Exhibitors Information Pack 2011

8/7/2019 Exhibitors Information Pack 2011

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INFORMATION PACK

FOR EXHIBITORS & ADVERTISERS



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Sponsorship and Exhibitors Information Pack

The IB Heads Conference in Singapore in October 2011 promises to offer something different for participants. The

title above gives a hint as to the aim of the conference: it is about making leadership an exciting journey together

with fellow heads from across the globe. It is also about demonstrating that heads are continuous learners and

that students can also give us clues about what great leadership might look like in the future.

We hope to create a framework for a paradigm shift in IB leadership; make the conference invigorating,

stimulating and challenging; develop relationships during the conference through professional learningcommunities (PLCs); create learning networks during and after the conference; foster action and follow-up; and

ultimately improve IB leadership, and student learning and achievement in our schools.

IB Asia Pacific Annual Regional Conference is held from 13-16 October 2011 at the

UWCSEA East campus

The theme is:

“Leaders as Learners; Learners as Leaders”

Attendees of the conference include:

• Heads Council members

• Principals and Heads of schools from IB World Schools across the globe

Why Become an Exhibitor?1. Meet with IB World Schools from all over the world

2. Increase your profile by networking with a diverse range of professionals and service/product users

3. Speak one to key buyers and decision makers

4. Showcase your products and services to a target market

5. Become an integral industry partner



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How to Become an Exhibitor / AdvertiserPlease read this document carefully, complete and return the enclosed Booking Form. We will send an

invoice to the successful applicants and allocate stands in order of receipt of application.

For enquiries, please contact:

The IB Heads World Conference 2011 organizer

Tel : (65) 6579 5166

Email : [email protected]

Supported by United World College South East Asia

www.uwcsea.edu.sg



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Conference Programme at a glance*

Thursday 13 October 2011Time Activity

11am – 5pm Registration for all conference participants at Marina Bay Sands

1pm – 4pm Pre-conference session for new IB Heads of schools

1pm – 4pm Optional pre-conference travel and leisure opportunities

5pm – 7pm Opening ceremony with inspirational talk by guest speaker Sugata Mitra

Friday 14 October 2011Time Activity

9am – 10am Session 1: Inspirational session with guest speaker

10am – 11am Session 2: Student leader presentations

11am – 11.30am Coffee Break

11.30am – 1pm Session 3: Strand session

1pm – 2pm Lunch

2pm – 3.30pm Session 4: Heads Business Meeting / Other parallel sessions

3.30pm – 4pm Coffee Break4pm – 5pm Session 5: Follow-up by guest speaker, IB staff or student leaders

7pm – 9pm Cocktail Reception at National Museum of Singapore

Saturday 15 October 2011Time Activity

9am – 10am Session 6: Inspirational session with guest speaker

10am – 11am Session 7: IB Staff presentation


11.30am – 1pm Session 8: Strand session

1pm – 2pm Lunch

2pm – 3.30pm Session 9: Strand session3.30pm – 4pm Coffee Break

4pm – 5pm Session 10: Follow-up by guest speaker, IB staff or student leaders

7pm – 9pm Gala dinner



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Sunday 16 October 2011Time Activity

9am – 10am Session 11: Plenary guest speaker with feedback from strand sessions

10am – 11am Session 12: Presentation by Heads, IB staff or student panel


11.30am – 12.30pm Session 13: Closing inspirational session by guest speaker

Exhibition Option

Table Display (US$2,200)

Exhibitors will receive:

1) Exhibition booth : 1 no. 6-foot draped table and 2 chairs

2) Acknowledgement in the conference programme

3) 2 complimentary exhibitor passes. Discounted additional exhibitor passes at USD200 each

4) Morning/afternoon breaks and lunch each day

Additional benefits:-

• Discounted welcome cocktail reception pass at USD 100 each

• Discounted gala dinner pass (15 October) at USD200 each

Impact: Recommended for publishers, service providers, industry bodies and associations. A prominently positioned

exhibition space enables you to showcase your organisation, programmes, products and marketing materials to

participants, which will allow you to make contact with them, develop leads and build your brand recognition within

the industry.

