EXHIBITORS SPONSORS & INFORMATION FOR...INFORMATION FOR SPONSORS & EXHIBITORS This document provides...

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INFORMATION FOR SPONSORS & EXHIBITORS This document provides information for sponsors and exhibitors participating in ESE Autumn Meeting 2020 www.eseautumnmeeting2020.com -

Transcript of EXHIBITORS SPONSORS & INFORMATION FOR...INFORMATION FOR SPONSORS & EXHIBITORS This document provides...

Page 1: EXHIBITORS SPONSORS & INFORMATION FOR...INFORMATION FOR SPONSORS & EXHIBITORS This document provides information for sponsors and exhibitors participating in ESE Autumn Meeting 2020

INFORMATION FOR

SPONSORS &

EXHIBITORS

This document provides information for sponsors and

exhibitors participating in ESE Autumn Meeting 2020

www.eseautumnmeeting2020.com

NOW OPEN

to

non-members

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INFORMATION FOR SPONSORS AND EXHIBITORS

Contents

INVITATION ..................................................................................................................................... 2

EUROPEAN SOCIETY OF ENDODONTOLOGY .................................................................... 3

PROGRAMME STRUCTURE ....................................................................................................... 3

MARRIOTT HOTEL, BUDAPEST .............................................................................................. 6

FLOORPLAN ..................................................................................................................................... 7

SPONSOR PACKAGES ................................................................................................................... 8

MAJOR SPONSOR ........................................................................................................................... 9

SPONSOR ........................................................................................................................................ 10

OTHER SPONSORSHIP OPPORTUNITIES ......................................................................... 11

GENERAL INFORMATION ....................................................................................................... 11

SPONSOR APPLICATION FORM ........................................................................................... 12

EXHIBITORS ................................................................................................................................. 13

TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS .................................... 14

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INVITATION

Welcome to the first

ESE Autumn Meeting “Restoration of root filled teeth”

Marriott Hotel, Budapest 30/31 October 2020

The ESE is delighted to invite you to Budapest as one of our partners for the Society’s first ever Autumn Meeting - a world-leading meeting on “Restoration of root filled teeth“.

Since 2014, the ESE has held research and clinical meetings every two years during the month of October at ACTA in Amsterdam. These were always restricted to individual members of the ESE, academics and postgraduate students with a limited number of attendees, usually around 200. In 2020, for the first time, the ESE is organising an Autumn Meeting, which will be open to everyone, including Non-Members. This new initiative will become a major event of the Society in the years between the main ESE biennial congresses. So, it will be repeated in 2022 and 2024 and so on - but cover the most important topics within Endodontology.

ESE Autumn Meeting 2020 will deliver an exciting programme presented by internationally renowned speakers that combines the clinical, biological and materials sciences along with clinical techniques for restoring root filled teeth. We hope that you will take advantage of the opportunity to network with this valuable audience and join us in beautiful Budapest, Hungary. Sponsoring and Exhibiting provides unique access to our delegates with a variety of congress packages/options providing your company with several opportunities to establish a relationship with the attendees.

ESE Autumn Meeting 2020 will have broad appeal for a wide variety of general dentists, scientists, and postgraduate students, with an interest in tooth restoration as well as a wide range of professionals from the dental specialties of Endodontics, Paediatric Dentistry, and Prosthodontics. Approximately, 500 attendees are expected to attend ESE Autumn Meeting 2020.

ESE Autumn Meeting 2020 will take place at the Marriott Hotel, Budapest. This venue offers a large auditorium perfectly suited for the scientific programme. It also has an exhibition area for sponsors and exhibitors. ESE Autumn Meeting 2020 takes place on 30/31 October 2020. Please reserve these days in your diary to be part of this world-leading congress on tooth restoration.

This document provides important information for sponsors and exhibitors. It provides an overview of the ESE Autumn Meeting 2020, and a brief summary of the structure of the meeting, details of the sponsorship packages and the terms and conditions for sponsors and exhibitors. The ESE is responsible for the initial contact with you; however, the detailed planning of booths and the exhibition area at the venue and for the contracts will be the responsibility of our professional congress organiser – AIM Group International:

[email protected].

