Exhibitor Pack

November 7 - 10, 2016MEO Arena and FIL, Lisbon

Contents1. Section 1: Partner playbook2. Section 2: Location3. Section 3: Site map4. Section 4: Partner key deadlines5. Section 5: Stand renders and keylines 6. Section 6: Suggested exhibitor stand builders7. Section 7: Tito Store8. Section 8: Marketing and branding9. Section 9: Ticketing and deadlines10. Section 10: Web Summit setup and breakdown11. Section 11: Show schedule12. Section 12: Shipping13. Section 13: Network capabilities and requirements14. Section 14: Hotels15. Section 15: Rules and regulations

Section 1: Partner playbook1. Activation overview

4

Activation overviewActivation

Tickets

Web Summit point of contact

Partner point of contact

Section 1: Partner Playbook

Section 2: Location1. Local area map2. Wide area map

6

LocationLocal Area Map

See Venue Map here.

AddressFeira Internacional de Lisboa and Meo Arena, R. Bojador, 1998-010 Santa Maria dos Olivais, Lisbon, Portugal.

EntryVia Pavilion 4, Avenida do Atlantico 19.

Section 2: Location

Transport Hub

Web Summit Venue

7

LocationWide area map

Lisbon airport

Relevant metro stations

Web Summit venue

Night Summit locations

Section 2: Location

Section 3: Site map1. Venue map

9

LocationVenue Map

Section 3: Site Map

Section 4: Partner key deadlines1. Partner-own stand build key deadlines2. Contractor registration deadlines and information3. Contractor registration location4. Web Summit provided stand key deadlines5. Partner registration information

11

Partner-own stand buildKey deadlinesSeptember 30Deadline for Connectivity orders from 2016 Web Summit Partner Add Ons (see section 7 below for further details).

October 17 » Submit the designs and specifications of your stand here. » Upload stand builders details including their contact details,

electrical plan, method statement, risk assessment, insurance details and fire certificates here.

October 24Submit your order for Partner Add Ons here (see section 7 below).

October 26First day for shipments to arrive at advance warehouse (see section 12 below for other shipping deadlines).

October 28Deadline to complete information on all your allocated tickets.

November 3Last day for advance warehouse shipments and items that requirerigging to arrive at the venue.

November 5 - 6Stand build takes place. Please contact your Partnership Success Manager for exact load in and build details. Stand dressing may continue on November 7 until 3pm (see section 10 below for further details).

November 8Web Summit opens at 9am.

November 10Stand Breakdown commences 6pm.

Section 4: Partner Key Deadlines

12

Contractor registration deadlines and information

Day Registration Open - Close LocationOctober 28 Closing date for contractor

registration form submission

November 5 Load In 10am - 8pm Load-in, Crew

November 6 Load In 8am - 8pm Load-In, Crew

November 7 Rehearsal Day 8am - 3pm Load-In, Crew

November 8 Show Day 7.30am - 5pm Crew ONLY

November 9 Show Day 7.30am - 5pm Crew ONLY

November 10 Show Day 7.30am - 5pm Crew ONLY

November 10 Load Out 6pm - 12am Load Out, Crew

Please ensure that you pre-register all of your contractors using this form.

Section 4: Partner Key Deadlines

13

Contractor registration location

Pavilion 4 - Registration

Truck check-in/cargo gate

Section 4: Partner Key Deadlines

Contractor registration locationContractor registration officePavilion 4, FIL - Feira Internacional de Lisboa, Rua do Bojador, Parque das Nações 1998-010 Lisboa

Truck check-in holding areaLoad in Gate is via Avenida do Atlantico 19. See the exact location on the map opposite.

14

Web Summit provided standKey deadlines September 30Deadline for Connectivity orders from 2016 Web Summit Partner Add Ons (see section 7 below).

September 30If you are a Bronze or Silver stand or Web Summit provided Gold Stand: » You must submit your keyline graphics for your stand artwork here. » The keyline templates for submitting your stand artwork are

available in your stand render in section 5 below.

October 24Submit your order for Partner Add Ons here (see section 7 below).

October 26First day for shipments to arrive at advance warehouse (see section 12 below for other shipping deadlines).

October 28Deadline to complete information on all your allocated tickets.

November 3Last day for advance warehouse shipments and items that requirerigging to arrive at the venue.

November 6Access to your stand from 3pm. Please arrange this with your Partnership Success Manager.

November 7All work on stand builds and stand dressing must becompleted by 3pm.

November 8Web Summit opens at 9am.

November 10Stand Breakdown commences 6pm.

Section 4: Partner Key Deadlines

15

Day Registration Open - Close Location

October 28 Deadline to complete all information on your allocated tickets

October 31 Closing date for accreditation batch packing

November 5 - 8 Airport Registration 6am - 12am* Lisbon Portela Airport

November 7 Pre-Registration 10am - 10pm Main Registration, Pavillion 4, FIL - Feira Internacional de Lisboa

November 7 Registration 7pm - 10pm Peripheral Event Locations

November 8 Registration 8am - 5pm Main Registration, Pavillion 4, FIL - Feira Internacional de Lisboa

November 9 Registration 8am - 5pm Main Registration, Pavillion 4, FIL - Feira Internacional de Lisboa

November 10 Registration 8am - 3pm Main Registration, Pavillion 4, FIL - Feira Internacional de Lisboa

Partner registration information

Registration locationsAirport registrationLisbon Portela AirportAlameda das Comunidades Portuguesas, 1700-111 Lisbon, Portugal.

Main RegistrationPavilion 4, FIL - Feira Internacional de Lisboa, Rua do Bojador, Parque das Nações 1998-010 Lisboa.