Advertising Option

Bag Inserts (promotional materials)(Advertiser to send materials to the IB Asia Pacific Global Centre 7 working days in advance)

A4 Brochure (Limits to maximum A3 size bi-fold brochure or A4 size page)…….. USD800A4 Catalogue (Limits to 20pages or less) …………………………………………… USD1,000

USB / CD-rom ……………………………………………………………….… USD500

Impact: All registered participants will receive a complimentary conference bag. This is the great opportunity to create

brand awareness by providing your brochure/catalogue which carries your brand name and/or product information.



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Hotel Recommendation Exhibitors are responsible for booking their own accommodation.

Please book early - The rate quoted below are subject to room availability at the time of booking and will be

allocated on a ‘first come, first served’ basis.

Marina Bay Sands

10 Bayfront Avenue

Singapore 018956

Main Line: (65) 6688 8868

Reservations: (65) 6688 8888

www.marinabaysands.com

SGD295++ per night (single occupancy)

SGD320++ per night (double occupancy)(Subject to 7% GST and 10% service charge)

• Choice of king sized bed Atrium deluxe room for single

occupancy or two double beds for double occupancy.

• Daily breakfast spread for one (single occupancy) or two

(double occupancy)

• Complimentary high speed wired or wireless internet

• Complimentary airport shuttle bus from Changi Airport to

Marina Bay Sands

• Complimentary access to the spectacular Marina Bay Sands

Skypark during your stay

• Marina Bay Sands Baggage Express service, an exclusive airport

flight and baggage service, at SGD25 for up to two bags from

the convenience of the hotel

Cancellation policy: Please check with hotel when booking.

Booking deadline: 1 October 2011



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Terms and ConditionsTo advertise, exhibit or advertise this event, you agree to the following terms:

1) To reserve your booking, please fax or email the booking form to the event organizer as soon as possible.

2) Upon confirmation of your booking, an invoice will be issued to you and payment must be made within 14 days.

3) The event organizer reserves the right to cancel an event or to terminate the contract for any reason at anytime

upon written email notification to Exhibitor. Upon cancellation or termination by the event organizer, we shall

refund the Exhibit fees paid by Exhibitor under this contract (less bank charges).

4) Exhibitors will maintain their exhibition table(s) during all hours when the exhibition opening hours.

5) Exhibitors are responsible for transportation, lodging and non-convention meals and expenses for all members of

their staff.

Cancellation & Refund Policy:

In the event Exhibitor wishes to cancel the exhibit space contracted for herein, Exhibitor must email notice of

cancellation to IB Heads World Conference 2011 event organizer at [email protected]

The following refund policy will apply:

Cancellation after receipt of invoice and before 13 September 2011 50% refund

Cancellation after 13 September 2011 No refund

Payment1) Telegraphic Transfer should be remitted to:

Name: International Baccalaureate Organization

Account Number: 243 - 036225 – 178 (USD)

Bank: Hong Kong and Shanghai Banking Corporation Limited (Tanglin Branch)

6 Claymore Hill, #01-00 Claymore Plaza, Singapore 229571

Swift Code: HSBCSGSG

Payment must include the name of company/institution, payee’s name and “IB Heads World Conference 2011”. The

remitter must pay all bank charges so that exhibition/sponsorship fee is received in FULL.

2) Bank Draft should be made payable to: ““International Baccalaureate Organization”” and mailed to the IB Asia

Pacific Regional Office at 15 Hoe Chiang Road #11-04/06 Singapore 089316.

Please include an extra USD25 to pay for bank charges.

Neither the IB nor its directors, officers or agents are responsible or liable for the safety and property of participants or their companions during

the Convention or any excursions related thereto. Travelling to and from the Convention venue shall take place under the participants’ sole

responsibility. Participants are advised to seek information on potential health and security risks incurred by themselves or their companions at

the Convention and to secure adequate insurance coverage. Swiss law shall govern any legal issues relating to the enrolment and participation in

the Convention. Any disputes arising with respect to or in connection with the enrolment and participation in the Convention shall be finally

settled by one arbitrator in accordance with the Rules of Arbitration of the Chamber of Commerce and Industry of Geneva.

© International Baccalaureate Organisation 2009

Exhibitors Information Pack 2011

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