Exhibitor - BirthWorks · Top L-R: Michel Odent MD, Ina May Gaskin, midwife Toni i Harman (film...
Transcript of Exhibitor - BirthWorks · Top L-R: Michel Odent MD, Ina May Gaskin, midwife Toni i Harman (film...
Exhibitor
&
Sponsor
Prospectus
Turning
TRUTHS of Birth
Into Action
Conference 2017
September 8-10, 2017
Preconference September 7
With Toni Harman , producer of Microbirth
Crowne Plaza Hotel 4453 Bonney Road
Virginia Beach, VA 23462 757-473-1700
Because it’s ancient….
BirthWorks International 888-TO BIRTH (862-4784) [email protected]
conference [email protected]
Conference Chairs Amara Minnis: [email protected] Cathy Daub: [email protected] 714-326-6067
Exhibit Chairs Liz Griffin [email protected] 757-621-9795 Elizabeth Bowes [email protected] 443-852-0737
Website Editor
Allison Eckel
Attendees Include Childbirth Educators Doulas Midwives Nurses Doctors Lactation Consultants Chiropractors Birthing Parents Researchers Health practitioners Reasons to exhibit or sponsor Great exposure to childbirth community and birth
professionals. Help support education and outreach efforts to
help pregnant women have increased confidence and decreased fear in birth by realizing that birth is instinctive and all women are born with the knowledge about how to give birth.
Hotel Information Crowne Plaza Hotel 4453 Bonney Road Virginia Beach, VA 23462 757-473-1700 www.cpvabeach.com
757-473-1700
Dear Prospective Sponsors and Exhibitors,
BirthWorks International (BWI) is a nonprofit organization
based in Medford, NJ, that offers certification programs for
childbirth educators and birth and postpartum doulas. Our
new ACED Program offers a combo training for educators
and doulas. Our primary focus is to provide education to the
public, informing them about safe birthing practices, which
in a human values approach, helps to integrate the mind,
body, and spirit during pregnancy and birth. Cathy Daub PT
is the founder, designer, and president of BirthWorks Inter-
national which has an advisory board of childbirth profes-
sionals and activists worldwide. (visit www.birthworks.org)
Our October 2016 conference was titled “Finding the
TRUTHS About Birth.” Now our September 2017 confer-
ence “Turning the TRUTHS of Birth Into Action,” seeks
ways in which to make these TRUTHS a reality, thus helping
to impart knowledge that will help birthing families make
safer and wiser decisions when giving birth.
Our philosophy is that every woman is born with the
knowledge about how to give birth and therefore birth is in-
stinctive. What is instinctive doesn’t need to be learned.
Rather, we help women to have more trust and faith in their
body wisdom that already knows how to give birth. This
approach is unique, empowering and transforming in nature.
Our conference will attract attendees from a broad geograph-
ic region and will include nurses, midwives, childbirth edu-
cators, lactation consultants, doulas, chiropractors, obstetri-
cians, and parents. We expect to attract up to 200 partici-
pants at our conference.
We are excited to offer a wide range of sponsorship and ad-
vertising opportunities to help promote your company and
products. Your support will help us to bring together di-
verse global communities who can share and learn important
lessons and long-term implications about primal birth prac-
tices around the world, and develop strategies that can help
ensure good health for our children into their adult years.
Sincerely,
Amara Minnis and Cathy Daub, Conference Chairpersons
Birth Is Instinctive!
Conference 2017 Turning TRUTHS of Birth Into Action September 8-10, 2017
Top L-R: Michel Odent MD, Ina May Gaskin, midwife
Toni i Harman (film producer), Steven Pratt MD,
Bethany Hayes MD, Sally Dear-Healey PhD
Jeanne Ohm DC
This conference brings to a focus
The Microbiome
Primal Health—secretion of hormones and effects of
the primal period on our health as adults
Raising the Consciousness of birth
Nutrition
Pelvic Bodywork, Balancing, and Positioning
Breastfeeding
Sponsorship Opportunities *Wisdom Sponsorship $5,000 Three-minute speaking session to promote your com-
pany or product. Sign displayed in General Session Room. Verbal acknowledgement at opening and close of con-
ference Exhibit table with sign acknowledging sponsor level Full-page ad in digital conference booklet Logo on conference website, program, and meeting
room Two complimentary conference registrations Conference bag insert Projection ad.
*Epiphany Sponsorship $3000 Verbal acknowledgement and at opening and close of
conference Exhibit table with sign acknowledging sponsor level
Half-page ad in digital conference program Logo on conference website, program & meeting room
Two complimentary conference registrations
Conference Bag insert Projection Ad
*Intuition Sponsorship $2000 Verbal acknowledgement at opening and close of conference
Exhibit table with sign of sponsor level Quarter page ad in conference program
Logo on conference website, program & meeting room
One complimentary conference registration Conference Bag Insert
Projection Ad
*Friend Sponsorship $900 Verbal acknowledgement at opening and close of con-
ference Exhibit table with sign of sponsor level
Business card ad in conference program
Logo on program, website, & meeting room One complimentary conference registration
Conference Bag Insert
Birth is Instinctive
Conference 2017 Turning TRUTHS of Birth Into Action September 8-10, 2017 Virginia Beach, VA 23462
Meet our keynote
speakers and work-
shop presenters at
www.birthworks.org
Exhibiting Schedule
Exhibitors will be featured during the following times. Additionally, attendees will be free to browse exhibits at all times of the conference (7:30am to 6:00pm on Friday & Saturday and 7:30am to 1:00pm on Sunday.