The congress website is – https://www.eseautumnmeeting2020.com We are confident ESE Autumn Meeting 2020 will be a memorable and enjoyable meeting and we look forward to seeing you in Budapest during October 2020.

Professor Paul Dummer - President of the ESE

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EUROPEAN SOCIETY OF ENDODONTOLOGY

The ESE is an organisation with global reach and impact focussed on the broad field of Endodontology, the branch of dental sciences dealing with health, injuries to and diseases of the dental pulp and periradicular region, and their relationship with general health and wellbeing.

For more information visit the ESE website: www.e-s-e.eu The ESE exists to enhance the development of Endodontology for the benefit of patients, general dentists, endodontists, educators, researchers and those in training, and to represent Endodontology and Endodontists within Europe and beyond.

By fulfilling its mission, the ESE will:

support its affiliated national societies and individual members, including those in training; promote Endodontology; invest in education, research and clinical training to enhance high quality, evidence-based care for

patients; raise public awareness of endodontic diseases and their potential impact on general health and

wellbeing; promote the range of endodontic and associated treatments available to save teeth; and influence national and international health policy.

Today, the ESE is a vibrant and dynamic organisation that has 36 member societies from 33 European and neighbouring countries and represents over 500 individual members and over 7500 individuals within its affiliated national societies. The ESE supports the Medline indexed scientific journal International Endodontic Journal. One of the few scientific journals exclusively dedicated to Endodontology, it is the official journal of the ESE – https://onlinelibrary.wiley.com/journal/13652591

PROGRAMME STRUCTURE

“Restoration of root filled teeth”

ESE Autumn Meeting 2020 will be an attractive forum where the multidisciplinary fields of dentistry meet to discuss the management of tooth restoration following root canal treatment. Clinicians, researchers, educators, students and other professionals will attend and take advantage of this unique opportunity for interaction, networking and learning. The structure and format of ESE Autumn Meeting 2020 will follow the successful pattern of our research and clinical meetings – with a focus on the scientific background to tooth restoration on day 1, and a focus on the art of tooth restoration on day 2. Importantly, there will be dedicated time for delegates to visit the Exhibition Hall during coffee/refreshment times provided mid-way through each half-day session and also during and after lunch. In addition, the ESE will also make sure that Sponsors and Exhibitors are provided with suitable beverages and lunches – at appropriate times. The number of complimentary tickets allocated to each company is outlined in the various sponsor packages and exhibitor information found later in this document.

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Programme

Friday 30 October 2020

The science of restoring root filled teeth

Time Title Speaker

9.00 Welcome Leo Tjäderhane, Chair ESE Research Committee

9.05-10.00 Effect of age and caries on the pulp-dentine complex

Leo Tjäderhane, University of Helsinki, Finland

10.00-11.00 Contemporary bonding approaches: conventional adhesives vs “smart” self-adhesive cements

Salvatore Sauro, University CEU Cardinal Herrera of Valencia, Spain

11.00-11.30 Coffee

11.30-12.30 The role of polymerization in adhesive dentistry

Milena Cadenaro, University of Trieste, Italy

12.30-13.00 Discussion

13.00-14.00 Lunch

14.00-15.00 The pros and cons of contemporary light-cured resin composite filling materials

William Palin, University of Birmingham, UK

15.00-16.00 Restoration of Endodontically treated molars

Julian G. Leprince, Université Catholique de Louvain, Belgium

16.00-16.30 Coffee

16.30-17.30 Oral bacteria and host immune system break down teeth and restorations, and the reciprocal effect on the cells

Yoav Finer, University of Toronto, Canada

17.30-18.00 Discussion

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Saturday 31 October 2020

The art of restoring root filled teeth

Time Title Speaker

9.00 Welcome Gianluca Gambarini, Chair ESE Clinical Practice Committee

9.05-10.00 The role of restorative treatment on the outcome of root canal treatment: epidemiological perspectives

Lise-Lotte Kirkevang, Århus University, Denmark

10.00-11.00 Striving for predictable treatment planning using the Dental Practicality Index

Shanon Patel, King's College London, UK

11.00-11.30 Coffee

11.30-12.30 Post-endodontic direct restorations: combining functionality and aesthetics

Maciej Zarow, Poland

12.30-13.00 Discussion

13.00-14.00 Lunch

14.00-15.00 Indirect post-endodontic restorations: when, why and which materials?

