ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan...
Transcript of ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan...
![Page 1: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/1.jpg)
ExLibris ALEPH Interlibrary Loan
Information and Update
session
MINITEX ILL Conference
May 5, 2008May 5, 2008
![Page 2: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/2.jpg)
Welcome
Agnes LeeMINITEX
ILL2 since June
2007
Sonja EilertsonPALS office
Training on ILL2 now
moving to ILL2 on 2007moving to ILL2 on
June 1st, 2008
![Page 3: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/3.jpg)
Introduction
• Name?
• Library?
• Location?
![Page 4: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/4.jpg)
What ILL system are you using?
1. ALEPH
2. VDX
3. OCLC
ALE
PH
VD
X
OC
LC
Oth
er
0% 0%0%0%
3. OCLC
4. Other
![Page 5: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/5.jpg)
Integrated ILL- ILL2
ILL2- some new
features
• Integrated in GUI client
• Searching for a request
• ue19- unmediated processing
New subcategory Loaned to patron• New subcategory Loaned to patron
• Filtering of categories by supplier or last
update date
![Page 6: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/6.jpg)
New look, similar to other modules
Operations bar-
ILL icon
Menu bar-
Services,
ALEPH task
manager and
Borrowing-
Menu barBorrowing barLending bar
Borrowing-
blank form
Borrowing bar-
search
borrowing
requests
Lending bar-
search
lending
requestsILL icon-Operations bar
![Page 7: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/7.jpg)
Borrowing, Lending, Administration
and Search tabs
Borrowing tab
Lending tab
Administration tab
Search tab
![Page 8: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/8.jpg)
Brief demo
• MnPALS Web OPAC and
create a request
• MnPALS ILL2 and view the
requestrequest
• ILL request cycle
![Page 9: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/9.jpg)
Searching for a request
Search for borrowing or lending request
Results of search
![Page 10: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/10.jpg)
Searching for lending request
Search by Requester Reference No- borrowing request
![Page 11: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/11.jpg)
Added ue19 process
• ue 19 runs in the
background
• ue 19 replaces services
that could be run in WebILLthat could be run in WebILL
• Borrowing requests
– Locate and Send
– Send on Waiting for Process
• Lending requests
– Locate
![Page 12: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/12.jpg)
Searching lending request
Lending bar search- Search by Requester Reference No. (borrowing request number)
Unmediated processingUe19 service runs in the background.
Opt in or opt out- using Borrowing Unmediated Locate
![Page 13: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/13.jpg)
Administration-Partners Lending ILL unit tabUnmediated processing
Lending ILL unit- decide if you want the lending locate to be done automatically with ue19.If checked lending locate will occur.If not checked staff must manually locate each request.
![Page 14: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/14.jpg)
Added New subcategories
• Borrowing requests added
new subcategories
– Daemon send failed
– Loaned to library– Loaned to library
– Loaned to patron
– Returned by patron
– Returned by library
![Page 15: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/15.jpg)
New subcategories
![Page 16: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/16.jpg)
Loaned to patron
![Page 17: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/17.jpg)
Filtering categories
Filter by allows staff to group requests by Active supplier, Open date, Last Activity date and Returnable/Non Returnable
Can select and work on a group.
![Page 18: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/18.jpg)
What libraries can I send
requests to?
• Servers
• Software
• Library policy
• Delivery
![Page 19: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/19.jpg)
ExLibris ALEPH servers
– University of Minnesota/MINITEX
– ODIN
– SDLN
– MnPALS
Currently exchanging requests among U of MN/MII,
ODIN and MnPALS libraries.
Your ILL unit must be configured on
the other server to exchange requests.
![Page 20: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/20.jpg)
Software
• Currently only exchanging ILL
requests with other ILL units that
use ALEPH ILL.
• Future plan to test ALEPH ILL
with VDX ILL.with VDX ILL.
• Our hope is to be able to
exchange ILL requests between
two ILL softwares.
![Page 21: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/21.jpg)
Think about the format of the
item
• Library policy may allow
interlibrary loan staff to loan
only certain types of items
• Consult the Interlibrary Loan • Consult the Interlibrary Loan
Policy Database on the MINITEX
website
![Page 22: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/22.jpg)
Is your institution listed in the ILL
Policy database?
1. Yes
2. No
3. Do not know Y
es
No
Do
no
t k
no
w
0% 0%0%
3. Do not know
![Page 23: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/23.jpg)
Policy Database
![Page 24: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/24.jpg)
Delivery
• Check on delivery
• Talk with staff at the other
library about what type of
delivery they havedelivery they have
• Talk with Kathy Drozd or
Fred Finch at MINITEX
about delivery
![Page 25: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/25.jpg)
Potential supplier lists- MINITEX
• MINITEX manages two ILL
units
– MNU, University of
Minnesota Twin Cities. Minnesota Twin Cities.
– MII, MINITEX as a referral
unit.
![Page 26: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/26.jpg)
See what supplier lists an ILL unit is on.
Administration tab-Potential suppliers
![Page 27: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/27.jpg)
ue19 and level 99 Supplier
• ue 19 runs in the background and does
locate and sends borrowing requests.
• On potential suppliers lists (e-copy, l-printed)
you can have a level 99 supplier.
• Level 99 supplier is always added to a
request.
• Because ue19 is running in the background-
requests with inadequate information could
be sent to level 99 supplier.
![Page 28: ExLibris ALEPH Interlibrary Loan Information and Update ... · ExLibris ALEPH Interlibrary Loan Information and Update session MINITEX ILL Conference May 5, 2008. Welcome Agnes Lee](https://reader031.fdocuments.in/reader031/viewer/2022022711/5c002ddf09d3f2c9268cd832/html5/thumbnails/28.jpg)
Questions?
Thanks for attending!