EXPRESSION OF INTEREST FOR ENGAGEMENT OF ARCHITECT · 2018-02-20 · IGU, MEERPUR (REWARI) DETAILED...

Engagement of Architectural Consultants for new/old/addition/ alterations/ renovation/ development etc. works in Indira Gandhi University Campus, Meerpur (Rewari).

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INDIRA GANDHI UNIVERSITY, MEERPUR, REWARI

“EXPRESSION OF INTEREST FOR ENGAGEMENT OF ARCHITECT "

FOR

ENGAGEMENT OF ARCHITECTURAL CONSULTANTS FOR NEW / OLD / ADDITION / ALTERATIONS / RENOVATION / DEVELOPMENT ETC. WORKS

AT INDIRA GANDHI UNIVERSITY CAMPUS, MEERPUR (REWARI)

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IGU, MEERPUR (REWARI)

DETAILED NOTICE INVITING EXPRESSION OF INTEREST'(EOI)

For other details visit website

EXECUTIVE ENGINEER C/O REGISTRAR

INDIRA GANDHI UNIVERSITY MEERPUR, REWARI

HARYANA

Sr.

N

o

Name of work Bid Security/EMD

Last date of receipt

of Bids

(Tech & Financial)

1 Comprehensive Planning and Designing including

preparation and development of concepts,

preparation of all Preliminary and working

drawings for various buildings / structures,

including preparation of specifications and

schedule of quantities (BOQ, NIT) for new / old /

addition / alterations / renovation / development

etc. works in Indira Gandhi University Campus,

Meerpur (Rewari).

1,00,000/- 28.02.2018 1400 hrs.

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IGU, MEERPUR (REWARI)

DETAILED NOTICE INVITING EXPRESSION OF INTEREST'(EOI)

E-Tender is invited for providing consultancy services as per description given below in single stage two cover system i.e. Request for Pre-Qualification/Technical Bid (online Bid under PQQ/ Technical Envelope) and Request for Financial Bid (comprising of price bid Proposal under online available Commercial Envelope): -

Under this process, the Pre-qualification/ Technical online bid Application as well as online Price Bid

shall be invited at single stage under two covers i.e. PQQ/Technical & Commercial Envelope.

Eligibility and qualification of the Applicant will be first examined based on the details submitted

online under first cover (PQQ or Technical) with respect to eligibility and qualification criteria

prescribed in this Tender document. The Price Bid under the second cover shall be opened for

only those Applicants whose PQQ/ Technical Applications are responsive to eligibility and

qualifications requirements as per Tender document.

1. The payment for Tender Document Fee shall be made by eligible bidders online directly through Internet Banking Accounts and e-Service Fee through Debit Cards & Internet Banking Accounts. The payment for EMD can be made online directly through RTGS/NEFT or OTC Please refer to ‘Online Payment Guideline’ available at the Single e-Procurement portal of GoH (Govt. of Haryana) and also mentioned under the Tender Document.

2. Intending bidders will be mandatorily required to Online Sign-up (create user account) on the website https://haryanaeprocurement.gov.in to be eligible to participate in the e-Tender. He/She will be required to make online payment of (Rs.1,00,000.00) towards EMD fee in due course of time. The intended bidder fails to pay EMD fee under the stipulated time frame shall not be allow to submit his / her bids for the respective event / Tenders.

3. The interested bidders must remit the funds at least T+1 working day (Transaction day + One working Day) in advance i.e. on or before (27.02.2018); and make payment via RTGS /NEFT or OTC to the beneficiary account number specified under the online generated challan. The intended bidder / Agency thereafter will be able to successfully verify their payment online, and submit their bids on or before the expiry date & time of the respective events/Tenders at

Sr. No Description of work / Items EMD to be deposited by Bidder (Rs.)

Tender Document

Fee & e- Service fee (Rs.)

Start Date & Time of Bid

Preparation & Submission

Expiry Date & Time of EMD Submission

Expiry Date & Time of Bid Preparation

& Submission

1 Comprehensive Planning and Designing including preparation and development of concepts, preparation of all Preliminary and working drawings for various buildings/structures, including preparation of specifications and schedule of quantities (BOQ, NIT) for new / old /addition / alterations/ renovation / development etc. works in Indira Gandhi University Campus, Meerpur (Rewari).

