) in Design view: Must switch from Datasheet View
to Design View Click on View in the upper left
corner and then Design View Enter a table name Use the Design View to enter the
specifications for the table
![Page 10: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/10.jpg)
Mod J Web-10
Creating Solomon’s Database
To switch to To switch to Design View, click Design View, click on on ViewView and then and then
Design ViewDesign View
This is Design View – This is Design View – our recommendation our recommendation for creating the tables for creating the tables
in a databasein a database
![Page 11: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/11.jpg)
Mod J Web-11
Creating the Raw Material Relation
Enter the four fields of the Raw Material relation Raw Material ID Raw Material Name QOH Supplier ID
Click on the Raw Material ID row and then the key button to designate Raw Material ID as the primary key
![Page 12: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/12.jpg)
Mod J Web-12
Creating the Raw Material Relation
Primary key identifier and Primary key identifier and the the Primary key Primary key buttonbutton
Integrity constraints for Integrity constraints for Raw Material IDRaw Material ID
![Page 13: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/13.jpg)
Mod J Web-13
Creating the Concrete Type Relation
![Page 14: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/14.jpg)
Mod J Web-14
Creating the Bill of Material Relation
We created (in Extended Learning Module C) the Bill of Material relation to eliminate the many-to-many relationship between the Concrete Type and Raw Material relations
![Page 15: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/15.jpg)
Mod J Web-15
Creating the Bill of Material Relation
The Bill of Material relation has a primary key composed of two fields (composite primary key): Concrete Type Raw Material ID
Composite primary key - consists of the primary key fields from the two intersecting relations
![Page 16: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/16.jpg)
Mod J Web-16
Creating the Bill of Material Relation
Composite Composite primary keyprimary key
![Page 17: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/17.jpg)
Mod J Web-17
DEFINING RELATIONSHIPS WITHIN SOLOMON’S
DATABASE The final structural task is to
define how all the relations relate to each other
That is, link primary and foreign keys
Foreign key - a primary key of one file (relation) that appears in another file (relation)
![Page 18: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/18.jpg)
Mod J Web-18
Primary and Foreign Key Logical Ties
![Page 19: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/19.jpg)
Mod J Web-19
Defining Relationships between Relations
To create relationships Click on Database Tools in the
menu area and then click on the Relationships button
Make each relation appear on the palette by highlighting each relation name and clicking on Add
Then click on the Close button
![Page 20: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/20.jpg)
Mod J Web-20
Defining Relationships between Relations
Relationship Relationship palettepalette
Select tables Select tables and click on and click on
AddAdd
![Page 21: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/21.jpg)
Mod J Web-21
Defining Relationships between Relations
![Page 22: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/22.jpg)
Mod J Web-22
ENTERING INFORMATION INTO SOLOMON’S
DATABASE To enter information, you simply
double-click on the appropriate relation name
Supplier relation Supplier relation structurestructure
![Page 23: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/23.jpg)
Mod J Web-23
Entering Information
![Page 24: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/24.jpg)
Mod J Web-24
Referential Integrity
Referential integrity ensures consistency. For example, that you don’t put a non-existent Supplier ID into the Raw Material relation
The relationships we set up for referential integrity guard against bad information
Integrity constraints – rules that help ensure the quality of the information
![Page 25: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/25.jpg)
Mod J Web-25
Enforcing Referential Integrity
![Page 26: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/26.jpg)
Mod J Web-26
Change the Structure of a Relation
Click on Click on ViewView and and then then Design View Design View
and make the and make the necessary changesnecessary changes
![Page 27: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/27.jpg)
Mod J Web-27
CREATING A SIMPLE QUERY USING ONE
RELATION Query-by-example (QBE) tool
- helps you graphically design the answer to a question
Suppose we wanted to see a list of raw materials that shows Raw Material Name Supplier ID
![Page 28: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/28.jpg)
Mod J Web-28
Creating a Simple Query Using the Raw Material
Relation
First, click on First, click on CreateCreate and and then then Query DesignQuery Design
Second, select the table, Second, select the table, click on click on AddAdd, and then , and then
close the box.close the box.
![Page 29: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/29.jpg)
Mod J Web-29
Creating a Simple Query Using the Raw Material
Relation
The result of the The result of the queryquery
Drag and drop the appropriate Drag and drop the appropriate field names and then click on the field names and then click on the
exclamation point (exclamation point (RunRun).).
