August 24-26, 2018Omni Fort Worth Hotel

Fort Worth, TX

2018 Regional

Conference

2018 43rd Annual MeetingFebruary 2-4, 2018 Omni Las Colinas Hotel/ Irving Convention Center Irving, TX

Texas Academy of Physicians Assistants

EXHIBITOR PROSPECTUS2018

2018 43rd Annual Meeting February 2-4 • Omni Las Colinas Hotel/Irving Convention Center

2018 Regional Conference August 24-26 • Omni Fort Worth

2018 Meetings forTexas Academy of Physicians AssistantsVisit with Physician Assistants from all over Texas. PAs are eager to exchange ideas and experiences with their colleagues; to catch up on the latest news, ideas, and treatment techniques; to learn from the top experts in the medical profession; and most importantly, to learn all about your products and services.

PAs are an influential part of the healthcare team. They provide most of the same functions as the physicians with whom they work. Among their duties, PAs:

• take detailed patient histories,• conduct physical exams• order and interpret diagnostic tests,• perform medical and surgical therapeutic procedures• and write prescriptions

Currently PAs write more than 10% of all prescriptions (over 230 million each year), and over 77% of PAs are responsible for meeting with pharmaceutical representatives – many as the primary care contact.

TAPA exhibitors will be companies providing services, resources, equipment, and information to assist PAs and their practice.

• Pharmaceuticals• Medical Office Equipment• Educational and resource books• Practice management software• Locum tenens information• Financial and Insurance Services and products• Travel and leisure opportunities

Our attendees are coming to this conference to find the tools to help them do their jobs better. If you have a product or service that can help them provide better healthcare or help them work more efficiently, you will have their complete attention.

Space is limited so reserve your booth today. If you have exhibited in the past, you know how important our conferences are to your organization’s success. Increase your visibility and demonstrate your commitment to TAPA.

How to Use this DocumentSince we are combining both Conferences on this Exhibitor Prospectus we thought we would clarify how this document is layed out so that we don’t cause any confusion.

The Application itself will apply to both the 43rd Annual and Regional Conferences. You may submit this for either or both conferences.

Any information pertaining to the 43rd Annual Conference only, will have the blue header color at the top of the page as seen below.

Any information pertaining to the Regional Conference only, will have the green header color at the top of the page as seen below.

Any information pertaining to both conferences will have the header and footer as it appears on this page.

2018 43rd Annual Meeting February 2-4 • Omni Las Colinas Hotel/

Irving Convention Center

2018 Regional Conference August 24-26, 2018 • Omni Fort Worth

Expected Attendance 550+ Physician Attendants in attendance from across Texas.

Exhibit Hall Traffic To encourage traffic to all displays, TAPA will host a prize drawing for the physician attendees who visit each exhibiting company. During the conference, all breaks will be held in the exhibit hall.

Important DatesDecember 22, 2017 Deadline to cancel

without penalty

January 2, 2018 Payment due in full

January 3, 2018 Submit application in order to be listed in onsite program

January 10, 2018 Hotel reservation deadline

Exhibitor Schedule (tentative)

Friday, February 27:00 am – 9:30am Exhibitor Set-up

9:30 am – 6:00pm Exhibits Open

Saturday, February 37:30am – 1:30pm Exhibits Open

1:30pm – 3:00pm Exhibitor Move-Out

Exhibit fee includesBooth Details: 8’ x 8’ booth, draped in back and on both sides: 7” x 44” ID sign with name and booth, 6’ skirted table and 2 folding chairs. Carpet, other chairs, electrical outlets, etc, are available on a rental basis from Freeman Decorating. (Full Exhibitor Regulations available upon request or at www.tapa.org after December 15, 2017)

Hotel InformationOmni Mandalay Hotel at Las Colinas221 East Las Colinas Ave.

Irving, TX 75039

(972) 556-0800

Accommodations may be arranged directly with the host hotel, Omni Mandalay Hotel at Las Colinas.

The TAPA group rate is $169 single/double per night if secured by January 10, 2018.

2018 43rd Annual Meeting February 2-4 • Omni Las Colinas Hotel/Irving Convention Center

Expected Attendance 300+ Physician Attendants in attendance from across Texas.

Exhibit Hall Traffic To encourage traffic to all displays, TAPA will host a prize drawing for the physician attendees who visit each exhibiting company. During the conference, all breaks will be held in the exhibit hall.

Important DatesJuly 13, 2018 Deadline to cancel without

penaltyAugust 10, 2018 Payment due in fullAugust 10, 2018 Submit application in

order to be listed in onsite program

August 1, 2018 Hotel reservation deadline

Exhibitor Schedule (tentative)

Thursday, August 243:00 pm – 7:00pm Exhibitor Set-up

Friday, August 256:30am – 9:00am Exhibitor Set-up

9:30am – 6:00pm Exhibits Open

Saturday, August 267:30am – 11:00am Exhibits Open

11:00am Exhibitor Move-Out

Exhibit fee includesBooth Details: 6” draped table with 2 chairs. The ballroom is carpeted. Electricity and internet must be purchased through the hotel. (Full Exhibitor Regulations available upon request or at www.tapa.org after July 15, 2018)

Hotel InformationOmni Fort Worth Hotel1300 Houston St.

Fort Worth, TX 76102

(817) 535-6664

Accommodations may be arranged directly with the host hotel, Omni Fort Worth Hotel.

The TAPA group rate is $179 single/double per night if secured by August 1, 2018.

Product Theater - $5,000Showcase your newest product at the TAPA Conference. We have set aside time slots for Breakfast, Lunch, and Dinner on Friday, and Breakfast and Dinner on Saturday for Product Theaters. If you are interested in reserving a product theater time slot, please contact admin@tapa.org.

