EXHIBITOR REGISTRATION DISC VER · 2017-04-11 · 43RD ANNUAL TRADE SHOW EXHIBITOR REGISTRATION...

43RD ANNUAL TRADE SHOWE X H I B I T O R R E G I S T R A T I O N

O N E - D AY T R A D E S H O W

NOVEMBER 7C O L U M B U S , O H I Ow w w . N A P T S U M M I T . o r g

DISC VERNEW IDEAS

FEATUREa new product or service. DEMONSTRATE

your support of the pupil transportation industry.

CONNECTwith new customers.

MAXIMIZEyour return on investment.

ENHANCEyour business relationships.

NAPT 43RD ANNUAL TRADE SHOW • NOVEMBER 7 • 2017 • COLUMBUS, OHIO

AS AN EXHIBITOR, YOU'LL MEET:

ATTENDEES & EXHIBITORS REPRESENTING:48 STATES INCLUDING ALASKA, HAWAII AND DC!

3 CANADIAN PROVINCES • EUROPE & MIDDLE EAST

Transportation Directors & Supervisors

Fleet Managers

Routing Specialists

Fleet Mechanics

Safety and Driver Trainers

Special Education Professionals

State Directors

Private Fleet Operators

Exhibit at the nation's biggest and best gathering of student transportation professionals.

This November 3-7 NAPT will bring thousands of student transportation professionals together for the largest and most diverse conference and trade show in the industry.

YOU'RE INVITED!

DRAW ATTENTION

to your company.


Exhibit Charges & ServicesSquare Feet

• 100 sq ft - $1,650 (includes 2 name badges)









Island Booths• 400 sq ft - $4,419 (includes 4 name badges)




• 1,000 sq ft - $10,024 (includes 8 name badges)

• 1,200 sq ft- $11,893 (includes 8 name badges)







*Additional Badges may be requested at $50 per badge before October 23, 2017. Request for badges after October 23, 2017, including on-site, will be $60 per badge.

Included with your booth fee:• NAPT Business Partner membership

• aluminum piping with 8’ high back drape and 3’ high draped side rails

• 7 x 44” two-line ID sign

• one 6’ draped table and 2 chairs

• listing in the 2017 Program Guide as an Exhibitor (If contract & payment received before 10/6/2017)

• lunch on the Trade Show Floor Tuesday, November 7 for all registered company representatives

Bus and island space will not be draped. (If you require draping for bus or island space, please contact the NAPT Trade Show Manager, Bill Loshbough.) AISLES WILL NOT BE CARPETED. Exhibitors may order carpet for their booths.

Exhibitors with VehiclesTo prevent damages in the Exhibit Hall, exhibitors or agents with mobile or motorized equipment will require guidance by Freeman to their respective booths. Exhibitors may drive their motorized equipment in or out of the exhibit areas or have Freeman supply an operator, when available, at an additional cost. A $225 per unit/round trip spotting fee is required.

EXHIBITOR INFORMATION

Your booth reservation at NAPT’s 43rd Annual Trade Show includes one year of NAPT Business Partner membership! This includes:

• Two company representatives receive individual NAPT membership benefits, including voting rights

• A customized logo indicating your organization as a "NAPT Business Partner"

• An electronic listing of all attendees at our Conference after the conclusion of the event

• Special recognition as "Business Partner in the Spotlight" on NAPT's website for two weeks and a 12 month link to your company/organization website in our Online Member Directory

NAPT truly appreciates the tremendous support of those industry suppliers who participate in our Annual Trade Show, sponsor programming at our Annual Conference & Trade Show, and positively contribute to the safe and efficient transportation of students to and from school each day!

REMEMBER!

CHECK OUT OUR INTERACTIVE

TRADE SHOW FLOOR MAP!

Click Here to find your space today.

http://s23.a2zinc.net/clients/NAPT/NAPT2017/Public/EventMap.aspx?shMode=E


Assignment of SpaceBooth assignments will be made on a first-come, first-served basis determined by the date contracts and as payments are received by NAPT. Exhibit Space Applications/Contracts will not be processed unless and until full payment is received by NAPT. Exhibitor information from the decorator will not be available until this is completed.