1,00,000/- 1,000+5,000/- =6,000/-

19.02.2018 27.02.2018

1400 hrs. (online)

28.02.2018 1400 hrs. (hard /soft copy)

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https://haryanaeprocurement.gov.in. The interested bidders shall have to pay mandatorily e-Service fee (Nonrefundable) of Rs.5,000/- (Rupee Five Thousand Only) online by using the service of secure electronic gateway. The secure electronic payments gateway is an online interface between bidders & online payment authorization networks. The Bidders can submit their tender documents (Online) as per the dates mentioned in the key dates: -

Key Dates

Sr. No.

Department Stage Bidder’s stage Start date and time Expiry date and time for Bids

1 Tender document download and bid preparation / submission

19.02.2018 28.02.2018 1400 hrs.

2 Technical bid opening 28.02.2018 1500 hrs.

3 Presentation of Bidders 12.03.2018

4 Financial bid opening To be announced

https://haryanaeprocurement.gov.in/

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Instructions to bidder on Electronic Tendering System

These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable.

Registration of bidders on e-Procurement Portal: -

All the bidders intending to participate in the tender’s process online are required to get registered on the centralized e - Procurement Portal i.e. https://haryanaeprocurement.gov.in. Please visit the website for more details.

Obtaining a Digital Certificate:

The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to establish the identity of the bidder bidding online. These Digital Certificates are issued by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.

A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For more details, please visit the website – https://haryanaeprocurement.gov.in.

The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or Sub-Certifying Authority authorized by the Controller of Certifying Authorities or may obtain information and application format and documents required for the issue of digital certificate from.

The bidder must ensure that he/she comply by the online available important guidelines at the portal https://haryanaeprocurement.gov.in for Digital Signature Certificate (DSC) including the e-Token carrying DSCs.

Bid for a particular tender must be submitted online using the digital certificate (Encryption & Signing), which is used to encrypt and sign the data during the stage of bid preparation. In case, during the process of a particular tender, the user loses his digital certificate (due to virus attack, hardware problem, operating system or any other problem) he will not be able to submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at safe place under proper security (for its use in case of emergencies).

In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for signing and submitting a bid, it will be considered equivalent to a no-objection certificate /power of attorney / lawful authorization to that User. The firm has to authorize a specific individual through an authorization certificate signed by all partners to use the digital certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent adequate authority of the user to bid on behalf of the firm in the department tenders as per Information Technology Act 2000. The digital signature of this authorized user will be binding on the firm.

In case of any change in the authorization, it shall be the responsibility of management / partners of the firm to inform the certifying authority about the change and to obtain the digital signatures of the new person / user on behalf of the firm / company. The procedure for application of a digital certificate however will remain the same for the new user.

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The same procedure holds true for the authorized users in a private/Public limited company. In this case, the authorization certificate will have to be signed by the directors of the company.

Pre-requisites for online bidding:

In order to operate on the electronic tender management system, a user’s machine is required to be set up. A help file on system setup/Pre-requisite can be obtained from Nextenders (India) Pvt. Ltd. or downloaded from the home page of the website - https://haryanaeprocurement.gov.in.. The link for downloading required java applet & DC setup are also available on the Home page of the e-tendering Portal.

Online Viewing of Detailed Notice Inviting Tenders:

The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders floated through the single portal eProcurement system on the Home Page at https://haryanaeprocurement.gov.in.

Download of Tender Documents:

The tender documents can be downloaded free of cost from the eProcurement portal https://haryanaeprocurement.gov.in

Key Dates:

The bidders are strictly advised to follow dates and times as indicated in the online Notice Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time tracked and the system enforces time locks that ensure that no activity or transaction can take place outside the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders.

