EXHIBITOR'S GUIDE · mercure cdg airport & convention roissy pole street: rue de new york pick-up /...
Transcript of EXHIBITOR'S GUIDE · mercure cdg airport & convention roissy pole street: rue de new york pick-up /...
EXHIBITOR'S GUIDE
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 2/50
PRACTICAL INFORMATION
ACCESS TO THE EXHIBITION ............................................................................................. 3
SHUTTLES ............................................................................................................................. 4
AIRFARE AND TRAIN-TICKET DISCOUNTS ..................................................................... 5
TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING ................................ 6
BADGES ............................................................................................................................... 11
SCHEDULE .............................................................................................................................12
DELIVERIES ......................................................................................................................... 15
CLEANING - RECONDITIONING ....................................................................................... 16
HALLS SECURITY .................................................................................................................18
“TO DO” LIST ........................................................................................................................19
CONTACTS .............................................................................................................................20
CONTACTS / AUTHORIZED SUPPLIERS AND USEFUL ADDRESSES ...........................21
MANDATORY DOCUMENTS
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS ..............................................22
FIRE SAFETY REGULATIONS ............................................................................................ 29
EXHIBITOR SAFETY INSTRUCTIONS ............................................................................... 36
ADDITIONAL SERVICES
ADDITIONAL SERVICES LIST .............................................................................................49
SUMMARY
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 3/50> Back to summary
YELLOW LINE PURPLE LINE
GREEN LINE
ORANGE LINE
VISITORS CAR PARK
HALL 1
HALL 2
HALL 3
HALL 4
HALL 7
HALL 8
HALL 5B
ROISSY EN FRANCEConvention Centre Hotels
PARIS-CDG AirportHotels
PARISGARE DU NORD
CHÂTELET-LES-HALLES
PARISPORTE MAILLOT
PARIS-CDG AIRPORT
PARIS-CDG Airport,Railway stationTerminal 1-2-3
RAILWAY STATION
EXIT N°2
VISITORSEntrance by car from
A104
EXIT N°1
EXHIBITORS / DELIVERIESEntrance by car from RD40
SOISSONSMARNE-LA-VALLÉE
via A104
TREMBLAY EN FRANCEVILLEPINTEvia RD40
PARIS / LILLE& CDG Airport
via A1
AULNAYvia N2
VISITORS CAR PARK
EXHIBITORS CAR PARK
PARC DES EXPOSITIONSTRAIN STATION
SHUT
TLES
ST
ATIO
N
RD40
RD
40
Express Railway line Departmental RoadPrivate drivers& Exhibitor busFree shuttles
Terminal 1-2-2F
Parc des ExpositionsParis Nord Villepinte
PARIS-CHARLES DE GAULLE Airport
Gare de l’Est
R i n g R o a d / B o u l ev a r d
pé
r ip
hé
riq
ue
PORTE DE BAGNOLET
PORTE DE BERCY
PORTE D’ITALIE
PORTE D’ORLÉANS
PORTE D’AUTEUIL
OPERA
PORTEDE LA
CHAPELLE
Antony
Saint-Rémy lès Chevreuse
Denfert-Rochereau
Châtelet-Les-Halles
St-Michel - Notre-Dame
PARIS-ORLYAirport
Terminal 1-3
Terminal 2
Terminal 1
-2-2F
Gare du Nord
Massy-Palaiseau
Gare d’Austerlitz
Gare de Lyon
Saint Lazare
Montparnasse
EUROSTAR, THALYS
Convention Centre Hotels
Roissy-en-France
OR
AN
GE
LIN
E
YELLOW LINE
PURPL
E LI
NE
GREEN LINE
A104
A3
A1
A4
A6
A13
A14
Public transport
Free shuttles
Motorways
Charles de Gaulle AirportHotel offer: 3 accommodation areas
Convention Centre Hotels
Downtown Paris
YELLOW LINE PURPLE LINE
GREEN LINE
ORANGE LINE
VISITORS CAR PARK
HALL 1
HALL 2
HALL 3
HALL 4
HALL 7
HALL 8
HALL 5B
ROISSY EN FRANCEConvention Centre Hotels
PARIS-CDG AirportHotels
PARISGARE DU NORD
CHÂTELET-LES-HALLES
PARISOPERA
PARIS-CDG AIRPORT
PARIS-CDG Airport,Railway stationTerminal 1-2-3
RAILWAY STATION
EXIT N°2
VISITORSEntrance by car from
A104
EXIT N°1
EXHIBITORS / DELIVERIESEntrance by car from RD40
SOISSONSMARNE-LA-VALLÉE
via A104
TREMBLAY EN FRANCEVILLEPINTEvia RD40
PARIS / LILLE& CDG Airport
via A1
AULNAYvia N2
VISITORS CAR PARK
EXHIBITORS CAR PARK
PARC DES EXPOSITIONSTRAIN STATION
SHUT
TLES
ST
ATIO
N
RD40
RD
40
Express Railway line Departmental RoadPrivate drivers& Exhibitor busFree shuttles
Terminal 1-2-2F
ACCESS TO THE EXHIBITION
➜ 10 minutes from Charles de Gaulle Airport
➜ 30 minutes from TGV, Eurostar, Thalys train station, connecting France and Northern Europe
➜ 30 minutes express train ride from the center of Paris (RER-B, station Parc des Expositions)
➜ 45 minutes from Orly Airport
➜ A free shuttle service between JEC World and: • NEW : Paris (Opera) • CDG Airport and its hotels • The Exhibition Center hotel zone
➜ By car: From highway A1 take the Lille direction. Exit n°1
HALLS AND ACCESS TO THE EXHIBITION CENTER
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 4/50> Back to summary
SHUTTLES
VILLEPINTE EXPRESS 5 DIRECT LINES:
TERMINAL 2D : EXIT 8ARRIVALS LEVEL• SHERATON PARIS AIRPORT HOTEL
TERMINAL 2F : PASSAGE BETWEEN T2F AND T2E
IMPORTANT : Shuttleline « N2 » connects terminal 2F with 2G
TERMINAL 1 : EXIT 10DEPARTURES LEVEL
JEC WORLD 2020
OPERAPICK-UP / DROP OFF STREET: RUE GLUCK
JEC WORLD 2020
INNSIDE PARIS CDG
MERCURE CDG AIRPORT & CONVENTION
ROISSY POLESTREET: RUE DE NEW YORKPICK-UP / DROP OFF BEHIND THE HOTEL
IBIS PARIS CDG AIRPORT : • HILTON CDG AIRPORT• PULLMAN CDG AIRPORT• NOVOTEL CDG
JEC WORLD 2020
PARIS CDGAIRPORT HOTELS
CONVENTION CENTERAREA HOTELS
PARIS CDGAIRPORT
DOWNTOWNPARIS
DEPARTURE EVERY 30 min
8:30 AM - 7:30 PM
EVENING DEPARTURE
DEPARTURE EVERY 30 min DEPARTURE EVERY 30 min
EVENING DEPARTURE
MORNINGDEPARTURE
DEPARTURE EVERY 30 min
8:00 AM - 10:30 AMDEPARTURE EVERY 20 min
MORNINGDEPARTURE
7:30 AM - 10:30 AM
RUNNING ON MAY 12-13-14 EXCLUSIVELY FROM / TO PARC DES EXPOSITIONS
ALL DAY LONGTWO-WAY SHUTTLES
DEPARTURE EVERY 30 min
8:00 AM - 7:30 PM
PICK-UP / DROP OFF IN FRONT OF THE HOTELMERCURE ROISSY CDG :• HÔTEL MARRIOTT• HOLIDAY INN ROISSY CDG• BEST WESTERN CDG• IBIS STYLES ROISSY CDG
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PICK-UP / DROP OFF IN FRONT OF THE HOTELCROWNE PLAZA PARIS CDG :• SUITE NOVOTEL CDG
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PICK-UP / DROP OFF IN FRONT OF THE HOTELNOVOTEL CONVENTION & WELLNESS ROISSY CDG :• GOLDEN TULIP CDG• RESIDHOME ROISSY-PARK
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PICK-UP / DROP OFF IN FRONT OF THE HOTELHYATT REGENCYCDG AIRPORT :• IBIS CDG PARIS NORD 2
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PICK-UP / DROP OFF IN FRONT OF THE HOTELNOMAD :• OCÉANIA
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AVERAGETRAVELTIME
50 MIN
AVERAGETRAVELTIME
20 MIN
AVERAGETRAVELTIME
20 MIN
AVERAGETRAVELTIME
30 MIN
MAY 12 & 14: 4:30 PM - 7:30 PM MAY 13: 4:30 PM - 10:00 PM
MAY 12 & 14: 4:30 PM - 7:30 PM MAY 13: 4:30 PM - 10:00 PM
ALL DAY LONGTWO-WAY SHUTTLES
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 5/50> Back to summary
AIRPLANE TICKETS
Attractive discounts on a wide range of public fares on all Air France and KLM flights worldwide**
Visit AirFrance KLM website here to access: ■ Preferential fares for this event ■ Book your trip ■ Issue your electronic ticket* ■ Select your seat**
If you buy your ticket via the AIR FRANCE & KLM Global Meetings website, your electronic ticket will carry a special mention that justifies the application of the preferential fares. Should you prefer to process your reservations and ticket purchase directly with an Air France and KLM sales outlet, you must keep this current document, which serves to justify the application of the preferential airfares. Be sure to keep the document with you when you travel, as you may be asked to justify the special fares at any point during your journey.
To locate your nearest Air France and KLM sales point, visit www.airfrance.com
Frequent flyer/loyalty programs of Air France and KLM partner airlines are credited with miles when Air France or KLM flights are used. ■ Event: JEC WORLD 2020 ■ Event ID: 35173AF ■ Valid departure dates: 05/05/2020 - 05/21/2020 ■ Event location: Paris Nord Villepinte, 93420 Villepinte, France
* not available in certain countries ** subject to conditions
TRAIN TICKETS
SNCF « Fichets Congrès et Salons » forms are available from JEC.
Don’t hesitate to send an e-mail to [email protected] (for exhibitors only) to get a 20% discount off the base price for first- and second-class tickets (only available for trips by train in France).
AIRFARE AND TRAIN-TICKET DISCOUNTS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 6/50> Back to summary
SUMMARY
CIRCULATING IN THE EXHIBITION CENTER ...................................................................... 7
LOGIPASS ................................................................................................................................ 7
VEHICLE ROUTES DURING SETTING UP - DISMANTLING.............................................. 9
PARKING – UNLOADING .....................................................................................................10
LOGISTIC AREAS ..................................................................................................................10
TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 7/50> Back to summary
CIRCULATING IN THE EXHIBITION CENTER For access to the delivery areas, all vehicles, regardless of type, must be registered « Logipass » (VIPARIS Online Vehicle Registration Website http://logipass.viparis.com). You have from December 1st, 2019 to May 11th, 2020 to do so. Once you have registered, print the entry pass and place it where it can be seen on the windshield before entering the Exhibition site. You must enter the Exhibition Center through the Exhibitors’ entrance. From there, several doors open into the hall to facilitate access to the booths.
Within the Exhibition Center, please respect the traffic regulations. It is strictly forbidden to park on the road, near the buildings, and on the fire routes. If you do so, your vehicle is subject to impoundment at your expense. The Organizer and the Exhibition Center are not responsible in case of damages caused to the vehicles. Please inform your booth builders, suppliers and/or carrier.
Only JEC WORLD 2020 official logistics provider CLASQUIN FAIRS & EVENTS, is authorized to bring motorized lifting equipment into the halls. No truck or passenger vehicle is authorized to enter the halls.
Consult the website www.bison-fute.equipement.gouv.fr to learn more about French restrictions on the
circulation of heavy vehicles (PL) in France during weekends.
LOGIPASShttps://logipass.viparis.com/en
CREATING A USER ACCOUNT
Step 1: Choose your language
Step 2: Click on “Create an account” with a password that includes 1 figure, 1 special character and minimum 6 characters.
Step 3: Fill in the required fields.
Step 4: Go to the « PARTICIPANT » tab and click on « MY FIRM »
Step 5: Fill in the fields (pale-yellow fields are mandatory).
Step 6: Click on « SAVE »
Save
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TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 8/50> Back to summary
CREATING AN ACCESS REQUEST
Step 1: On the "My requests" tab, you can view your already saved requests.
Step 2: Click on "CREATE A REQUEST"
Step 3: Fill in the requested fields. Fields with a red asterisk are required.For the Exhibitor field: If the field says "DO NOT INQUIRE", go to the next field. Otherwise, enter 2 characters and click on the name of the exhibitor. If you did not find, select EXHIBIT NOT FOUND.
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Step 4: Click on "SAVE" or GO TO THE NEXT STEP. Save Next step
Step 5: The request progress is indicated at the top of the screen
Step 6: Select the time schedule for your arrival date. The access duration to the delivery area will be automatically adjusted to your type of vehicle.
Step 7: In case of mistake, use the option.
Step 8: If required, a tab “Files” enables to upload files. A field Comment is also available.
Step 9: Check the box to acknowledge the Policies and conditions.
Step 10: Click on “SUBMIT”
Step 11: Your request has been submitted. You can check you authorization number. An e-mail will be sent to you as soon as your request will be confirmed by our service.
Step 12: Download and print your pass (PDF format). You can find and check all your access requests on LOGIPASS main screen. Licence plate can be updated until arrival on site with the button .
Step 13: If you need to apply for several access requests for a same event, the button Dupliquer will help you to save time.
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Submit
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TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 9/50> Back to summary
VEHICLE ROUTES DURING SETTING UP - DISMANTLING
TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING
Prouvé Pavilion P10 and P11
You will be able to register your badges but it will be a long process
upon arrival
Register all vehicles who will be present during the setting up and
dismantling periods in VIPARIS LOGIPASS SYSTEM:https://logipass.viparis.com
Please, make sure to fill in the Transport Form correctly
(Exhibitor name, Client information detail,
Hall number, booth number)
Register all persons who will be present during the setting up
and dismantling periods in JEC BADGE REGISTRATION
SYSTEM: registration.jec-world.events/exp
UNLOADING – RELOADING BY YOURSELFGO TO THE PARKING P10 / PROUVÉ PAVILION TO SEE
CLASQUIN AND FOLLOW THEIR INSTRUCTIONS
Unloading – reloading by yourselfPark in the Parking P11 and go to the Parking P10 /
Prouvé Pavilion (walking distance 5min)
Unloading – reloading by CLASQUIN FAIRS & EVENTS: Go to the Parking P10 / Prouvé Pavilion to
see CLASQUIN
Go to the Parking P10 / Prouvé Pavilion to see CLASQUIN and follow their instructions
Go to the Parking P11 / Prouvé Pavilion to see CLASQUIN and follow their instructions
1st Step - MANDATORYRegister your Setting Up / Dismantling BADGE or
Exhibitor Badge
1st StepYour arrival during setting up or dismantling periods
2nd Step - MANDATORY Register your Vehicle
in Logipass system
2nd StepRegistration Badges
3rd StepRegistration of your vehicles
in Logipass system
4th StepWaiting list & Instructions
5th Stepunloading – reloading
4th Stepunloading – reloading
LONG PROCESS WITHOUT LOGIPASS
THE FAST & RIGHT PROCESS THANKS TO LOGIPASS
PL < 3T5
LUV < 3T5
PL > 3T5
PL > 3T5
PL < 3T5
LUV > 3T5
LUV > 3T5
LUV < 3T5
LV
3rd Step
Access to the parking / unloading – reloading areas
Parking / unloading–reloading at the Exhibitor’s parking
Access to the parking / unloading–reloading areas
Prouvé Pavilion P10 and P11
CLASQUIN FAIRS & EVENT will give you instructions and loca-tion to unloading – reloading your vehicle upon arrival and depending of the shedule of
Logipass System.