Confirmation letters will be emailed to the contact listed on the contract indicating your space assignment after receipt of the appropriate forms and payment.

Freeman Decorators will be notified when your booth assignment is complete and you may go to www.myfreemanonline.com and place your orders for decorator needs. Printed exhibitor kits will not be sent.

Contracts must be received and paid for prior to October 6, 2017 if they are to be included in the Trade Show Guide. Anything received after that date will not be guaranteed to be included in the printed guide.

Trade Show DecoratorFreeman Show Services is the official decorator for the 2017 NAPT Trade Show. Decorator kits will be available online after receipt by NAPT of the Exhibit Space Contract and full payment. Requests for additional furniture, booth carpeting, electrical service, audiovisual equipment, special signs, decorations and any other special needs should be made in advance directly with Freeman. The cost of services and any special orders placed with the decorator is not part of the NAPT booth fee. Please go to www.myfreemanonline.com to get the exhibitor information needed. Printed copies will not be sent. SHIPPING INFORMATION AND LABELS ARE LOCATED AT THE FREEMAN WEBSITE. NAPT DOES NOT SUPPLY THIS INFORMATION.

You may direct inquiries about the trade show to:

Bill Loshbough, Trade Show Manager

505.269.5258 (cell) 505.842.0864 (fax)[email protected]

Exhibitor Dates & HoursSet-Up:

Monday, November 68am-12pm – Bus, Island, Large Exhibitors

1-8pm – General Exhibitor Move-in

Tuesday, November 77-8:30am – General Exhibitor Move-in

All vehicles must be spotted in the exhibit hall by 12pm on Monday for fire-marshal inspection. All exhibitors must be finished with set-up by 8:30am Tuesday.

Trade Show Hours:

Tuesday, November 78:30-9am – VIP Opening

9am-3pm – 43rd Annual NAPT Trade Show

Light Buffet lunch will be served to all attendees and exhibitors on the trade show floor.

Dismantling:

Tuesday, November 73:01-8pm

Dismantling is not permitted until after the close of the show.

In order to reserve space for the show:1. Complete the Business Partner Application

2. Complete and sign the Exhibitor Contract

3. Submit these items along with payment to NAPT headquarters by no later than October 6, 2017

RESERVE YOUR BOOTH SPACE TODAY!

EXHIBITOR SET-UP DETAILS

TRADE SHOW FLOOR PLANSwill be updated

continuously on the NAPT Annual Summit

Trade Show page.

http://s23.a2zinc.net/clients/NAPT/NAPT2017/Public/EventMap.aspx?shMode=E

Inspirational Speaker and Hall of Fame Athlete Roger Crawford will join us Monday, November 6 for our Keynote Address. Driven to achieve his dreams of becoming a Hall of Fame Division I athlete in spite of a physical challenge affecting all four limbs, he'll share strategies to become

victors of change not victims of change. Roger will give a powerful perspective that enables Delegates to not merely survive, but thrive as they successfully navigate change.


MAXIMIZE YOUR EXPOSURE, BECOME A SPONSOR!

Sponsorship Recognition LevelsBy supporting NAPT’s 43RD Annual Conference & Trade Show, you’re demonstrating your commitment to the safe, efficient transportation of students to and from school each day. Based on your total sponsorship amount (does not include booth fee), your company will be recognized as one of the following levels of sponsorship:

• Diamond – $25,000+

• Platinum – $15,000+

• Gold – $10,000+

• Silver – $5,000+

• Bronze – $2,500+

• Friend – $750+

General Sponsorship BenefitsAs a sponsor of NAPT’s 43RD Annual Conference & Trade Show, you’ll receive the following benefits:

• Option for exclusive 10 minute presentation to all Delegates (live or video) – Exclusive to Diamond level sponsors

• NAPT will provide the registration list 2 weeks prior to the event – Exclusive to Diamond & Platinum level sponsors