Section 4: Partner Key Deadlines

*Airport Registration opens at 12pm on November 5 and closes at 6pm on November 8.

Section 5: Stand renders and keylines1. Important information for Web Summit provided stands2. Bronze stand renders and keyline3. Silver stand renders and keyline4. Gold provided stand renders and keyline5. Gold space only stand renders and keyline6. Platinum stand renders and keyline7. Titanium stand renders and keyline

17

Important information for Web Summit provided stands

Section 5: Stand Renders & Keylines

*IMPORTANT* All stand artwork must be submitted by Friday, September 30, 2016.

The keylines provided in the renders below are ait files (Adobe Illustrator template). Upon opening, a new ai document will be created for you.

All templates must be CMYK colour artwork, with 20mm bleeds.

Inside of each template there are two layers. » Layer 1 contains a Locked Safe Area for your important design

elements, like text or logos, which need to be included inside this safe space.

» Layer 2 is for your artwork.

Please don’t edit, move or resize any of the templates.

In your artwork: » All colors need to be CMYK. » Pictures and photos must be embedded into the file (not linked

please). » All logos need to be vector files and font needs to be outlined in

final artwork. » If your artwork should include large images please save them as

CMYK in 150dpi resolution. » If you want to embed tiff or psd files, please flatten them in final

artwork.

Please save file as an .ai and send to us for final approval. Any other formats like eps, pdf, tiff will be not be accepted.

18

Stand renders and keylineBronzeYou can submit your keyline graphics here.You can download the keyline template here.

Stand dimensions and fit out2m x 2m stand (6’ 7” x 6’ 7“) supplied by exhibition organiser.

Your Bronze package contains:• 1 pod table and 2 stools. • A single socket.• A single ethernet connection.No partner is allowed to bring their own modem or ethernet switch.Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands are a fixed height of 2.438m (8’ 0”).No above-stand banners as part of this package.

DepthThe depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the keyline graphics in the link above.

All builds should remain within the dimensions of the allocated space.

Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork.

Web Summit branding will appear on end caps.

Please note that pop-up/pull-up banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

*Suggested maximum screen size for Bronze stand: Up to 55”

Plan

2 20.

2 20.

22

2.4

38

m

0.

Web Summit ProvidedBronze Stand

2 20.

2.4

38

m

M101-112M113-124

3m

83

4.2

2m 2m

2m

2m

STAGE ENTRANCE SIGNAGE

OVERHEAD BANNERS

START&ALPHA

STAND

SILVER & BRONZEPARTNERS STAND

GOLDPARTNERS STAND4m 3m 2.4m 4m 3m 2.4m

Section 5: Stand Renders & Keylines

19

Stand renders and keylineSilverYou can submit your keyline graphics here.You can download the keyline template here.

Stand dimensions and fit out4m x 2m stand (13’1” x 6’7”) supplied by exhibition organiser.

Your Silver package contains:• 2 pod tables and 4 stools. • A single socket.• A single ethernet connection.No partner is allowed to bring their own modem or ethernet switch.Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands are a fixed height of 2.438m / 8’ 0”. Above-stand banners may be allowed on agreement and approval of Web Summit. Additional costs will be incurred by the partner.

DepthThe depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the keyline graphics in the link above.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork.

Web Summit branding will appear on end caps.

Please note that pop-up/pull-up banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

Plan

4 40.

4 40.

0.

22

4 40.

2.4

38

2.4

38

M101-112M113-124

ALPHALorem ipsum dolor sit amet, consectetur adipiscing elit. Pellentesque vel arcu vitae tellus maximus iaculis et sit amet mauris.

consectetur, et vehicula lorem malesuada.

4m 3m 2.4m

DIRECTION DIRECTION

DIRECTIONSTAGE ENTRANCE SIGNAGE

OVERHEAD BANNERS

OVERHEAD BANNERS

START&ALPHASTAND

SILVER & BRONZEPARTNERS STAND

GOLDPARTNERS STAND4m 3m 2.4m

4m

2m

4m

2m

Web Summit ProvidedSilver Stand

Section 5: Stand Renders & Keylines

20

Stand renders and keylineGold - supplied by exhibition organiserYou can submit your keyline graphics here.You can download the keyline template here.

Stand dimensions and fit out4m x 4m (13’1-2” x 13’1-2”) stand supplied by exhibition organiser.

Your Gold provided package contains:• 3 pod tables and 6 stools. • A single socket.• A single ethernet connection.No partner is allowed to bring their own modem or ethernet switch.Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands must be a fixed height of 3m / 9’10”. Above-stand banners may be allowed on agreement and approval of Web Summit. Additional costs will be incurred by the partner.

DepthThe depth dimensions of your stands are determined by your contractual agreement. Please ensure that you have your design team complete the keyline graphics in the link above.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Web Summit branding will appear on end caps.

Please note that pop-up/pull-up banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

M101-112M113-124

ALPHALorem ipsum dolor sit amet, consectetur adipiscing elit. Pellentesque vel arcu vitae tellus maximus iaculis et sit amet mauris.

consectetur, et vehicula lorem malesuada.

4m 3m 2.4m

DIRECTION DIRECTION

DIRECTIONSTAGE ENTRANCE SIGNAGE

DIGITAL SCREENS

OVERHEAD BANNERS

START&ALPHASTAND

SILVER & BROWNPARTNERS STAND

GOLDPARTNERS STAND4m 3m 2.4m

3m

4m

4m

4m

organiser. —1no counter and 2no stools supplied with stand.

