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Experience Leading Beyond the Crewgtcventuring.org/filestore/Area4/A4LPC Registration...
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Central Region, BSA Area 4 Venturing Leadership and Planning Conference December 911, 2016 Experience Leading Beyond the Crew A Regional event that is valuable for all current and future Venturing leaders! Muskingum Scout Reservation, Coshocton, OH 43812 Presented by the Central Region, Area 4 Venturing Officers Association Grace Prorok, President [email protected] Registration online only at http://tiny.cc/A4LPC Registration deadline Nov 18, 2016
Transcript of Experience Leading Beyond the Crewgtcventuring.org/filestore/Area4/A4LPC Registration...
Central Region, BSA
Area 4 Venturing Leadership and Planning Conference
December 911, 2016
Experience Leading Beyond the Crew A Regional event that is valuable for all current and future Venturing leaders!
Muskingum Scout Reservation, Coshocton, OH 43812
Presented by the
Central Region, Area 4 Venturing Officers Association
Grace Prorok, President
Registration online only at http://tiny.cc/A4LPC
Registration deadline Nov 18, 2016
Invitation from the Area 4 Venturing President
I want to invite you to the First Annual Area 4 Leadership and Planning Conference!! I hope you're as excited as I am for this event. It will be packed full of helpful training, fun activities, opportunities to meet new people and so much more. Bring your current council officers and anyone who may be interested in leading beyond the crew and get ready for a great weekend! Grace Prorok, 20162017 Area 4 Venturing President
How Much does it cost?
The price is $25 and covers all food, lodging and activities. See below for how to register.
Registration and payment is due November 18.
What will you learn and do at A4LPC?
The Area 4 Venturing leadership and Planning Conference is a fun orientation experience for
all Venturing Officers and Advisors in Councils and for all who want to learn to serve beyond
the crew.
This is your chance to get to know Area and Council officers while you play, train and plan
with them. Youth and adults will have their own orientation sessions and planning for the
rest of the 20162017 year and beyond will begin. Learn what is happening at WorldFest this
year. Come so we can explore your ideas and get your input on what you want to see at
WorldFest! Is your council putting on training? Come and learn how to better serve them.
Learn what roles for youth leadership exist at the District and Council levels and how you
can help strengthen Venturing in Area 4 for all of us.
Learn
■ About Starting and Sustaining Venturing Officer Associations ■ About Project Management ■ How to plan your next event ■ How ALPS and your annual calendar get together ■ how to lead and serve
■ how to present yourself as a leader ■ what is expected of you as a leader ■ All about recruiting and retention ■ How to create a website and market your events with social media
Opportunities
■ Sharing with other venturing officers from neighboring councils and the national council
■ participate in planning for WorldFest 2017 ■ Discover what kind of leader you can be ■ Participate in an open forum of youth ■ participate in an adult round table discussion ■ Participate in a Court of Honor
Takeaways ● Project management training completion (for those that choose that track)
● One page plans for Administration, Communication and Program in your council.
Saturday evening fun How long has it been since you roller skated? Let’s go and find out how you do at Lind Arena Skate Center in Zanesville ( http://www.lindarena.com ). Afterward, we will enjoy ice cream in December at Tom’s Ice Cream Bowl ( https://www.tomsicecreambowl.com ) a nearly 60 year tradition and rated #1 of 10 great places in America to get a “scoop” by USA Today back in 1998.
Why youth should attend from your council
Attendance at the Area 4 Leadership and Planning Conference will provide youth from your crews with a foundation in the planning and leadership skills necessary to operate a Venturing Officer's Association in your council, and also instill in them the confidence that they are capable of being a VOA officer. Through these trained youth operating a VOA your older youth program offering will increase through the use of volunteers, minimizing the impact upon the professional staff while you attract increased youth involvement and also increase the pool of trained and enthusiastic volunteers available to help operate programming you your Council.
Our motto is Lead the Adventure and our task is to make sure youth in our Area do just that. Trained Council Officers will be better for your council and you will see a benefit at the very next VOA meeting.
Learn what it means to meet less and do more . Learn to sustain Venturing not only needs the area, but needs councils to act together to leverage interest and attendance to make your events a success.
Make sure your council is represented. Go to Area4.CRVenturing.org to see the councils in our area, a calendar of our activities and the Area 4 officers who represent you. Your council has a voice on the National Council only if you have a Council Venturing President that joins the Area VOA regularly on our conference calls.
Who should attend
Central Region Area 4 Venturing Committee and VOA & All Area Council Committees and VOAs and all others looking to grow Venturing
■ Area Venturing President and Vice Presidents and their Advisors ■ Council Venturing President and Vice Presidents and their Advisors ■ All members of Council Venturing Committees ■ All members of Councils wanting to learn more about Council and Area Venturing
Operations ■ Interested youth and adult venturers
What if we do not have a Council Venturing Officers Association?