• Special name badges that distinguish your company representatives

• Recognition during conference announcements

• Listing as a sponsor on conference signs located at the registration desk and on the Trade Show floor

• Listing as a sponsor on our dedicated conference webpage with a hot link to your website

• Sponsor recognition in all pre- and post-event communications

Award-winning educator and author Stacey Bess will join us Sunday, November 5. She will share the importance of service, mentorship and leadership, and overcoming adversity. Drawing on her fascinating and inspirational personal story — teaching homeless children in a small shed known as The School with No

Name — she offers powerful insights and lessons that will empower Delegates to make a difference in their organization and community.

Let’s send Delegates home energized and ready to implement new ideas! As NAPT’s 43rd Annual Conference & Trade Show comes to an end, join Delegates and exhibitors for our New Ideas Exchange. There will be time for mixing and mingling, sampling some local culinary favorites, and we’ll summarize key take-aways from the full event while highlighting Delegates’ new ideas inspired by this year’s program. This is a great opportunity to keep conversations going, make lasting connections before heading home.

Reception Stations

$5,000 each (5 opportunities available)• Exclusive signage at your sponsored station during the Exchange

• Listed as an Exchange event sponsor on all print and electronic materials as well as on-site signage

• Silver level sponsor benefits

KEYNOTE SPEAKERS

NEW IDEAS EXCHANGE

• Silver level sponsorship benefits

• Opportunity for exclusive 5 minute presentation and to introduce keynote speaker

• Opportunity to place promotional materials in the back of the room during the Keynote session.

• Opportunity to place company sign in front of room.

Benefits of Sponsorship:

(2 Opportunities Available) $7,500 Each


A Delegate Favorite!

Daily Schedule of Events Email $5,000This exclusive sponsorship is a time-saver and a nighttime reminder of the next day's activities. At the conclusion of each business day, an email will be sent to all Delegates with the next day's schedule of events. By sponsoring this high-profile opportunity, your company will be recognized each time an attendee views the email to plan their busy day.

General Sessions(Only 3 Opportunities) $5,000 EachBenefits of Sponsorship:

• Opportunity for exclusive 2 minute presentation/introduce general session speaker(s)

• Opportunity to place promotional materials in the back of the room


Program Breakout Room $3,000 (3 opportunities available)

• Ability to place materials in the back of a Breakout room all day

• Ability to place a banner-up (or similar) in the front of the room all day

• Company representatives can participate in sessions – connecting with Delegates before and after each session

• Bronze level sponsor benefits

NAPT will:• Place signage with company logo outside the room

• Create a ‘home screen’ with company’s logo on the screen for Delegates to see as they come in to the room

Attendee Bag $6,000• Sponsor’s logo prominently displayed on one side of conference

attendee bag


Notebooks $4,000• Your logo prominently displayed on notebook

• Bronze level sponsorship benefits

Lanyards $3,500• Your logo prominently displayed on Delegate lanyard


1 GB USB Flash Drives $3,500• Your logo prominently displayed on flash drive

• Opportunity to pre-load your marketing material (content & size restrictions)


Water Bottles $3,000• Your logo prominently

displayed on water bottle


• Bonus! Sponsor a water station for additional exposure.

Attendee Bag Inserts $500

(12 opportunities, first-come, first-reserve)• Opportunity to put your company’s promotional literature or small

item in conference attendee bag

• Printed material cannot exceed more than 8 ½" x 11"

• Inserts cannot be bundled/packaged; only one piece per sponsorship

• Materials that do not meet size specifications are subject to exclusion

DELEGATE GIFTS600 Units Each – Only 1 Sponsor Per Item

PROGRAM SPONSORSHIP OPPORTUNITIES

EVERYTHING IN ONE PLACE! Grab your badge, meet Delegates,

and exhibit right at the Greater Columbus

Convention Center!

As an advertiser, every 2017 Delegate will see your company name throughout the duration of the event! The Guide will include the entire event schedule, exclusive session and speaker information, the official Trade Show map with booth list, and so much more. At check-in, everyone will receive their copy of the Guide to keep with them for the next several days. Increase your brand recognition and become an advertiser today.