Prouvé Pavilion P10 and P11
You will be able to register your vehicle(s) but it will be a long
process upon arrivalPlease, make sure to fill in the
Transport Form correctly (Exhibitor name,
Client information detail, Hall number, booth number)
Unloading – reloading by yourself
Unloading – reloading by CLASQUINGo to the Parking P10 / Prouvé Pavilion to see
CLASQUIN and follow their instructions
Go to the Parking P10 / Prouvé Pavilion to see CLASQUIN and follow their instructions
Go to the Parking P11 / Prouvé Pavilion to see CLASQUIN and follow their instructions
Your arrival during settingup or dismantling periods
Whe
re
Whe
re
Where
Whe
re
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 10/50> Back to summary
PARKING – UNLOADING For light vehicles: access to exhibitor parking areas (Pe6, Exhibitor parking). Light vehicles can park for free in the exhibitor’s car park during the setting-up and dismantling periods.
For light utility vehicles (less than 1.90 m high and weighing less than 3.5 tons): access to dedicated logistic area according to the booth number allocated by the VIPARIS logistics department or CLASQUIN FAIRS & EVENTS.
For heavy vehicles (PL) weighing more than 3.5 tons: access to dedicated logistic area (retention area). The locations are given by the company CLASQUIN FAIRS & EVENTS. Exhibitors and booth decorators/assemblers either will be contacted or should themselves contact CLASQUIN FAIRS & EVENTS by phone or by
e-mail no later than April 20th, 2020 to indicate the type and number of trucks, volume, and handling/storage requirements involved. They will receive a running order number, a space, and an arrival time. Upon arrival, they should go directly to the temporary parking lot and identify themselves so they can be taken to their unloading space. (The temporary parking lot location will be given later.) Vehicles of this type should in no case remain parked near Halls 5 and 6 once they have been unloaded. This procedure gives you free access to the designated parking areas.
We recommend that you close the windows and doors of your vehicle, and that you not leave any valuable objects in your vehicle.
BARRIERES
HALL 5 HALL 6
LOGISTICS AREAS
OFFICIAL CONTRACTORSReserved area
CLASQUIN AREAUnloading & loading with forklift
LCVSelf-offloading & self-loading
LOGISTIC AREAS
TRAFFIC & PARKING DURING SETTING UP AND DISMANTLING
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 11/50> Back to summary
BADGES
VERY IMPORTANTAnyone wishing to enter the exhibition halls must be in possession of a JEC World 2020 access badge. The badge must be worn during the set-up, opening, and dismantling periods.
SET-UP/DISMANTLING BADGE FOR SERVICE PROVIDERSRegister your service providers directly online in your Exhibitor space to enable them to obtain their set-up/dismantling badges. These badges give them access to the Exhibition Park during the set-up and dismantling periods, during the hours indicated on the badge, but are not valid during the trade-show opening period (From May 8th to 15th, 2020).
PLEASE NOTE: For approval for an early set-up, the badges must imperatively be created and printed beforehand to facilitate access to the Halls. Safety equipment and safety shoes are mandatory during set-up and dismantling, otherwise access to the Halls will be refused. There might be random checks of identity documents around the Halls.
SERVICE BADGESThis badge will allow your suppliers to enter the Exhibition hall during the official opening (catering, decorators…) from May 12th to 14th 2020 (see the exhibition schedule).
EXHIBITOR’S BADGEThe Exhibitor’s badge gives exhibitors access to the Exhibition Park for the set-up, opening and dismantling periods, during the hours indicated on the exhibitors’ time schedule. The badges must be printed in color on A4 sheets beforehand. Due to security issues, all Exhibitor badges must include a photo of the exhibitor.
FRAUD From May 8th to 15th 2020, access to the show will only be allowed to those with a badge. To ensure security and to prevent any fraudulent use, badges will be checked in and out of the halls. Thus, all badges categories will be scanned at each entry and exit control point and your badge may be requested at any time in the exhibition area.The exhibitor badge gives access rights only to the staff of exhibi-ting companies, it is non-transferable. In case of fraudulent use, the badge will be confiscated, and the exhibitor company will be liable to a €160 civil fine without prejudice to any damages payable to the organizer.Badges street hawking is a criminal offence, liable to a € 3,750 fine and a six-month prison sentence (French law No. 2011-267 dated March 14th, 2011).
BADGES QUOTASEach exhibitor, co-exhibitor and partner receives a limited number of badges. Each extra Exhibitor Badge cost € 120 excl. VAT.
MAIN EXHIBITOR 0 à 25 m²
26 à 89 m²
90 à 149 m² >150m²
Exhibitors badges 10 25 50 120
Exhibitors badges VIP 3 5 10 10
Invited Visitors badges VIP (w/ individual code) 5 15 50 120
Invited Visitors badges Unlimited with individual code per exhibitor *
CO-EXHIBITORS / PARTNERS
Exhibitors badges 10
Exhibitors badges VIP 3
Invited Visitors badges VIP (w/ individual code) 5
Invited Visitors badges Unlimited with individual code per co-exhibitor or per partner *
Once the quota of badges has been reached, you can buy extra badges using the Extra badge form or register as a visitor using the following link: http://registration.jec-world.events.Caution, visitors badges only give access to the exhibition halls during the public opening hours.
* Only available until May 11th, 2020.
BADGE READERS Both exhibitors and visitors must wear their badge during the exhibi-tion. Badges have a QR code that can be scanned for identification, and can be ordered online.
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 12/50> Back to summary
SUMMARY
EXHIBITION SCHEDULE ......................................................................................................13
SETTING UP ......................................................................................................................... 14
OPENING ...............................................................................................................................14
DISMANTLING ......................................................................................................................14
SCHEDULE
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 13/50> Back to summary
INTERMITTENT ELECTRICAL SERVICES (see schedule above)
PERMANENT NETWORK POWER SUPPLIES: from Sunday May 10th, 2020 at 8 am to Thursday May 14th, 2020 at 7 pm If you want electricity outside those hours, please check with VIPARIS (additional service).
SETTING UP * EXHIBITORS ACCESS JEC WORLD 2020 EXHIBITION DISMANTLING *
FRIDAYMAY 8TH,
2020
SATURDAYMAY 9TH,
2020
SUNDAYMAY 10TH,
2020
MONDAYMAY 11TH,
2020
TUESDAYMAY 12TH,
2020
WEDNESDAYMAY 13TH,
2020
THURSDAYMAY 14TH,
2020
FRIDAYMAY 15TH,
2020
7 am
DISMANTLING
8 am
ON REQUEST ONLY
SETTING UP BARE BOOTHS
> 200 SQ M
MACHINE DELIVERY
(only on this day)
ON REQUEST ONLY
(SETTING UP BARE BOOTHS
> 200 SQ M)
SETTING UP BARE BOOTHS
FROM 80 TO 199 SQ M
SETTING UP BARE
BOOTHS
SETTING UP BARE BOOTHS:
7 AM7 AM
SETTING UP EQUIPPED BOOTHS:
9 AM9 AM
9 am
EXHIBITORS ACCESS
12 pm JEC WORLD 2020 EXHIBITION
6 pm
7 pm
EXHIBITORS ACCESS
DISMANTLING
8 pm
10 pm
BOOTH MUST BE BOOTH MUST BE CLEANED FROM 8 PM CLEANED FROM 8 PM
TO 10 PMTO 10 PM
12 am
SCHEDULE
EXHIBITION SCHEDULE
* YOU ARE REMINDED THAT: › WEARING SAFETY SHOES (REINFORCED TOE CAPS + ANTI-PERFORATION SOLES) IS OBLIGATORY FOR ANYONE WHO ENTERS THE SHOW
SITE DURING THESE PERIODS.› FOR ALL PEOPLE WORKING FROM ELEVATED PLATFORMS AND ANY TASK PRESENTING A RISK, WEARING A HARD HAT IS COMPULSORY.
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 14/50> Back to summary
SETTING UP
SETTING UP TIMESfrom May 10th, 2020 7 am to May 11th, 2020 8 pm (depending on the booth formula, information below)
TAKING POSSESSION OF BOOTH SITES JEC GROUP now allows early set-up under certain circumstances (since JEC World 2018). The rules for JEC WORLD 2020 are as follows:
■ Bare booths >200 sqm: from 7 am on Friday May 8th, 2020 on request only (early set-up free of charge on May 8th - 9th, 2020)
■ Bare booths from 80 to 199 sqm: from 7 am on Saturday, May 9th, 2020 on request only (early set-up free of charge on May 9th, 2020 – cost of early set-up on May 8th, 2020: indivisible flat rate of €1,020 excl. VAT per day)
■ Bare booths <80 sqm: from 7 am on Sunday, May 10th, 2020 (you can ask for an early set-up for May 8th - 9th, 2020. Cost: indivisble flat rate of €1,330 excl. VAT per day)
■ Equipped booths: Monday, May 11th, 2020 at 9 am ONLY
CAUTION: without approval for an early set-up by CLASQUIN FAIRS & EVENTS, bare booth exhibitors won’t be able to access the halls before 7 am on May 10th, 2020.
Notice: For machines that require lifting equipment, there is no additional charge for early arrivalYou are cordially invited to stop by the Organizer’s Office when you arrive to receive the Welcome Kit, available from May 11th, 2020 until the end of the Exhibition.
SETTING UP BOOTHS Please do not obstruct the aisles during the setting-up and dismantling processes, so that no one has any trouble getting by.
It is strictly forbidden to leave any materials or products on other booths.
SAFETY COMMITTEE Booth fitting must be completed by the time the Safety Committee comes to make its inspection. The person responsible for your booth must be present to hand over the different documents, such as the fire certificates for products and materials. Date and time to be notified. Reminder: every booth decoration project must be sent to DECOPLUS for approval.
THE SET-UP DEADLINEAll exhibitors must have finished setting up their booth and evacuating the halls before 8 pm on May 11th, 2020.
Your booth must be cleaned, cleared and made ready for the opening between the hours of 8 pm and 10 pm on Monday, May 11th, 2020, the day before the show opens to the public.
After this time, the material will be removed at the exhibitor’s expense. Please inform your booth builders, suppliers and/or carrier, and any other person working on your booth.
OPENING
OPENING TIMESFrom May 12th to 14th, 2020 To the exhibitors: 8 am - 7 pm To the visitors: 9 am - 6 pm
DISTRIBUTION OF PROMOTIONAL MATERIALThe distribution of advertising and promotional documents, gifts, etc., and sales and marketing actions or events of any kind outside the booths is strictly prohibited.
DISMANTLING
DISMANTLING TIMESFrom May 14th, 2020 6 pm to May 15th, 2020 6 pm
EQUIPPED BOOTH DURING DISMANTLINGThe storerooms and rented furniture on these booths must be emptied of their contents on May 14th, 2020 by 7 pm at the latest on the evening the exhibition closes, for dismantling by the fitters.
SCHEDULE
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 15/50> Back to summary
CUSTOMSJEC WORLD 2020 enjoys the status of a standard bonded warehouse for customs purposes. Exhibitors are responsible for completing all customs formalities for the materials and products brought in from abroad.
The Organizer will take no responsibility for any difficulties encoun-tered during those formalities.
The Garonor customs office will be open from 9 am to noon and from 2 pm to 5 pm, Monday through Friday. For Saturday and public holidays, forwarding agents must make the opening request the day before. For more information, please contact the customs service.
BUREAU D'AULNAY-SOUS-BOIS BP 784 GARONOR EST 93614 AULNAY-SOUS-BOIS, FRANCE
Depuis la France : 08 11 20 44 44 (0.06 €/mn) Depuis l’étranger : + 33 (0)1 72 40 78 50
MACHINE DELIVERIESCAUTION: Delivery of machinery with dimensions greater than (L)200 x (W)150 x (H)200 cm or weighing more than 2 metric tons and which requires lifting equipment is permitted only on Friday May 8th, 2020.
Please contact CLASQUIN FAIRS & EVENTS before April 20th, 2020.
CLASQUIN FAIRS & EVENTS +33 (0) 1 48 63 33 81 [email protected]
Contact: Abdi EL HOUARI – Managing Director [email protected]
Contact: Audrey LALOUM – Business Development Manager [email protected]
Contact: Salomé BONDON – Operations Manager [email protected]
Notice: For machines that require lifting equipment, there is no additional charge for early arrival.
DELIVERIESEither the exhibitor or the person in charge of the booth must be present on site for the delivery. The Organizer declines to accept any packages and cannot be held liable for the loss or damage of any packages. If no one is available to receive the package, please contact CLASQUIN FAIRS & EVENTS.
Please specify the address below for any delivery:
Parc des Expositions de Paris Nord Villepinte Salon JEC WORLD 2020 Name of your company / Contact / Cellphone # Hall #/ Booth# (letter and number) ZAC de Paris Nord II – C.D.40 – 93420 VILLEPINTE – France
Delivery access for exhibitors is from 7 am to 8:30 am. Parking within the Exhibition Center for delivery purposes is limited to one hour. Any vehicle parked for longer than the allocated time will be removed without prior warning at the expense of the owner.
CATERING SERVICESExhibitors can use either the onsite caterers or the official caterer of JEC WORLD 2020. All external caterers must apply for approval to:
VIPARIS - Contact: Myriam MOTTIN +33 (0) 1 40 68 14 46 [email protected]
Unauthorized caterers will be refused access to the Exhibition Center.
To bring in an outside caterer, you must: ■ 1. Declare the caterer to Myriam Mottin – VIPARIS ■ 2. Request a service badge from the Organizer ■ 3. Before arrival onsite: register the service provider in the
Logipass
EMPTY PACKAGING – STORAGE OF MATERIALS Empty packaging must be removed immediately and stored by the exhibitor or their carriers. For more information, please contact CLASQUIN FAIRS & EVENTS (See « CUSTOM – TRANSPORT ONSITE HANDLING – EMPTIES STORAGE »).
DELIVERIES
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 16/50> Back to summary
CLEANING
DURING SETUP AND DISMANTLING JEC WORLD 2020 has placed its official service provider MILLENIUM in charge of cleaning.
