Exports Final
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Transcript of Exports Final
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8/9/2019 Exports Final
1/23
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V 43
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VI 52
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5455
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VII 59
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VIII 67
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8/9/2019 Exports Final
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Filing Activity(Pradeep Sawant)
Activity
Pickup the paper bunch form the stack within the reach of the hands
Throw original AWB in the dustbin
Check each and every page whether all the docs are proper
Open Invoice Document IClick on export button on Visual Impex Home Page
Type Exporter's Name
Type Exporter's id
Click Save
Click on Consignee
Click on copy previous job
Search available job by typing 7-8 letters and by clicking on 'Go' button
Click 'OK' two times
Click on ExporterType Exporter's name II
Click Save
Click Consignee
Type consignee's name and address given in invoice
Type consignee's country
Type buyer's name and address if other than consignee
Click Save
Click invoice
Type SB heading given in AWB
Type invoice number
Type invoice date
Type term of delivery III
Type currency of transaction
Type exchange rate
Type total invoice value
Type total product value
Click first cell of Product column
Click other info
Type Product discription given in invoiceType RITC code
Type Quantity IV
Type Unit
Type Unit price
Type per
Type Amount
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Click Main(If Applicable)
Type EXIM code
Click AR4(If Applicable)
Type AR4 number
Type AR4 date V
Type Commissionarate
Type DivisionType Range
Click Save
Click Freight Insurance and other charges
Calclulate Freight(If Applicable)
Type Freight amount
Calclulate Insurance(If Applicable)
Type Insurance amount VI
Click Annexture C1(If Applicable)
Select nature of paymentType period of payment
Click save
Click Shipment
Type Destination country
Type Destination port VII
Type HAWB number
Click Save
Click Other details
Type Final destnation country
Click Save
Click EXP
Click Checklist
Click Print VIII
Close current job window
Click OK
Stapple the bunch
Put checklist with paper bunch
Put it on the stack on the right side
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8/9/2019 Exports Final
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Filing Activity(Pradeep Gajre)
S. No. Activity
1 Pickup the paper bunch form the stack within the reach of the hands
2 Throw original AWB in the dustbin
3 Check each and every page whether all the docs are proper
4 Open Invoice Document5 Click on export button on Visual Impex Home Page
6 Type Exporter's Name
7 Type Exporter's id
8 Click Save
9 Click on Consignee
10 Click on copy previous job
11 Search available job by typing 7-8 letters and by clicking on 'Go' button
12 Click 'OK' two times
13 Click on Exporter14 Type Exporter's name
15 Click Save
16 Click Consignee
17 Type consignee's name and address given in invoice
18 Type consignee's country
19 Type buyer's name and address if other than consignee
20 Click Save
21 Click invoice
22 Type SB heading given in AWB
23 Type invoice number
24 Type invoice date
25 Type term of delivery
26 Type currency of transaction
27 Type exchange rate
28 Type total invoice value
29 Type total product value
30 Click Main(If Applicable)
31 Type EXIM code
32 Click AR4(If Applicable)33 Type AR4 number
34 Type AR4 date
35 Type Commissionarate
36 Type Division
37 Type Range
38 Click Save
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39 Click Freight Insurance and other charges
40 Calclulate Freight(If Applicable)
41 Type Freight amount
42 Calclulate Insurance(If Applicable)
43 Type Insurance amount
44 Click Annexture C1(If Applicable)
45 Select nature of payment46 Type period of payment
47 Click save
48 Click frist cell of Product column
49 Click other info
50 Type Product discription given in invoice
51 Type RITC code
52 Type Quantity
53 Type Unit
54 Type Unit price55 Type per
56 Type Amount
57 Click Shipment
58 Type Destination country
59 Type Destination port
60 Type HAWB number
61 Click Save
62 Click Other details
63 Type Final destnation country
64 Click Save
65 Click EXP
66 Click Checklist
67 Click Print
68 Close current job window
69 Click OK
70 Stapple the bunch
71 Put checklist with paper bunch
72 Put it on the stack on the right side
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Need not be typed if theconsignee is in the database
Field will only be entered ifapplicable otherwise just visit the
page to check whether entrieswere made from previous job.
