Qudra 2 – Resilience for refugees, IDPs, returnees and host communities in response to the protracted Syrian and Iraqi crises

ANNEX A.2 OF THE CALL FOR PROPOSALS GUIDELINESGRANT APPLICATION FILE – PROPOSAL

Developing Skills for Employability of Vulnerable Youth and Syrian Refugees in Jordan

Reference: JOR 180011T/AP/001

The contracting authority: Enabel, the Belgian development agency

Call funded under the action: “Qudra 2 – Resilience for refugees, IDPs, returnees and host communities in response to the protracted Syrian and Iraqi crises”

File No

(For internal use only)

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Instructions for the preparation of the proposal (2nd stage)To be completed only by applicants who have received an invitation to submit a full proposal (stage 2).

Please remember this is a competitive process. The evaluation committee will assess your proposal through the information provided in your answers. Some questions have already been asked at first stage. The reasons why we ask them again is two-folded:

- You are asked to go deeper into the details of the information provided;- if your proposal is selected by the committee, this document will be considered as your

project document and annexed to the grant agreement

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1. GENERAL INFORMATION

Call for Proposals number

JOR 180011T/AP/001

Title of the Call for Proposals

Developing Skills for Employability of Syrian Refugees and Vulnerable Youth in Jordan

Name of the applicant

Proposal file number1

Title of action

Location(s) of action Governorates:

☐ Amman

☐ Irbid

☐ Mafraq

☐ Ma’an

☐ Zarqa

Camps (where applicable):

☐ Zaatari camp

☐ Azraq camp

Lot number ☐Lot 1

☐Lot 2

Duration of the action (months)

Total duration of the training(s) included in the action (months)

Amount requested EUR

Composition target groups/direct

<Total number targeted>

1 Where the contracting authority has evaluated the concept note, it shall inform the applicant of the result and the number it has allocated to the application.

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beneficiaries <Age limits>

<% male/female>

<% refugee/host community>

SectorsPlease select the sector(s) and specify the trade(s)/ occupation(s) subject to the training(s)

☐ Manufacturing; specify occupation(s):

☐ Agriculture; specify occupation(s):

☐ Accommodation and food service; specify occupation(s):

☐ Construction; specify occupation(s):

☐Others; specify:

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2. DETAILED DESCRIPTION OF THE ACTION

2.1 DESCRIPTION

Provide a description of the proposed action including all the information requested below, by referring to the general objective, the specific objective(s) and outputs described in the concept note:

2.1.1 Explain the specific objectives and expected outputs and outline how the action will improve the situation of the target groups (max. 400 words)

2.1.2 For each output, define and describe in detail each activity (or group of tasks) to be undertaken to produce these outputs, justifying the choice of activities and specifying the role of each applicant or stakeholder. Do not repeat the action plan (requested in point 2.4 below) but demonstrate the project’s coherence.Support your comments with quantitative figures (e.g. # of outreach activities, # of training sessions/training hours, # of trainees per training programme, etc)(max. 400 words)

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2.1.3 Describe/highlight any changes to information originally provided in the concept note (max. 200 words)

2.1.4 If the action continues an existing action, how it is based on the results of this action (give the main conclusions and recommendations from any evaluations carried out);

If the action falls within the framework of a larger programme, how the action fits into this or, where applicable, how coordination is ensured with this programme or with a potential planned project (please outline any potential synergies with other interventions or initiatives) (max. 200 words)

2.1.5 If the project is co-funded or "adjacent" to another project, please provide the contact details of the other donor’s file manager. Describe how will you ensure a clear distinction of expenses? (max. 100 words)

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2.2 TECHNICAL APPROACH

2.2.1 Explain in what way the proposed action addresses local labour market skills needs and employment opportunities. Please refer to relevant consultations, data, research or other documentation substantiating your response (max. 300 words)

2.2.2 Explain the specific strategies the action deploys and the services it includes to ensure social inclusion, i.e. equitable access and continued participation of vulnerable Jordanian youth, refugees and women in the targeted region(s) (e.g. outreach, sensitization and awareness strategies, strategies and services addressing specific training needs of target groups, …) (max. 300 words)?