HeightStands must be a fixed height of 2.438m / 8’ 0”

DepthThe depth dimensions of your stands are determined by your contractual agreement.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Web Summit provided Gold Stand

4

4

3

4

3

4

Plan

Section 5: Stand Renders & Keylines

21

Stand renders and keylineGold space onlyPlease submit your stand design here for approval.Please submit your stand builder details here as soon as possible for health and safety requirements. Alternatively, please connect your stand builder with your Partnership Success Manager. If you require a stand builder please refer to section 6 below.

Stand Dimensions & Fitout4m x 4m (13’1-2” x 13’1-2”) space only booked by exhibitor. Exhibitors build their own stand as per requirements.

Electrics are not included in this stand package. A single ethernet connection is provided as part of this package. No partner is allowed to bring their own modem or ethernet switch.Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. . If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands must be a fixed height of 3m / 9’10”. Above stand banners may be allowed on agreement and approval of Web Summit. Additional costs will be incurred by the partner.

DepthThe depth dimensions of your stands are determined by your contractual agreement.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Space only4m x 4m space only.

Please note that pop-up/pull-up banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

Plan

4

4

3

4

3

4

M101-112M113-124

ALPHALorem ipsum dolor sit amet, consectetur adipiscing elit. Pellentesque vel arcu vitae tellus maximus iaculis et sit amet mauris.

consectetur, et vehicula lorem malesuada.

4m 3m 2.4m

DIRECTION DIRECTION

DIRECTIONSTAGE ENTRANCE SIGNAGE

DIGITAL SCREENS

OVERHEAD BANNERS

START&ALPHASTAND

SILVER & BROWNPARTNERS STAND

GOLDPARTNERS STAND4m 3m 2.4m

3m

3m

4m 4m

4m

4m

3m

Sample IllustrationGold Stand Only

Section 5: Stand Renders & Keylines

22

Stand renders and keylinePlatinumPlease submit your stand design here for approval.Please submit your stand builder details here as soon as possible for health and safety requirements. Alternatively, please connect your stand builder with your Partnership Success Manager. If you require a stand builder please refer to section 6 below.

Stand dimensions and fit out6m x 4m (19’8” x 13’2”) space only booked by exhibitor. Exhibitors build their own stand as per requirements.

Electrics are not included in this stand package. A single ethernet connection is provided as part of this package.No partner is allowed to bring their own modem or ethernet switch. Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands must be a fixed height of 3m / 9’10”. Above-stand banners may be allowed on agreement and approval of Web Summit. Additional costs will be incurred by the partner.

DepthThe depth dimensions of your stands are determined by your contractual agreement.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Space Only6m x 4m space only.

Please note that pop up/pull up banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

Side Wall — if relevant

End Wall — if relevant

Plan

6 6

3

4

4

3

M101-112M113-124

ALPHALorem ipsum dolor sit amet, consectetur adipiscing elit. Pellentesque vel arcu vitae tellus maximus iaculis et sit amet mauris.

consectetur, et vehicula lorem malesuada.

4m 3m 2.4m

DIRECTION DIRECTION

DIRECTIONSTAGE ENTRANCE SIGNAGE

OVERHEAD BANNERS

OVERHEAD BANNERS

START&ALPHASTAND

4m 3m 2.4m

PLATINUMPARTNERS STAND

PARTNER HEADERIF AGREED AT ADDITIONAL COST

6m

3m

4m

Sample IllustrationPlatinum Stand Only

Section 5: Stand Renders & Keylines

23

Stand renders and keylineTitaniumPlease submit your stand design here for approval.Please submit your stand builder details here as soon as possible for health and safety requirements. Alternatively, please connect your stand builder with your Partnership Success Manager. If you require a stand builder please refer to section 6 below.

Stand Options8m x 6m (26’3” x 19’8”) space only booked by exhibitor. Exhibitors build their own stand as per requirements.

Electrics are not included in this stand package. A single ethernet connection is provided as part of this package.No partner is allowed to bring their own modem or ethernet switch. Any additional requirements must be ordered from 2016 Web Summit Partner Add Ons. If you cannot find what you are looking for please contact your Partnership Success Manager.

HeightStands must be a fixed height of 3m / 9’10”. Above-stand banners may be allowed on agreement and approval of Web Summit. Additional costs will be incurred by the partner.

DepthThe depth dimensions of your stands are determined by your contractual agreement.

All builds should remain within the dimensions of the allocated floor space, regardless of the depth of the walls.

Space Only8m x 6m space only.

Please note that pop-up/pullup banners are not allowed at stands.All exhibitors must also abide by the Web Summit’s Anti-Harassment Policy.

Side Wall — if relevant

End Wall — if relevant

Plan

8 8

3

6

6

3

M101-112M113-124

ALPHALorem ipsum dolor sit amet, consectetur adipiscing elit. Pellentesque vel arcu vitae tellus maximus iaculis et sit amet mauris.

consectetur, et vehicula lorem malesuada.

4m 3m 2.4m

DIRECTION DIRECTION

DIRECTIONSTAGE ENTRANCE SIGNAGE

OVERHEAD BANNERS

OVERHEAD BANNERS

START&ALPHASTAND

4m 3m 2.4m

TITANIUMPARTNERS STAND

PARTNER HEADERIF AGREED AT ADDITIONAL COST

3m

8m

6m

Sample IllustrationTitanium Stand OnlySample IllustrationTitanium Stand Only

Section 5: Stand Renders & Keylines

Section 6: Suggested exhibitor stand builders1. Suggested exhibitor stand builders

25

Catapult Event Production and DesignAddress: 6 Exchequer Street, Dublin 2, IrelandPhone: +353 (0)1 674 5922Website: www.catapult.ie

John MohanTel: +353 (0)1 674 5922Email: john@catapult.ie

Suggested exhibitor stand buildersIf you are building your own stand, we recommend the following stand builders.