Back Cover$1,200 before July 1 / $1,320 after July 1 Exclusive opportunity!

Inside Front$1,200 before July 1 / $1,320 after July 1 Exclusive opportunity!

Inside Back$950 before July 1 / $1,045 after July 1 Exclusive opportunity!

Full page$525 before July 1 $575 after July 1 Limited opportunities available!

½ Page$425 before July 1 / $475 after July 1


SPONSORSHIP OPPORTUNITIES

2017 OFFICIAL PROGRAM GUIDE ADVERT IS ING OPPORTUNIT IES

Sponsor a morning or afternoon break during one of our program days (Saturday, Sunday, Monday) and help keep Delegates fueled and ready to learn all day!

Program Snack Breaks$5,000 [Per Break, 6 Opportunities Available]

• Signage during selected break


• Great Opportunity for company representatives to mix & mingle with Delegates!

Program Water Stations$1,500 [Per Day, 3 Opportunities Available]

• Signage near water stations placed throughout the main conference areas

• Bonus! Sponsor the conference water bottle gift for additional exposure.

Material Room Drop• Contact NAPT headquarters for details

Trade Show Coffee BreakExclusive Opportunity!

$6,500• Signage at all 4 coffee stations during the morning coffee break

as the Trade Show opens on Tuesday, November 7


Trade Show Hydration StationExclusive Opportunity!

$3,000• Signage near water stations placed throughout the Trade Show floor


Trade Show Branded Aisle StickersOnly 7 Opportunities Available

$3,000 eachTake advantage of high-traffic areas on the Trade Show floor with your branded floor stickers. Help Delegates navigate their way right to your booth.

• Includes 4 customized 4'x4' stickers with your company logo or message designating an aisle


Call NAPT headquarters at 800.989.6278 for full details and reserve your ad space today.


CHECKLIST✓Did you… Check the Interactive Floor Map

Select your 6 preferred booth spaces

Complete Exhibitor Contract

Complete NAPT Business Partner Application

Select Sponsorship & Ad Space

Complete Payment information (to include booth space, membership, sponsorship)

Send everything to:NAPT Headquarters1840 Western AvenueAlbany, NY 12203

Fax: 518.218.0867Email: [email protected]

Questions?Contact Brianne Peck at NAPT headquarters with any questions:

800.989.NAPT (6278)[email protected]

HOUSING & TRAVEL

Host HotelHyatt Regency Columbus

350 North High StreetColumbus, Ohio 43215

ReservationsReservations are to be made at the National Association for Pupil Transportation PassKey Registration: https://aws.passkey.com/go/napt2017

• Single/Double Rate: $159*

• Triple/Quadruple Rate: $184*

Rate above does not include taxes which is 17.5%.

Reservations must be made by October 11, 2017 to receive the above rates.

Planning to reserve a large block of rooms (more than 25)? To ensure our Delegates - your customers - are able to make reservations within the NAPT room block, we ask that you reserve conservatively. If you do end up with more rooms than you need, please release the unnecessary rooms by Monday, September 25. If you have any questions or would like to discuss other hotel options, please contact Trade Show Manager Bill Loshbough at [email protected]. Thank you!

Ground Transportation to/from the AirportThe John Glen Columbus International Airport (CMH) is located approximately 15 minutes from the host hotel.

COTA company is a public transportation system in the airport and provides transportation between the airport and downtown Columbus. Buses depart from the Departure Level and run every 30 minutes. Stops include the Greater Columbus Convention Center and many downtown hotels. A one-way fare is $2.75. Cash only on the bus or you can use a credit card at the kiosk in the airport. No reservation are required. To learn more, visit: www.cota.com/Riding-COTA/AirConnect.aspx

TaxiSeveral taxi companies provide services and are located outside the terminal and are available from the Ground Transportation area. Approximate cost to the hotel is $25 and reservations are not required.