Under its environmental initiative, JEC WORLD is setting up selective waste collection for one or more categories of waste at the trade show (plastics, paper, cardboard, wood and mixed waste).
MILLENIUM proposes the rental of dumpsters to remove waste.
The supplier will bill the booth builder or the exhibitor directly, based on volume and according to the price list presented in the Exhibitors Section online, If any waste is not removed by the end of dismantling operations (May 11th, 2020 at 8:00 pm).
The cleaning service provider for the trade show is at your disposal for dumpster rental, at the Organizer’s Office located in Hall 6.
■ All booths, materials, merchandise and waste of any kind (adhesive tape, carpet, etc.) must imperatively be removed.
■ The exhibitor undertakes to have his/her waste removed and treated in compliance with the current regulations before Friday, May 15th, 2020 at 6:00 pm at the end of dismantling operations (waste, carpets, rubble).
■ Past the dismantling deadlines, the Organizer will take all measures deemed necessary to remove any materials and waste observed at the booth site.
■ Each booth has the obligation to return the « AGREEMENT TO LEAVE BOOTH IN ITS ORIGINAL CONDITION » to [email protected] before April 20th, 2020.
Advice: If you use the services of a decorator, make sure that the estimate includes a quote for waste removal.
SERVICES INCLUDED IN THE DAILY CLEANING OF YOUR BOOTHJEC GROUP takes care of the daily cleaning of bare and equipped booths.
The daily cleaning with vacuuming includes: Vacuuming the accessible floor, including at mezzanine level; emptying wastebaskets; dusting furniture and moveable items at breast height; and picking up and removing production waste.
This service does not include: Cleaning partitions and signs; cleaning the machines and/or other materials that are exhibited; cleaning windows and display cases; providing dumpsters; removing carpeting and adhesive tape at the end of the trade show (unless you ordered your carpeting from the Organizer).
Any complaints about booth cleaning must be directed to the Organizer’s Office H6 before 9:00 am.
CLEANING THE HALLS AND BOOTHS ■ The service provider will work through the night of May 11th to the
morning of May 12th to clean the hall aisles and remove the plastic film from the aisles and the equipped booths.
■ To ensure that the trade show is completely cleaned by the time of opening, it is imperative to remove any waste from the aisles before Monday, May 11th at 8:00 pm. Past that deadline, any material will be removed at the exhibitor’s own expense.
■ The halls and aisles are cleaned every morning before opening, or every evening after the show is closed to visitors and exhibitors.
■ Your registration includes restoring only the equipped booths to their original state. It does not include bare booths.
■ Cleaning during trade-show opening hours or placing waste in the aisles after 8:00 am is prohibited.
CLEANING - RECONDITIONING
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 17/50> Back to summary
CLEANING - RECONDITIONING
IMPORTANT
■ If you have reserved a bare booth, no cleaning is included in the services provided to you. You can sign up for a day-before-restoration and/or specific cleaning of your booth using the form provided online “BOOTH CLEANING”.
We remind you that in compliance with the decoration rules, you must provide a certificate of commitment to remove waste (the certificate is available in your space).
■ If you have reserved an equipped booth, the daily cleaning of your booth is included (with day-before-opening restoration: removing plastic film on carpets and vacuuming the floors).
SCHEDULE *
SETUP
May 11th, 2020 - EXHIBITORS May 11th 2020 - ORGANIZERS
8:00 pm End of bare booth assembly
Starting at 5:00 pm Millenium clears the aisles
10:00 pm Booth lessors finish cleaning bare booths
7:00 pm Installation of aisle carpeting begins
8:00 pm Equipped booths by Millenium are restored
10:00 pm – 6:00 amAisles are cleaned, carpet sweepers pass, recycling bins for visitors are installed
DISMANTLING
May 14th 2020 May 15th, 2020
Starting at 6:00 pmTrollers’ set up to recover your wastes (garbage bag)
By no later than 6:00 pm Your booth is restored to its original state, no waste, adhesive tape, wood, etc.
Aisle carpeting removed
7:00 pm Dumpsters ordered by exhibitors are put in place
* For information only
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 18/50> Back to summary
HALLS SECURITY
HALLS SURVEILLANCEThe exhibition organizers take responsibility for general surveillance and do not provide individual boothsecurity, from 7 am on May 10th, 2020 to 6 pm on May 15th, 2020. Exhibitors who desire to provide for their own booth security at their own expense must inform the exhibition technical department in writing at least 24 hours in advance, giving the contact details of the security firm hired. We recommend that you have your facilities watched, especially at night. You can contact the official JEC WORLD 2020 supplier, GPS (see the online form « BOOTH CARETAKING »)
We would like to remind you that there is a significant risk of theft during the setting-up and dismantling periods, so we recommend that you keep valuable materials that are liable to be stolen (e.g. an unfixed TV screen, personal belongings or IT material). A storeroom is not secured. We recommend that exhibitors remove valuable materials as soon as the exhibition is over (Thursday May 14th, 2020) to minimize the risk of theft. Exhibitors are responsible for having a permanent manager or guardian at their booth as long as there is still some equipment there:
THIS IS YOUR BEST GUARANTEE AGAINST THEFT !
PREVENTING THEFT Due to thefts that have been reported during the set-up, opening and dismantling periods, the Exhibitor must apply certain rules:
■ Avoid leaving your invitation cards on the furniture; keep them in a locked piece of furniture
■ Do not leave your personal items lying around (wallets, handbags, satchels, etc.)
■ Keep an eye on your cellphones ■ In the evening, put all items of value away (computers, laptops,
tablet computers, etc.) in a location under lock and key, or take them with you
■ During the set-up and dismantling periods, someone should be present on the boothat all times.
ACCIDENTS & THEFTIn the event of an incident, the exhibitor must report it to the police (contact details of the Commissariat de Police in « AUTHORIZED SUPPLIERS AND USEFUL ADDRESSES »), within 24 hours, the concierge service located at the Organizer’s Office will be able to help you, otherwise they will lose their entitlement to insurance cover. A copy of the original declaration must be handed in to the Organizer’s Office, or sent by mail by May 21st, 2020 at the latest to:
JEC - 251 Boulevard Pereire – 75017 PARIS – France.
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 19/50> Back to summary
“TO DO” LISTTo help you set up your booth and get everything done within the deadlines, here is a TO DO LIST so that you don’t forget anything. Some suppliers charge more on your order for services provided after the deadlines (in right-hand column).
Please enter your login and password on https://www.jeccomposites-exhibitor.com/en/ before going on the different sections below.
MANDATORY
BARE BOOTH ONLY
Booth decoration project DECOPLUS ............................................. before April 20th, 2020 Your booth decoration project must be sent in order to verify the booth design regulations as well as the following document:
Agreement to leave booth in its original condition DECOPLUS ............................................. before April 20th, 2020
EQUIPPED BOOTH ONLY
Equipped booth form CREATIFS ................................................................................ When your booth’s location has been confirmed
FOR EVERY BOOTH
Compliance of hanging systems suspended structures CABINET RAILLARD ............................. to be submitted onsite
on May 11th, 2020 at the latest
Read the booth design regulations and hall descriptions
Read the fire safety regulations
Exhibitor Safety Instructions D.Ö.T ...................................................... before April 14th, 2020 Mandatory form to participate to JEC WORLD 2020
Badges .....................................................before May 7th, 2020
Registration to the Buyer's Guide JEC WORLD 2020 .................................................................before Jan. 7th, 2020
ADDITIONAL SE RVICES Water – Electricity – Parking – Slinging – Internet VIPARIS ...................................................before May 4th, 2020 Request for access to mandatory delivery areas
Custom – Transport – Onsite handling – Empties storage CLASQUIN FAIRS & EVENTS ................ before April 20th, 2020
Early set-up request CLASQUIN FAIRS & EVENTS ................ before April 20th, 2020 If you wish to start the setting-up before the official date, you have to fill in the early set up request online. CLASQUIN FAIRS & EVENTS will give you an answer.
Exhibit working machines and appliances CABINET RAILLARD ............................... before April 6th, 2020 If you have a machine in demonstration on your booth during the show, you must fill in the form for security reasons.
Booth caretaking GPS ......................................................... before May 1st, 2020
Booth cleaning & waste disposal during setting up and dismantling MILLENIUM .......................................... before April 16th, 2020
IT and video equipment NOVELTY .............................................. before April 16th, 2020
Furniture JMT - CAMERUS ................................... before April 17th, 2020
Hostesses DECI BELLES ......................................... before April 16th, 2020
Champagne DUVAL-LEROY ......................................... before May 1st, 2020
Catering services .................................. before April 27th, 2020
Coffee machines, fridges… GRAIN DE MALICE ...................................before May 5th, 2020
Floral Decoration LES JARDINS DE GALLY LES EVENEMENTS – AMBIANCE FLORALE .............................................................. before April 24th, 2020
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CONTACTS
INFORMATION – ORGANIZER’S OFFICEThe exhibition team along with some official suppliers will be at the Organizer’s Office. They will be at your disposal to answer your technical and commercial questions.
JEC CONTACTS
EXHIBITOR SERVICESStella Houareau Exhibitor's Support
[email protected] +33(0)1 58 36 15 01
Raheel MohammadExhibitor’s Support
[email protected] +33(0)1 58 36 15 01
COMMERCIAL SERVICEYohann CAILLEAU International Sales Manager (JEC World Show) ; Europe: Italy, Portugal, Spain ; Overseas: Asia (excl. China), Pacific, Southern Africa, South & Central America
[email protected] +33 (0)1 58 36 15 84 +33 (0)7 70 12 78 18
Marie HOCHET Sales Manager, France
+33 (0)1 58 36 15 89 +33 (0)6 43 98 42 45
Guillaume VOUIOUX International Sales Manager: Germany, Switzerland, Austria
[email protected] +33 (0)1 58 36 15 07
+33 (0)6 45 40 24 84
Diana HENRY-DJOLDOSHEVA International Sales Manager: United Kingdom, Benelux, Nordic Countries, Central & Eastern Europe, Russia & CIS
[email protected] +33 (0)1 58 36 15 17
+33 (0)6 82 73 59 16
Yana KOUNINSKI Sales Manager, U.S.
[email protected] +1 (917) 622-9354
Thomas LEPRETRE Sales Director EMEA Events & Global Media
+33 (0)1 58 36 15 18 +33 (0)7 70 12 77 63
TECHNICAL SERVICESMorgane CharlierJEC WORLD Operations Manager
[email protected] +33 (0)1 58 36 15 14
AWARDS & CONFERENCESFranck Glowacz Awards & Technical Conferences Project Manager
[email protected] +33 (0)1 58 36 15 04
ACCOUNTINGStéphane AttardAccount Receivable Manager
[email protected] +33 (0)1 58 36 15 03
PROGRAM PLANETS, STARTUP BOOSTER
COMMUNICATION AND MARKETING
MEDIA JOB CENTER, WEB, E-LETTER, RESEAUX, INNOVATIONS PREVIEW, MAGAZINE
JEC • 251 Boulevard Pereire 75017 PARIS France +33 1 58 36 15 01 / [email protected] / Web : www.jeccomposites.com
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 21/50> Back to summary
CONTACTS / AUTHORIZED SUPPLIERS AND USEFUL ADDRESSES
ACCOMMODATION B NETWORK 20, rue Royale 75 008 PARIS
+33 (0)1 58 16 20 10 [email protected]
MAGICSTAY20 bis rue Louis Philippe 92 200 NEUILLY SUR SEINE
+33 (0)1 84 02 10 75 [email protected]
AUDIOVISUAL / IT / VIDEONOVELTYZI DE LA VIGNE AUX LOUPS,Rue George Sand91 160 LONGJUMEAU
+33 (0)7 60 50 50 07 [email protected]
Contact: Emilie Lecoq
BAR EQUIPMENTGDM 44-56, rue Louis Vannini93 330 NEUILLY-SUR-MARNE
+33 (0)1 41 53 52 82 [email protected]
Contact: Ladja Kerrouche
BOOTH BUILDERSCAPLINEA 48, rue Charlot 75 003 PARIS
+33 (0)1 42 71 20 05 [email protected]
Contact: Didier Schott COOK & ASSOCIATES 15a Harris Business Park, Stoke Prior, WORCESTERSHIRE B60 4DJ, UNITED KINGDOM
+44 (0)1 527 880 099 [email protected]
Contact : Tom HawesGES EUROPEGyroscoopweg 84A1042 AX AMSTERDAM, THE NETHERLANDSContact: M. Menno HELDSales Executive Corporate Accounts
+31 (0)627 207 269 +31 20 760 39 90 [email protected]
BOOTH VALIDATIONDECOPLUS13, rue de Fourqueux78 100 SAINT-GERMAIN-EN-LAYE
+33 (0)9 67 78 93 85 [email protected]
Contact: Elisabeth Tougard
BUSINESS MEETINGSBBCM 70 Rue Rouget de Lisle 92150 SURESNES
+33 (0)1 41 44 35 62 [email protected]
Contact: Hélène Faucher
CATALOG J2C COMMUNICATION 70, avenue de la République92 320 CHÂTILLON
+33 (0)1 49 85 62 22 [email protected]
CATERING SERVICEHORETO
+33 (0)1 48 63 33 45 [email protected]
LA MAISON POIRIER 125, rue Casimir Perier 95 870 BEZONS
+33 (0)1 39 13 42 42 [email protected]
FLEUR DE METS +33 (0)6 07 86 51 31 [email protected]
Contact: Sarah Guilloteau
CHAMPAGNE DUVAL-LEROY 33 rue de Galilée 75 116 PARIS
+33 (0)6 03 84 68 51 [email protected]
Contact: Pierre-Antoine Boillon
CLEANINGMILLENIUM14, rue Ampère – ZA – 91 430 IGNY
+33 (0)1 60 19 72 72 [email protected]
Contact: Aurélie Barbier
CONCIERGE PAWEL CONCIERGE42, rue du bac75 007 PARIS
+33 (0)1 77 48 88 48 [email protected]
Contact: Pierre-Paul Monnet
COPYRIGHTSACEMwww.sacem.fr
CUSTOMS INFO DOUANES SERVICE
Depuis la France 08 11 20 44 44 (0.06 €/mn)
Depuis l’étranger + 33 (0)1 72 40 78 50
www.douane.gouv.fr/
ELECTRICITY / WATER / PARKING / PRESSURIZED AIR / TELEPHONE / INTERNETSERVICE EXPOSANTS VIPARISVIPARIS - ZAC Paris Nord 2 93 420 VILLEPINTE
+33 (0)1 40 68 16 16 [email protected]
FIREPROOFING GROUPEMENT NON FEU 37-39, rue de NeuillyBP 249 - 92 113 CLICHY
+ 33 (0)1 47 56 31 48
FLORAL DECORATIONAMBIANCE FLORALE 25, Avenue des 3 peuples78 180 MONTIGNY-LE-BRETONNEUX
+33 (0)1 30 43 51 61 [email protected]
LES JARDINS DE GALLY LES EVENEMENTSFerme de Vauluceau, 78 870 Bailly
+33 (0)1 39 63 20 20 [email protected]
FURNITUREJMT23 bis rue Gay-Lussac 95 500 GONESSE
+33 (0)1 34 38 33 10 [email protected]
Contact: Melinda Dorkenoo
CAMERUS26/28, rue Gay Lussac CS 3000195 501 GONESSE Cedex
+33 (0)1 57 14 25 25 [email protected]
Contact: Khalid BOUYESS
EQUIPPED BOOTHCRÉATIFS26, rue Gay Lussac 95 500 GONESSE
+33 (0)1 45 91 40 04 [email protected]
HOSTESSES DECI BELLES 11, rue Blomet 75015 PARIS
+33 (0)1 40 60 11 28 [email protected]
Contact: Ana Calpe del Arco
POLICECOMMISSARIAT DE POLICE 1, Avenue Jean Fourgeaud93 420 VILLEPINTE
+33 (0)1 49 63 46 10
SECURITY / FIRE SAFETYCABINET RAILLARD 7, rue Danton 92 120 MONTROUGE
+33 (0)6 07 91 37 72 [email protected]
Contact: Gérard Raillard
SECURITY GUARDSGPS22, rue Rottembourg 75 012 PARIS
+33 (0)1 53 02 01 18 [email protected]
Contact: Kakarniane Tchabo
SECURITY / HEALTH PROTECTIOND.Ö.T 81, rue de Paris 92 100 BOULOGNE-BILLANCOURT
+33 (0)1 46 05 17 85 [email protected]
Contact: Martin Jouet
TRANPORT / HANDLING / CUSTOMCLASQUIN FAIRS & EVENTSPARC DES EXPOSITIONS DE VILLEPINTEPARIS NORD II, BATIMENT M293 420 VILLEPINTE