Giancarlo Pongione, Italy

15.00-16.00 A post or an endocrown: from body-on-frame to unibody constructions

Pekka Vallittu, University of Turku, Finland

16.00-16.30 Coffee

16.30-17.30 Multidisciplinary management of complex post endodontic restorations - a valid alternative to implants?

Claudio Pisacane, Italy

17.30-18.00 Discussion

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MARRIOTT HOTEL, BUDAPEST For information on the Marriott Hotel visit: https://www.marriott.com/hotels/travel/budhu-budapest-marriott-hotel/?scid=bb1a189a-fec3-4d19-a255-54ba596febe2

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FLOORPLAN

21

21

11

21

31

11

Plenary Room 21

Exhibition Area 31

Registration Area

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SPONSOR PACKAGES

ESE Autumn Meeting 2020 will provide companies with a unique opportunity to gain direct access to this influential target group of dentists, scientists and postgraduate students. Please consider ways your company and brands will benefit from supporting this exciting event. Integral to the meeting will be an exhibition that will allow you to meet with attendees and promote your products and services.

As you know, congress participants are eager to improve their clinical and scientific knowledge and skills. Aligning your company with ESE Autumn Meeting 2020 demonstrates your commitment to assisting their development.

ESE Autumn Meeting 2020 has two levels of sponsorship – Major Sponsor & Sponsor

Companies that apply early will have the following important benefits and advantages on exhibition booth location:

Higher level sponsors will have priority in location of exhibition booths, following confirmation of contracts;

Applications within the same sponsoring level will be ranked in the order of receipt from the earliest to latest;

Later applications will be handled on the basis of availability of exhibition floor space.

It is important that AIM Group receives applications as soon as possible in order to include company logos on all promotional items aimed at potential delegates.

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MAJOR SPONSOR

€15 000

BENEFITS

Marketing Unlimited use of the name “ESE Autumn Meeting 2020” for your company's advertising campaigns.

Congress website Your company's logo on the ESE Autumn Meeting 2020 webpage with a direct link to your company's webpage once the first instalment of the payment has been received

Promotion Material

Your company's name and logo will be published in all promotional emails issued by the congress secretariat once the first instalment of the payment has been received

Scientific Journals

The logo and name of your company will be included in advertisements in conjunction with ESE Autumn Meeting 2020, which will be announced in the International Endodontic Journal and other publications where possible

Advertisements Full-page advertisement in the (electronic) congress inside page programme

Company Description

Company description of max. 150 words in the (electronic) congress program

Conference Bag Insert

A brochure of your company and/or products will be included in the delegate conference bag (max. 4 pages, max. format A4). Larger sizes may be included but a fee will be charged – please contact AIM Group for costs

Exhibition stand 12 m2 (4 x 3 m)

Conference Registrations

4 complimentary exhibitors registrations for company employees, which allows access to the scientific sessions

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SPONSOR

€5 000

BENEFITS

Marketing Unlimited use of the name “ESE Autumn Meeting 2020” for your company's advertising campaigns.

Congress website Your company's logo on the ESE Autumn Meeting 2020 webpage with a direct link to your company's webpage once the first instalment of the payment has been received

Promotion Material

Your company's name and logo will be published in all promotional emails issued by the congress secretariat once the first instalment of the payment has been received.

Advertisements Half-page advertisement in the (electronic) congress programme

Company Description

Company description of max. 100 words in the (electronic) congress programme

Conference Bag Insert

A brochure of your company and/or products will be included in the delegate conference bag (max. 2 pages, max. format A4). ). Larger sizes may be included but a fee will be charged – please contact AIM Group for costs

Exhibition stand 9 m2 (3 x 3 m)

Conference Registrations

2 complimentary exhibitors registrations

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OTHER SPONSORSHIP OPPORTUNITIES

The sponsorship opportunities below will be available to sponsors and exhibitors for an additional fee, subject to availability. Where applicable, companies will bear production costs in addition to the sponsorship fee. The ESE will be pleased to discuss alternative sponsor opportunities – contact the PCO: [email protected]

Lanyards (€2 000 not including production costs)

Distributed to all delegates. The possibility to sponsor lanyards with the name of the company. Contact the PCO - [email protected]