SPONSORSHIP & PAYMENT FORMEXHIBITOR CONTRACT

43RD ANNUAL TRADE SHOW: DISCOVER NEW IDEAS

Company Name: _____________________________________________________ Date: _____________________________________

My Company/Organization would like to reserve the following exhibit space location. I understand booth space is assigned and confirmed only when accompanied by payment in full.

Size of Space Requested: ______________________ Visit the interactive Trade Show floor map to see which booths are still available. (Please list choices of six booths by number)

1st Choice: Booth # ______________ 2nd Choice: Booth # _______________ 3rd Choice: Booth # ________________

4th Choice: Booth # ______________ 5th Choice: Booth # _______________ 6th Choice: Booth # ________________

Cost of Booth Selected: $_________________

We would prefer or not prefer to be next to: _________________________________________________________________________ (Please choose prefer or prefer not. We will make every effort to honor you request.)

Please use the following information for contacting our company for future mailings for the show and for booth space confirmation:

Name: ____________________________________________________________ Title: _____________________________________

Email: ________________________________________________ Phone: ________________________________________________

The undersigned hereby authorizes the National Association for Pupil Transportation (NAPT) to reserve exhibit space at the Columbus Convention Center for use by the above company/organization during the Annual NAPT Summit & Trade Show, November 6-7, 2017. The undersigned acknowledges receipt of and agrees to abide by the Exhibit Rules and Regulations included in the NAPT Exhibitor Information Packet (found on the NAPT Summit website) and to all conditions under which exhibit space at the Columbus Convention Center is leased by NAPT. The undersigned acknowledges that space will be assigned at the discretion of NAPT. The undersigned also agrees that space will be acceptable unless NAPT is notified otherwise in writing within 10 days of the official space notification. The undersigned specifies that the products or services listed on the contract are those to be exhibited. Payments are subject to forfeiture if space is cancelled on or after October 6, 2017. All Cancellations will be assessed a $300 processing fee.

Authorized Signature: _____________________________________ Name (Print or Type): ______________________________________

Initial here to indicate you have read and agreed to NAPT Summit & Trade Show terms*: __________________

PLEASE LIST YOUR PREFERRED SPONSOR OPPORTUNITIES(Remember, the exclusively sponsored opportunities are sold on a first-come, first-serve basis. Please contact NAPT headquarters to see which opportunities are still available):

Opportunity: __________________________________________________________ Sponsorship Amount: $ _________________

Opportunity: __________________________________________________________ Sponsorship Amount: $ _________________

Program Guide Ad Space Request: __________________________________________ Amount: $ __________________________

PAYMENT INFORMATIONTotal Amount Enclosed (Exhibit Space + Sponsorship + Ad Request): $___________________________

Enclosed is my check in U.S. funds made payable to NAPT Please send invoice

Please return the completed form to: NAPT Summit, 1840 Western Avenue, Albany, NY 12203 or [email protected] or fax to: 518.218.0867 *Exhibitor Rules can be found on the event website - www.naptsummit.org

In an effort to enhance the security of your credit and financial information, NAPT no longer accepts credit card information via email or fax. Please complete and submit this form to NAPT headquarters. Once we receive your booth registration and Business Partner membership application, an invoice will be emailed to your organization's Primary Point-of-Contact (listed on the membership application) with payment instructions. The Primary Point-of-Contact can then log in at www.napt.org and complete payment online with credit card.

If you'd like us to send an additional copy of the invoice, please provide the email address:____________________________________

If you have any questions or would like assistance, please call headquarters at 800.989.6278. Thank you!

MEMBERSHIP DETAILSNAPT Business Partner membership is designed for organizations that provide products and/or services within the student transportation industry and wishes to exhibit at the NAPT One-Day Trade Show. Membership is $1,650 for the year and includes a 10’x10’ booth space at the One-Day Trade Show (with the option to purchase additional space at a reduced rate). With this membership type your organization receives two individual memberships, including company voting rights. Please note, your Primary Point-of-Contact will be listed in the NAPT Online Member Directory, and will receive all membership renewal notifications as well as one of two NAPT individual memberships. Your membership year is based on your anniversary (join) date.