+33 (0) 1 48 63 33 81 [email protected]
Contact: Salomé Bondon Chef de Projet
Contact: Audrey Laloum Business Development Manager
[email protected]: Abdi El Houari Managing Director
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BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
SUMMARY
BOOTH PROJECT VALIDATION .............................................................................................. 23
TAKING POSSESSION OF YOUR BOOTH .............................................................................. 23
DECORATION ......................................................................................................................... 23
RE-USED BOOTHS ................................................................................................................. 23
MAXIMUM HEIGHT LIMITS ................................................................................................... 23
CLEARANCE LIMITS .............................................................................................................. 23
PARTITIONS ........................................................................................................................... 24
OPENING ONTO AISLES ........................................................................................................ 24
LIGHTING TRUSSE ............................................................................................................... 22
SUSPENDING FROM THE ROOF STRUCTURE ..................................................................... 24
FALSE CEILING ...................................................................................................................... 25
BOOTH BOUNDARIES ............................................................................................................ 25
SIGNS/STRUCTURE .............................................................................................................. 25
TETHERED BALLOONS .......................................................................................................... 25
ILLUMINATED SIGNS ............................................................................................................. 25
SUSPENDING FROM THE ROOF STRUCTURE OR OTHER EXISTING STRUCTURES ............. 25
THE HALL'S PERMANENT WALL AND COLUMN CLADDING ............................................... 26
PERMANENT FIRE HOUSE POINT (PFHP) PILLARS ........................................................... 26
EXHIBITION HALL FLOORS, PILLARS AND WALLS ............................................................. 26
AISLE CARPETING ................................................................................................................ 26
UPPER FLOOR (MEZZANINE) .............................................................................................. 26
HEALTH AND SAFETY – STORAGE AREAS AND ACCEPTABLE OVERLOADS ................... 26
DAMAGES ............................................................................................................................. 26
EXHIBITED WORKING MACHINES AND APPLIANCES ........................................................ 26
NOISE POLLUTION – MUSIC ................................................................................................ 26
BOOTH VIEW FROM ABOVE ................................................................................................. 27
BOOTH FRONT VIEW ............................................................................................................ 28
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 23/50> Back to summary
By signing the registration form, the Exhibitor agrees to abide by all the clauses mentioned in the general regulations and to ensure that any decorators, installers or contractors also abide by them. The Exhibition Organizer reserves the right, for any installation which does not comply with the booth design regulations or which disturbs neighboring exhibitors or the public, to have the booth modified or removed by the booth contractor. This regulations has been established in order to allow visitors to discover the exhi-bition in the best conditions.
BOOTH PROJECT VALIDATIONTo validate your booth project, you must submit two dimensional booth layouts indicating a ground and an elevation view, along with the document « AGREEMENT TO LEAVE BOOTH IN ITS ORIGINAL CONDITIONS » to DECOPLUS for approval before April 20th, 2020:
DECOPLUS 13, rue de Fourqueux - 78100 SAINT-GERMAIN-EN-LAYE
+33 (0)9 67 78 93 85 – [email protected]
All exhibitors (of bare booths) need approval from DECOPLUS for the authorization to build their booth at the Exhibition.
The technical service will check all boothinstallations and could refuse any that are not compliant with the approved project. A fine will be applied if the boothfails to comply with the validation of the project that was approved by Decoplus (€560 excl. VAT / sqm). The technical service reserves the right to commission a report attesting to the structural stability of the boothfrom a certified inspection body and at the exhibitor’s expense.
TAKING POSSESSION OF YOUR BOOTHJEC GROUP now allows early set-up under certain circumstances (since JEC World 2018). The rules for JEC WORLD 2020 are as follows:
■ Bare booths >200 sqm: from 7 am on Friday May 8th, 2020 on request only (early set-up free of charge on May 8th - 9th, 2020)
■ Bare booths from 80 to 199 sqm: from 7 am on Saturday, May 9th, 2020 on request only (early set-up free of charge on May 9th, 2020 – cost of early set-up on May 8th, 2020: indivisible flat rate of €1,020 excl. VAT per day)
■ Bare booths <80 sqm: from 7 am on Sunday, May 10th, 2020 (you can ask for an early set-up for May 8th - 9th, 2020. Cost: indivisble flat rate of €1,330 excl. VAT per day)
■ Equipped booths: Monday, May 11th, 2020 at 9 am ONLY
CAUTION: without approval for an early set-up by CLASQUIN FAIRS & EVENTS, bare booth exhibitors won’t be able to access the halls before 7 am on May 10th, 2020.
Notice: For machines that require lifting equipment, there is no additional charge for early arrival. All exhibitors with a machine on their booth that requires lifting equipment to be installed must arrive on May 8th, 2020 (schedule to be determined). The official JEC WORLD 2020 supplier, CLASQUIN FAIRS & EVENTS, will be the only handler authorized to enter the halls with motorized and lifting equipment. Every motorized engine needs an exemption from CLASQUIN FAIRS & EVENTS to access the hall.
DECORATIONEach exhibitor is solely responsible for the decoration of their booth. The Organizer is in charge only of the hall decoration. Booth decorations must be kept within the limits of the booth.
RE-USED BOOTHSRe-used booths are subject to JEC WORLD 2020 Booth Design Regulations in the same way as newly built booths. They must conform to the prescribed clearance and height limits, and be approved by DECOPLUS.
MAXIMUM HEIGHT LIMITSBooth structure must take into account the following height limits:
■ Construction maximum height from the ground: 5 m ■ Maximum height for signs: 5 m ■ Maximum height for separating partitions: 5 m (minimum: 2.40 m) ■ Maximum height for lighting trusses (without signs): 6 m.
CLEARANCE LIMITSBooth structures must take into account the following clearance limits:
■ From aisles: no limit ■ From separating partitions: 1 m for any sign.
VERY IMPORTANT
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 24/50> Back to summary
PARTITIONSMinimum height: 2.40 m; maximum: 5 m
MANDATORY: every booth must have its own partitions. Exhibitors may not use the neighboring partition.Partitions overlooking neighboring booths must be clean, smooth, even or covered with white or grey wall fabric, and contain no sign of any kind. In case of non-compliance with this rule, a penalty of € 3 000 excl. VAT will be applied
OPENING ONTO AISLESBooth must be as open as possible with a maximum amount of visi-bility. Any special decorations must be designed so as to keep aisles clear, without obstructing neighboring booths and allowing maximal visibility through the booths, i.e. no more than 50% of the length of each side can be closed. Transparent closing tolerated (subject to the organizer’s approval). Each booth frontage opening onto an aisle must retain a maximum closure of 50% without exceeding a total of 6 continuous linear meters.
Curtains, net curtains and frosted adhesives are not considered to be opening. Only partitions no more than 1.30 m high are accepted. The General Organizer reserves the right to refuse or modify any booth project which can disturb the visibility of neighboring booths.
LIGHTING TRUSSESLighting trusses (without signs) must respect the height limit of 6 m.
They are permitted when independently hung over the booth struc-ture without clearance relative to neighboring booths and the aisles. A canopy may be set up, once our safety manager approves the percentage of coverage. The booth area covered must not exceed 299 sqm, and the canopy material must be made of mesh net fabric.
SUSPENDING FROM THE ROOF STRUCTUREOnly Viparis technical personnel are authorized to hang items from the roof structure. Exhibitors can order the service on www.viparisstore.com before May 4th, 2020. The price is raised by 20% after this date.
PLEASE NOTE: NEW AND MANDATORY
Any operations to hang items from the building’s structures are to be carried out uniquely by the specialized services of Viparis Paris Nord Villepinte. Only Viparis Paris Nord Villepinte
technical personnel are authorized to work on the framework of the pavilions. The slings are designed to support a maximum 50-80 kg load per load suspension point, depending on the layout of your booth (including temporary loads like motors, electric cables, etc.), in accordance with the schematic diagram for the sling suspension points.
Please consult the table showing the authorized heights.
We hereby inform you of the provisions enacted by the Seine-Saint-Denis County Safety Board on the inspection of suspension elements, concerning any temporary installation using sling suspension systems requiring the exhibition park’s suspension points: light bridges, wood structures, signs, etc.
The safety specifications for the Parc Paris Nord Villepinte have been changed to take account of the terms and conditions for inspecting such installations.
Consequently, it is mandatory to have the installations inspected and certified by an accredited inspection body* before going up to suspend anything. The inspector is entitled to demand to see the design note provided to the exhibition park, in order to verify the weight to be suspended. The inspection will make it possible to obtain the stability report for the installations and present it to the safety officer before the trade show opens.
To help you through these procedures, we refer you to the inspection bodies listed below, although you can appoint any inspection body that you wish:
Company ANCO Mr Frédéric JOUCREAU
+33 (0)6 74 70 98 42 [email protected]
Company QUALICONSULT Mr Nicolas RABILLER
+33 (0)6 31 61 96 83 [email protected]
(*) Organization accredited by the Ministry of Housing and Territorial Equality. These rules are subject to change.
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
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FALSE CEILINGFor the false ceiling, see document « FIRE SAFETY REGULATIONS »
BOOTH BOUNDARIESNo decorative items, furniture, signage, floor covering or light fittings must outstrip the boundaries of the booth.
SIGNS/STRUCTUREA sign is an openwork superstructure featuring the exhibitor’s illuminated name or logo. Signs must be suspended using a hatch or riggings, or attached to the booth framework with a light frame.
The sign structure may not exceed a height of 5 m from the ground, and must be set back at least at 1 m from the edges of the neighboring booth.
TETHERED BALLOONSAuthorized gas: air and helium.
The balloon must be installed within the booth boundaries and set back at least 0.5 m from the aisles and 1 m from the edges of the neighboring booth. If the balloon is inflated with helium, no helium storage bottles (empty or full) will be authorized in the hall. It is also forbidden to pressurize while the public is present in the hall. If the balloon is illuminated, its envelope must have Class C or M2 fire resistance.
ILLUMINATED SIGNS Flashing signs and the like are not permitted. Illuminated signs are permitted, but they must not be intermittent or of a flashing nature. Nothing must be a nuisance for the neighbors.
SUSPENDING FROM THE ROOF STRUCTURE OR OTHER EXISTING STRUCTURESThe following conditions must be adhered to:
■ 1. Obligation to use the anchorage points provided at each 3x3 grid node.
■ 2. Obligation to use suspended trimmers in case of suspension points that are offset with respect to the node verticality, to avoid any oblique stresses.
■ 3. Obligation to use: ― slings; ― cable grippers; or ― ducted cables.
■ 4. Obligation to limit the vertical loads directly underneath the anchorage points provided to 80 kg maximum.
■ 5. Obligation to submit a report to the VIPARIS sling services for validation of any trimmer used, or any other arrangement used to comply with the performance obligation on the 80-kg vertical-load limit per anchorage point.
■ 6. Obligation to submit a validated lifting plan if more than one pulley tackles are used simultaneously.
■ 7. Obligation to comply with the double safety principle for each suspended assembly (factoring in the rupture of one of the load-suspending components by the other load lines). The rupture of a fastening or suspending component must not cause any suspended equipment to fall.
In addition, by analogy with Type L (L57) and GEEM (Grand Equipement à Exploitation Multiple, ou large-scale equipment for multiple use) (art 7), individual fastening systems that are non-repetitive and technical installations (light bridges, bleachers > 300 people, structures with mezzanines, gantries) must be inspected according to type of installation, by an organization that is accredited by the Ministry of Housing (heading A1), or by an organization accredited by the Ministry of the Interior (heading 15.4 on design/construction), and this applies whatever the activity of the event.
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 26/50> Back to summary
THE HALL'S PERMANENT WALL ANDCOLUMN CLADDINGPermanent wall surfaces must be neither painted, drilled nor pasted on. In halls 5 & 6 the poles are wood or metal siding (www.jeccomposites-exhibitors.com)
PERMANENT FIRE HOUSE POINT (PFHP) PILLARSPFHP are present in some pillars, indicated in the Hall 5 & 6 floor plan pillar online. A passage of 1 m must be left free in order to be able to access and use them in case of an emergency.
EXHIBITION HALL FLOORS, PILLARS AND WALLSPillar’s wrapping is authorized up to 5m provided that the PFHP, technical boxes and other equipments remain fully accessible. Your site must be left in the state in which you found it. All refuse (carpeting, waste materials, adhesives, etc.) must be removed. Any damage noticed during breakdown will be billed to the responsible exhibitor. The cleaning contractor shown on the form can be contacted to arrange removal.
Important: It is strictly forbidden to drill into the concrete floor of the exhibition halls.
AISLE CARPETING Hall aisles will be covered by a blue or black needled carpet. For safety reasons, the booths must be decorated in a different color from the carpet in the aisles.
UPPER FLOOR (MEZZANINE)Exhibitors may design booths with mezzanines within the space limits defined by the exhibition safety officials.