Brand CorpAddress: Rua Vitor Cordon, 45 C - 13, 1200 - 483 LisboaPhone: +351 21 347 8121Website: www.brandcorp.pt

João CabralMobile: +351 93 441 0901Email: joaocabral@brandcorp.pt

Pedro TavaresMobile: +351 93 600 5663Email: pedrotavares@brandcorp.pt

Section 6: Suggested Exhibitor Stand Builders

Section 7: Tito Store1. Partner add ons requirements

27

Partner add ons requirementDeadlines for all orders to be placed is Monday, October 24. All add ons can be ordered from 2016 Web Summit Partner Add Ons. Items from the categories below can be ordered:

Lead RetrievalManage and qualify your leads, send content, add notes.

Electrics and lightingAdditional electrical and lighting requirements.

Audio visualAdditional AV equipment such as screens, cables, and wall mounts.

CarpetCarpet in a variety of colours for use at your stand.

FurnitureAll stand furniture such as chairs, sofas, tables and much more.

Rigging servicesRigging services for any above-stand signage.

Labour servicesCleaning, security and crew personnel can be ordered.

Meeting RoomsMeeting rooms and meeting room dressings.

Connectivity - Deadline for connectivity orders is September 30, 2016.All wifi and hardwire requirements.

CateringPlease contact your Partnership Success Manager for details regarding catering.

Section 7: Tito Store

Section 8: Marketing and branding1. Marketing and branding

29

Marketing and branding WebsiteNewsletterYour company will be featured in our conference newsletter. Please ensure you have filled out all the information in the Partner Comms Form here

Section 8: Marketing & Branding

Section 9: Ticketing and deadlines1. Ticket registration2. Snoozing your tickets3. Reassigning a ticket4. The ticket is in your Web Summit app5. Contractor registration

31

Ticket RegistrationPlease ensure that you allocate all your tickets as soon as possible so all partners and staff can start enjoying the networking benefits of the Web Summit app.

You can allocate your tickets to your team by:• Following the Tito link that your Partnership Success Manager has sent you. • Filling in the name and email of each ticket holder. Each ticket holder will then be sent an email requesting they fill in their details.

Snoozing your tickets If you do not know who you are assigning your tickets to you can “snooze” your ticket and return to it at a later date. Please note that the deadline for assigning tickets is October 28, 2016.

Re-assigning a ticketIt is possible to re-assign your tickets (change name on ticket) if someone can no longer attend. This can be done using the ticket package your Partnership Success Manager has sent you.

The ticket is in your Web Summit appTo gain access to the event you will need to download the Web Summit app from the Google Play Store or the App Store. (If you do not use a smartphone you can approach Ticket Support at registration where our staff will assist you).

To access the app please enter your email and your booking reference code. Your QR Code can be found within the app in the More section under Registration.

You must present your QR Code and a photo ID at registration to receive your accreditation. Acceptable photo ID: Passport, driving licence, DNICitizen Card (Cartão do Cidadão or CC)

Contractor accreditationContractor accreditation (load-in, crew & load-out) is specifically for crew that are on-site building your stand. This accreditation is active from build start dates as outlined above in Section 4: Contractor Registration Deadlines & Information.

All representatives of the partner that are attending the event and not involved in the build phase should have partner or partner staff tickets. Partner and partner staff accreditation will only be available for collection from registration areas at the opening times outlined in Section 4: Partner Registration Information. Access to your stand on Monday may be possible if pre-agreed with your Partnership Success Manager

If a representative from the partner needs access during the build (Saturday, November 5 or Sunday, November 6) they should request contractor accreditation through the process outlined above for contractors in Section 4: Contractor Registration Deadlines & Information.

Ticketing and deadlines

Section 9: Ticketing & Deadlines

Section 10: Web Summit setup and breakdown1. Setup details2. Setup rules3. Loading area access4. Take-down details5. Take-down rules

33

Setup DetailsExhibits may not arrive earlier than 10am, Saturday, November 5. The load-in will be scheduled across Saturday and Sunday, November 5 and 6.

Setup RulesFor all custom built-booths, or booths larger than 4m x 4m, the following set-up times will apply:• Saturday, November 5: 10am - 8pm. Please liaise with your

Partnership Success Manager for details on load-in time. • Sunday, November 6: 8am - 8pm. Please liaise with your

Partnership Success Manager for details on load-in time.• Additional booth dressing time will be allowed on Monday,

November 7. However main construction must be completed by 8pm on Sunday, November 6.

*IMPORTANT* ALL Stands must be complete and the venue clear by 3pm on Monday, November 7, 2016.

You must remove all rubbish created during setup. Do not leave rubbish sitting in your booth. Do not block aisles with equipment, or rubbish, or stand build materials. Rubbish is the responsibility of each exhibitor and their contractor if building own stands.

Loading area access Access to the loading areas will be managed strictly by allocated slots, which will be assigned by Merkur Expo Logistics (mauricio.neves@merkur-expo.com or nuno.neves@merkur-expo.com).

If you arrive at the loading area either outside of your allocated time slot, or without a time scheduled, you will experience delays.

For booths smaller than a Bronze 2m x 2m access will not be granted via the loading area. Loading area access should only be for heavy goods.

Storage facilities should also be arranged through Merkur Expo Logistics.

If you require access to the loading dock please advise your Partnership Success Manager and complete the details on the contractor form. A suitable loading time and area will be allocated to you and emailed to you by Merkur Expo Logisitics. Please note; your assigned time for access into the loading area will be allocated and detailed to you seven days from the setup date. Your Partner Success Manager will assist with any queries in the lead up to the event.