Online Payment of Tender Document Fee, eService fee, EMD fees & Bid Preparation & Submission (PQQ/ Technical & Commercial/Price Bid):

Online Payment of Tender Document Fee & e-Service fee:

The online payment for Tender document fee, eService Fee & EMD can be done using the secure electronic payment gateway. The Payment for Tender Document Fee shall be made by bidders/ Vendors online directly through Internet Banking Accounts and eService Fee through Debit Cards & Internet Banking Accounts. The Payment for EMD shall be made online directly through RTGS / NEFT & OTC. The secure electronic payments gateway is an online interface between design consultants and Debit card / online payment authorization networks. PREPARATION & SUBMISSION Of online APPLICATIONS/BIDS:

Detailed Tender documents may be downloaded from e-procurement website (https://haryanaeprocurement.gov.in) and tender mandatorily be submitted online. Scan copy of Documents to be submitted/uploaded for Prequalification or Technical bid under online PQQ/ Technical Envelope: The required documents (refer to DNIT) shall be prepared and scanned in different file formats (in PDF /JPEG/MS WORD format such that file size is not exceed more than 10 MB) and uploaded during the on-line submission of PQQ or Technical Envelope. FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily online under Commercial Envelope and original not to be submitted manually)

ASSISTANCE TO THE BIDDERS: -

In case of any query regarding process of e t e n d e r s and for undertaking training purpose, the intended

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bidder can also avail the following and can contact service provider as per below: Office Timings of Help-desk support for Single eProcurement Portal of Government of Haryana- Technical Support Assistance will be available over telephone Monday to Friday (09:00 am to 5:30 pm) & Training workshop will be conducted on every 1st, 2nd Friday (from 3:30 pm upto 6:00 pm) and 4th Saturday (from 11:30 am upto 3:00 pm) of each month. All queries would require to be registered at our official [email protected] for on- time support (Only those queries which are sent through email along with appropriate screenshots or error description will be considered as registered with the Help-desk) Important Note: - (a) Any intending b i d d e r can contact the helpdesk on or before prior to 4 hours of the scheduled

closing date & time of respective e-Auction/ Tender event. (b) For queries pertaining to e-Payment of EMD, please contact the helpdesk at least 2 business days prior

to the closing date & time of e-Auction/Tender event. (c) Help-desk support will remain closed during lunch break i.e. from up to on each working day. Schedule for Training:

Training workshop will be held on 1st, 2nd Friday (from 3:30 pm upto 6:00 pm) and 4th Saturday (from 11: 30 am upto 3:00 pm) of each month at following addresses:

Nextenders (India) Pvt. Ltd Municipal Corporation Faridabad, Near B.K.Chowk, Opp. B.K.Hospital, NIT, Faridabad

Contact no. 8743042801 / 9310335475

Nextenders (India) Pvt.Ltd. Public Health Division No. 2 Hisar, Model Town Opp. N.D Gupta Hospital, Hisar Contact: 9034357793

Nextenders (India) Pvt. Ltd., Nirman Sadan (PWD B&R), Plot No.-01, Basement, Dakshin Marg, Sec- 33 A, Chandigarh -160020 For Support- 1800-180-2097

For Support Call – 1800-180-2097 Haryana eProcurement Help Desk Office will remain close d o n Saturday (except 4th Saturday), Sunday and National Holidays NOTE: - Bidders participating in online tenders shall check the validity of his/her Digital Signature Certificate before participating in the online Tenders at the portal https://haryanaeprocurement.gov.in. For help manual please refer to the ‘Home Page’ of the e-Procurement website at https://haryanaeprocurement.gov.in, and click on the available link ‘How to...?’ to download the file.

Guideline for Online Payments in e-tendering

Post registration, bidder shall proceed for bidding by using both his digital certificates (one each for encryption and signing). Bidder shall proceed to select the tender he is interested in. On the respective Department’s page in the e-tendering portal, the Bidder would have following options to make payment.

A. Debit Card

B. Net Banking

C. RTGS/NEFT

mailto:[email protected]

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Operative Procedures for Bidder Payments

A) Debit Card The procedure for paying through Debit Card will be as follows.

• Bidder selects Debit Card option in e-Procurement portal.

• The e-Procurement portal displays the amount and the card charges to be paid by bidder. The portal also displays the total amount to be paid by the bidder.

Bidder clicks on “Continue” button

• The e-Procurement portal takes the bidder to Debit Card payment gateway screen.

• Bidder enters card credentials and confirms payment

• The gateway verifies the credentials and confirms with “successful” or “failure” message, which is confirmed back to e-Procurement portal.