ATTENTION: Booths with mezzanines will be charged. Please contact the sales manager in charge of your fill. At the time of inspection by the Safety Department, any space with a mezzanine must have a certificate of stability issued by an approved organization like SOCOTEC or VERITAS.
For any high-rise construction, you must contact our Safety Manager:
Cabinet Gérard RAILLARD 7, rue Danton - 92120 MONTROUGE
06 07 91 37 72 [email protected]
HEALTH AND SAFETY – STORAGE AREASAND ACCEPTABLE OVERLOADS See layout at the website
https://www.jeccomposites-exhibitor.com/ (Storage areas and acceptable overloads).
DAMAGESExhibitors are liable for any damage or deterioration to the Exhibition Center (Parc des Expositions Villepinte) that are due to their operations, from the start of set-up to the end of dismantling. Reminder: the exhibitor is responsible for all companies working for them (including booth builders/suppliers). Any damage to the Exhibition Center will be billed directly to the exhibitor, whether it was caused by the booth builder staff or by someone else. Please inform your booth builders, suppliers and/or carrier.
EXHIBITED WORKING MACHINES ANDAPPLIANCES Noisy equipment or sound systems may be used no more than 15 min per hour and on condition that they do not disturb neighbors (80 dB maximum). These must be declared to JEC WORLD 2020 for analysis of the risks generated and to determine any spe-cific security measures (see online form « EXHIBIT WORKING MACHINES AND APPLIANCES »).
NOISE POLLUTION – MUSICIf you use music on your booth or create noise on your booth, the volume has to be low enough to avoid disturbing your neighbors. Otherwise, the Organizer reserves the right to stop any noise pollution created by the exhibitor. Moreover, if music is used, the exhibitor must submit a statement to the Society of Authors, Composers and Publishers of Music (SACEM) for copyright purposes before the exhibition opening, and if applicable, pay for authorization to use the music during the exhibition. The Organizer might ask for proof of authorization to use the music. Exhibitors who fail to submit the statement might receive a fine.
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 27/50> Back to summary
Set back from partitioning 1m minimum
YOUR BOOTH
Set back from partitioning1m minimum
LOGO
LOGO
LOGO
CIRC
ULAT
ION
AISL
E
Maximum closure 50%maximum 6m continued
ADJOINING BOOTH
ADJOINING BOOTH
CIRCULATION AISLE
Partition
Partition
VIEW FROM ABOVE
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 28/50> Back to summary
FRONT VIEW
ADJOINING BOOTH
ADJOINING BOOTH
Set back from partitioning 1m minimumLOGO
5 m
max
imum
Part
ition
5
m m
axim
um h
eigh
t
Part
ition
Harr
ow w
ithou
t sig
nage
H 6
m m
axim
um
Maximum closure 50%maximum 6m continued
H=1.3 mmaximum
from ground level
CIRCULATION AISLE
CIRCULATIONAISLE
YOUR BOOTH
Neig
hbor
ing
part
ition
min
imum
hei
ght 2
,4 m
YOUR BOOTH
BOOTH DESIGN REGULATIONS & HALL DESCRIPTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 29/50> Back to summary
SUMMARY
GENERAL INFORMATION ................................................................................................... 30 Recall of Some Important Rules for the Exhibition................................................ 30 Accessibility for Persons of Reduced Mobility (PRM) ........................................... 30 Radioactive Substances – X-Rays ............................................................................30 Lasers: Class 3 and 4 are Forbidden in the Hall .................................................... 30
BOOTH CONSTRUCTION, SETUP MATERIALS AND FIRE RATING REQUIREMENTS ................................................................................... 31 Materials and Fire Rating .......................................................................................... 31 Building and Fitting Rules ......................................................................................... 31 Fireproofing ................................................................................................................. 32 Fire Certificates .......................................................................................................... 32
ELECTRICITY .........................................................................................................................32 Exhibitors’ General Obligations .................................................................................32 Electrical Equipment Cabinets and Boxes ...............................................................32 Halogen Lamps (EN 60 698 STANDARD) .................................................................32 High Voltage Sign ........................................................................................................33 Helium Balloons ..........................................................................................................33
MACHINERY OPERATIONAL EQUIPMENT AND MACHINERY FOR DEMONSTRATION ..........................................................................33
PROHIBITED EQUIPMENT, PRODUCTS, GASES ............................................................. 33
FLAMMABLE LIQUIDS ........................................................................................................ 33
FIREFIGHTING EQUIPMENT .............................................................................................. 33
SAFETY AND CLEANING .................................................................................................... 33
FIRE SAFETY REGULATIONS ............................................................................................ 34
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 30/50> Back to summary
1. GENERAL INFORMATION The exhibitor must apply the regulations pertaining to fire safety and panic prevention on premises open to the public, as laid down by the Order of 25 June 1980 (general clauses). The Order of 18 Novem-ber 1987 sets out the special clauses that apply to exhibitions and trade shows in France. Parts of the aforesaid regulations are explai-ned below for ease of reference. All projects involving significant construction work must be submitted to the Show’s Safety Manager for approval. Plans and technical information must be provided at least two months before the Show begins. During installation, the Safety Manager will ensure that all safety measures listed below are implemented on site.
2. RECALL OF SOME IMPORTANT RULES FOR THE EXHIBITION
2.1 ACCESSIBILITY FOR PERSONS OFREDUCED MOBILITY (PRM) The exhibitor must comply with French regulations and with the accessibility order.
All premises and facilities open to the public must allow access to the disabled and to people with reduced mobility. Applied to the show, this means that:
■ Minimum width: 0.90 meters (m) ■ Slope has to be 4% without any path limitation. ■ Ramps must comply with legal requirements, i.e. a slope of less
than 5% up to 10 m (maximum distance to go before reaching a level landing), or 8% up to 2 m, or 10% up to 0.50 m.
■ All internal routes and exit signs must contrast visually with the surrounding environment.
■ The reception desks must be wheelchair accessible (maximum height of 0.80 m, with 30 cm of clearance for knees at a height of 0.70 m).
■ The mezzanine level must be accessible to people with reduced mobility.
■ At least one staircase must comply with the accessibility order (see attached file).
■ A disabled access system on the first floor will be installed (elevator or stair lift).
2.2 RADIOACTIVE SUBSTANCES – X-RAYS(Contact CABINET RAILLARD)
■ Any system using radioactive material must be declared and submitted to the French Nuclear Safety Authority (Autorité de Sureté Nucléaire - ASN) for authorization.
■ Specific regulations will apply to the booth. At least 30 days before the opening, exhibitors will communicate the following to the Organizer/Safety Manager:
― Form 12 on “exhibit working machines and appliances”;
― a technical data sheet;
― the ASN authorizations.
2.3 LASERS: CLASS 3 AND 4 ARE FORBIDDENIN THE HALL (Contact CABINET RAILLARD)
If lasers are installed to create special effects on the booth, they must comply with the French Technical Instructions (as per the Order of December 11th, 2009).
■ Only Class 1 or 2 lasers are authorized indoors. ■ At least 30 days before the Show begins, any system using
lasers must be declared or submitted to the Departmental Safety Commission at the Prefecture for approval (contact CABINET RAILLARD).
Important: No approval from the Departmental Safety Commis-sion at the Prefecture is required for machines or appliances with enclosed lasers (cutting, reading, measurement, etc.) and which are exhibited or used in demos at the show. However, the exhibitor must still give the Organizer a list of such equipment and machi-nery at least 30 days before the Show begins.
CABINET RAILLARDContact : Gérard Raillard. 7, rue Danton - 92120 MONTROUGE
+33 6 07 91 37 72 [email protected]
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 31/50> Back to summary
3. BOOTH CONSTRUCTION, SETUP MATERIALS AND FIRE RATING REQUIREMENTS
3.1 MATERIALS AND FIRE RATINGREQUIREMENTS
General
All materials used must have a specific fire rating (French class or Euroclass).
Minimum rating requirements ■ Booth frame and compartmentalization: M3 or D (European
rating). ■ Large furniture (cashdesk, counter, showcase, dividing partition,
etc.): M3 or D. ■ Wall covering (natural fabrics or plastic coatings): M2 or C. ■ Curtains, draperies and net curtains: M2 or C. ■ Fixed floor covering: M4 or D. ■ Material covering the surface of podiums, platforms or tiered
seating (if height > 0.30 m and surface (S) > 20 sq.m): minimum rating M3 or D.
■ Loose decorative items (advertising billboards if S > 0.50 sq.m, garlands, light decorative items etc.): M1 or B.
■ Canopies: M2 if building equipped with an automatic sprinkler system; M1 or B if not.
■ Ceilings and false ceilings: M1 or B. ■ Mesh canopies must be certified by the CNPP (a French test
laboratory).
Equivalents ■ Non-resinous solid wood: if thickness > 14 mm, rated M3 or D. ■ Resinous solid wood: if thickness > 18 mm, rated M3 or D. ■ Wood-based panels (plywood, boarding, particleboard and
fiberboard): if thickness > 18 mm, rated M3 or D.
Exhibitor obligations ■ Exhibitors must have available on site all official reports on the
fire resistance classification of all materials used on their booths. ■ If official reports are not available, exhibitors must have all
fireproofing certificates available on site at each of their booths.
3.2 BUILDING AND FITTING RULES Prohibited:
■ Curtains, hangings and veiling in front of the exit. ■ Flammable-rated paints and varnishes (e.g. nitrocellulose or
glycerophtalic). ■ Use of white letters on green-background signs or advertising
signs. ■ Booths with more than one raised level. ■ Covering on the upper level (ceiling, false ceiling, full canopy). Only
mesh canopy is authorized.
Exposed decoration materials ■ No rating requirement if S < 20% of the support (ceiling, false
ceiling).
Covered booths (ceiling, canopy, raised level) ■ Area must be less than 300 sq.m. ■ Requirements if area > 50 sq.m:
― Appropriate fire extinguishers; officially qualified fire safety officer present (with a French SSIAP1 qualification or equivalent training in fire safety for public premises);
― Equipped with independent security lighting, which must be on standby when the main lighting system is intentionally switched off;
■ Canopies must be effectively suspended from a crossed wire mesh (with gaps of 1 sq.m maximum).
Booths with a raised levelExhibitors must submit a dossier seeking the advice and approval of the CABINET RAILLARD.
The following constraints apply: ■ Area < 50 sq.m: strength 250 kg/sq.m. ■ Area > 50 sq.m: strength 350 kg/sq.m. ■ If the area accessible to the public > 19 persons, two staircases
must be provided. ■ If the area accessible to the public > 19 persons, two staircases
must be provided. ■ Handrails must comply with the French standards NF P 01-012
and NF P 01-013. ■ Checks to determine the strength and stability of the raised level
must be carried out by an approved inspection agency.
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 32/50> Back to summary
■ Extinguishers adapted to the risks installed on every raised level. ■ No electrical room (energy and distribution) with a total power >
100 kVA underneath the raised level. ■ Use of a mesh or “smoke out” canopy for any covering on the
raised level.
Enclosed booths:
Submit a dossier seeking the advice and approval of the CABINET RAILLARD
Number and width of exits: ■ S < 20 sq.m: 1 x 0.90-m wide; ■ 20-50 sq.m: 1 x 0.90-m wide and 1 x 0.60-m wide; ■ 50-100 sq.m: 2 x 0.90 m or 1 de 1.40 m wide and 1 x 0.60 m wide; ■ 100-200 sq.m: 1 x 1.40-m wide and 1 x 0.90-m wide, or 3 x 0.90 m; ■ 200-300 sq.m: 2 x 1.40 m; ■ for over 300 sq.m, contact CABINET RAILLARD ; ■ Exits must be judiciously distributed and marked.
3.3 FIREPROOFING Fire-retardant treatments may be used to give any relatively or highly flammable material an M2 fire resistance rating. These treatments may be applied by spray, brush or immersion. Fireproofing operations must be performed by certified contractors. The names, addresses and telephone numbers of such contractors who usually work with exhibition halls may be obtained from the:
Groupement Technique Français de l’Ignifugation : 10, rue du Débarcadère - 75852 PARIS cedex 17
+33 (0)1 40 55 13 13
3.4 FIRE CERTIFICATESAt any time, the Show Security Manager may request exhibitors to provide the fire rating report for materials used in booth construction or, failing this, the equivalent fireproofing certificates. All fire-safety-grade coatings, coverings and material are sold in specialized shops, where the fire rating quality certificates may be obtained.
For more information, contact the:
Groupement NON FEU 37-39, rue de Neuilly BP 121 - 92113 CLICHY Cedex
+33 (0)1 47 56 30 80 or +33 (0)1 47 56 31 48
4. ELECTRICITY
4.1 EXHIBITORS’ GENERAL OBLIGATIONSExhibitors must ensure that the following regulations are applied:
■ Only fixed wiring may be used for electrical systems. ■ Cables and wires must be Category C2. ■ Conduits and wire moldings used for cable troughs, wire ways
and cable ducts must be made of flame-retardant material, in compliance with European standards.
■ All electrical apparatus, cables and conduits must be earthed. ■ If Class 0 equipment is to be powered up (exceptionally), it must
be equipped with a residual current (maximum 30 mA) differential switch or safety device.
■ Class I equipment must be connected to the earth wire of the main supply line.
■ The use of individual ground plates is forbidden.
4.2 ELECTRICAL EQUIPMENT CABINETS AND BOXES Must comply with legislation, namely:
■ Must have a metal casing. ■ Must not be accessible to the public. ■ Must be easily accessible to staff and emergency services. ■ Must be located a safe distance from all flammable and
combustible materials.
IMPORTANT if total power rating > 100 kVA: ■ Cabinets and boxes must be installed in closed premises reserved
exclusively for this purpose. ■ The premises must be clearly indicated. ■ A dry chemical or CO2 extinguisher must be available on the
premises. ■ Partitions must have an M3 fire rating. ■ The premises must not be located under a mezzanine that is
accessible to the public.
4.3 HALOGEN LAMPS (EN 60 698 STANDARD) ■ Must be at least 2.25 meters from the ground. ■ Must be located a safe distance from all flammable materials
(at least 0.50 meters from wood and other decorative material).
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 33/50> Back to summary
■ Must be well secured. ■ Must be fitted with safety glass or fine mesh wire, providing
protection against the consequences of a bulb blowing.
4.4 HIGH VOLTAGE SIGN ■ Protection by a screen (M3 or D rated material). ■ The switch-off button must be visible. ■ Transformers must be out of reach of the public. ■ Signage indicating “Danger - High Voltage” where applicable.
4.5 HELIUM BALLOONS ■ No helium cylinders (empty or full) are to be stocked in the Hall. ■ Balloons must not be filled while the public is present. ■ Balloons must be kept within the confines of the stand. ■ If the balloon is lit, the exterior must be M2- or C-rated.
5. MACHINERY OPERATIONAL EQUIPMENT AND MACHINERY FOR DEMONSTRATION
■ The Organizer must receive a list of all equipment and machinery that is to be operational at the Show, at least 30 days before the Show begins (see form in appendix).