Perfect, this is for you. If you do not have a Council VOA and want to learn more, please attend. Bring 4 or 5 interested Venturing youth who can meet other Council and Area youth leadership and can help build a VOA when you get home. Bring the adults who might be able to advise them. You will learn that to have a Council VOA you need only a youth spokesperson for the council and a Volunteer Advisor. That youth spokesperson can be the voice on the Area VOA acting as Council Venturing President until you have a more formally selected person. These interim Council Venturing Presidents are a perfect way to start to build a full VOA.
Are Professional Staff Advisors invited? Absolutely. The professional Staff Advisor completes the key 3 which includes the Council Venturing President, the VOA Advisor. Some councils have a separate Venturing Chairman and / or Assistant Council Commissioner for Venturing. All are welcome.
Where is this being held?
Muskingum Valley Scout Reservation 16905 County Road 271
Coshocton, OH 43812 7408292662 (Ranger’s Residence and emergency number for the weekend) GPS Coordinates: 40.19836 North, 81.85692 West
Time and distance from Area 4 Council HQ Cities (showing council number)
● Akron (433) 88 miles (1 hour 27 minutes) ● Ashland (450) 65 miles (1 hour 29 minutes) ● Canton (436) 65 miles (1 hour 07 minutes) ● Charleston (617) 161 miles (2 hours 26 minutes) ● Cleveland (440) 123 miles (2 hours 1 minute) ● Columbus (441) 72 miles (1 hour 13 minutes) ● Fairmont (615) 170 miles (2 hours 40 minutes) ● Parkersburg (618) 89 miles (1 hour 28 minutes) ● Warren (463) 130 miles (2 hours 09 minutes) ● Wheeling (619) 77 miles (1 hour 18 minutes) ● Zanesville (467) 27 miles (0 hours 38 minutes)
Participants must bring
● Your Green Venturing Uniform (if you have one). You can bring your crew uniform (tshirt, polo, etc.) for the rest of the time.
● Class A and B, Annual Health and Medical form: http://www.scouting.org/filestore/HealthSafety/pdf/680001_AB.pdf
○ Must be signed by parent or guardian or by the participant if 18 or over ● Activity Consent form if under 18:
○ Includes has approval to participate in “A4LPC at MSVR Coshocton” ○ Include dates from “12/9/16” to “12/11/16”
http://www.scouting.org/filestore/pdf/19673.pdf ○ Must be signed by parent or guardian ○ Last line if the youth is not traveling with an adults advisor who is also
attending you may write in and contact Steven Myers, (330) 8016034, [email protected]
Participants should bring ● Your council calendar with all Venturing events and other events attractive to
Venturers through the next 12 months. ● Each council must have the name and password to a gmail account for the
communication session. For example, Great Trail Council has a gmail account, [email protected] , which is linked to Google Drive and Google Sites. (By each council, we mean one person from the council that has access to the account, or to have made an account before you come.)
● Examples of recruiting campaigns, newsletters, training event flyers, program flyers to share.
● Bring content for creating your Council Venturing Webpage or Venturing Blog.
Schedule A more detailed schedule will be posted on the website as we get closer to the event. But
this gives you a good overview of what to expect.
There are two tracks : (1) The Program Planning Track (including Project Management Training) and
(2) the Communication and Administration Track. You will declare which track when you sign on but
you can change during the event. This just helps us plan. Adults may attend either track as well. The
tracks will only affect our afternoon. All other sessions are all together or separated by youth and adults.
Friday night
● Welcome and Intros
● Team Building Games
● Adult Advisor Forum
● Movie and Cracker Barrel
Saturday day
● Pictures
● Expectations of Leaders
● Starting and Sustaining VOAs
● World Fest / Activity Forum
● Choice of program training (Project Management Training) or Administration and Communication
training.
● Games
● Creation of one page plans
● Court of Honor and officer installation
● Ice Skating and Ice Cream
Sunday morning
● Breakfast
● Surveys
How to register
Registration will be done by council or by contingent, so please have all information for adults and youth attending ready by time of registration. If you are youth who would like to attend but don’t have a crew council or contingent to go with email : [email protected] and we’ll try our best to find some venturers from your area to go with!
Registration will be on the Leadership and Planning Conference webpage at
https://sites.google.com/a/crventuring.org/c4voa/home/leadershipandplanningconference
OR http://tiny.cc/A4LPC OR the QR code
The information needed to sign up on line is at the end of this booklet.
What do these fees cover? Your fee will cover lodging in heated cabins at Muskingum Scout Reservation (space available), all materials for activities and training throughout the day, meals including Friday Cracker Barrel, Saturday breakfast , lunch and dinner, and Sunday breakfast. Also included is the Saturday evening skating outing.
Registration deadline: The last day to register online and make full payment is November 18.
Will there be a late registration? Late registration will be accepted on a by case basis, with a $10 late charge per person for a total of $35.00. Acceptance will depend on adequate housing being available.
Refunds Refunds follow the policy of Buckskin Council. Contact David Leckie, Area Venturing Staff Advisor, at [email protected] .
Special needs If you need any sort of special accommodation or have any questions regarding, camping, food or accessibility please email [email protected] .
First Aid, Medical All participants are required to have Class A and B med forms with them upon check in (no doctor signature needed). If any emergency develops beyond the scope of first aid, the Coshocton County Memorial Hospital is only 15min away.