• The page is automatically routed back to e-Procurement portal

• The status of the payment is displayed as “successful” in e-Procurement portal. The e-Procurement portal also generates a receipt for all successful transactions. The bidder can take a print out of the same,

• The e-Procurement portal allows Bidder to process another payment attempt in case payments are not successful for previous attempt.

B) Net Banking

The procedure for paying through Net Banking will be as follows.

(i) Bidder selects Net Banking option in e-Procurement portal.

(ii) The e-Procurement portal displays the amount to be paid by bidder.

(iii) Bidder clicks on “Continue” button

(iv) The e-Procurement portal takes the bidder to Net Banking payment gateway screen displaying list of Banks

(v) Bidder chooses his / her Bank

(vi) The Net Banking gateway redirects Bidder to the Net Banking page of the selected Bank

(vii) Bidder enters his account credentials and confirms payment

(viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to the Net Banking gateway which is confirmed back to e-Procurement portal.

(ix) The page is automatically routed back to e-Procurement portal

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(x) The status of the payment is displayed as “successful” in e-Procurement portal. The e-Procurement portal also generates a receipt for all successful transactions. The bidder can take a print out of the same. (xi) The e-Procurement portal allows Bidder to process another payment attempt in case payments are not successful for previous attempt.

C) RTGS/ NEFT The bidder shall have the option to make the EMD payment via RTGS/ NEFT. Using this module, bidder would be able to pay from their existing Bank account through RTGS/NEFT. This would offer a wide reach for more than 90,000 bank branches and would enable the bidder to make the payment from almost any bank branch across India.

I. Bidder shall log into the client e-procurement portal using user id and password as per existing process and selects the RTGS/NEFT payment option. ii. Upon doing so, the e-procurement portal shall generate a pre-filled challan. The challan will have all the details that is required by the bidder to make RTGS-NEFT payment.

iii. Each challan shall therefore include the following details that will be pre-populated:

Beneficiary account no: (unique alphanumeric code for e-tendering)

Beneficiary IFSC Code: Amount: Beneficiary bank branch: Beneficiary name: iv. The Bidder shall be required to take a print of this challan and make the RTGS/NEFT on the basis of the details printed on the challan. v. The bidder would remit the funds at least T + 1 day (Transaction + One day) in advance to the last day and make the payment via RTGS / NEFT to the beneficiary account number as mentioned in the challan. vi. Post making the payment, the bidder would login to the e-Tendering portal and go to the payment page. On clicking the RTGS / NEFT mode of payment, there would be a link for real time validation. On clicking the same, system would do auto validation of the payment made.

D) Over-the-Counter (OTC) This solution shall allow the bidder having account with ICICI Bank, to make the payment from any CMS enabled Branch of ICICI Bank in India. Bidders can make the payment via Demand Draft or ICICI Bank Cheque. The procedure for paying through OTC mode is as follows:

(i) Bidder selects Over-the-Counter remittance option in e-Procurement portal.

(ii) The e-Procurement portal displays the amount to be paid. Bidder chooses the bank account no. for refund of the amount.

(iii) Bidder clicks on “Continue” button

(iv) The e-Procurement portal displays the details of payment. Bidders clicks on “print challan” and prints the OTC challan.

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(v) Bidder submits the OTC challan at the counter of any designated branch of ICICI Bank with Cash / Demand Draft / ICICI Bank Cheque (Payment in cash is allowed upto Rs. 49,999/-)

(vi) ICICI Bank verifies the URN (format to be discussed and decided) and Amount with e-Procurement portal prior to accepting the payment

(vii) On successful verification from e-Procurement portal, ICICI Bank accepts the payment. In case of failure, ICICI Bank shall return back the OTC challan and payment to the Bidder.

(viii) ICICI Bank will commit the payment transaction (in case of successful verification from e- Procurement portal) and sends the Bank Transaction Number (I-Sure Reference Number) online against the URN and Amount.

(ix) ICICI Bank will generate receipt for the payment transaction and issues the same to the Bidder.

(x) The e-Procurement system updates the bank transaction number against the URN and Amount based on details sent by ICICI Bank online prior to generation of receipt.