2.2.3 Explain how and to what extent the private sector would be involved in the planning, set-up/design and/or implementation (e.g. in training delivery, career guidance, coaching/counselling, transversal skills trainings, assessment, …) of the action, and the perceived value of this collaboration for the outcomes of the action (max. 300 words)

2.2.4 Explain how the action would organize the WBL component of the training programmes and ensure its quality, detailing the instruments and processes, the roles and responsibilities of all stakeholders involved, strategies to support the companies involved in mentoring trainees in a safe workspace, etc (max. 300 words)

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2.2.5 Explain the different approaches the action deploys to contribute to the employability of the beneficiaries in a comprehensive manner and facilitate their integration in the labour market; i.e. detail the transversal skill components (soft skills, entrepreneurship skills, other) and training support mechanisms (e.g. career guidance and counselling, coaching, linking graduates to financing opportunities, employers, employment services, etc) integrated in the training programmes and how each will be implemented (max. 400 words)

2.2.6 Detail the type(s) of certification beneficiaries will acquire upon successful completion of the proposed training(s) and their added value (max. 100 words)

2.2.7 Clarify other specific strategies the action deploys to ensure that minimum 30% of beneficiaries will be in employment upon completion of the training programmes (max. 300 words)

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2.3 METHODOLOGY

Describe in detail the methods of implementation chosen and the reasons for this choice:

2.3.1 The participation and role of various actors and stakeholders (co-applicant(s), contractors, associates, target groups, local authorities and other external stakeholders) in the action, the reasons for which these roles were assigned to them, and their attitudes to the action generally and/or to the activities specifically (max. 100 words)

2.3.2 The main means proposed for the implementation of the project (human resources, equipment, materials, technologies, etc.) (max. 100 words)

2.3.3 The organisational structure and team proposed for implementing the action (by name and function of key staff and experts (including trainers)) (max. 100 words)

2.3.4 The tools, processes, checks and balances put in place to manage the project (max. 100 words)

2.3.5 the internal monitoring and evaluation systems (including data-analysis and management mechanisms or tools) put in place to ensure reliability on key performance indicator data as well as the assessment of qualitative results of your project (max. 100 words)

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2.4 DURATION AND INDICATIVE ACTION PLAN FOR IMPLEMENTATION

The duration of the action will be between 9 and 12 months.

Applicants should not indicate a specific starting date for implementation of the action but simply indicate “month 1”, “month 2”, etc..

It is recommended that applicants base the estimated duration of each activity and the total period on the most likely duration and not on the shortest possible duration, taking into account all relevant factors which could affect the implementation timetable.

The activities provided for in the action plan must correspond to those described in detail in point 2.1 and aligned with the activity structure of the logframe (see 2.7). The organisation responsible for implementation must be either the applicants, the associates or contractors. Any period without activities must be included in the action plan and in the evaluation of the total estimated duration of the action.

The action plan will be drafted in accordance with the following template:

Activity Timeframe Responsible actorDescription activities under each output e.g.A1.1.1 ……………………………………….A1.1.2 ……………………………………….

Quarter 1 Quarter 2 Quarter 3 Quarter 4 Eg. Lead applicant, co-applicant, associate or contractor1* 2 3 4 5 6 7 8 9 10 11 12

*Month

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2.5 RISKS AND ASSUMPTIONS (max. 400 words)

2.5.1 Describe the main pre-conditions and assumptions during and after the implementation phase that are needed for the action to be completed successfully. Include specific pre-conditions and assumptions related to the COVID-19 pandemic if relevant.

2.5.2 Provide a detailed analysis of the risks and mitigation measures. This must include a list of risks associated with the action proposed (following the template below), along with measures to address them. A good analysis of risks will include a series of standard risks including physical, environmental, political, economic and social risks. The analysis should include specific risks related to the COVID-19 pandemic.