Conference bags (€2 500 not including production costs)

Distributed to all delegates. Your company’s name and logo will be printed on the bag. Contact the PCO - [email protected]

Conference notepad & pen (€1 500 not including production costs)

Distributed to all delegates. Your company’s name and logo will be printed on the notepad and on the pen. Contact the PCO - [email protected]

WiFi (TBA)

Provide WiFi connection in the congress centre for participants to use during the congress with company’s name associated with the arrangement. Contact the PCO - [email protected]

Coffee breaks (€1 500 each)

There are 4 opportunities during the conference to support the very popular coffee breaks scheduled between the scientific sessions. Contact the PCO - [email protected]

GENERAL INFORMATION Applications for sponsors must be made using the PDF-based application form available from the PCO: [email protected] - and will constitute a formal expression of intent.

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You will receive the sponsorship contract after your application form has been submitted to the PCO. This agreement will remain in full force and effect in case of merger or acquisition of the contracting company.

Companies are not permitted to organize events in Budapest during the period extending from 4 days before the official start of the conference (Monday 26th October 2020) until and including the last day of the week in which the conference is held (Sunday 1 November 2020). Unofficial sponsor sessions and other external meetings are not permitted.

Companies MUST NOT commence disassembling their exhibition booths until 17:00 on Saturday, 31st October, 2020.

Additional company ESE Autumn Meeting 2020 registrations can be purchased by Sponsors for invited delegates or employees:

Full registration includes: access to the Exhibition areas, lunches, coffee breaks, and scientific sessions. Prices and availability must be discussed with the PCO - [email protected]

Exhibition only registrations: access to the Exhibition area, lunches, coffee breaks, (no

access to scientific sessions). Prices and availability must be discussed with the PCO - [email protected]

Payment conditions: It will be possible to transfer payment to the PCO in 2 instalments. All payments must be made in EUROS.

60% of the total sponsorship fee will be invoiced upon receipt of the completed / signed contract and will be due for payment upon receipt of the invoice to guarantee the reservation;

40% by 1st July 2020; Cancellation conditions Cancellations and changes to your original booking must be made in writing to the PCO - [email protected]. Cancellation fees 30% of the total sponsorship fee if booking cancelled before 31 May 2020. After that date, 100% of the total sponsorship fee will be retained.

SPONSOR APPLICATION FORM

A PDF version of the form is available from the PCO

After downloading and filling-out the form return to [email protected] to express your intention to participate at the ESE Autumn Meeting 2020 congress as a sponsor.

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By signing the Application Form, the company accepts the Participation Terms & Conditions and the Payment & Cancellation conditions stated in the Sponsors Opportunities Manual Please read the Terms & Conditions for Sponsors and Exhibitors (see later) before completing the form.

EXHIBITORS

Requests for exhibition booths MUST be submitted by email to the PCO – [email protected]

Price for exhibition space: 3 x 2 metre stand @2900 Euros

Electrical consumption and shell system are NOT included.

Additional services and advice are available on request at:

[email protected]

Exhibition stands must be completed and be ready by 22:00 on 29th October, 2020. Companies MUST NOT commence disassembling their exhibitions until 17:00 on 31st October, 2020.

Exhibitor benefits

Company name in the ESE Autumn Meeting 2020 trade exhibition section of the meeting website.

General information: Exhibitors will receive 2 complimentary Company registrations per 2x3 m2 booth. These registrations provide access to the Exhibition Hall, lunches, coffee breaks.

Additional EXHIBITION ONLY badges can be purchased by Exhibitors – contact the PCO - [email protected]

Payment conditions: All payments must be made in EUROS. 100% of the total exhibition fee will be invoiced upon receipt of the completed exhibition application form and is due for payment upon receipt of the invoice to guarantee the reservation. Final payment must be made by 30th August, 2020.

Cancellation conditions: Cancellations and changes to your original booking must be made in writing to the PCO.

Cancellation Fees: 50% of total exhibition fee if booking cancelled before 31st May 2020. 100% of total exhibition fee will be retained thereafter.