WiFi and Cell reception There will be WiFi at camp. There is great cell service for Verizon and just ok service for AT&T.
Central Region Area 4 Venturing Officers Association A4LPC is brought to you by the Central Region Area 4 Venturing Officers Association (C4VOA). Be sure to catch up with them to talk about Venturing and WorldFest. They are here to make sure that you have a great time.
2015/16 C4VOA OFFICERS Grace Prorok, Area 4 Venturing President [email protected] Vacant, CR Area 4 VP Administration Elena Mazur, CR Area 4 VP Program Cierra Beatty, CR Area 4 VP Communications Virginia McGhee, CR Area 4 Member VOA Jon Crawford, CR Area 4 Member VOA Michael Gunther, President Emeritus Nate Steele, President Emeritus Henry Gunther, President Emeritus
C4VOA ADVISORS Duane Zobrist – Area Chairman [email protected]
Todd Walter – Area Director David Leckie – Staff Advisor Steve Myers, Associate Advisor Matt Blackwood, Associate Advisor Nate Steele, Youth Mentor Brian Parro, Youth Mentor
BECOME AN AREA OFFICER AND BE RESPONSIBLE FOR WORLDFEST 2018! The Area 4 WorldFest is planned and conducted by the Area 4 VOA and representatives to the C4VOA from the eleven councils that make up Area 4 of the Central Region. Being part of the C4VOA is fun and running a WorldFest is a BLAST! Talk to the current officers and find out how to get involved. Please consider becoming an Area officer or get excited and step up and join or form your own council VOA. Applications are due for Area Officers by March 31, 2016. And can be found at http://scouting.org/Venturing .
Join the WorldFest 2017 Staff World fest 2016 is just around the corner and we need YOU! Come join our staff and come be part of one of the largest area Venturing events in the country! Have any questions or are interested in joining our team email [email protected]
Thanks Thanks to our host council, Muskingum Valley Council, for the use of their camp and facilities, Amanda Wisneiwski, Council Venturing Staff Advisor and District Executive, Ed Mulholland, Scout Executive.
Central Region, BSA Area 4 Venturing Officers Association Area 4 Leadership and Planning Conference (A4LPC) Muskingum Scout Reservation, Coshocton, OH December 911, 2016
Registration Information You must register online. (All registration is online. Go to http://tiny.cc/A4LPC to register yourself or a group) If you are part of a group, you may register and pay for more than one individual or they may all register separately.
● All participants must be registered as Venturers or Venturing Adults. The fee for A4LPC is $25 per person and includes cabin camping on a space available basis. The fee covers all food, program activities including the fun event held off site on Saturday evening.
● (from the Guide to Safe Scouting) Drivers must be currently licensed and at least 18 years of age. Youth member exception: when traveling to and from an area, regional, or national Boy Scout activity or any Venturing event under the leadership of an adult (at least 21 years of age) tour leader, a youth member at least 16 years of age may be a driver, subject to the following:
○ Six months' driving experience as a licensed driver (time on a learner's permit or equivalent is not to be counted)
○ No record of accidents or moving violations ○ Parental permission granted to the leader, driver, and riders
● Early pay deadline is November 18. Individuals paid in full by that deadline will have priority for housing.
● Late or onsite registration, if allowed, will be announced on our facebook presence and on the A4LPC. Late registration if allowed will carry a $10 additional fee.
● Each registrant will be assigned a bunk as their housing accommodation, space available.
● Youth Protection policies require that, split by gender, minors under 18 will be bunked together and those 18 and over will be bunked together in a room.
● Those with special needs may contact [email protected] For online registration and payment assistance contact [email protected]
Name of person making the reservation __________________________________
Email contact _____________________________________________________ Phone contact _________________________ Is this a mobile phone yes [ ] no [ ] Council_name _______________________________ Council_number _______________ M [ ] F [ ] 1317 [ ] 1820 [ ] 21+ [ ] Registered in Crew number _____ City __________________ State ____ Choose Track: Program Track (included Project Management Training) [ ]
Communication and Administration Track [ ] (Yes you can switch at the event, but this will help us plan. Tracks only effect the afternoon, all other sessions will be all together or separated by youth and adults.)
Answer if under 21 Council President or Vice President Current president [ ] Current Vice President [ ] Past president or Vice President [ ] none [ ] District VOA President or Vice President Current president [ ] Current Vice President [ ] Past president or Vice President [ ] none [ ] Crew President or Vice President Current president [ ] Current Vice President [ ] Past president or Vice President [ ] none [ ]
Answer if 21 or over Venturing Crew Position held Crew Advisor [ ] Crew Associate Advisor [ ] Crew Committee member [ ] Venturing District position held District VOA Advisor or Chairman [ ] District VOA Associate Advisor [ ] Other Venturing District position [ ] none [ ] Council Venturing position held Council VOA Advisor or Chairman [ ] Council VOA Associate Advisor [ ] Other Venturing Council position [ ] none [ ] If you want to register additional persons, be prepared to have all the information from above for each person attending. You must pay in full to be fully registered.