S/N

Risk Likelihood2 Potential Impact3

Mitigation measures

1

2

3

… … … … …

2.5.3 Please elaborate the capacity and flexibility of the training provider(s) involved in the action to transform their approach to blended learning in case situational circumstances deem it necessary

2 Low / Medium / High3 Low/ Medium/ High

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2.6 SUSTAINABILITY OF THE ACTION (max. 1 page/600 words)

Please provide all the information requested below:

- describe the expected impact of the action at the technical, economic, social and political levels, including quantified data where possible (will the action improve Skills Development practices and their outcomes; will the action bring about sustainable change in beneficiaries’ socio-economic or livelihood situation etc; will the action generate sustainable partnerships or coordination among key stakeholders; will the action inform or affect policy?);

- describe the possibilities of replicating and extending the action’s results (multiplier effect), clearly indicating all proposed distribution channels.

- explain how the action will become sustainable once successfully completed. This may involve monitoring actions, internal strategy actions, ownership actions, communication plan actions, etc. Please distinguish between the following sustainability aspects:

a) financial sustainability: for example, the financing of monitoring activities and revenue sources to cover all future operational and maintenance costs.

b) institutional level: for example, the structures that will allow the results of the action to remain in place after the action ends, capacity building, agreements, partnerships, and local “ownership” of action results.

c) environmental viability (what impact will the action have on the environment?; mention the conditions put in place to avoid negative effects on the natural resources on which the action depends as well as on the natural environment in the broad sense).

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2.7 LOGICAL FRAMEWORK

Please complete and attach Annex C of the guidelines for applicants.

2.8 BUDGET, AMOUNT REQUESTED FROM THE CONTRACTING AUTHORITY AND OTHER EXPECTED SOURCES OF FINANCING

Please complete and attach Annex B of the guidelines for applicants for the following points:

3 the action budget (calculation sheet 1) for the total duration of the action and planning for the first four quarters;

4 budget justification (calculation sheet 2) for the total duration of the action.

For more information, see guidelines for grant applicants (points 3.3, 4.1.3).

Please note that the cost of the action and the contribution requested from the contracting authority must be indicated in euros.

a) Budget for the action per applicant

Total per partner Amount

Total budget for the lead applicant (copy from excel) €

Total budget for the co-applicant(s) (copy from excel) €

Grand total for the action €

b) Contribution applicants Please list and specify below any kind of contributions to be provided by the applicant(s)

Type of contribution Description of the contribution + estimated value

Monetary contributions (co-financing)

€

In-kind contributions4 Description Estimated value

€

Total €

4 In kind contributions are non-monetary contributions, i.e. goods and services free of charge. Please specify the type of in kind contributions and their estimated value in euros.

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3. APPLICANTS’ EXPERIENCE

3.1 EXPERIENCE OF THE LEAD APPLICANTThis information will enable us to evaluate whether lead applicants have sufficient and solid experience in managing actions in the same sector and on a scale comparable to that for which a grant is being requested.

Please give a detailed description of similar actions carried out in the same sector, in particular regarding similar activities and strategies prioritized under 3.2.2 in the guidelines for applicants, and on a scale comparable to that for which a grant is being requested and which were managed by your organisation in the last three years.

1 page maximum per action.

Project title:

Location of action

Cost of action (EUR)

Role in action (coordinator, implementing partner):

Donors for the action (name)

Amount of the contribution (from the donor)

Dates (from dd/mm/yyyy to dd/mm/yyyy)

… … … … … …

Action objectives and achieved results

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3.2 EXPERIENCE OF THE CO-APPLICANT(S) (WHERE APPLICABLE)

This information will enable us to evaluate whether co-applicants have sufficient and solid experience in managing actions in the same sector and on a scale comparable to that for which a grant is being requested.

Please give a detailed description of similar actions carried out in the same sector, in particular regarding similar activities and strategies prioritized under 3.2.2 of the guidelines for applicants, on a scale comparable to that for which a grant is being requested and which were managed and/or (co-) implemented by your organisation in the last three years.