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TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS 1. Application for Sponsors and Exhibitors

In order to be considered as a Sponsor and/or an Exhibitor, an application form must be completed and signed by a legally competent individual, and delivered (or uploaded) to the PCO before any relevant deadlines. However, mailing or delivering the Application Form to the PCO does not constitute a formal agreement that the Sponsor/Exhibitor will be accepted. Contractual Conditions are constituted only after the PCO has sent written confirmation of acceptance to the Sponsor/ Exhibitor. In case of acceptance, Sponsors/Exhibitors will be bound by the Terms and Conditions for Sponsors & Exhibitors.

The ESE reserves the right to refuse any application to sponsor/exhibit without giving cause. Exhibition space is allotted according to the terms and conditions as listed in the Information for Sponsors & Exhibitors. The ESE may exclude any company that violates the directives of the ESE from the exhibition. Such companies are liable for the entire payment, and for all incidental expenses including any value added tax. All oral agreements, special permissions and special arrangements are valid only upon receipt of written confirmation. 2. Obligations and Rights of the Exhibitor

Exhibition booths may only be used for exhibiting and advertising the Exhibitor's own products, materials or services. Advertising materials may be distributed only within the confines of the booth. Any promotion outside the respective exhibition space is forbidden (such as distributing flyers etc.). The partial or complete subleasing or otherwise relinquishing of a booth to a third party, as well as private agreements for switching booths or floor space between two exhibitors is prohibited. The ESE reserves the right to enter any booth at any time. Booths need to be occupied during exhibition hours. The exhibition halls are to be used only during regular opening hours. It is strictly forbidden for companies, which are not exhibitors, to advertise in any way in the exhibition hall or in the entrances to the exhibition hall. 3. Obligations and Rights of the ESE Autumn Meeting 2020

The ESE reserves the right to revise the time and location of the exhibition or to shorten the duration of the exhibition. Any change regarding the time and duration of the exhibition does not entitle the sponsor/exhibitor to cancel the contract nor to request a fee reduction or to put forward a claim for damages incurred by these changes. 4. Liability Insurance

The Organiser provides third party insurance at the meeting site. Equipment and all related display materials installed by Exhibitors are not insured by the ESE or Marriott Hotel and they will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors. The Exhibitor agrees to be responsible for their property and personnel, and for the property and personnel of any third party who may visit their space to be covered by full and comprehensive insurance, The ESE is not liable for any injuries to the personnel of sponsors/exhibitors attending the meeting. 5. Set-up of exhibition booths

To ensure the smooth running of the meeting, Sponsors/Exhibitors must obey all directives and instructions of the ESE, AIM Group International, and congress venue staff regarding the use of booths, their decoration, the use of self-designed and self-constructed booths, and the fitting and furnishings of the booths. Before setting up their booths I displays / installations, Exhibitors

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must first contact the ESE, normally via the Professional Congress Organiser ([email protected]), and reconfirm placement of the booth as well as inform themselves of any special regulations relating to their booth. Standard side and back walls of booths are to be 2,5 metres high. For any variation from this norm, specific permission must be obtained in advance from the Professional Congress Organiser ([email protected]). Written permission also needs to be obtained for any changes in the size or structure of the floor space, or for any changes to any additional rented objects/facilities. Booths must be set up and completed during the timeframe designated. An Exhibitor or advertising company contracted by the Exhibitor who wishes to set up a booth or exhibit of their own design and construction must first submit sketches and plans with a statement of colour schemes of such a booth or exhibit to the PCO. The PCO reserves the right to demand changes in such booths or exhibits should safety regulations, technical requirements, or the responsibility of preserving or obtaining the best possible overall image for the exhibition, as judged by the PCO and congress venue, so require. The side and back walls of all stands should be finished on the outside as well as the inside. Exhibitors must avoid obstructing the view of or access to neighbouring booths. Special care must be taken to avoid the use of lights or spotlights that may annoy visitors or neighbouring booths. Should an Exhibitor not follow the directives of the PCO or not carry out such directives within a reasonable time, the PCO reserves the right to take the necessary steps at the cost of the Exhibitor. The PCO reserves the right to close or obstruct unused entrances or exits to the exhibition rooms and the right to direct the Exhibitor to another space in the exhibition hall if necessary even if this directive conflicts with previous written agreements. The PCO also reserves the right to rent floor space of a booth not finished on time to another applicant. In such a case, the Exhibitor is responsible for all costs arising from the cancellation. 6. Maintenance of booths and exhibition area