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S No. AWB No. I II III IV V VI VII VIII Total
1 6575348544 7 29 39 73 9 44 11 16 228
2 1320428745 9 49 29 71 10 10 11 14 203
3 1325999883 8 63 17 53 4 8 12 27 192
4 2764149463 40 80 38 25 55 22 13 15 288
5 6571697790 13 77 27 20 7 21 22 18 205
6 6575290105 27 95 48 65 23 19 27 24 3287 1037943583 15 28 19 53 9 14 16 14 168
8 6580500006 17 73 22 15 6 9 36 15 193
9 6575295860 8 40 22 304 13 10 19 20 436
10 6581338175 7 67 33 41 9 16 40 13 226
11 6581207006 47 63 32 58 8 25 26 9 268
12 6581205525 10 39 30 37 19 5 14 11 165
13 2765539921 9 39 22 17 5 33 11 17 153
14 6570944236 10 61 17 29 22 26 13 25 203
15 6580680746 11 29 26 12 21 13 14 15 141
16 276562189110 50 31 50 59 22 17 22
26117 2762052554 9 47 16 53 8 54 15 18 220
18 1334986192 11 30 19 12 16 47 24 15 174
19 1319782892 15 111 18 27 5 15 39 16 246
20 6580437360 7 57 22 94 17 39 20 17 273
21 6581077090 11 73 22 86 17 43 18 17 287
22 6571110733 9 96 21 46 20 47 21 22 282
23 6571184351 11 83 30 28 5 39 20 17 233
24 6580436785 8 78 13 215 7 5 37 18 381
25 6575158601 11 29 17 77 27 39 14 13 227
26 6571699621 14 66 23 20 7 18 24 21 193
27 7364784906 21 59 26 46 47 20 20 29 268
28 1334986236 21 54 23 12 29 20 17 15 191
29 6575448342 7 57 26 107 20 23 17 21 278
30 6575448434 9 81 28 93 25 14 19 21 290
Average 13.73 60.1 25.2 61.3 17.63 24 20.23 17.83 240.03
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Comments
I New Exporter
IIConsignee from database
Large Consignee address
III Shipping Bill Heading is main reason for variation in time
IV
Same product from the copied job
11 Products in 1 invoice16 Products in 1 invoice
VI
V, VII, VIII
Average time(in sec) required in filing per shipment
Depends on nature of payment, Freight and/or Insurance mayneed to be calculated manually
Here less entries are made but need to be checked because ofentries may exsist due to copied job.
III
III
IV
V
VI
VII
VIII
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S No
1
2
3
4
56
7
8
9
10
11
4
5
67
8
9
10
11
12
13
14
15
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19
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Activity
Pick up the paper bunch from the stack
Check each and every information entered in Visual Impex from the documents
Mark each entry given in checklist
If no correction then type job number in visual impex
Press enterClick "Generate SB"
open job submission page of ICEGATE website
Click Browse
Type job number
Click Submit
Put paper bunch on the stack on the right side
If there are corrections then enter job number in Visual Impex
Click GO
Make correctionsClick Save
Click EXP
Click Checklist
Click Print
Put checklist with paper bunch
Type job number in visual impex
Press enter
Click "Generate SB"
open job submission page of ICEGATE website
Click Browse
Type job number
Click Submit
Put paper bunch on the stack on the right side
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S. No. Time
1 110
2 139
3 107
4 92
5 846 93
7 113
8 106
9 97
10 79
11 125
12 121
13 103
14 98
15 10416 93
17 104
18 117
19 129
20 83
21 110
22 96
23 132
24 120
25 84
26 97
27 106
28 119
29 88
30 93
Average 104.73
0 5 10 15 20 25
0
20
40
60
80
100
120
140
160
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S No Activity
1 Pick up the paper bunch from the stack
2 Unstapple the bunch with the help of stappler
3 Discard original AWB
4 Take out one copy of each document to make custom's set
5 Restapple the remaining documents6 Write job number ot this stappled bunch
7 Put it on its stack
8 Arrange takenout documents in predecided order
9 Pinup the custom's set
10 Put it on its stack
0 5 10 15 20 25 30
0
20
40
60
80
100
120
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S. No. Time
1 35
2 31
3 31
4 45
5 586 49
7 41
8 42
9 38
10 58
11 58
12 45
13 55
14 106
15 6016 46
17 53
18 80
19 70
20 55
21 45
22 50
23 59
24 64
25 39
26 57
27 67
28 43
29 48
30 52
Avrage 52.67
35
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S. No.