Please do not arrive without having received a time from Merkur or your Partner Success Manager.

While it is not required, you can hire our contractor Interflow to help with your load in/out process for you. Advanced storage can be arranged off site by Interflow. Please see section 12 for all information relating to shipping.The organisers will not be responsible for any items delivered to the venue on your behalf. You must be onsite to receive your own goods.

Take down detailsThe event finishes at 5pm on November 10. All items without exception must be clear of the venue by midnight on November 10. Any items not removed from the venue will be deemed as rubbish and the associated cost of removal will be assigned to the Exhibitor/Partner.

Take down ruleYou must not start breaking your booth down until 6pm on Thursday, November 10 after the hall has been cleared of all visitors

Nothing can be left at the venue after midnight on this date. No rubbish, boxes, fixtures, items to be shipped, should be left in the halls or loading docks. Individual penalties may be incurred for late breakdown.

Web Summit Setup & Breakdown

Section 10: Web Summit Setup & Breakdown

Section 11: Show schedule1. Exhibitor build2. Conference opening hours3. Exhibitor dismantle

35

Day Date TimeSaturday November 5 10am - 8pm

Sunday November 6 8am - 8pm

Monday November 7 8am - 3pm

Day Date TimeTuesday November 8 9am - 5pm

Wednesday November 9 9am - 5pm

Thursday November 10 9am - 5pm

Day Date TimeThursday November 10 6pm - 12am

Exhibitor Build

Conference opening hours

Exhibitor dismantle

Dismantle and move-out informationAll exhibitor materials must be removed from the exhibit facility by 11.59pm, Thursday, November 10. Any material remaining in the facility will be re-routed via Web Summit or returned to the warehouse to await disposition at exhibitor’s expense.

To ensure all exhibitor materials are removed from the FIL facility by the exhibitor move-out deadline, please have all carriers check-in by 5pm on Thursday, November 10, 2016.

Section 11: Show Schedule

Section 12: Shipping1. Shipping guidelines2. Shipping overview3. Key dates and arrival deadlines

37Section 12: Shipping

Shipping Guidelines & Tariff. Carefully read all shipping guidelines here. The shipping tariffs can be seen here.

Shipping Overview

Responsibility of the ConsigneeMerkur’s responsibility is to deliver your shipment to the venue on your assigned target date. Merkur will accept no responsibility for late or non-delivery to the venue/s if these guidelines and/or recommendations are not followed.

ConsigneeThe consignee is the person who is receiving the goods (i.e Merkur).

The consignee instructions (road) are the details of to whom and where an exhibitor’s goods should be sent when using road freight. There are details for both the advance warehouse and for direct unload at the venue.

The consignee instructions (air/sea) are the details of to whom and where an exhibitor’s goods should be sent when using air or ship freight. Note that you must use either Lisbon airport or Lisbon port.

The full details regarding consignment can be found in the shipping guidelines.

Customs and ClearanceYour shipment is cleared through Portuguese customs in one of three ways:• Permanent Duty-Paid Entry: used for all goods which will remain in Portugal and

will not be re-exported. E.g. brochures and samples• Temporary Entry: allows temporary entry into Portugal without paying duties or

taxes• ATA Carnet: goods are imported with the payment of Custom duties and taxes,

but may not be given away or sold. All items must be re-exported at the end of the show.

DocumentationThe following documents are needed to clear your goods:• Air Waybill (for air freight) / Bill of Lading (for sea freight) - Single master AWB/BL

and separate AWB/BL for each individual entry in the shipment • Commercial invoices - in English giving full description and value for each item

contained in the shipment. The invoice should be issued to your company c/o the exhibition.

• Packing list - giving weight and dimensions of each package. This info may be included on your commercial invoice.

• Insurance certificate - copy with the name of the local settlement agent in Portugal.

Key Dates & Arrival Deadlines

Key Dates• Show dates: November 7 – 10, 2016• Move-in dates: November 5 – 6, 2016• Move-out dates: November 10, (after 6pm)• Advance receiving dates: October 26 – November 3, 2016

Arrival DeadlinesIt is important to note the dates above are deadlines rather than targets. Arrival up to three weeks before the deadlines are welcome and encouraged.

AirfreightYour cargo freight needs to arrive at Lisbon airport three working days before requested delivery date.Please ensure you send full pre alert as soon as possible. Original documents need to be attached to the Air Waybill.

Ocean freightYour cargo freight needs to arrive at Lisbon port:• Ocean Freight FCL: LISBON - ten working days before requested delivery date• Ocean Freight LCL: LISBON - 12 working days before requested delivery datePlease ensure that you send full pre alert prior to the vessel departure

RoadYour truck freight should arrive at: • Advance Warehouse - three working days before requested delivery date• Direct deliveries - As per move in/out dates

ImportantPlease notify Interflow/Merkur of the details of your shipment.All shipping documents must be emailed or faxed to Interflow as soon as they are issued.Only once the above are done can Interflow/Merkur clear your shipments through Portuguese Customs.

Which is best for me?Choose the method that is best for your exhibit.

Ocean freight should be chosen if your schedule allows for up to 6 weeks transport.Air freight offers a much shorter transit time.Small ocean freight shipments (less than 1 cubic m) incur several minimum charges so air freight is often cheaper for small shipments.

38Section 12: Shipping

InsuranceIt is strongly recommended that exhibitors insure shipment for the conveyance from origin to stand including the transit storage in the advance warehouse.