Sponsors/Exhibitors are responsible for the proper care of the floors, walls, staircases and storage rooms as well as the hired booths and furnishings. Hired booths and furnishings must be returned in an acceptable condition and in an orderly way. To avoid scratches and furrows on floors as the result of sliding heavy packing cases, exhibitors are required to use protective coverings. Exhibitors and their shipping agents, on specific orders from the exhibitor, must take special care when transporting heavy packing cases and heavy loads. Exhibitors who wish to display extra heavy exhibits demanding special supports or foundations must request prior permission specifically in this matter from the PCO. It is not permitted to drive nails or hooks into the walls of the exhibition hall, to install electric wiring or to cut or drill holes in the walls of the rented booths. Empty containers and packing materials must be disposed of at the Exhibitor's expense before the start of the exhibition; cleaning the booth is the Exhibitor's responsibility. No part of an exhibition booth may be suspended from the ceiling. No part of an exhibit or of the booth's structure may protrude beyond the allotted area on any side. No signboards may protrude beyond the booth's walls. Decorating materials and wallpaper used by the exhibitor must be fireproof. Prior to use, written proof of this fact must be presented to the PCO ([email protected]). Police regulations, fire regulations and other official regulations must be observed at all times, including during the construction and dismantling of the exhibits. 7. Electrical installations/power consumption

Electrical installations within the booth are at the Exhibitor's expense; however, such installations may only be carried out by an electrician appointed by the congress venue. The ESE or PCO is not responsible for any loss or damage, which may occur from interruptions or defects in the electric power supply.

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8. Dismantling of booths

The Exhibitor must dismantle the booth within the allotted time and return hired furnishings on time. Upon leaving, the Exhibitor must clear the booth area and clean the floor. Stored materials, empty containers and packing materials must be disposed of. Items for which the Exhibitor has made no arrangements regarding removal and storage at his/her cost and which are left behind become the property of the PCO, and no reimbursement will be made for such items, The PCO can demand that Exhibitors restore the exhibition area to the original condition at the Exhibitor's expense. If the Exhibitor does not dismantle and clear away their exhibit in a timely manner, these items will be removed by the PCO at the Exhibitor's cost. The Exhibitor is liable for the actual cost incurred by the PCO for such removals of abandoned exhibits. Rented items, which were originally accepted as satisfactory for rental by the exhibitor, are to be returned undamaged and in a satisfactory condition. All rented items are considered to be in satisfactory condition unless a written notation signed by the PCO is made at the time of rental. Exhibitors must bear the costs of repairs to damaged exhibition areas and of repairs of or necessary cleaning of rented items. 9. Payments - breach of contract

Please refer to the terms of payment, reduction and cancellation policy and corresponding deadlines as given in the Information to Sponsors & Exhibitors. The contract shall remain in full force and effect in case of merger or acquisition of the contracting company. The dimensions of floor space, booth measurements and rented items given are approximate. The PCO reserves the right to change these dimensions in order to most efficiently use the available exhibition area and to adjust the booths to the blueprints of the exhibition halls. Prices charged are however based on the actual dimensions; if more floor space is later allotted and actually used than was originally ordered, the additional fee for it is to be paid immediately. Special requests regarding placement of the booths will be considered. However, such requests do not constitute a condition of registration on the part of the Exhibitor. Furthermore, the PCO reserves the right to reduce the amount of floor space initially requested. Failure to comply with local authorities and international regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the ESE or PCO to any suits or demands by the Exhibitor and/or any third party. Exhibitors must bear the cost of any special installations. In case of delayed payment, ten per cent (10%) interest per annum is charged. If a company wishes to renounce all claims to taking part in an exhibition after having contracted to do so, the company is nevertheless liable for the rental sum and for incidental expenses. In case of cancellation of the exhibition, the ESE and PCO will return the part payments received less the sum equivalent to the costs that have arisen for the ESE and PCO up to the time of cancellation; the registration fee will not be returned. 10. Place of Litigation

In all cases of litigation, it is agreed to by the Exhibitor that the competency of the duly authorised court is Lisbon, Portugal. Electively, the ESE and PCO may choose to appeal to the competent court in whose jurisdiction the exhibitor falls or the country where the Societies are registered.