ORGANIZATION INFORMATION

Company: __________________________________________________________________________________

Mailing Address: _____________________________________________________________________________

City: ________________________________________ State/Province: ___________ Zip/Postal Code: __________

Phone & Ext.: __________________________________ Fax: _________________________________________

Company Website: ____________________________________________________________________________

PRIMARY POINT-OF-CONTACT (MEMBER #1)

First Name: ______________________ Middle Initial: ____ Last Name: ____________________ Suffix: _________

Address, if different from above: __________________________________________________________________

Title: ______________________________________________________________________________________

Email: _______________________________________ Phone: ________________________________________

Your email address is required to process and finalize your membership.

NAPT membership cards are available upon request. Would you like to receive an NAPT membership card in the mail?

Yes, please No, thank you Your membership card will be mailed to the address above once payment is received.

MEMBER #2First Name: ______________________ Middle Initial: ____ Last Name: ____________________ Suffix: _________

Address, if different from primary: _________________________________________________________________

Title: ______________________________________________________________________________________

Email: _______________________________________ Phone: ________________________________________

SUBMIT YOUR FORM VIA FAX: 518.218.0867 OR EMAIL: [email protected]

NAPTHQ @NAPTHQ [email protected] 800.989.6278

MEMBERSHIP APPLICATION

� Air Conditioning Systems & Parts � Alarms - Child Warning/Back-up � Alternative Fuel Equipment � Appraisal Services � Brakes � Bumpers � Bus & Chassis Manufacturers � Bus Dealers & Distributors � Chains - Snow & Ice � Child On-Board Reminder Systems � Child Restraint Systems � Clamps, Couplers,

Couplings & Rings � Cleaning Supplies/

Chemicals & Equipment � Communication Systems � Contractors/Fleet Management � Digital/Video Surveillance Systems � Doors & Door Controls � Drivetrain Components

� Emergency Equipment � Exhaust & Aftertreatment Systems � Exterior Safety Control Systems � Filters � Financial Services � Fire Suppression Detection � First Aid Kits � Flooring � Foam Suppliers (Seating & Safety) � Heating Systems � Insurance Services � Lubricants, Engine Oil & Additives � Maintenance Equipment � Mirror Manufacturers � Paint, Coatings & Vehicle Graphics � Parts Distributors � Publications � Refurbishing & Rebuilding Services � Repair & Service Facilities � Roof Hatches

� Safety Training � Sealants & Adhesives � Seals for Doors, Windows & Edgings � Seating Manufacturers � Seats - Upholstery, Rubber & Foam � Software Systems � Steering Control & Anti-Sway Bars � Suppliers � Transmissions � Vehicle Delivery Services � Vehicle Inspection Systems � Vehicle Interlocks � Vehicle Lifts � Vehicle Tracking/GPS � Vehicle Washing Systems � Vinyl & Upholstery Suppliers � Wheelchair Tiedowns � Windows, Windshields & Glass � Other: ____________________

ONLINE DIRECTORY DETAILSAs an active Business Partner member of NAPT, your company will be listed in our Online Member Directory. Please select the following category that best describes the company (you may select up to three categories):

SUBMIT YOUR FORM VIA FAX:518.218.0867 OR EMAIL: [email protected]

NAPTHQ @NAPTHQ [email protected] 800.989.6278

PAYMENT & REGISTRATIONPlease use the NAPT Exhibitor Space Application/Contract to select your exhibit space and submit payment for the 43rd Annual NAPT Summit Trade Show.

If you are a renewing Business Partner, please fill out the application nonetheless so we can make any necessary updates or changes to your existing membership.

Please use the electronic exhibitor name badge form link (also located on www.naptsummit.org) to provide the names of your company’s

representatives who will need access to your trade show booth and NAPT events in Columbus, OH.

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EXHIBITOR REGISTRATION DISC VER · 2017-04-11 · 43RD ANNUAL TRADE SHOW EXHIBITOR REGISTRATION...

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