PackingTo ensure your goods can be quickly located at site or during transit, please mark each case on at least two sides as:

“Exhibiting Company Name” c/o Web Summit 2016Booth No. XLisbon Portugal

Important - Shipping guidelinesRemember, the full details regarding shipping can be found in the shipping guidelines.

Section 13: Network Capabilities and requirements1. What is available?2. Which package is best for me?

40Section 13: Network Capabilities & Requirements

What is Available?Please order your required connection from our online store before Friday, September 30, 2016.

Venue wifi: As standard, the venue will have wifi. It is password protected (WPA2 key) and will be available to and shared by all attendees. The wifi supports both 5GHz and 2.4GHz devices on two different SSIDs. There is bandwidth control of 3Mbps upload and 3Mbps download speed. This will shared by all attendees across the venue. Please be aware that during peak times there may be issues with congestion. Wired ethernet points:This will be a CAT5 cable dropped into your booth and you’ll share bandwidth with the venue. You will be removed from issues involving wifi congestion, but it will only work on devices with an Ethernet port, so this will not work for tablets and mobiles. Use of any and all network devices including routers, switches and network hubs, are strictly forbidden. If you wish to use a router or switch at your stand it can be ordered from 2016 Web Summit Partner Add Ons (see section 7 above).

Ethernet switch:This gives you a private VLAN with a cable connection and an 8 port switch with seven available cable connections.

Private wifi router:Private VLAN with a 4 cable port wireless router. The wifi network is suitable for approx 10 users. Routers will be configured to accept 5ghz connections on channel 36 with the radio settings for minimum range.

Additional bandwith:With this package you’ll be get an increment in an existing VLAN.

Which package is best for me?All partner stands will have access to the venue wifi and a single ethernet cable.

Venue wifi:Allows for light activities such as browsing the internet, sending and receiving emails etc. Please be aware that during peak times there may be issues with congestion.

Wired ethernet points:All partner stands will have a CAT5 cable. This will allow a constant, stable connection. As you are directly connected to our network infrastructure via cable, your connection will not be easily disrupted. Additionally, this package will allow you to do heavier activity, such as streaming HD video, with a much greater degree of reliability.

Ethernet switch:If you would like to connect multiple devices using cable connections, you can use an ethernet switch.

Private wifi Router:The private wifi router is best if you would like to connect multiple devices wirelessly or mobile devices such as tablets and mobile phones.

Additional bandwith:If you want to do tech demonstrations with high bandwidth consumption this is the package for you.

Section 14: Hotels

42

Partner hotel optionsPartner hotel rooms can be booked here.

Partner hotel locationsPlease see the map opposite for the location of the recommended partner hotels.

Hotels

Section 14: Hotels

Lisbon Airport

Tivoli Oriente

Web Summit Venue

Radisson Blu

VIP Executive Diplomático

Section 15: Rules and regulations1. Rules and regulations

44

General regulationsThe Exhibitor agrees to abide by all rules and regulations established or adopted by the Web Summit in the best interests of the exhibition. Please take note that there are rules and regulations pertaining to electricity, use of stand and safety, stand construction and shell-scheme booths as detailed in the exhibitor manual, to be observed by the Exhibitor.

Scope, dates, duration and opening hours1.1 The present Regulation includes the rules that regulate the organisation of Web Summit, as well as other events separately presented and under their own name.Should any unforeseen event or so-called “act of God” outside the responsibility or competence of Web Summit prevent an event from being held, delay its opening or force changes to be made in its Regulation, there will not be grounds for demanding an indemnity or the refund of amounts already paid.

1.2 This regulation is complemented, for each event, by its respective specific “Participation Rules” which are by nature special as regards Web Summit’s general regulation.

1.3 The scope, dates, duration and opening hours of Web Summit are those as specified in the exhibitor manual.

Admission conditions2.1. In events of the Web Summit, only official event ticket holders are allowed to participate.

2.2. Collective participations or groups of exhibitors are allowed, regardless of their nature as long as the names of respective manufacturers or producers of the displayed goods are mentioned.

2.3. Collective official participations organised by Countries, Chambers of Commerce, or other representing entities in accordance with the event’s objectives are also allowed, and must comply with articles 2.1. and 2.2.

2.4. Should any complaint be presented, by any exhibitor or by a third party, concerning facts done by a participant, and should Web Summit ascertain that these facts constitute violation of the present regulation or of Web Summit’s Anti-Harassment Policy, sanctions will be applied by Web Summit, which may include closing the stand. Should the actions carried out by the exhibitor give rise to a legal, administrative, or any type of suit, and the exhibitor be condemned regarding the same suit, Web Summit will carry out whatever is determined by the proper entity, as the case may be.These complaints must be presented within 24 hours maximum after the fact that originated them.

The exhibitor, to whom a sanction is applied by Web Summit, due to failure to comply with the present regulation, will not be entitled to any indemnity.

2.5. The exhibitor may not cede, under any circumstance, the right to occupy the stand, to promote or allow the promotion of articles or activities that do not comply with Article 2.1., except given explicit written authorization by Web Summit.

2.6. Failure to comply with Articles 2.4. and 2.5., as with any of the duties considered in the present regulation, may lead to the participation being cancelled and involve sanctions that may include closing the stand.

Registration, acceptance or registration, allocation of space, location3.1. Participation should be formalised by means of the contract and registration forms distributed by Web Summit, which must be completely and correctly filled out. This is a compulsory formality for participating in the event, and only the articles and the activities mentioned in the contract can be promoted.