1 page maximum per action.

Project title:

Location of action

Cost of action (EUR)

Role in action (coordinator, implementing partner):

Donors for the action (name)

Amount of the contribution (from the donor)

Dates (from dd/mm/yyyy to dd/mm/yyyy)

… … … … … …

Action objectives and achieved results

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4 APPLICANTS’ ADMINISTRATIVE DATA

4.1 THE LEAD APPLICANT

Organization name

Acronym

Legal status

Nationality

Type of organization ☐Private technical and vocational training institution☐Non-governmental organization☐Community-based organization☐Foundation☐Business membership organization☐Other, specify:

Main beneficiaries or groups targeted by the organization

Registration number or equivalent

Date of registration

Place of registration

Official address of registration

Organisation email address and website where applicable

Telephone no.: country code + city code + number

Any change of address, telephone number, fax and email must be notified to the contracting authority. The contracting authority will not be liable if it is not able to reach an applicant.

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4.1.1 CAPACITY TO MANAGE AND PERFORM ACTIONS

4.1.1.1 Financial data

Please provide the following information, where applicable, based on the management accounts and balance sheet of your organisation (amounts in euros)

Year Turnover or

equivalent

Net profit or equivalent

Balance sheet total

Equity capital or equivalent

Medium and long-term

debt

Short-term debt

(< 1 year)

N5

N-1

N-2

4.1.1.2 Source(s) of financing

Please indicate your organisation’s source(s) of revenue (public donors, private sector, contributions from members and others), their respective proportions, and any additional information requested

Please fill in the following table for sources of funding for the same action as the subject of this application or similar actions

Donor Title of the action financed

Amount Period of financing

Address of donor

Contact person

If the grant requested is greater than EUR 200,000, please provide the references of the external audit report drawn up by an approved auditor, certifying the applicant’s accounts from the last available financial year. This obligation does not apply to public organisations.

5 N = previous financial year17

Year Name of the approved auditor Period of validity

N From dd/mm/yyyy to dd/mm/yyyy

N-1 From dd/mm/yyyy to dd/mm/yyyy

N-2 From dd/mm/yyyy to dd/mm/yyyy

4.1.1.3 Number of persons employed (full-time or equivalent)

Type of staff Paid (number) Unpaid (number)

Local staff: recruited and based in the country

4.1.1.4 List of members on your organisation’s board of directors/management committee

Name Department Function Nationality On the board since

Mrs

Mr

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4.2 THE CO-APPLICANTS (WHERE APPLICABLE)

Co-applicant 1

Organization name

Acronym

Legal status

Type of organization ☐Private technical and vocational training institution

☐Public technical and vocational training institution

☐Non-governmental organization

☐Community-based organization

☐Foundation

☐Business membership organization

☐Business cooperation

☐Not-for-profit enterprise

☐Other:

Main beneficiaries or groups targeted by the organization

Registration number (or equivalent)

Date of registration

Place of registration

Official address of registration

Organisation email address and website where applicable

Telephone no.: country code + city code + number

History of co-operation with the lead applicant

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Co-applicant 2

Organization name

Acronym

Legal status

Type of organization ☐Private technical and vocational training institution

☐Public technical and vocational training institution

☐Non-governmental organization

☐Community-based organization

☐Foundation

☐Business membership organization

☐Business cooperation

☐Not-for-profit enterprise

☐Other:

Main beneficiaries or groups targeted by the organization

Registration number (or equivalent)

Date of registration

Place of registration

Official address of registration

Organisation email address and website where applicable

Telephone no.: country code + city code + number

History of co-operation with the lead applicant

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MANDATE FOR THE CO-APPLICANTS (WHERE APPLICABLE)

The co-applicant(s) shall authorise the lead applicant <indicate the organization name> to submit in their name this application form and to sign the standard Grant Agreement (Annex F of the guidelines for applicants) with Enabel and to be represented by the applicant in all matters concerning this Grant Agreement.I have read and approved the content of the proposal submitted to the contracting authority. I undertake to satisfy the principles of good practice concerning partnerships.