■ Such equipment must not present any risks to public safety. ■ For stationary equipment or machinery (whether or not
operational):
― Any dangerous parts must be more than 1 meter from the public thoroughfare or protected by a rigid screen.
― Dangerous parts include moving parts, hot surfaces, blades and sharp objects;
■ For moving equipment or machinery:
― Must be presented in a protected area where members of the public are kept at a distance of at least one meter from the equipment itself.
■ Hydraulic jacks presented in a raised static position:
― The equipment’s hydraulic safety mechanisms must be supplemented by a mechanical safety device preventing any untimely activation.
― All equipment must be properly stabilized.
6. PROHIBITED EQUIPMENT, PRODUCTS, GASES
The following are prohibited at the Show: ■ distribution of samples or products containing an inflammable
gas; ■ balloons inflated with a flammable or toxic gas; ■ articles made of celluloid; ■ the presence of pyrotechnic or explosive devices; ■ the presence of ethyl oxide, carbon sulfide, sulfuric ether and
acetone; ■ the use of acetylene, oxygen, hydrogen or equivalent high-risk
gases (note: a request for exemption can be submitted to the French authorities. Apply through CABINET RAILLARD, two months before the exhibition opens);
■ pyrotechnic-effect devices producing detonations, sparks or flames.
7. FLAMMABLE LIQUIDS The use of flammable liquids is limited to the following quantities per booth:
■ 10 liters of Category 2 flammable liquids per 10 sq.m of exhibition space, up to a maximum of 80 liters;
■ 5 liters of Category 1 flammable liquid.
8. FIREFIGHTING EQUIPMENT ■ Must remain visible and accessible at all times.
■ If there is a fire hose cabinet on the booth, it must not be covered with any door, decoration, etc., and it must be visibly marked and remain accessible at all times via a 1m-wide passageway leading from the closest aisle.
9. SAFETY AND CLEANING ■ It is prohibited to leave crates, cartons, boxes or pieces of wood
on the booths and in the passageways.
■ The premises must be cleaned on a daily basis..
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 34/50> Back to summary
< 0,18 m
< 0,18 m
< 0,18 m
< 0,18 m
< 0,18 m
< 0,18 m
< 0,18 m
< 0,18 m
0,05 m
< 0,16 mH
> 0,28 mG
h >
0,9
0 m
< 0,18 m
plein
plein
full
full
minimal choice
au choix
ou
ou
or
or
> G
> G
h >
0,9
0 m
verre "securit" non autorisé"securit" glass unauthorized
REGLES GENERALES : ESCALIERS et GARDE CORPSGENERAL REGULATION : STAIRCASES and BODY GUARD RAILINGS
60 cm < 2H + G < 64 cm
nez de marche marquéstair board marked
0,50 mcontraste visuel et tactile
visual contrast & tactile
CABINET RAILLARD - 00 33 6 07 91 37 72 - [email protected]
pleinfull
pleinfull
< 0,18 m
< 0,18 m
< 0,18 m
< 0,11 m
au choix,ou totalement plein de haut en bas
minimal choice,or total full filling
> 0,45 m > 0,34 m
GARDE CORPS : HAUTEUR ET REMPLISSAGEBODY GUARD RAILINGS = HIGH AND MINIMUM LATERAL
largeur minimale = 1,20 m minimal width = 1,20 m
2 mains courantes continues 2 handrails
POUR LES HANDICAPESFOR DISABLED PEOPLE
REGLES POUR HANDICAPESRULES FOR DISABLED PEOPLE
FIRE SAFETY REGULATIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 35/50> Back to summary
SUMMARY
IMPORTANT, PLEASE NOTE ................................................................................................... 36
OBLIGATORY ........................................................................................................................... 36
OBLIGATION OF PROTECTION REMINDER ............................................................................ 37
EVENT ASSEMBLY AND DISMANTLING DATES .................................................................... 37
I. GENERAL INFORMATION ABOUT THE OPERATION .............................................. 38
II. ADMINISTRATIVE INFORMATION .............................................................................39
III. GENERAL EVENT ORGANIZATION ............................................................................41
IV. HANDLING CONDITIONS ........................................................................................... 41
V. CLEANING .................................................................................................................... 43
VI. INSTALLATIONS AVAILABLE DURING THE ASSEMBLY AND DISMANTLING PERIODS ..................................................... 43
VII. ACCESS CONTROL ........................................................................................................43
VIII. GENERAL SAFETY OBLIGATIONS OF EACH WORKER ......................................... 44
IX. GENERAL RULES OF CONSTRUCTION ...................................................................... 45
X. FIRE SAFETY ....................................................................................................................48
XI. ORGANIZATION OF EMERGENCIES............................................................................ 48
XII. THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN ........................................................................... 48
EXHIBITOR SAFETY INSTRUCTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 36/50> Back to summary
IMPORTANT, PLEASE NOTE Legislation regarding the Prevention of accidents at work imposes health and safety protection coordination for any work site placing at least two companies or self-employed workers in the presence of one another.
The Exhibitor Instructions communicated to you defines all the mea-sures set in place to prevent risks arising from the interference of the activities of the various people working on this event. This document was drawn up at the request of the show Organizer by the Coordina-tor M. Yves DEGUSSEAU in accordance with the provisions defined by the texts in force and in particular the following Law of:
31.12.1993 nr 93-1418 and the Decree of 26.12.1994 nr 94-1159 Modified and
complemented by the Decree nr 2003-68 of 24.01.2003
You are therefore asked to study it and apply the regulatory mea-sures defined in this document. This General Coordination Plan cannot replace the provisions of the Code of Work. It does not in any way reduce the responsibilities and duties of the companies working on the site.
For JEC WORLD 2020 exhibition, this coordination mission is carried out by the JEC SAS Company via a delegated Coordinator assisted by a team of experts who make up the safety group of JEC WORLD 2020 exhibition.
This document is a General Health and Safety Protection Plan intended for the Exhibitor,
his suppliers and subcontractors, founded on general prevention principles, namely:
■ To avoid risks ■ To evaluate risks which cannot be avoided ■ To combat risks at source ■ To take account of technical developments
■ To replace what is dangerous by what is not or by what is less dangerous
■ To plan prevention measures by coherent integration of techniques, work organization and working conditions
■ To take collective protection measures giving them priority over individual protection measures
The Exhibitor has a duty and legal obligation to:
1° �COMPLETE�THE�SAFETY�INSTRUCTIONS (Fill�in�the�form�online�at�the�Exhibitor’s�section). And�send�it�by�post,�fax�or�email�to: DÖT - JEC WORLD 2020 93 rue du Château 92100 BOULOGNE BILLANCOURT Fax : +33 (0)1 46 05 76 48 / Email : [email protected]
2° �PASS�ON�THE�INFORMATION�ABOUT�THESE�INSTRUCTIONS�TO�ALL�SERVICE�PROVIDERS�APPOINTED�BY�HIMSELF�WHO�WORK�DURING�THE ASSEMBLY�AND�DISMANTLING�PERIODS�ON HIS�STAND.
OBLIGATORY
During the assembly and dismantling periods, access to the exhibition halls will be authorised only to people wearing an Assembly/Dismantling badge or an exhibitor’s badge.
EXHIBITOR SAFETY INSTRUCTIONS
D.Ö.T / JEC WORLD 202093 rue du Château - 92100 BOULOGNE BILLANCOURT Fax: +33 (0)1 46 05 76 48 [email protected]
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 37/50> Back to summary
OBLIGATION OF PROTECTION REMINDER Cf. Chapter VIII.3. of this document.
You are reminded that wearing safety shoes (reinforced toe caps + anti-perforation soles) is obligatory for anyone who enters the show site during these periods.For all people working from elevated platforms and any task presenting a risk, wearing a hard hat is compulsory.
(Art. R 4412-70 of the Code of Work) To be accepted into the halls, electrical cutting or sanding tools, fixed or portable, must be equipped with a
vacuum or dust collection system.
EVENT ASSEMBLY AND DISMANTLING DATES
BARE STANDS EXHIBITORS
HALLS BUILDING DISMANTLING
HALLS 5A & 6
WITH DEROGATION May 8th and 9th 2020
from 7:00 am to 10:00 pm
WITHOUT DEROGATION May 10th 2020 from 7:00 am to 10:00 pm May 11th 2020 from 7:00 am to 8:00 pm
May 14th, 2020 from 6:00 pm to midnight
May 15th 2020 from 00.01 am to 6:00 pm
EQUIPPED STANDS EXHIBITORS
HALLS BUILDING DISMANTLING
HALLS 5A & 6 May 11th 2020 from 9:00 am to 8:00 pm
May 14th 2020 from 6:00 pm to midnight
May 15th 2020 from 00.01 am to 8:00 pm
On the last assembly day, no motorised vehicle will be allowed into the halls (unless special dispensation has been granted by the Organizer).
In the dismantling period, on May 14th 2020, motorised vehicles may only work after 7:00 pm in the halls.
EXHIBITOR SAFETY INSTRUCTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 38/50> Back to summary
I. GENERAL INFORMATION ABOUT THE OPERATION
I.1. DEFINITION The Exhibitors’ Safety Instruction is a document written and devised by the Coordinator defining all appropriate measures to prevent hazards arising from the interference of the activities of different companies during assembly and dismantling of JEC WORLD 2020 exhibition.
It must be communicated to all Exhibitors who must transmit it to their stand designer / suppliers when they have named them. It enables them to inform suppliers and subcontractors about the special measures to apply to ensure safety at work.
I.2. COMPOSITIONThe Safety Instructions including a certificate.
The safety regulations of the venue, the Fire Safety Instructions and the Exhibitor’s Guide are available from the Organizer.
I.3. DEFINITION OF THE COMPANYAny firm that provides services to the Exhibitor, and is charged with creating the infrastructures of the stand is considered as a company.
The Exhibitor is responsible for his own suppliers and subcontractors.
The companies, their contractors and subcontractors remain res-ponsible for their own employees and for the means provided to work in the best conditions.
The company director remains responsible for the safety of his employees and is required to implement the means necessary to avoid and control risks.
The courts severely sanction any damage to the health or safety of employees and the civil and / or penal liability of the company director can be invoked.
The companies declare that they have taken note of the texts quoted in this document, as well as the general conditions of the show organization deposited with the Organizer.
In addition, it is supposed that companies have:
a). Taken note of plans and documents useful in carrying out the work, and of event technical files, and that they have taken due note of the sites, places and installation areas of major structures and of all general or local elements relating to the execution of the work.
b). Perfectly understood all the conditions for carrying out the work and have been made fully aware of their importance and their particular features.
c). Made a detailed visit of the site and taken note of all the physical conditions and all constraints pertaining to the places of work, accesses and surroundings, to the ready execution of the work, and to the on-going organization and operation of the worksite.
EXHIBITOR SAFETY INSTRUCTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 39/50> Back to summary
II. ADMINISTRATIVE INFORMATION
II.1. THE PARTICIPANTSII.1.1. GENERAL ORGANIZATIONThe JEC SAS Company acts as the general exhibition organizer of JEC WORLD 2020
EXHIBITOR SAFETY INSTRUCTIONS
ORGANIZER / EMPLOYERJEC SAS251 boulevard Pereire 75017 PARIS
+33 (0)1 58 36 15 00 Fax : +33 (0)1 58 36 15 15
OPERATIONS DIRECTOR Mme Catherine BRANGER
+33 (0)1 58 36 15 72 Fax: +33 (0)1 58 36 15 15
CONTACT RECEIVING EXHIBITORS’ DEMANDSMrs Stella HOUAREAU
+33 (0)1 58 36 15 01 Fax: +33 (0)1 58 36 15 15
Mrs Morgane CHARLIER +33 (0)1 58 36 15 14
Fax: +33 (0)1 58 36 15 15 [email protected]
GENERAL SHOW DIRECTORMr Eric PIERREJEAN
OPERATIONS MANAGER Mrs Nadia PREAUTel: +33 (0)1 58 36 15 76 Fax: +33 (0)1 58 36 15 15
INSURANCE AGENCY CIVIL RESP / DAM.TO PROPERTYLSN ASSURANCES81 rue Taitbout 75009 PARIS
+33 (0)1 53 20 50 50
TOWN HALLMAIRIE DE VILLEPINTEPlace de l’Hôtel de Ville 93240 VILLEPINTE
+33 (0)1 41 52 53 00
HSP COORDINATORD.Ö.T93 rue du Château 92100 BOULOGNE BILLANCOURT
+ 33 (0)1 46 05 17 85 Fax: +33 (0)1 46 05 76 48
FIRE SAFETY REPRESENTATIVECabinet RAILLARD7, rue Danton 92120 MONTROUGE
+33 (0)6 07 91 37 72 [email protected]
FIRE PROOFINGGroupement NON FEU37-39, rue de Neuilly BP 249 - 92113 CLICHY
+ 33 (0)1 47 56 31 48
Groupement Technique Français de l’Ignifugation10 rue du Débarcadère 75017 PARIS
+ 33 (0)1 40 55 13 13
EXPERT IN THE SOUNDNESS OF MAJOR STRUCTURESOCOTEC CONSTRUCTION3, avenue du Centre Les Quadrants 78182 SAINT QUENTIN EN YVELINES
+33 (0)1 30 12 87 76
II. 1. 2 HSP COORDINATION / FIRE SAFETYThe dates of presence of the fire safety representative haven’t been defined.The date of the safety committee tour of inspection hasn’t been defined
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 40/50> Back to summary
II. 2. DEFINITION OF WORK AREAS
II.4. EMERGENCY SERVICES
ON THE SHOW SITE
* CRAMIF: Caisse Régionale d'Assurance Maladie d'Ile de France** OPPBTP: Organisme Professionnel de Prévention du Bâtiment et des Travaux Publics
EMERGENCY POST MEDICAL SOLUTIONS CARE CONSULTING
+33 (0)1 48 63 31 16 Hall 6: from May 8th to 15th, 2020
GENERAL SURVEILLANCE POST + 33 (0)1 48 63 30 49
FIRE SAFETY + 33 (0)1 48 63 30 49
FIRE SERVICE1 Chemin des Vaches 93290 TREMBLAY EN FRANCE
18 ou 112 (mobile) ou + 33 (0)1 48 60 69 48
POLICE STATION1/3 rue Jean Fourgeaud 93420 VILLEPINTE
17 ou + 33 (0)1 49 63 46 10
SAMU125 rue de Stalingrad 93000 BOBIGNY
15 ou + 33 (0)1 48 96 44 44
II.3. THE OFFICIAL BODIESINSPECTION OF WORK1 avenue Youri Gagarine 93000 BOBIGNY
+33 (0)1 41 60 53 00
CRAMIF*Service des risques Professionnels. Antenne 9317/19 avenue de Flandre 75954 PARIS Cedex 19
+33 (0)1 44 65 54 50
O.P.P.B.T.P.**1 rue Heyrault 92660 BOULOGNE Cedex
+33 (0)1 40 31 64 00
VENUEVIPARIS PARIS NORD VILLEPINTEBP 68004 95970 ROISSY CHARLES DE GAULLE CedexReception: +33 (0)1 40 68 22 22Exhibitor's Services: +33 (0)1 40 68 16 16
HALLS5A & 6
OFF SITE
NEAREST HOSPITALHôpital Intercommunal Robert BallangerBd Robert Ballanger 93602 AULNAY SOUS BOIS
+ 33 (0)1 49 36 71 23 / 22
EXHIBITOR SAFETY INSTRUCTIONS
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III. GENERAL EVENT ORGANIZATION
III.1. GENERAL PRESENTATION OF THE SHOWCf. Exhibitor’s guide
III.2. SCHEDULE OF USE OF HALLSPublic opening
HALLS DATES & TIME
5A & 6 From May 12th to 14th 2020 from 9:00 am to 6:00 pm
III.3. VARIOUS SERVICE PROVISIONSCf. Exhibitor’s technical guide
III.4. SITE CONSTRAINTSIII.4.1 TRAFFIC MOVEMENTS INSIDE THE PARKThe temporary occupation of this site implies compliance with the standards and conditions (times of access, parking, speed etc…) defined by the regulations in force in this enclosure and its surroun-dings. These regulatory texts, as well as the site specifications, can be consulted by contacting the Organizer.