3.2. Participation requests will be received until the date set out in the relevant sections of the exhibitor manual, with the possibility that participation may not be accepted hereafter. 3.3. From the moment of contract, exhibitors (in their own name and on behalf of the company or companies they represent) are committed for all matters and purposes to fully comply with all the rules stated in this Regulation. The location of the various activations is solely determined by Web Summit, thus during the allocation of space, the following factors are taken into consideration: Arrangement by activity sectors; Number of modules or area requested; Date of reception and registration of participation form by Web Summit’s services; Considerations of economic or technical nature; Harmony among the various contracted spaces.

3.4. Should the location of a given participation be made by direct acceptance, this will be done according to conditions determined in its own regulation, to be drafted by Web Summit, in which case what is established in the preceding article will not be applicable.

3.5. When determining location, Web Summit has the right to proportionally assign available space among exhibitors.

Section 15: Rules & Regulations

45

3.6. The location allocated to the exhibitor in a certain exhibition or other event does not imply any commitment on the part of Web Summit to always allocate the same space in any subsequent exhibition or event.

Exhibited products4.1. The presentation and distribution of products prejudicial to other exhibitors or visitors, that deteriorate the pavement and /or existing constructions is strictly forbidden. All exhibitors and their products must abide by the Web Summit’s Anti-Harassment Policy.

4.2. Exhibited products cannot be withdrawn during the time of the exhibition, save in exceptional cases, which must always have explicit written authorization from Web Summit. 4.3. Exhibitors may accept orders or make contracts concerning their production, but direct sales to the public with immediate delivery of exhibited products is forbidden. Only with explicit written authorisation from Web Summit can this norm be altered.

4.4. Special authorisation from Web Summit is required for products whose weight exceeds 2.000kg/sqm (if goods are to be displayed on the ground floor of the pavilions), or over 200kg/sqm (should they be intended for the first storey of a stand).

Assembly/disassembly and setting-up/dismantling5.1. Setting-up and decoration of stands can only take place with the presentation of the Crew or Load In accreditation. The details of obtaining the relevant accreditation is available in the relevant section of the exhibitor manual.

5.2. All Companies involved in setting-up and decoration of the stands are required to have a previous credential, which implies the presentation of an insurance policy for civil and professional liability, covering damage caused in the premises or to a third party and possible damage due to stoppage of Web Summit’s activities, in the amount of 1 000 000 .

5.3. Should there be a breach of regulation concerning setting-up and decoration of the stands and/or a breach of technical nature, Web Summit considers itself authorised to carry out the necessary procedures to correct it, which may involve closing the stand. The costs resulting from this corrective action will be charged to the exhibitor.

5.4. Web Summit reserves the right to place general indication panels or any elements that may improve the exhibition wherever it pleases. The exhibitors cannot remove or cover these indicators.

5.5. The setting-up and decoration of the stands must be completed by the date indicated by Web Summit before the beginning of the exhibition. If this norm is not complied with, the stand will not open.

5.6. Web Summit will determine the opening and closing times for setting-up and dismantling periods. Work beyond these established times requires explicit written authorisation from Web Summit, and involves payment of an overtime fee. The times and cost of the above mentioned fee will be mentioned in the Exhibitor Manual sent to the exhibitors.

5.7. Web Summit bears no responsibility in regards to the construction of stands and premises that are made directly by exhibitors.

5.8. Inside the pavilions it is strictly forbidden to load and unload material for the assembly of stands and displays in the longitudinal and cross-section corridors of the pavilions located in the alignment of the outer gates, so as not to obstruct the circulation of forklifts, hydraulic lifts, wheelbarrows and other equipment. Access in the terms mentioned will be allowed when this is proved to be the only means of access to the stand.

Stand size and layout, technical rules6.1. The basic characteristics of space used are set out in section 5 of the exhibitor manual. Other modalities of participation are possible, according to special conditions to be agreed upon.

6.2. During setting-up and decoration of their stands, exhibitors must comply with the rules laid out in the individual stand renders in section 5:

• Stands cannot exceed the height restrictions laid out in their relevant stand render.

• Higher requests should be subject to an assessment by the technical area with a 20-day minimal notice prior the date set for the beginning of the setting/up, and must enclose the plots, sketches and notes duly scaled.

• Electric installation in stands where no electrics are provided is the responsibility of each exhibitor, and must abide by the “General Safety Regulation of Low-Voltage Electric Installations”. It must possess general break switches of the differential type and a safety ground network. This work must be done by a professional duly accredited by the DGE (Direcção Geral de Energia General Energy Entity), or by the electricians Syndicate.

• The venue’s installations must be scrupulously respected, namely fire hydrants, extinguishers, loudspeakers, general indicators, television circuits, and fire detectors.

Section 15: Rules & Regulations

46

6.3. In the exhibition pavilions only fire resistant carpet, reference M3, can be utilized.

6.4. The on-site building of stands in the whole area of exhibition of Web Summit is strictly forbidden, as well as the use of cutting machines, welding machines, sanders and spray guns. Stands must be devised and prepared so that their construction can be obtained solely by assembling the elements that constitute them.

6.5. Available electrical power to be used is 230/400 Volts 50 cycles.

6.6. All electrical installations will be subject to inspection by Web Summit’s services since any connections to the main system can only be made by them. Web Summit will not be held responsible for connecting any apparatus to the main system that does not correspond to the information provided, and the exhibitors must name the person responsible for the stand’s electric installation project.Damage caused to the main system or to the specific point by these connections is the sole responsibility of the exhibitor.

6.7. Costs with electricity for lighting, conversation unit, ICT and WiFi are those mentioned in the Partner Add Ons page.

