Exploring Office 2003 - Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts....
-
Upload
celeste-reville -
Category
Documents
-
view
212 -
download
0
Transcript of Exploring Office 2003 - Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts....
Exploring Office 2003 - Grauer and Barber 1Committed to Shaping the Next Generation of IT Experts.
Chapter 1 – Introduction to Excel: What is a Spreadsheet?
Robert Grauer and Maryann Barber
Exploring Microsoft Excel 2003
Exploring Office 2003 - Grauer and Barber 2
Objectives
Describe potential spreadsheet applications Distinguish between a constant, a formula,
and a function Distinguish between a workbook and a
worksheet Explain how rows and columns are labeled Download the practice files
Exploring Office 2003 - Grauer and Barber 3
Objectives (continued)
Insert or delete rows and columns Print a worksheet to show displayed values
or cell contents Distinguish between relative, absolute, and
mixed references Copy and/or move cell formulas Format a worksheet
Exploring Office 2003 - Grauer and Barber 4
Case Study: The Clark School
The opening case study focuses on how to use a spreadsheet. It describes how a spreadsheet is used to track progress towards a fund-raising goal. Students are asked to create a formula to calculate total profits for each of several line items and to calculate total profits for the project. The finished worksheet will be presented to the school principal.
Exploring Office 2003 - Grauer and Barber 5
Introduction to Spreadsheets
Spreadsheet – a computerized ledger Divided into rows and columns
Columns identified with alphabetic headings Rows identified with numeric headings
Cell – the intersection of a row and a column Cell reference uniquely identifies a cell
Consists of column letter and row number
Exploring Office 2003 - Grauer and Barber 6
Rows, Columns, and Cells
Cell referenced by column, then number
Active cell surrounded by heavy border
Column headings above each column. Columns designated with letters
Row headings to the left of each row. Rows designated with numbers
Exploring Office 2003 - Grauer and Barber 7
Types of Cell Entries
Constant – an entry that does not change Can be a numeric value or descriptive text
Function – a predefined computational task Formula – a combination of numeric
constants, cell references, arithmetic operators, and functions Always begins with an equal sign
Exploring Office 2003 - Grauer and Barber 8
Introduction to Microsoft Excel
Common user interface with other Office applications Menus and toolbars are similar to Word and
Power Point Workbook – contains one or more
worksheets Worksheet – an Excel spreadsheet
Exploring Office 2003 - Grauer and Barber 9
Toolbars
Appear beneath the menu bar Contain buttons that perform commonly-used
commands Standard toolbar – buttons correspond to
most basic commands in Excel Examples include opening, closing, and saving a
workbook Formatting toolbar – buttons correspond to
common formatting operations Examples include boldface and cell alignment
Exploring Office 2003 - Grauer and Barber 10
The File Menu
Contains most common commands related to Excel files
Examples: New command creates a new workbook Open command opens an existing workbook Save command saves a workbook Save As command saves a copy of an existing
workbook under a different name or file type Print command prints all or part of a worksheet
Exploring Office 2003 - Grauer and Barber 11
An Excel Workbook
Title bar shows name of workbook
Standard toolbar
Menu bar gives lists of commands
Formatting toolbar
Exploring Office 2003 - Grauer and Barber 12
Opening a WorkbookUse the Look In list box to specify the folder containing the file you want to open
Double-click the file you want to open
Exploring Office 2003 - Grauer and Barber 13
The Save As Command
Type the new file name
Use the Save In list box to specify the folder/disk the file will be saved in
Exploring Office 2003 - Grauer and Barber 14
The Active Cell, Formula Bar, and Worksheet Tabs
Click tabs to move to a different worksheet
Active cell is highlighted
Formula bar displays contents of active cell
Exploring Office 2003 - Grauer and Barber 15
Using the Help System
Click the Help menu
Type a question and click Search
Select one of the search results and it will appear in the Help pane
Exploring Office 2003 - Grauer and Barber 16
Hands-on Exercise 1
Title of Exercise: Introduction to Microsoft Excel
Objective: to start Microsoft Excel; to open, modify, and print an existing workbook Input file: Grade Book Output file: Grade Book Solution
Exploring Office 2003 - Grauer and Barber 17
Modifying the Worksheet:The Insert Command
Can be used to add rows, columns, or cells
Exploring Office 2003 - Grauer and Barber 18
Modifying the Worksheet:The Delete Command
If deleting a cell, specify whether to move other cells up or to the left
Specify whether you’re deleting cell, row, or column
Exploring Office 2003 - Grauer and Barber 19
Page Setup
Page tab controls print orientation and scaling
Margins tab is used to set top, bottom, left and right margins
Exploring Office 2003 - Grauer and Barber 20
Page Setup (continued)
Header/Footer tab allows user to create headers and footers for each printed sheet
Sheet tab is used to control repeating rows or columns or print gridlines