Management of parking (and its duration), traffic movements (sepa-rate circulation between pedestrian and machines with marks on the road) and access to delivery vehicles displaying authorisation will be set up around the hall and in the Park.
Any�vehicle,�even�parked,�must�be�able�to�be�identified. Private�vehicles�must�not�approach�the�surroundings�
of the�hall.
III.4.2 TRAFFIC MOVEMENTS INSIDE THE HALL
No�delivery�or�private�vehicles�will�be�allowed�in�the�hall,�during�the�assembly�and�dismantling�periods,�without�
access�authorisation�from�the�Organizer.
Means of transporting people (motorised or not) such as scoo-ter, bicycle, roller blades, electric vehicles, etc… are prohibited in the hall.
Plans showing traffic movement areas, position and contact details of emergency services, the location of open toilet facilities, access sche-dules for machines and the storage areas will be posted at the entries.
The�free�movement�(of�men�and�lifting�equipment)�around�the�stands�must�be�possible�at�all�times�during�
assembly and dismantling. The�security�aisles�define�on�the�exhibition�general�
plan�must�be�respected�and�kept�free�of�any�materials�or crates.
There�must�be�no�storage�or�parking�on�the�traffic�movement�areas�defined�on�the�plan�of�each�hall.
RESPECT: INSIDE
■ The paths marked out for fire services and traffic movement areas ■ The storage areas ■ The environment by using non-polluting machines
RESPECT: OUTSIDE
■ Access routes for fire services ■ Parking areas ■ Unloading areas ■ Access gates
IV. HANDLING CONDITIONS
IV.1. GENERAL REMARKSThe movement of machines presents risks and must be reduced to a minimum by strict management and distribution of the equipment.
Companies listed by the Exhibitor are asked to set up means of identifying the machines and the men (stickers, identification jackets, etc…). Lifting and handling equipment must satisfy the requirements of current regulations. They must be kept in good working order and have satisfied regular inspections in conformity with Article R 4535-7 of the Code of Work.
Machines must hold the following documents: (Article L 4711-1 of the Code of Work)
― Valid insurance certificate. ― Valid certificate of conformity (checking report of lifting
devices).
EXHIBITOR SAFETY INSTRUCTIONS
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Pallet trucks must not be overloaded. It is important to take account of the centre of gravity of the load and the state of the ground to ensure that the load does not overturn.
It�is�strictly�forbidden�to�climb�on�machine�not�provided�to�transport�passenger.
Necessary organizational measures should be taken to limit recourse to manual handling to the minimum (Article R 4541-3 of the Code of Work).
However, when it cannot be avoided, the employer must take appro-priate measures or put at the disposal of the workers, suitable mea-sures, to limit physical effort and to reduce risks during handling (mechanical assistance, grasping means).
The weight of the loads must be reduced and the working post must be adjusted to do the handlings in the best conditions (working space, reduction of the distance that the loads need moving…).
The staff must be trained in the risks of handlings.
The load must not split when it is moved.
For the handling of glass panels, it is recommended to use suction cups. In the same way, for handling plywood sheets, the use of handling clips or panel carriers is recommended.
The containers of bulk loads intended to be hung on working equip-ment used for lifting must be capable of resisting the efforts under-gone during the loading, transport, handling and storage of the load and be equipped to prevent the untimely collapse of all or part of the load during the same operations.
The�use�of�straps�to�fix�the�loose�loads�on�the�forks�of�the lifting trucks is obligatory.
IV.2. USE OF MOTORIZED MACHINES
The�drivers�must�be�at�least�18�years�of�age�and�hold�driving�permits�issued�by�the�employer�as�well�as�
the�CACES�(safe�driving�aptitude�certificate)�and�the�Special Medical�Fitness�Certificate.
These�documents�must�be�available�for�inspection�on the�site.�The�users�of�these�machines�must�comply�
with�the�manufacturer’s�instructions.�No�carrying�a passenger,�no�lifting�a�person�if�the�machine�is�not�intended�for�the�purpose,�USE�OF�NON-POLLUTING
MACHINES�adapted�to�the�tasks,�places,�loads�and configuration�of�the�ground.
The�speed�limit�must�be�respected�for�any�movement�outside�the�hall.�It�must�be�reduced�and�appropriate�
inside the hall.
IV.3. LIFTING REGULATIONSLifting machines must be used only for transportation and lifting of equipment and material.Lifting and transportation of people must be done only with spe-cially designed equipment. For any use of a crane, a special request must be made to the Organizer. This request must specify where the crane will be operating and the technical constraints of use and assembly. These constraints must appear in the company Individual Health and Safety Protection Plan (I.H.S.P.P.).The work area of the crane must be secured.
The certificate of conformity of the lifting equipment and accessories must be available for inspection.
It is essential that the company, which provides the equipment, exclu-sively carries out the maintenance and operation of all lifting gear. This equipment is the sole responsibility of this company.
Whatever the means of lifting used, the users must take care not to work over any other workers and to take all necessary safety provisions.
Movements with loads in high position are banned, except with the presence of a guide who must warn the people of this operation.
On the car parks or the outside exhibition area, the motion space of the crane in relation to the surrounding high-tension cables must be taken into account. The jib must not approach these cables at less than 5 meters (Article 4534-108 of the Code of Work).
The maximum load indications of each strap must be respected.
Building and lifting operations must be carried out in conformity with Articles R 4534-95 to 102 of the Code of Work.
REMINDER, IT IS FORBIDDEN:
■ To drive a truck without a driving licence. ■ To allow your truck to be driven by an unauthorised person. ■ To lift a load greater than the machine’s capacity. ■ To increase the value of the truck’s counterweight. ■ To lift a poorly balanced load. ■ To lift a load with only one arm of the fork.
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■ To move around with a high load. ■ To brake sharply. ■ To take corners at high speed. ■ Not to observe traffic signs. ■ To use traffic lanes other than those established. ■ To carry people on trucks not specially designed for the purpose. ■ To leave the engine running in the absence of the driver. ■ To lift people with trucks not specially designed for the purpose. ■ To abandon a truck in the movement aisles or on a slope. ■ To leave the ignition key in the vehicle when the driver is absent. ■ To park or go under a fork in the high position, even unloaded. ■ To smoke near a charging battery or while thermal trucks are being filled. ■ To place metal parts on accumulator batteries.
IV.4. STORAGE
It�is�imperative�for�materials�to�be�stored�on�the�aisles�(or�parts�of�aisles)�reserved�for�this�purpose,�
in the enclosure of the worksite or the storage areas when�they�are�provided.
For this purpose, traffic movement plans will be posted at the entrances of the hall. The schedules and restrictions of use will be specified on these plans.
All workers are asked to respect these plans scrupulously.
At the end of assembly, racks, pallets, etc... must not be stored inside the show and in the areas behind the claddings (unless authorised to do so by the Organizer).
Machines must not be stored, during the assembly–dismantling period, in the traffic movement aisles, but in a storage area determi-ned with the Organizer’s technical managers.
The companies working for the building of the stand (and their subcontractors) must schedule the arrival of their equipment and materials, their distribution, as well as the departure of empty packaging so that they do not interfere at any time with the movement of machines and men in the aisles.
During the public opening, no machine will be allowed in the enclo-sure of the hall.
V. CLEANINGThe worksite must be kept clean at all times to prevent hazards that could be caused by rubbish blocking the aisles around the stand.
Exhibiting companies are responsible for cleaning their site and removing their rubble and waste of all kinds. They must plan the reservation and removal of skips and organise how they are filled. It is the responsibility of each worker either to cover the skips, or to weigh down the rubble to prevent it from flying around. You are reminded that no worker must climb into a skip or truck.During the dismantling period, removal of the different decoration parts must not block the circulation of men and machines in the aisles around the stand.
VI. INSTALLATIONS AVAILABLE DURING THE ASSEMBLY AND DISMANTLING PERIODS
VI.1. TOILETSTo ease the general organization of assembly and dismantling, and improve working conditions, the Organizer will ask the venue to open additional communal toilet facilities in the exhibition hall from the first day of assembly to the end of dismantling. A maintenance ser-vice will see to the cleaning of these facilities.
The toilet facilities that are open will be indicated on the plans posted up at the hall entrances.
VI.2. CLOAKROOMS / CANTEENThe company is required to place cloakroom facilities (if necessary) at their staff’s disposal, in application of current legal texts, available for consultation from the Organizer.
There will be no canteen for meals.
VI.3. TELEPHONE ON SITEEach company places at its staff’s disposal a telephone accessible when the site is open for work.
VI.4. ACCOMMODATIONThe Company is responsible for providing off-site accommodation for its staff.
VII. ACCESS CONTROL
Access to the venue is only possible for persons and vehicles carrying authorisation
or a badge given by the Organizer.
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Badges will be distributed to each worker in the event.Notices prohibiting access to the public stating the essential safety regulations to be observed on the site will be posted up at the hall entrances.
These accesses will be guarded. Visits to the worksite by per-sons other than the authorised workers (children, friends, family, pets…) are strictly forbidden.
VIII. GENERAL SAFETY OBLIGATIONS OF EACH WORKER
VIII.1. WORKFORCEVIII.1.1. MEDICAL FITNESSAll personnel called upon to work on the site must be recognised as being medically FIT, and have undergone the obligatory medical examinations and vaccinations associated with the exercise of their profession, as well as those required by Medicine of Work.
These certificates must be available on the site.
VIII.1.2. SAFETY TRAININGIn conformity with current regulations, and at its own responsibi-lity, the company must ensure that every worker arriving on the site has attended safety-training sessions (presentation of special risks, conditions of traffic movements outside and inside the site, safety conditions applicable when carrying out work, special safety instruc-tions, explanation of the operating method, follow-up of preventive measures that have been defined for each task in the Individual Health and Safety Protection Plan).
VIII.2. REGISTERSVIII.2.1. LEGAL REGISTERSThe enterprise must hold obligatory legal documents at the site, as they may be asked for by administrative inspection services.
All employers based outside France with the intention of providing services in France must submit a prior declaration of posting of its workers to the work inspectorate branch of the place where the ser-vice is to be provided, before the posting gets underway.
Access to the online declaration portal: www.sipsi.travail.gouv.fr
VIII.2.2. JOINT SITE VISITS When they arrive on the assembly and dismantling site, companies
who have never worked on the site before must make a joint inspec-tion visit with the Safety Coordinator of their stand. A site visit file will be established by the Coordinator and signed by each company manager.
The safety and protection measures are defined with the site managers and the stand Safety Coordinator in reference with the G.H.S.P.C.P established by the Coordinator, taking account of the event G.H.S.P.C.P. according to the state of the site at the time of the visit and the way the visit is carried out.
VIII.3. PROTECTIONSThe workers are reminded that they must give priority to COLLEC-TIVE protections over INDIVIDUAL protections, anytime that it is technically possible.
VIII.3.1. COLLECTIVE PROTECTIONSDefinition: Standardised means of protection set up by a company (barriers, nets, floor, cladding, guard rails…) designed to ensure the collective safety of staff working at a height or on an upper floor during assembly and dismantling.
This collective protection must be rigid composed of a high and low hand rail and a baseboard, safely
attached and must be installed from the outside with appropriate means, before any work is purchased
on a storey or at height during assembly or dismantling. It must be removed only after the installation of the definitive protection or partition. The stairs must be assembled as a priority and made safe by guardrails
as soon as they are set up. The stairs cavities must be protected (closed or with a guardrail).
Material deliveries access must be secured. For the dismantling all these protections must be
reinstalled. Each company must describe the collective protection planned in his Individual Health and Safety
Protection Plan.
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The company in charge of the building and dismantling of the double decker marquee must put in place for the delivery access, a system that provide at anytime a collective protection for the people working on the mezzanine.
The company must see to the maintenance of collective protections and will be held responsible if work is carried out in areas not prepa-red and not protected. It must intervene immediately at any direct request from the stand Coordinator to restore or supplement these protections.
Article R 4323-65: The collective protection devices must be designed and installed in order to avoid a gap at workstation access points namely
when a ladder or staircase is used. However when such a gap is unavoidable measures must be taken
to ensure equivalent safety.
If a company fails to establish collective protection, the absence of which constitutes a risk for other trades and its own staff, the exhibi-ting company will have these collective protective measures set up by a company of its choice, at the expense of the defaulting company.
Any ensuing work stoppage will also be charged to the defaulting company.
VIII.3.2. INDIVIDUAL PROTECTIONSWhen collective protection system cannot be implemented, the wor-kers protection must be ensured by appropriate “stop falling” system that cannot permit a free fall as more as one meter. When this kind of equipment is used, the worker must never leave alone.
Companies that have to intervene during the assembly and dis-mantling periods must, among other things, provide their staff with the following individual protection equipment (IPE):
■ Work clothes, ■ Gloves adapted to the work, ■ Safety hard hats compliant with standards, ■ Safety shoes (reinforced toes + anti-perforation soles), ■ Safety harness that conforms to standards when the collective
protection provisions cannot be implemented (Art R 4223-61 of the Code of Work),
■ Welding mask and safety goggles during welding, unloading or grinding work.
Respect for these provisions, and the upkeep and good condition of this equipment is the responsibility of each company.
Wearing�safety�shoes�(safety�toe-caps�+�anti-perforation�soles)�is�compulsory�for�any�person�entering�the�venue�during�the�assembly�and�dismantling�periods.�For�all�people�working�from�elevated�platforms�and�any�task�presenting�a�risk,�wearing�a�hard�hat�is�compulsory.