1
2
3
4
5
4
5
6
7
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1213
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Activity
Pick up the custom's set from the stack
Type job number on ICEGATE website
Click "Show" button
If Acknowledgement is positive then write SB# and Date from the website on custom's set
Forward it to Customs Clearance team
If Acknowledgement is negative then click on 'Pending Jobs' on website
Read the reason given
rectify it in visual impex
Click save
Click EXP
Click Checklist
Click Print
Put checklist with paper bunch
Click BrowseType job number
Click Submit
Put it back on the stack of custom's set
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Note: Get sectorwise checklist from filing team
Remark:
Type Destination Code of MAWB
S. No. Activity1 Type Shipper's Name
2 Press Alt+Tab to open 'querry.Ipx'
3 Type HAWB no.
4 Press Enter and look no. of pieces
5 Press Alt+TAB to go back to excel sheet
6 Type no. of pieces
7 Press Alt+Tab to open 'querry.Ipx'
8 look gross weight
9 Press Alt+TAB to go back to excel sheet
10 Type gross weight11 Paste MAWB no.
12 Press Alt+Tab to open 'querry.Ipx'
13 look volumetric weight
14 Press Alt+TAB to go back to excel sheet
15 Type volumetric weight
16 Type HAWB no.
17 Type scheme
18 Go to next row in excel sheet
19 Open the photocopy of next AWB
Remark:
Delete the entries of volume done in SB no. column
BOLD Depends on number of Lots on that day
Italics Depends on number of MAWB on that day
Get MAWB from NCG and type it in first row of MAWB columnand copy it.
After making the data entry for an MAWB get the sum ofpieces, weight and volume columns under this MAWB
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S No. Time
1 26
2 27
3 214 29
5 23
6 22
7 22
8 24
9 24
10 29
11 24
12 24
13 3714 27
15 25
16 21
17 22
18 22
19 33
20 29
21 22
22 30
23 23
24 21
25 20
Average 25.08
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Remark: Get Bunch of custom's set from filing team
Type Date inexcel sheet and Copy it
S No. Activity
1 Pick up the custom's set from the stack
2 Press Ctrl+F
3 Type HAWB no. and press Enter4 Type SB no.
5 Paste SB date
6 Put custom's set in sector's stack
Remark: Save and close the excel sheet and mail this sheet to ground
operations, NCG and transportation team
Wait for acknowledgement for readiness from all
After receiving acknowledgement go for Annex C Activity
BOLD Depends on number of Lots on that dayItalics Depends on number of MAWB on that day
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Scanning
S No. Activity
1 Takes bunch of EP copy
2 Scans it
3 Types AWB no.
4 Saves the document
5 Staples the document6 Puts it in the drawer
7 Press enter.
Remarkwhile document is scanned, person prepares another document
and keeps it on the scanner.
To complete whole cycle, person does not take more than 30 seconds
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Handling of Objections
Some shipment does not have required documents
These shipment goes to Govind and Devkar
Sr no. Activity
1 Checking of document and deciding which document is required2 Finding the phone number of customer from the document
3 Calling the customer
4 Explaining customer the problem
5 Mailing customer about the required document
NOTE
1 The whole process depends upon nature of objection
2 Customer availability
3 There are about 13 objections everyday4 Only on an average 6 get solved on same day
5 Customer takes time to send a person with the required documents
6 Some objection requires customer to scan and mail the document
The whole process average time is 11.20 mins
Calling takes about 6 mins