2018 Regional Conference August 24-26 • Omni Fort Worth Hotel

Texas Academy of Physician AssistantsApplication for Exhibit Space

2018

Personnel who should receive exhibit confirmation materials:Note that all materials will be sent via email ONLY.

Primary Contact Person _____________________________________________________________________________________________

Address _________________________________________________________City, State, Zip________________________________________ Primary Contact Email __________________________________________________________ Phone _________________________________ Secondary Contact Person ____________________________________________________________________________________________

Address _________________________________________________________City, State, Zip________________________________________ Secondary Contact Email _______________________________________________________ Phone _________________________________ Description of Product/Service _______________________________________________________________________________________

List firms you do NOT wish to be in close proximity to (list companies, not products):

______________________________________________________________________________________________________________________

Exhibiting Company _________________________________________________________________________________________________

Address _____________________________________________________________________________________________________________

City/State/Zip ______________________________________________________Phone ___________________________________________

Exhibit Rates (check one)

❏ Commercial Exhibitor: ...................................... $1,500❏ Allied Health Exhibitor: ........................................$500

Additional Sponsorships❏ Conference Wi-Fi ...................................... add $2,500❏ Conference App Banner Advertising ............ add $500 ❏ Tote Bag or Portfolio .................................. add $2,500❏ Notepads and Pens ................................... add $1,000 ❏ Name Badge Holders ................................ add $1,000 ❏ Name Badge Lanyards ................................. add $700❏ Advertising – Full Page ................................. add $750 ❏ Advertising – Half Page ................................ add $475❏ Advertising – Quarter Page .......................... add $250

TOTAL Annual Meeting $ ___________________________

Exhibit Rates (check one)

❏ Commercial Exhibitor: .................................... $1,500❏ Allied Health Exhibitor: ......................................$500

Additional Sponsorships❏ Conference Wi-Fi ....................................add $2,500❏ Conference App Banner Advertising ..........add $500 ❏ Notepads and Pens ................................. add $1,000 ❏ Name Badge Holders .............................. add $1,000 ❏ Name Badge Lanyards ...............................add $600 ❏ Advertising – Full Page ............................... add $750 ❏ Advertising – Half Page .............................. add $475 ❏ Advertising – Quarter Page ........................ add $250

TOTAL Regional Conference $ _____________________

PAYMENT

❏ Credit Card — To pay by credit card, please complete the Exhibitor Application online at www.tapa.org

❏ Check enclosed in the amount of $ ____________________________________________________________________ (payable to TAPA)

Send this form in NOW to secure your spot! 43rd Annual Meeting: Payment due by January 2, 2018 Regional Conference: Payment due by August 10, 2018

Please complete both pages of this application.Sylvia.Hall@texmed.org

GRAND TOTAL: $ _______________________________

To complete form online visit: www.tapa.org

2018 43rd Annual Meeting February 2-4 • Omni Las Colinas Hotel, Irving

2018 Regional Conference August 24-26 • Omni Fort Worth

2018

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If, after the contract is entered into, TAPA fails or is unable to provide an Exhibitor with the opportunity to exhibit at the TAPA Show, due to fire, strikes, authority of the law, act of God or any other cause or reason, and the Exhibitor is not responsible for such failure, the Exhibitor’s sole and exclusive remedy shall be the return of all monies that it has paid in the connection with the Application/Contract. In such case, the TAPA shall bear no further liability or responsibility under such agreement.

EXHIBITOR AGREES TO BE RESPONSIBLE FOR HIS/HER OWN PROPERTY. EXHIBITOR SHALL RELEASE AND HOLD HARMESS AND INDEMNIFY TEXAS ACADEMY OF PHYSICIAN ASSISTANTS FROM ANY AND ALL CLAIMS, OBLIGATIONS, LIABILITIES, CAUSES OF ACTION, LAWSUITS, DAMAGES, AND ASSESSMENTS, INCLUDING LEGAL FEES, THAT RESULT FROM AN ALLEGATION OF NEGLIGENCE ON THE PART OF THE EXHIBITOR OR TEXAS ACADEMY OF PHYSICIAN ASSISTLANTS OR THIRD PARTIES IN THE USE OF THE EXHIBIT SPACE OR ACTIVITIES IN CONNECTION WITH THE USE OF EXHIBIT SPACE.

Acceptance of Application Acceptance of this application as an agreement between the Exhibitor and the Texas Academy of Physician Assistants will occur only when an official confirmation packet has been sent by TAPA via email. It is understood that disapproval of an Exhibitor, per the terms outlined in the Exhibitor Regulations, will result in termination of the agreement without penalty to either party.

Exhibitor Regulations Agreement The undersigned acknowledges and agrees to the Exhibitor Regulations as published by the Texas Academy of Physician Assistants (available at www.tapa.org or upon request) which are considered to be part of this agreement between the Exhibitor and the Texas Academy of Physician Assistants.

Warranty of Authority The Exhibitor and person signing this application on its behalf represent and warrant that the undersigned person is duly authorized and appointed agent of the Exhibitor, is fully empowered to bind the Exhibitor to all provisions contained in this agreement.

Title _________________________________________________________________________________ Date _____________________________

Signature _______________________________________________________________________________________________________________

Company ________________________________________________________________________________________________________________

Please return this application with payment to:

Texas Academy of Physician Assistants401 W. 15th Street, Suite 100

Austin, TX 78701Fax: (512) 370-1693

TAPA Tax ID: 23-7453490

Texas Academy of Physician AssistantsExhibitor Terms and Conditions To complete form online visit: www.tapa.org20

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