(xi) The status of payment will be displayed as “verification successful” in e-Procurement portal, when the bidder clicks on verification option in the portal

(xii) Bidder would be required to upload the scan copy of receipt as received from ICICI Bank as part of proof in Nextender p o r t a l before submitting the tender

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PREQUALIFICATION CRITERIA AND INSTRUCTION TO ARCHITECTS The Consultant shall be well acquainted with the latest Local Building Bye- Laws, National Building Codes, BIS Codes, Environmental rules and regulations etc., and shall meet the following prequalifying criteria to be eligible for the work: - 1. The Architect individual or the Principal of the bidding firm must have a Degree in Architecture from a

recognized University / Institute with at least 15 years of experience in the field. He should also be

registered with the Council of Architecture, New Delhi.

2. The bidding firm shall have ISO certified quality assurance for the services.

3. Should be in Business of Architecture having an experience of more than 15 years (List to be supplied

separately with detail of experiences).

4. The bidder shall have their office in Delhi / NCR.

5. Should have successfully prepared Architectural and structural drawings etc. for the works which have

been completed costing not less than Rs. 100 Crores in last ten years i.e. from 2008—09 to 2016-17.

Works mean works of planning & detailing of Architectural and other Engineering Design Consultancy

services for any Government Institute/ University.

6. The financial turnover shall be at least average 7.0 Cr. in last 3 financial years. The evaluation will be in

accordance to the evaluation criterion set by the University.

7. He should be familiar with cost effective designs and construction techniques.

8. In Addition to the above, the applicant has to submit the following documents/ information: -

i) Details of projects completed and in hand supported by the copies of completion certificates/

agreement/ LOI etc.

ii) Copy of PAN card etc.

9. The Agency, who qualifies in the Technical bids, will be called for presentation in the University, the

Committee has the full power to accept or reject the application of the Agency based on the

performance of the presentation.

10. The Committee may visit on the Projects designed by the Architect and may ask the performance

report from the Client before opening of the financial bids, if required.

The tenders shall be submitted in two Envelopes as follows: - ENVELOPE-1 This envelope shall be super scribed as “Technical Bid” clearly written on top of the Envelope. This envelope shall contain the following documents: -

EMD shall be enclosed in a separate envelope as part of Envelope-1. The Bids without EMD shall be

summarily rejected.

Undertaking of acceptance of terms and conditions (Specified in these tender documents as Annexure-

I), on the letter head of the Agency/ firm as the case may be duly signed and stamped by the

Authorized representative.

All the documents of prequalification and other terms and conditions mentioned in the Notice Inviting Offer. Envelope-I shall be opened first on the date and time mentioned herein. The Price Bid shall be opened only of the top three scoring consultants who qualify as per prequalifying criteria and have submitted the requisite EMD, and Undertaking as mentioned above in the Envelope-I and who will qualify in the presentation in presence of University Committee. All the documents shall be duly signed and stamped and notarized where applicable.

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ENVELOPE-II This envelope shall be super scribed as “Financial Bid”. The rates are to be quoted as per the Annexure-I. This document shall be duly signed and stamped by the Authorized person of the firm. Both these envelopes be sealed in another envelope and super scribed with “Tender for Engagement of Architect in IGU, Meerpur, Rewari.”

PRE QUALIFICATION CRITERIA (PART I) o Should have satisfactorily completed at least one work of similar nature in Government Educational

Institution or University campus master planning and detail engineering design works whose total

project cost should not be less than Rs.200.00 crore or two projects of Rs.150.00 crore, or ongoing

work with work done upto Rs.200.00 crore or work done in two projects of Rs.150.00 crore one month

prior to date of submission of bid in Govt., Semi Government / P.S.U. or Large Private Sector Companies

in the last five (5) financial years (As per Annexure II).

“Part II containing technical bid would be opened only for those entities who are pre-qualified on

the basis of the above criteria. In rest of the cases part II would not be opened. Part II shall be further

given score on the following criteria.”

SELECTION CRITERIA (TECHNICAL PART II) Following details are to be submitted by the Agency/individual along with the application.

PART II The firm shall be weighted on the basis of 100 marks assigned for the credentials (Technical and

Financial Capabilities) details of which are as follows: -

a) Forms as per following annexures: - b) Presentation in duplicate of proposed design concept on hard copy and soft copy in PDF format on

CD. Any number of drawings, Power Point Presentation, Model shall be submitted to explain proposed concept.