6.8. Requests for electricity and telecommunications must be ordered through the Partner Add Ons page. It is crucial that the voltage of the power to be installed in the stands also be inscribed in the abovementioned forms. It may be impossible to accept subsequent requests. Requests for special lines or circuits must be processed through Web Summit in the Partner Add Ons form. If they are not mentioned in the partner add ons requirements form they must be requested at least 14 calendar days prior to the beginning date set for setting-up. All special circuits or lines are subject to estimates. Whenever a third party does all the above-mentioned work, they must be supervised by Web Summit’s services.

6.9. Stand cleaning / maintenance is the responsible of the exhibitor, whether it be requesting the services of Web Summit, or can be ordered through the partner add ons requirements page.

6.10. Disassembly of the stands and removal of material cannot begin before the time officially set for closing the exhibition, except for special authorisation granted by Web Summit for this purpose.

6.11. Disassembly of stands and removal of the exhibited material must be concluded within the times set by Web Summit. Failure to comply with this deadline authorises Web Summit to remove the material and do with it as it sees fit, in which case Web Summit cannot be held

accountable for possible damage caused. This also implies that all costs resulting from the measures taken to remove these materials will be charged to the Exhibitor.

6.12. In order to remove any material from the stands, exhibitors must obtain an authorized exit note.

6.13. The premises must be handed over to Web Summit in the same condition as they were made available to the exhibitors, and all costs required making them so are the responsibility of exhibitors. Repair of occasional damage caused by carelessness or requirements of stand assembly, as well as costs derived from such assembly, are the sole responsibility of exhibitors.

6.14. Exhibitors are responsible for all the damage or harm caused by their structures, equipment, displayed articles or activities in their stand, as well as any actions of the subcontracted firms, that may bring harm to visitors and other exhibitors.

6.15. Any suspension from the pavilion structure (walls or any other structural elements) requires authorisation from Web Summit and can only be made by Web Summit’s partner add ons requirements page, as well as being subject to the price lists in effect at the time. Requests must be made 14 (calendar) days prior to the date set for the opening of the exhibition, and must enclose the suspension/rigging project and the weight to be suspended, so that its feasibility can be verified by Web Summit’s technical department.

6.16. Using the walls of the pavilions to suspend or hang any exhibited pieces, decorative or construction items, is strictly forbidden except with explicit authorisation from Web Summit.

Custom operations / official transporter7.1. Please refer to section 12 in the exhibitor manual for all guidelines regarding shipping and tariffs.

Admission8.1. Web Summit shall have sole control over all admission policies at all times. Any person visiting the exhibits or attending any function of the Meeting will be required to register and wear an appropriate badge while in attendance. Web Summit reserves the right to refuse admission or remove any person without giving a reason. This also applies to buildup and dismantling periods.

Insurance and responsibility9.1. Web Summit ensures only general surveillance services during the assembly and disassembly, as well as the duration of the exhibitions

Section 15: Rules & Regulations

47

and other events. Exhibitors must ensure safe keeping of their products in the times stated above, and possess a specific insurance policy made up specifically for their participation in the exhibition, which should cover all situations of robbery and theft. Exhibitors are forbidden to allow their staff to remain in the stand after the daily closing times of the exhibition, save for exceptional cases, where the presentation of written consent from Web Summit is required. 9.2. Civil Responsibility Insurance covering material or corporal damages suffered by accredited exhibitors or visitors is also the responsibility of exhibitors.

9.3. Article 5.2. of this General Regulation, concerns the Firms of assembling and decoration services.

Obligations and sanctions10.1. Stands must be open during the exhibition’s schedule, and the presence of a representative of the exhibitor must be ensured at all times.

10.2. Advertising in the exhibition’s premises must comply with the rules of the “Código de Práticas Legais em Matéria de Publicidade” of the Câmara de Comércio Internacional (International Chamber of Commerce’s Code of Legal Practice in Advertising Matters) no kind of advertising (static or dynamic) is allowed outside the specific area of the stand itself, nor in any other area of Web Summit’s premises, except in the areas deemed by the Web Summit, and in accordance with the respective price charts.

10.3. The following is strictly forbidden to all exhibitors, and contempt of this policy will lead to sanctions which may involve closing of the stand:• Corporate advertising;• Advertising that makes a direct comparison with third party articles

and/or products, whether he/she is an exhibitor or not;• Distribution of flyers and/or promotion material outside their

stands, save with official written authorisation from Web Summit;• All advertising which may in any way harm or bother exhibitors or

visitors;• Distribution of balloons filled with a gas that is lighter than air;• Promotion of products other than those on display and/or

in another industrial and/or business activity other than the exhibitor’s.

• All exhibitors must abide by the Web Summit’s Anti-Harassment Policy.

10.4. The following must be subject to specific written authorisation from Web Summit:• Organisation of demonstrations, tests or contests;

• Installation of audio equipment in the stands, which in any casemust not exceed 60 Db.

10.5. None of the products or equipment on display can be reproduced, drawn or photographed without written authorisation from their exhibitors. Except for the Web Summit’s official photographer, the entity authorised by the exhibitor will only be able to operate when duly accredited by Web Summit’s competent services, with a minimum prior notice of 48 hours before the date set for the inauguration of the manifestation in question.

10.6. Web Summit may have the articles on display in the stands reproduced, photographed, or filmed, and it may use their reproductions for purposes exclusively connected with its activity, namely the production of promotional material.

10.7. Photographs or films of the stands outside opening hours require explicit written authorisation from Web Summit.

10.8. In regards to the protection of industrial property, the clauses of the legislation in effect at the time are applicable, regardless of what comes to be included in the respective contracts.

10.9. Exhibitors are unequivocally committed to respecting all the rules contained in the present Regulations.

Section 15: Rules & Regulations