Exploring Office 2003 - Grauer and Barber 21
Display the Cell Formulas
Exploring Office 2003 - Grauer and Barber 22
The Print Preview Command
View and adjust margins by clicking the Margins button
Exploring Office 2003 - Grauer and Barber 23
Hands-on Exercise 2
Title of Exercise: Modifying a Worksheet Objective: to open an existing workbook; to
insert and delete rows and columns; to print cell formulas and displayed values; to use the Page Setup command Input File: Grade Book Solution Output File: Grade Book Solution
Exploring Office 2003 - Grauer and Barber 24
Using Cell Ranges
Range – a rectangular group of cells May be a single cell or the entire worksheet May consist of a row (or part of a row), a column
(or part of a column) or multiple rows and/or columns
To select a range: Click left mouse button at the beginning of the
range Hold left mouse button as you drag the mouse Release left mouse button at the end of the range
Exploring Office 2003 - Grauer and Barber 25
Copying and Moving Cells
Copy command – duplicates the contents of a cell or range of cells Source range – the cell(s) you are copying from Destination range – the cell(s) you are copying to
You can copy to more than one destination ranges
Move operation – transfers the contents of a cell or range to another cell or range
You must use both the Copy (or Cut) command and the Paste command
Exploring Office 2003 - Grauer and Barber 26
Cell Referencing Absolute reference: remains constant when
copied Specified with dollar signs before the column and
row Relative reference: adjusts during a copy
operation Specified without dollar signs, i.e. B4
Mixed reference: either the row or the column is absolute; the other is relative Specified with a dollar sign before the absolute
part of the reference, i.e. B$4
Exploring Office 2003 - Grauer and Barber 27
Absolute and Relative ReferencesAbsolute references are used to refer to the weight of each exam. These weights do not change for each student, so absolute references are needed to keep those references constant as the formula is copied
Relative references are used to refer to each student’s exam scores. These scores do change for each student, so relative references are needed to make sure each student’s average reflects his/her scores
Exploring Office 2003 - Grauer and Barber 28
Compute the Student Semester Averages
Absolute and relative references used in formulas
Create the formula in cell E4 and copy to other cells
Exploring Office 2003 - Grauer and Barber 29
Isolating the Assumptions
Enter new exam weights in row 13
New student averages are automatically recalculated
Exploring Office 2003 - Grauer and Barber 30
Hands-on Exercise 3
Title of Exercise: Creating a Workbook Objective: to create a new workbook; to copy
formulas containing relative and absolute references Input file: N/A Output file: Better Grade Book
Exploring Office 2003 - Grauer and Barber 31
Formatting Cells
Format Cells command – controls the formatting for numbers, alignment, fonts, borders, and patterns (color)
Select-then-do Select the cells to which the formatting will apply Execute the Format Cells command
Exploring Office 2003 - Grauer and Barber 32
The Format Cells CommandNumber tab allows you to specify appearance of numbers
Alignment tab specifies vertical and horizontal alignment
Font tab allows you to specify font type and size
Borders and Patterns tabs allow you to create special effects
Exploring Office 2003 - Grauer and Barber 33
The Completed Worksheet
Shading is used to identify labels and assumptions, and to show class averages.
Exploring Office 2003 - Grauer and Barber 34
Printing Headers and Footers
Use Page Setup dialog to create a Header
Exploring Office 2003 - Grauer and Barber 35
Hands-on Exercise 4
Title of Exercise: Formatting a Worksheet Objective: to format a worksheet using
boldface, italics, shading, and borders; to change the font and/or alignment of a selected entry Input file: Better Grade Book Output file: Better Grade Book
Exploring Office 2003 - Grauer and Barber 36
Summary Spreadsheet - the computerized equivalent of
an accountant’s ledger Divided into rows and columns Worksheet - an Excel spreadsheet Workbook - contains one or more worksheets
Cells can contain either a formula or a constant
Use the Insert and Delete commands to add or remove cells, rows, or columns
The Page Setup command provides complete control over the printed page
Exploring Office 2003 - Grauer and Barber 37
Summary (continued)
Range - a cell or range of cells Formulas in a cell may be copied or moved to
other cells Absolute reference remains the same when it is
copied Relative reference adjusts when it is copied
Cells can be formatted in a variety of ways Select cells, then apply formatting
Exploring Office 2003 - Grauer and Barber 38
End-of-chapter Exercises
Multiple Choice Practice Exercises
Exercise 1 – Isolate Assumptions Exercise 2 – Practice with Formatting Exercise 3 – The Calendar Exercise 4 - The Checkbook Exercise 5 - Judson Ford Realty Exercise 6 - The Solar System Exercise 7 - Student Budget Exercise 8 - Excel Templates
Exploring Office 2003 - Grauer and Barber 39
End-of-Chapter Exercises (continued) Mini Cases
The Movies The Cost of Smoking Accuracy Counts The Housing Office
Exploring Office 2003 - Grauer and Barber 40
Questions?