Evaluation Criterion a. The minimum annual average turnover of the individual or firm should be 7.0 crore. Annual average

turnover consultancy turnover for individual firm in last three years. (Form-T-2(A)-Maximum 20 marks.

5.0 - 7.0 Crore 7.0-9.0 Crore Above 9.0 Crore

10 marks 15 marks 20 marks

Balance Sheet duly audited and signed by chartered accountant will be required.

b. Amount of individual relevant similar projects completed/ongoing work completed one month prior

to the last date of submission of bid in last five financial years. ( Form T-1(A)) & Experience

Certificate to be provided as per. (Form – T - 2 ( B ) Maximum 30 marks.

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Upto 100 crore 100- 200 crore 200- 500 crore

10 marks 20 marks 30 marks

c. Power Point Presentation about firms relevant experience and majorly on the design concept of the

proposed building as per the design brief provided by the university in EOI document (Annexure II)

before Technical committee-50 marks maximum.

PART-III FINANCIAL BID

The financial bid shall comprise the financial offer in the format given in the bid document. The

bidder is required to quote the amount as which should include all costs along with liable taxes

associated with consultancy job as per terms & condition mentioned in the document. The form of

financial proposal is enclosed as Appendix 1 - for reference.

DATE, TIME & PLACE OF OPENING OF FINANCIAL BID: Place: Indira Gandhi University, Meerpur, Rewari Date: Date and time will be announced later

Note– Each bidder shall submit only one bid for the work. A bidder submitting more than one bid will cause such bids to be disqualified. Incomplete bids shall be declared as non-responsive.

OPENING OF BIDS: -

Online Bids opening shall be carried out in two stages. Firstly, 'Technical Bid' of all the bids received

(except those received late) shall be opened on the date and time mentioned in the bid documents.

Online 'Financial Bid' of only top three bidders qualified on the basis of technical evaluation criteria shall

only be opened.

The Employer will open the envelope marked the "Technical Bid" of all the bids received (except those

received late) in the presence of the bidder’s/ bidders’ representatives (having suitable authorization

letter from the original bidder) who may like to b e present, at the time, date and place specified in

the bid document. In the event of the specified date for the submission of bids being declared a holiday

for the Employer, the Bids will be opened at the appointed time and location on the next working day.

Any Bid not accompanied by an acceptable Bid Security shall be treated as non-responsive and shall be

summarily rejected.

AWARD CRITERIA: - The marks criteria of selection for each consultant for consultancy will be worked out by giving marking to

technical bid and presentation as specified in evaluation criteria in accordance to the documents submitted

and presentation made to the competent committee by consultant for the particular assignment.

The firm obtaining the maximum marks in the technical bid and design presentation will be considered for

allotment of the work based on the price quoted by the lowest bidder out of top three scorer in technical

evaluation .

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NOTIFICATION OF AWARD: -

The bidder whose bid has been accepted will be notified of the award by the Employer and

confirmed by registered letter. This letter hereinafter will be called “Letter of Acceptance (LOA)”.

SCOPE OF WORK :- The Architect shall, after taking instructions from the University, render the following services:- 2.01 Prepare conceptual designs with reference to requirements given and prepare rough cost estimate on plinth area basis. 2.02 Modify the conceptual designs incorporating required changes and prepare the preliminary

Drawings, sketches, study model etc., for the University’s approval along with preliminary Estimate of cost on area basis.

2.03 Prepare drawings necessary for University’s/ Statutory approvals and ensure compliance with Codes, standards and legislation, as applicable and assist the University in obtaining the Statutory approvals thereof, if required.

2.04 Prepare working drawings, specifications and schedule of quantities sufficient to prepare Estimate of cost on the basis of HSR and tender documents including code of practice covering

Aspects like mode of measurement, method of payments, quality control procedures on materials and works & other conditions of contract.

2.05 Analyze tenders received. 2.06 Prepare and issue working drawings and details for proper execution of works during Construction. 2.07 Check and approve shop drawings submitted by the Contractor/ Vendors. 2.08 Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the Construction

works and where necessary clarify any decision, offer interpretation of the drawings/ specifications, attend conferences and meetings to ensure that the project proceeds generally in accordance with the conditions of contract and keep the University informed and render advice on actions, if required.