Thursday
Setup 4:00pm—8:00pm
Friday & Saturday Exhibit Hours
Breakfast 7:30am –8:30am
Break 10:30am –11:00am
Lunch 12:30 pm—2:00pm
Break 3:30 pm—4:00pm
Evening 4:30pm—6:00pm
Sunday Exhibit Hours
Breakfast 7:30am—8:30am
Break 10:30am—11:00am
Lunch 12:30pm—1:30pm
Dismantle 1:30-pm—3:00pm
Exhibitor Conference Registrations
Exhibitors may wish to attend the conference. The first two may attend at a special exhibitor rate of $225/person. Any additional exhibitor staffer is very welcome to attend at the full conference rate. Boxed lunches are available for purchase at $20/day for any exhibitors not attending the con-ference.
Box Storage
Crowne Plaza will accept shipments three days prior to the conference. The Hotel will not be re-sponsible for the unloading or loading of shipped items. All shipped items must include the name and date of the event. COD items will NOT be ac-cepted. The Crowne Plaza will not accept respon-sibility for damage or loss of any items sent to the hotel for storage.
Conference 2017 Turning TRUTHS of Birth Into Action September 8-10, 2017 Virginia Beach, VA 23462
All exhibitors receive:
BirthWorks one-year membership ($45 value) which includes a subscription to Henci Goer’s Childbirth U
Listing in conference program and BirthWorks website QR code directing people to Friends of BirthWorks page with
links back to your own website for a duration of one year.
Exhibitor Packages
Premium, 2 tables $800 Standard, 1 table $600 Non-profit, 1 table $400
Additional Opportunities for Conference Presence
Conference Program Ad – Adds visibility to your product/organization Full Page $200 Half page $100 Quarter Page $50 Rates are based on print-ready ads - additional fees for redesigns. Please send all ads to: [email protected] Display Ad on BirthWorks Website: Place your display ad on our BirthWorks Conference page for others to see as we promote our conference. Rates same as Conference Program Ad Projection Ad $150 Your full page ad will be looped through a slide show and project-ed on a screen in the general session room 15 minutes prior to each keynote session. Conference Bag Inserts* $100
Maximum of 8” x 11” brochure/flyer. Audio/Video media is per-mitted. Sample of insert must be submitted with application. Silent Auction Donation*
We will be organizing a silent auction to take place throughout the conference. We would appreciate any items to be donated by any-one including sponsors and exhibitors to help support BWI. *Send Conference Bag Inserts and Silent Auction Donation items to BirthWorks International c/o Amara Minnis, 4869 Wyandotte Road, Virginia Beach, VA 23462 Includes FedEx or UPS deliver-ies. Please send by July 15, 2017
QR Codes on Badges
All attendees will have access to speaker outlines through QR codes scanned into their Smart Phones at the conference.
Birth Is Instinctive!
Sponsorship Level
___ Wisdom $5,000
___ Epiphany $3000
___ Intuition $2000
___ Friend $900
$___________
Exhibit Table
___ Premium (two tables) $800
___ Standard (one table) $600
___ Nonprofit (one table) $400
$ ____________
Conference Bag Insert $100
$_____________
___Conference Program Ad
___Display Ad on BirthWorks Conference Web page ___Both Before /After 7/1/17
Business Card (3/12” x 2 “) $35 / $55
Quarter Page (4” x 4 1/4 “) $75/$125
Half page (7 1/2” x 41/2 “ ) $100 / $155
Full Page (7 1/2” x 8 1/2 “) $200 / $250
$____________
Projection Ad $150
$______________
Exhibitor Conference Registrations (maximum
2)
Qty _____@Discount Rate ($225/person)
$____________
Boxed Lunch ($20 each day)
Qty Fri_____Sat_____Sun_____
Dietary Requests _____________________
$____________
Grand Total $__________________
Conference [email protected]
www.birthworks.org
Exhibitor/Sponsorship Contract
Name ___________________________________________
Company ________________________________________
Address _________________________________________
City ____________________________________________
State_____________________ Zip Code _______________
Email ___________________________________________
Phone ____________________Fax ___________________
Names of Attending Representatives
_______________________________________________
_______________________________________________
Silent Auction Donation Item(s)
_______________________________________________
_______________________________________________
Total Amount $________________________
Payment Method
___Check ___ Master Card ___Visa ___Discover
_____________________________ ________________ Account Number Exp. Date _____________________ ____________ Signature Security Code Send completed form and payment in full to: BirthWorks International PO Box 2045 Medford, NJ 08055 Fax: 609-953-9380 or pay online at www.birthworks.org For hotel reservations, call 757-473-1700 www.cpvabeach.com Mention the BirthWorks International Conference at birth-works.org and receive the conference room rate of $89 King or double upon availability, until August 12, 2017. Free park-ing is available. Room sharing allowed at no additional cost.