Co-applicant 1

Name:

Organisation:

Function:

Signature:

Date and place:

Co-applicant 2

Name:

Organisation:

Function:

Signature:

Date and place:

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4.3 TRAINING PROVIDER(S)

Please provide the details below about the operation for each technical and/or vocational training provider involved in the actionNote: this section refers to the lead and/or co-applicants already listed above who will be acting as training providers in the action

Training provider 1

Organization name

Number of years in operation as a technical and/or vocational training provider

VTSDC license number and date of issuance (where applicable)

☐License number & date:

☐Not applicable

List any semi-skilled training programmes offered by the organization that are accredited by the VTSDC (where applicable)

Number of permanent teaching staff

Number of part time teaching staff

Number of non-teaching staff

Number of graduates last year of semi-skilled training programmes + composition (males/females, refugees/nationals)

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Training provider 2 (where applicable)

Organization name

Number of years in operation as a technical and/or vocational training provider

VTSDC license number and date of issuance (where applicable)

☐License number & date:

☐Not applicable

List any semi-skilled training programmes offered by the organization that are accredited by the VTSDC (where applicable)

Number of permanent teaching staff

Number of part time teaching staff

Number of non-teaching staff

Number of graduates last year of semi-skilled training programmes + composition (males/females, refugees/nationals)

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5 ASSOCIATE(S) OF THE APPLICANT PARTICIPATING IN THE ACTION (WHERE APPLICABLE)

This section must be completed for each organization that participates as an associate in the action, within the meaning under point 4.1.2 of the guidelines for applicants. You should copy this table as many times as necessary for adding associates.

Associate 1

Full legal name (business name)

Country of registration

Legal status

Official address

Contact person

Telephone no.: country code + city code + number

Email address

Number of employees

Experience in similar actions, depending on their role in the implementation of the proposed action

History of co-operation with the applicant

Role and participation in the preparation of the proposed action

Role and participation in the implementation of the proposed action

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6 PROSPECTIVE POOL OF CONTRACTORS FOR WORK-BASED LEARINGPlease list all potential private for profit enterprises the applicants consider relevant to invite as potential contractors to the action within the meaning under point 4.1.2 of the guidelines for applicants, to execute the WBL-component (and participate in other phases) of the training programmes

Name of the enterprise

Region(s) of operation

Type of business

Role in the action Justification: added value/relevance of its participation in the action

Previous relevant collaborations with the enterprise

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7 THE APPLICANT’S DECLARATION FOR THE PROPOSAL

The lead applicant, represented by the undersigned, the lead applicant’s authorised signatory and in this Call for proposals, representing any co-applicant(s) and/or affiliated entity/entities in the proposed action, hereby declares that:

the applicant has the sources of financing mentioned in point 4 of the guidelines for applicants;

the applicant has sufficient financial capacities for carrying out the proposed action or work programme;

the applicant certifies both its legal status and that of its co-applicant(s) in accordance with parts 4.1 and 4.2 of this application;

the applicant and its co-applicant(s) have the professional skills and qualifications required in section 4 of the guidelines for applicants;

the applicant undertakes to comply with the obligations provided for in the grant application form affiliated entities’ declaration and the principles of good practice concerning partnerships;

the applicant shall be directly responsible for the preparation, management and implementation of the action, where applicable with the co-applicant(s) and is not acting as an intermediary;

the applicant and, where applicable, each co-applicant shall be able to immediately provide, on request, the supporting documents mentioned in point 4.2.1 of the guidelines for applicants;

the applicant and, where applicable, each co-applicant are eligible in accordance with the criteria set out in point 4.1.1 of the guidelines for applicants;

if recommended for a grant, the applicant shall accept the contractual conditions as laid down in the standard Grant Agreement annexed to the guidelines for applicants (Annex F).

Signed in the name and on behalf of the lead applicant:

Name

Signature

Function

Date

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