IX. GENERAL RULES OF CONSTRUCTION
IX.1. DECORATIONSThe decorations must, as much as possible, arrive on the site ready to be assembled so as to reduce building operations to the minimum and the risks, which result from this. They must be designed for safe, clean dismantling.It is strictly forbidden to « blow out » panels and partitions during dismantling.
IX.2. WORKING AT HEIGHTS
Decree nr 2004-924 of 01.09.2004 concerning the use of work equipment made available
for temporary work at a height and integrating new provisions in the labour code
Articles R 4323-58 to 90).
Ladders, stepladders and footsteps must not be used as work positions. (Article R 4323-63 of the Code of Work)
However these facilities may be used when it is impossible to use equipment providing a collective protection to the workers or when the risk has been evaluated as low and the work is for a short and non-repetitive length of time (Article R 4323-63 of the Code of Work).
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Companies�may�work�at�height�with�scaffoldings�or mobile�platforms.�
Approved personnel must assemble scaffolding, respecting the directives or instructions of the manufacturer; the platforms must be correctly positioned, the guardrails and the stability props must be in place.
Article R 4323-77: Scaffolding must be equipped on the exterior sides with collective protection
devices as outlined in paragraph 2 of the Article R 4323-59.
The scaffolding must be level when it is used. The wheels of mobile scaffolding must be locked in position when it is in use. No worker must remain on mobile scaffolding while it is being moved.
For the assembly of scaffolding, steps, etc…, it is essential for com-panies to equip their personnel with hard hats and safety harness, in addition to safety shoes and gloves. They must make sure that the use of these I.P.E. by their personnel is effective.
These equipments must include progressively secured floors and access to the higher levels by guard rails
Legal restrictions concerning work at heights must be respected.
IX.3. MEASURES TAKEN CONCERNINGCO-ACTIVITYCompanies must provide a detailed assembly and dismantling schedule in their I.H.S.P.P.
Any work which might create a situation placing workers over each other must be resolved by carrying out the work at different times, or with special protection arrangements.
Within the framework of the timetable of assembly and dismantling of the stand, companies acting on the same site must take all appro-priate individual protection measures to prevent hazards caused by superimposed work, particularly during the installation and dismant-ling of gantries, signposting, light adjustments of the altimetric rea-dings, and assembly/dismantling of large equipment.
The Exhibitor or his project manager must set up a work schedule taking into account a chronological order of assembly, to avoid
tasks at different levels in the same site and to carry out these tasks using suitable means.
These means can be common to several workers or companies. In the case of mutualisation of the material resources (scaffolding, forklift, lift, etc.), a loan and supply agreement must be drawn up between the parties before use.
The equipment must be completed and approved before any inter-vention on it by another company.
This chronological order will be in the same way adapted to dismantling.
The external working areas must be marked out or cordoned off with barriers so that they are inaccessible to people not involved with the assembly. The fences or barriers must in all cases be stabilised so as not to overturn if there are gusts of wind or if knocked into by a vehicle.
IX.4. SITE CONNECTIONS / LIGHTINGIX.4.1. REGULATIONSTo avoid the risk of electrocution, damage to electrical cables, and multiplication of connections on the same line, "wild" connections to existing outlets in the hall are not tolerated.
The electrical boxes must be ordered from the Organizer or the Exhi-bition Center. The power ordered must allow supplying the needs of the companies during assembly, exhibition and dismantling.
It is obligatory for the companies that use the installation to report immediately to the responsible persons any defect or degradation noted.
From this box, the enclosures and the connected electrical instal-lations must be checked by a person or an approved organization before being put into service. The report of this inspection must be available and kept on the site for the duration of assembly and dismantling.
The enclosures will include a manual cutoff and reset switch and a 30mA differential protection device.
The electrical installations will be carried out according to the French regulations in force. The supply, installation and maintenance of the installations are the responsibility of the installation company.
All construction cables must be HO7 RNF. Extenders and extension cords must be fully unwound before use, unless specific terms from the manufacturer and must be, compliant with the standards in force. The plugs must be unbreakable.
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Personnel involved in electrical installations will have received trai-ning and must have a credential as part of publication UTE C 18510.
The�technical�traps�of�the�hall�must�be�correctly�closed�or�protected�in�case�of�temporary�opening�to�avoid�any�
risk�of�falling�of�people.
IX. 4.2. LIGHTINGThe general lighting in the work areas must be compliant with lighting regulations determined by Decree nr 83.721 of 2 August 1983 and repeated in the Code of Work in Articles R 4223-1 to 12.
Light�intensity�in�working�areas�must�be�at�least�120 Lux,�and�60�Lux�in�traffic�movement�aisles.�The�assembly�and�
dismantling of decors may obscure the light in the hall (roofing,�canopy,�stretched�ceiling,�mezzanine�floor…),�
so provisional�lighting�must�be�provided.
IX.5.2 PREVENTION OF RISKS OFPROFESSIONAL DISEASESIX.5.1. HAZARDOUS MATERIALS It is imperative for any company that needs to use hazardous pro-ducts to send the safety data sheets to the Safety Coordinator and to the Fire Safety Representative, and put in place the protection measures specified on the sheet.Companies are informed that any glue, resins, paint and products used must be free from solvent, ether, glycol, and be odourless and antiallergic.
IX.5.2. NOISE DISTURBANCEThe use of noisy machines or equipment must adhere strictly to current regulations. All necessary methods and provisions must be used (hood, screen, silencer etc…) so as not to exceed the regulatory limits as regards acoustic levels.
IX.6. RULES FOR USE OF ELECTRICAL TOOLS, FIXED OR PORTABLE To avoid dust, fumes emission or noxious emanations when fixed or portable electrical tools are used (saws, sanders, blowtorches, welding torches, etc…), efficient protection means must be provided (central vacuum, masks, glasses…).
Only water disc cutters will be allowed for cutting tiles, stones…
To�be�accepted�into�the�hall,�electrical�cutting�or�sanding�tools,�fixed�or�portable,�must�be�equipped�with�a�vacuum�or�dust�collection�system.�(Art.�R�4412-70�of�the�Code�of�Work)
These appliances must be compliant with the standards (CE), be in good operating condition and equipped with their protective shields. They must in no circumstances be placed in the movement aisles, and the electricity supply must be disconnected when they are not in use.
IX.7. WORK INVOLVING HEAT For any work involving heat (grinding or welding operation), a “FIRE PERMIT” must be applied for from the venue person in charge.
IX.7.1. INFLAMMABLE MATERIALS AND PRODUCTS Gas bottles under pressure must be protected from knocks, falls and heat, and no unauthorised person must be able to have access to them.
It is forbidden to keep or store gas bottles, full or empty, in the hall.
IX.7.2. EXTINGUISHING MEANS Communal means:
The layout of the stands must not impede access to the emergency systems or fire-fighting equipment such as equipped fire taps, emer-gency phones, smoke ventilators, extinguishers. All this equipment must be clearly visible and accessible on a permanent basis.
Specific means for each worker:
Each company must plan in his IHSPP the means of prevention suited to his activity and his work zone
If necessary, the worker complete by specific means the common means of extinguishing.
■ Spray water extinguisher with additive (general case). ■ CO2 extinguisher (Inside or near the electrical rooms).
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X. FIRE SAFETYThe fire safety regulations are deposited with the Organizer and avai-lable in the Exhibitor’s Guide.
The Official Safety Committee is very strict as regards structural construction (construction and decoration materials, solidity and stability of structures, upper floors, emergency provisions, electrical fittings, etc...).
The decisions taken by the committee during its tour of inspection are enforceable immediately.
The Official Safety Committee (or the ERP safety officer) will carry out a safety inspection visit to the installations. During this visit, the qualified representative of the stand is requested to be present on his stand. The Exhibitor undertakes to respect the instructions of the personal safety expert and the fire safety expert.
At the time of this Committee’s tour of inspection, the stand instal-lation must be complete.
The Exhibitor (or his representative) must be present on the stand and be in a position to supply fire reaction reports drawn up by an approved French laboratory in respect of all materials used, together with the reports of inspections of electrical installations, soundness of structures, etc…
Failure to respect these regulations may involve the removal of mate-rials, or it may be forbidden for the stand to be opened to visitors.
XI. ORGANIZATION OF EMERGENCIES
XI.1. COMPANY EMERGENCY MEASURESThe company must have a first aid kit available on the site. The contact details of the show’s emergency first aid post are indicated on the halls plans.
The first-aid worker present within each company on the site will provide first aid in the event of an accident. (1 first-aid worker for 10 employees). They must wear an identification pictogram on an armband or on their helmets and their names must be entered in the I.H.S.P.P. In case of accident precise:
■ The hall ■ The stand name ■ The lane and the stand number ■ Number of people involved and injuries kinds
XI.2. COLLECTIVE ORGANIZATION OF THE SHOW
REMINDER OF THE EMERGENCY PHONE NUMBERS
EMERGENCY POST : +33 (0)6 81 29 80 63 ou +33 (0)1 48 63 31 16
GENERAL SURVEILLANCE POST : +33 (0) 1 48 63 30 49
FIRE SAFETY : +33 (0)1 48 63 30 49
THE EMERGENCY PHONE NUMBERS ARE DISPLAYED AT THE TECHNICAL OFFICE.
XII. THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN
It�is�obligatory�for�all�the�Exhibitor’s�service�providers�to�draw�this�document:
-�Within�30�days�before�any�work�for�principal�contracts. -�Within�8�days�for�short�time�or�finishing�work.
The�working�company�must�send�his�IHSPP�to�the�Health�and�Safety�Coordinator�and�to�the�stand�employer�AT�LEAST�
8�DAYS�BEFORE�THE�START�OF WORK�on�the�stand.
It gives a detailed analysis of the construction and execution pro-cesses as well as the chosen operational methods when they have a particular effect on the health and safety of the people working on the site.
XII.1. THE EXHIBITORThe exhibiting company must give a copy of the Safety Instructions drawn up by the show Safety Coordinator to their service providers or to the Safety Coordinator appointed for his stand. This document deals with the selected general organization measures which are of a nature to have an influence on the health and safety of the workers.
XII.2. COMMUNICATION OF THE DOCUMENTThe stand Safety Coordinator is required to communicate to every com-pany working on the site (at their request) the names and addresses of the other contracting companies, together with their I.H.S.P.P.
XII.3. AVAILABILITY OF THE I.H.S.P.P.A copy of the I.H.S.P.P. must be available at all times on site for consultation by the companies concerned.
EXHIBITOR SAFETY INSTRUCTIONS
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 49/50> Back to summary
ACCOMMODATION B NETWORK – MAGICSTAY
You can find numerous accommodation offers in Ile-de-France.
To contact the official suppliers for more information: « AUTHORIZED SUPPLIERS AND USEFUL ADRESSES ».
Tip: Check if the free shuttles go to the hotel before you book.
BOOTH BUILDER CAPLINEA – GES EUROPE – COOK AND ASSOCIATES
To build your booth JEC WORLD 2020 proposes three quality booth builders. Contacts are available in
For individual booth caretaking, we recommend that you engage a security guard using the « AUTHORIZED SUPPLIERS AND USEFUL ADRESSES ».
BOOTH CARETAKING GPS
Services included: Surveillance of the halls.
For individual booth caretaking, we recommend that you engage a security guard using the « BOOTH CARETAKING » form.
Exhibitors who desire to provide for their own booth security at their own expense must inform the exhibition technical department in writing at least 24 hours in advance, giving the contact details of the security firm hired.
BOOTH CLEANING MILLENIUM
Services included: Cleaning of the aisles and vacuuming of the booth’s accessible spaces (for more details, see page 16).
Reminder: Cleaning is not included during dismantling operations. Please ask your booth builders to clean the space and to order trol-leys if necessary, to evacuate all the waste. The exhibitor will be billed for any waste found in the halls or outside at the Exhibition Center.
If you would like a complete cleaning of your booth and/or rent trolleys, you can contact the official cleaning supplier in « BOOTH CLEANING ».
CATERING SERVICE Our official caterers are certified by the Exhibition Center and pro-poses a variety of catering services for your stand.
Reminder: all external caterers must apply for approval to:
VIPARIS - Contact: Myriam MOTTIN +33 (0)1 40 68 14 46 [email protected]
Unauthorized caterers will be refused access to the Exhibition Center. See « CATERING SERVICE »
CHAMPAGNE DUVAL-LEROY
A wide selection of quality champagne is selected for you with DUVAL-LEROY champagne:
■ Gamme Classique – Brut Réserve: 60% Pinot Noir, 30% Pinot Meunier, 10% Chardonnay
■ Gamme Classique – Brut Rosé: 85% Chardonnay, 15% Pinot Noir
■ Gamme Prestige – Grand Cru Prestige Blanc de blancs: 100% Chardonnay
More information online « CHAMPAGNE »
COFFEE MACHINES, FRIDGES… GRAIN DE MALICE
Our official supplier GRAIN DE MALICE proposes bar equipment such as coffee machines and refrigerators. See their offers online: « COFFEE MACHINES, FRIDGES… ».
CUSTOM, TRANSPORT, ONSITE HANDLING, EMPTIES STORAGE CLASQUIN FAIRS & EVENTS
CLASQUIN FAIRS & EVENTS is the official supplier for JEC WORLD 2020 for more details, please see « CUSTOM – TRANSPORT - ONSITE HANDLING – EMPTIES STORAGE ».
ADDITIONAL SERVICES LIST
JEC GROUP - 251 Boulevard Pereire 75017 PARIS, France - [email protected] 50/50> Back to summary
ELECTRICITY, WATER, INTERNET, PARKING, ETC. - VIPARIS
Services included : Exhibition Center free WIFI. Caution: if too many visitors are using it, the connection is not as good.
For equipped booths ONLY, exhibitors already have some furniture. Please refer to your booth FORMULA for more information with CREATIFS.
VIPARIS is the only supplier of the following services: ■ Electricity ■ Water supply ■ Pressurized air ■ Phone services ■ Internet ■ Slings ■ Parking
You can order those services directly online at www.viparis.com/epex before May 4th, 2020. After this date, VIPARIS applies a 20% surcharge on their prices (except for parking).
FLORAL DECORATION LES JARDINS DE GALLY LES EVENEMENTS – AMBIANCE FLORALE
The official suppliers give you a large selection of plants and flowers.
See their offers online: « FLORAL DECORATION »
FURNITURE JMT – CAMERUS
Services included : for equipped booths only, exhibitors already have some furniture. Please refer to your BOOTH FORMULA for more infor-mation with CREATIFS. You will find a large choice of furniture with JMT and CAMERUS. It will be delivered directly to your booths, and taken back during dismantling. For more information, see « FURNITURE ».
IT AND VIDEO EQUIPMENT NOVELTY
NOVELTY propose you different audiovisual equipment. You will find all the information about this service along with the prices, in the online « IT AND VIDEO EQUIPMENT » form.
ADDITIONAL SERVICES LIST