Conference 2017 Turning TRUTHS of Birth Into Action September 8-10, 2017 Virginia Beach, VA 23462
Terms and Conditions
Exhibit Booth Assignment: Space assignments will be made on a first
come first serve basis. BirthWorks reserves the right to make any
changes to the floor plan as necessary.
Exhibit Fees or Sponsorship: Full payment and signatures must be pro-
vided before applications will be processed. Make check payable to
BirthWorks International.. Mail to PO Box 2045, Medford, NJ 08055.
Receipt of your contract does not oblige BirthWorks to accept the con-
tract as binding. BirthWorks retains the option of returning funds.
Cancellation: Any cancellations of exhibit space must be received in
writing. Refunds minus an administrative fee of $50/booth, will be
made at the discretion of the exhibit management but no refund will be
given for a cancellation made within 90 days of setup day. In case of
fire or the elements, or any other causes beyond control of management
that prevents the holding of the exhibition, this contract will not be
binding.
Exhibits Booth: All booths will be 8’ X 10’. You are encouraged to
bring a 7’ X 44” identification sign, bearing the exhibitor’s name, city,
state, and booth number. A 6’ draped table, two side chairs, and stand-
ard electrical media hook-up will be provided.
Security: Exhibitors are solely responsible for their own signs and
exhibit materials and should insure their exhibits against loss and/or
damage.
Exhibitor Registration: The returned application confirmation,
serves as preregistration. Exhibitors must register at the Registration
Desk on Thursday September 7, 2017 between 4pm and 10pm. Exhibi-
tor registration packets will be available. Exhibitors will be given badg-
es which are to be worn at all times. No one will be admitted to the
exhibit Hall without a badge.
Use of Space: Exhibitors shall not assign, share, or sublet any space
without written consent of BirthWorks International. Care must be tak-
en that no display extends more than 8’ above the floor or more than 3’
in depth from the back wall of the booth, or interferes with the view of
other exhibitors. Annoying volume produced from operation of any
equipment or apparatus is not permitted.
Liability: Bir thWorks Inter national and Crowne Plaza Hotel will
not be responsible for the safety of the property of the exhibitors from
theft, fie, damages, accident, or other causes. Exhibitor agrees to pro-
tect, save, and hold BirthWorks International and the Crowne Plaza
Hotel (hereinafter collectively called “indemnities”) forever harmless
for any damages or charges imposed for violations of any law or ordi-
nance, whether occasioned by the negligence of the exhibitors or those
holding under the exhibitor, and further, exhibitor shall at all times pro-
tect, indemnify, save, and hold harmless, the indemnities against and
from any and all losses, costs (including attorney’s fees), damages, lia-
bility or expense arising from or out of or by any reason of any accident
of bodily injury or other occurrence to any person or persons, including
the exhibitor’s occupancy and use of the exhibition premises.
Conference 2017 Turning TRUTHS of Birth Into Action September 8-10, 2017 Virginia Beach, VA 23462
Safety Regulations:
Exhibitors must adhere to all municipal and state
laws, rules, and regulations. No combustible deco-
rations may be used at any time. All drapes, table
coverings, and other materials must comply with
the fire department regulations.
Failure to occupy space:
Space not occupied by the close of the exhibit in-
stallation period, as specified in these rules and
regulations, will be forfeited by the exhibitor. This
space may be resold, reassigned, or used by the
exhibit management. There will be no refund for
space not occupied.
Conference Cancellation:
If the conference or exhibit is canceled due to cir-
cumstances beyond the contrl of BirthWorks Inter-
national BWI), BWI will not be held liable for any
expenses incurred by the exhibitor beyond the rent-
al cost of the booth space.
Selection of Exhibitors:
Only firms and organizations whose services and
products are appropriately related to the purpose of
BirthWorks International shall be permitted to ex-
hibit. BirthWorks International reserves the right
to decline or prohibit any exhibit that is in its judg-
ment inappropriate, including persons, things,
printed matter, media, products, and conduct.
BirthWorks International is committed to the phi-
losophy that breastfeeding provides the optimal
nutrition for an infant, and believes that childbirth
education should protect, promote, and support
breastfeeding. Therefore, we will only consider as
advertisers, exhibitors, or contributors those com-
panies who abide by the World health Organiza-
tion International Code of Marketing Breast Milk
substitutes.
Music Licensing:
The exhibiting company will be responsible for
individual ASCAP/BMI licensing fees, if applica-
ble to their exhibit presentation.