![Page 30: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/30.jpg)
Mod J Web-30
Creating a Simple Query with a Condition
Set the condition Set the condition herehere
![Page 31: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/31.jpg)
Mod J Web-31
CREATING AN ADVANCED QUERY USING MORE THAN ONE RELATION
Suppose we want a query that shows All order numbers Date of orders Where the goods were delivered The contact person The truck involved in each delivery The truck driver in each delivery
![Page 32: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/32.jpg)
Mod J Web-32
Steps to Create an Advanced Query
1. Click on Create in the menu area and then Query Design
2. In the Show Table dialog box Select and Add the relation names Close the Show Table dialog box Tables linked appear are joined by
lines with 1 beside the table with the primary key The infinity sign by the table with the
foreign key
![Page 33: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/33.jpg)
Mod J Web-33
Steps to Create an Advanced Query
3. Drag and drop the fields that you want from the appropriate relation into the QBE grid in the order that you want
4. Click on the exclamation point (Run) in the button bar to see the results of the query
![Page 34: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/34.jpg)
Mod J Web-34
Steps to Create an Advanced Query
![Page 35: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/35.jpg)
Mod J Web-35
Steps to Create an Advanced Query
![Page 36: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/36.jpg)
Mod J Web-36
Steps to Create an Advanced Query
![Page 37: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/37.jpg)
Mod J Web-37
GENERATING A SIMPLE REPORT
1. Click on Create in the menu area and then the Report Wizard button
2. Choose tables and/or queries: Lets you choose which table/query you want
3. Choose fields: Lets you choose the fields you want
![Page 38: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/38.jpg)
Mod J Web-38
Grouping, Sorting, Layout of Report
4. Grouping: Lets you specify grouping of information (we chose the default)
5. Sorting: Allows you to specify sorting (we chose the default)
6. Layout and orientation: Allows you to select layout and page orientation (we chose the default)
![Page 39: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/39.jpg)
Mod J Web-39
Style and Header of Report
7. Style: Allows you to choose from among predefined report styles (we chose the default)
8. Report header: Allows us to enter a title for the report.
9. The Report: Shows all customers and phone numbers.
![Page 40: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/40.jpg)
Mod J Web-40
Choose Table/Query and Fields
1. Start to create a report1. Start to create a report
2. Choose tables and/or queries2. Choose tables and/or queries
![Page 41: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/41.jpg)
Mod J Web-41
Choose Table/Query and Fields
3. Choose fields3. Choose fields
4. Grouping4. Grouping
![Page 42: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/42.jpg)
Mod J Web-42
Grouping, Sorting, Layout, Style, and Title
5. Sorting5. Sorting
6. Layout and orientation6. Layout and orientation
![Page 43: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/43.jpg)
Mod J Web-43
Grouping, Sorting, Layout, Style, and Title
7. Style7. Style
8. Report Header8. Report Header
![Page 44: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/44.jpg)
Mod J Web-44
Grouping, Sorting, Layout, Style, and Title
![Page 45: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/45.jpg)
Mod J Web-45
REPORT WITH GROUPING, SORTING, AND TOTALS
Say we want to create the Supply Chain Management report from Extended Learning Module C
First, create a query Then, put the query into the
report generator
![Page 46: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/46.jpg)
Mod J Web-46
Steps for Creating a Report with Grouping,
Sorting, and Totals1. Click on Create in the menu
area and click on the Report Wizard button
2. Choose tables/queries: Query: Supply Chain Query
3. Choose fields: Select all fields by clicking on the double greater-than sign (>>)
![Page 47: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/47.jpg)
Mod J Web-47
Specify Table/Query Fields
![Page 48: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/48.jpg)
Mod J Web-48
Grouping and Sorting Information
4. Top-level grouping: Allows you to choose ordering. Since we created a query, Access has defaulted to the first field
5. Further grouping: Lets you specify groups within the top grouping of Concrete Type, but we don’t want any further grouping
6. Sorting: Next we have a chance to sort our information
![Page 49: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/49.jpg)
Mod J Web-49
Steps for Grouping Information
![Page 50: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/50.jpg)
Mod J Web-50
Steps for Sorting Information
![Page 51: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/51.jpg)
Mod J Web-51
Totaling Information in a Report
7. Totaling: The sorting screen also has a Summary Options button
Within Summary Options you can choose what type of summary you want
![Page 52: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/52.jpg)
Mod J Web-52
Totaling Information in a Report
![Page 53: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/53.jpg)
Mod J Web-53
Formatting the Report
8. Overall structure of report: Allows you to choose the layout and orientation
9. Style of report: Allows you to choose a style
10. Report heading: Allows you to enter the title that will appear on the report, then click on Finish
![Page 54: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/54.jpg)
Mod J Web-54
Formatting the Report
![Page 55: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/55.jpg)
Mod J Web-55
The Report
11. The Report: Shows the information from the wizard steps
![Page 56: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/56.jpg)
Mod J Web-56
Refining the Report
Steps to adjust the report to make it aesthetically pleasing Open the report in Design View
with the triangle button Adjust the boxes to the desired size Delete unwanted entries
![Page 57: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/57.jpg)
Mod J Web-57
Refining the Report
Click on Click on Design Design ViewView to see the to see the report in design report in design
formatformat
![Page 58: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/58.jpg)
Mod J Web-58
Adjusting the Page Header
![Page 59: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/59.jpg)
Mod J Web-59
Adjusting the Concrete Type Header
![Page 60: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/60.jpg)
Mod J Web-60
Adjusting the Detail Section
![Page 61: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/61.jpg)
Mod J Web-61
Adjusting the Concrete Type Footer
![Page 62: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/62.jpg)
Mod J Web-62
The Completed Report
![Page 63: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/63.jpg)
Mod J Web-63
CREATING A DATA INPUT FORM
1. Select the Order table2. Click on Create and then Form
![Page 64: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/64.jpg)
Mod J Web-64
Choose Table/Query
![Page 65: Extended Learning Module J (Office 2007 Version)](https://reader035.fdocuments.in/reader035/viewer/2022062800/56814099550346895dac383d/html5/thumbnails/65.jpg)
Mod J Web-65
Final Input Form