2.09 Issue Certificate of Virtual Completion of works. 2.10 Prepare and submit completion reports and drawings for the project as required and assist the

University in obtaining “Completion/ Occupancy Certificate” from the statutory authorities, where required.

2.11 Issue two sets of as built drawings including services and structures.

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SCHEDULE OF SERVICES AND STAGES OF PAYMENTS: -

The accepted contract price shall form the basis of payment to the Consultant. Payment shall only be

made after submission of bill(s) by the Consultant. The payment shall generally be made within 30 days

from the submission of the bill by the Consultant. Payment shall be made on proportionate basis in

the following stages: -

Sr. No.

Schedule of Services Payment (% of fee)

1. CONCEPT DESIGN STAGE

15 %

1.1 Upon receiving feedback from the University the conceptual design will be s u b m i t t e d f o r a p p r o v a l o f U n i v e r s i t y

1.2 Submission of preliminary drawings along with preliminary rough cost estimates of cost for civil, MEP under various sub heads, topographic survey and all other activities as described in the TOR for the whole project for Approval.

2. STATUTORY APPROVAL STAGE 5 % 2.1 After receipt of required approvals from all statutory bodies and

upon handing over all sanctioned drawings to the Employer. All Govt. fees deposited as required for sanctioning of drawings & other clearances shall be reimbursed to the consultant by the employer upon submission of receipts.

3. DETAILED PROJECT REPORT

Submission of DPR along with detailed estimate and analysis of

rates as well as with working drawings of all components of

project for approval

35 %

4. TENDER DOCUMENT Submission of detailed specifications of works, schedule of quantities and detailed tender documents for all works including Civil, Electrical, P.H. Works, H.V.A.C. Fire Fighting etc in consultation with the employer.

25 %

5. CONSTRUCTION & INSPECTION STAGE The Consultant shall inspect the construction of the building blocks periodically for its civil job as well as M-E-P jobs.

5.1 Upon reaching at plinth level of the entire building

5 %

5.2 Upon laying 50% of the total slab area above the plinth level 5 %

5.3 Laying of 100% of slab area 5 % 5.4 After completion of plastering work 2.5 % 5.5 After completion of all types of Finishing 2.5 %

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EFFECTING PAYMENT TO THE ARCHITECT:-

4.1 The fee payable to the Architect shall be computed on the actual cost of works on completion. The payment due to the Architect at different stages be computed on the following basis:- 4.1.1 At Stage 1: On rough cost estimate. 4.1.2 At Stages 2 to 4: On preliminary estimate of cost. 4.1.3 At Stages 5 to 6b: Accepted tender cost. 4.1.4 At Stage 7: Actual total cost. 4.2 Progressive, on account, payments shall be made by the University to the Architect against any of

the above stages based on the quantum of work done during that stage, as may be mutually agreed to between the University and the Architect.

4.3 No deductions shall be made from the fee of the Architect on account of penalty, liquidated damages, part rates or other sums withheld from payment or recovered from contractors/ suppliers.

EXECUTION OF THE ASSIGNMENT:-

5.01 The Architect shall keep the University informed about the progress of work in his office. 5.02 The Architect shall appoint specialized consultants in consultation with the University, if necessary. 5.03 The Architect shall be responsible for the direction and integration of the consultants work. The

Consultants, however, shall be fully responsible for the calculations, the detailed design and periodic inspection and evaluation of the work entrusted to them. The Architect shall, if requested, make available the design calculations.

5.04 The Architect shall supply to the University, free of cost, up to six sets of drawings at different stages.

5.05 The Architect shall not make any deviations, alterations or omissions from the approved drawings, involving financial implications without prior consent of the University Authorities.

5.06 No payment shall be made for any revision in the drawings; tenders and documents, once approved and shall be required to be made by the Architect.

5.07 The Architect will make a visit at the site free of cost but not more than once a month as and when required.

TIME SCHEDULE:-

The Architect shall, in consultation with the University, prepare a Time Schedule in respect of various services to be rendered and discharge of University’s obligations.

INDEMNIFICATION:-

In the event that a claim or suit is brought against the Architect or the Consultants by any third party for damages arising from personal injury or property damage caused wholly by the University, or anyone employed by the University, or anyone for whose acts the University may be held responsible, then the University shall indemnify the Architect and fully reimburse any loss, damage or expenses, including the Attorney’s fee, which the Architect may incur in connection therewith.

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TERMINATION OF AGREEMENT:-

I. Agreement between the Architect and University may be terminated by either one giving the other a written notice of not less than 30 (Thirty) days, should either fail substantially to perform his part of responsibilities/ duties, so long as the failure is not caused by the one initiating the termination.

II. In the event of Architect’s firm closing its business or the University having terminated the agreement, the University shall have the right to employ another Architect to complete the work, after making payment to the previous Architect’s firm.

INTERPRETATION:-

In case of any ambiguity or difficulty in the interpretation of the Conditions of Engagement and Scale of Charges, the interpretation of the Council of Architecture shall be final and binding on the Architect and the University.

ARBITRATION:-

All the disputes or differences which may arise between the University and the Architect under “Conditions of Engagement and Scale of Charges” with regard to the meaning or interpretation or matter or things done or to be done in pursuance hereof, such disputes and differences shall be referred for arbitration to the Council of Architecture. The Arbitrator shall be appointed by the president, Council of Architecture. The Arbitration shall be conducted as per the provisions of the Arbitration and Conciliation Act,1996. The decision and award of the arbitrator shall be final and binding on the Architect and the University.

THIRD PARTY CHECKING:-

If required, the proof checking of structural design and calculations will be got done from any IIT/NIT by the consultant. Your Structural Engineer should associate in proof checking and after the proof checking the final structural as well as Architectural drawings after incorporating the advice of the proof checker be prepared and supplied. The cost of proof checking will, however, be borne by the University.

The conditions mentioned here-in before are if duplicacy then the condition beneficial to the University will be considered.

EXECUTIVE ENGINEER C/O REGISTRAR

INDIRA GANDHI UNIVERSITY MEERPUR, REWARI

HARYANA

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FORMS AND ANNEXURES

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Annexure I: Formats for Financial Bid

Financial Bid Submission Form

From: To: Executive Engineer

C/o Registrar Indira Gandhi University, Meerpur, Rewari, Haryana.

Subject: “EXPRESSION OF INTEREST FOR ENGAGEMENT OF ARCHITECT " FOR ENGAGEMENT OF ARCHITECTURAL CONSULTANTS FOR NEW/OLD/ADDITION/ ALTERATIONS/ RENOVATION/ DEVELOPMENT ETC. WORKS IN INDIRA GANDHI UNIVERSITY CAMPUS, MEERPUR (REWARI) Sir,

Sl.No

Item

Rates To Be Quoted In Percentage of Cost

(in fig.) (in words)

1 Consultancy Charges as per scope of work given in the EOI and terms & conditions of the bid document.

Our Financial Bid shall be binding on us, subject to the modifications resulting from any Contract negotiations. Our Financial Bid is inclusive of all the direct and indirect taxes, duties/ cess, (but excluding GST), any other fee/ expenditure incurred by us. The GST will be reimbursed by the University on receipt of payment certificate. We understand that you are not bound to accept any Bid you receive.

Signature_________________ (Authorized Signatory) Full Name_________________ Designation________________ Address ___________

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Annexure II: Details of Projects

Project 1 Girl’s hostel Estimated built up area – 8400 Sqm. Estimated cost- 27.82 Cr. Project 2 Teaching block Estimated built up area- 13,000 Sqm. Estimated cost- 59 Cr. Project 3 Main Gate Estimated cost- 0.50 Cr. Project 4 Site development (approx. 10,000 Sqm road, 4200 sqm. Pedestrian pavement, 2800 sqm. Horticulture operations, 3000 sqm storm water drains, street lighting etc.) Note:

1. For any information related to the site, bidders are advised to acquaint themselves by visiting the site on their own.

2. Above requirements are only indicative and bidders are required to develop the building plans and

proposal based on their experience in designing such projects.

EXPRESSION OF INTEREST FOR ENGAGEMENT OF ARCHITECT · 2018-02-20 · IGU, MEERPUR (REWARI) DETAILED...

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