EXHIBITOR PROSPECTUS

AOS/MOS Annual Meeting

May 17-19, 2018The Grand Hotel Point Clear, AL

Advocacy | Relationship | Education

Why Exhibit?AOS/MOS Annual Meeting is the only statewide gathering of Orthopaedic Surgeons in Alabama and Mississippi.

Interact with more than 100 Orthopaedic Surgeons

Gain more company exposure

Your company’s logo will be posted on the AOS/MOS Joint Meeting app and attendee program.

Receive a pre and post meeting attendee list, so that you are able to promote your company before and after the meeting.

Interact with attendees from different practice settings (Large Groups, Solo and Small Groups)

Room Key1 available......................................................................$2,000Logo & company info on all attendees’ room key, Partnership recognition on AOS/MOS websites, signage

Name Badge 1 available......................................................................$1,500Company name on name badge. Partnership recognition on AOS/MOS websites, signage.

Welcome BagsCompany name on welcome bags that are given out to all attendees giving you maximum exposure. Partnership recognition on AOS/MOS websites, signage.......................................................................................$1,500

Flyer/Advertisement in Welcome Bag$500 per double-sided page. Must mail 125 copies of flyer/advertisement to MOS by Friday, May 4, 2018.Mail to: Mississippi Orthopaedic Society200 N. Congress St., Suite 500Jackson, MS 39201

Partnership OpportunitiesOptimize your exhibiting experience.

The following options may be added to exhibit levels to optimize your company’s presence at the AOS/MOS Annual Meeting.d to the sp

Take the first step to maximizing your ROI.BECOME AN EXHIBITOR TODAY!

• Flyer in Welcome Bag for all Attendees• 16’ x 8’ Exhibit Booth Space (Double Booth)• 2 6’ Draped Tables and 4 Chairs• Complimentary Registration for Company Representatives• Access to all Educational Sessions• Pre-Meeting Registration List• Post-Meeting Registration List• Logo, Website & Company’s Description on the Events

Mobile App• Full Page Ad in Meeting Program• Listing on AOS/MOS Websites• Logo on e-communication of Annual Meeting• Admission to Opening Reception• Admission to Presidential Reception & Dinner• Ad in AOS/MOS Newsletters (full page)

Exhibitor OpportunitiesOptimize your exhibiting experience.

RESERVE YOUR SPACE FOR YOUR MOST IMPORTANT FACE-TO-FACE SALES & MARKETING OPPORTUNITIES WITH ORTHOPAEDIC SURGEONS

Diamond Level $10,000

• Flyer in Welcome Bag for all Attendees • 16’ x 8’ Exhibit Booth Space (Double Booth)• 2 6’ Draped Tables and 4 Chairs• Complimentary Registration for Company Representatives• Access to all Educational Sessions• Pre-Meeting Registration List• Post-Meeting Registration List• Logo, Website & Company’s Description on the Events

Mobile App• Half Page Ad in Meeting Program• Listing on AOS/MOS Websites• Logo on e-communication of Annual Meeting• Admission to Opening Reception• Admission to Presidential Reception & Dinner• Ad in AOS/MOS Newsletters (1/2 page)

Gold Level $7,500

• Flyer in Welcome Bag for all Attendees• 8’ x 8’ Exhibit Booth Space• 6’ Draped Table and 2 Chairs• Complimentary Registration for Company Representatives• Access to all Educational Sessions• Pre-Meeting Registration List• Post-Meeting Registration List• Logo, Website & Company’s Description on the Events

Mobile App• Listing in Meeting Program• Listing on AOS/MOS Websites• Logo on e-communication of Annual Meeting• Access to Opening Reception• Access to Presidential Reception & Dinner• Ad in AOS/MOS Newsletters (1/4 page)

Silver Level $5,000

• • 8’ x 8’ Exhibit Booth Space• 6’ Draped Table and 2 Chairs• Complimentary Registration for Company Representatives• Access to all Educational Sessions• Pre-Meeting Registration List• Post-Meeting Registration List• Logo, Website & Company’s Description on the Events

Mobile App• Listing in Meeting Program• Listing on AOS/MOS Websites• Admission to Opening Reception• Admission to Presidential Reception & Dinner• Ad in AOS Newsletter (1/4 page)

Bronze Level $3,000

Opening Reception (Thursday Evening)4 spaces available .................................................$2,000Includes signage, participation at cocktail reception and listing on AOS/MOS websites

GoPro for Attendees2 available ................................................................$600Attendees visit booths to qualify for drawings

Breakfast 4 available (2 each day).........................................$1,500Includes signage, announcement & listing on AOS/MOS websites.(May bring logo cups and/or napkins)

Morning Break 2 available...............................................................$1,500Includes signage, announcement & listing on AOS/MOS websites.(May bring logo cups and napkins)

Box Lunch Golf Tournament 2 available...............................................................$1,500Includes signage, company info distributed in golf carts, announcment and listing on AOS/MOS websites.

Presidential Reception & Dinner (Friday Evening)2 spaces available ...............................................$10,000Includes signage, announcements, full page ad in program, listing on AOS/MOS websites.

Sponsorship Opportunities (Does not include exhibiting at the meeting)

AOS / MOS Joint Annual MeetingMay 17-19, 2018

The Grand Hotel, Point Clear, ALExhibitor Registration

________ Number of 8’x8’ Exhibit Booths Includes 8x8 meeting space, 6’ Table, 2 Chairs, Company ID sign, Wastebasket

Company Name: __________________________ Contact Name: ___________________________

Booth Signage Should Read:________________________________________________________

Attendee Name: __________________________

Attendee Name: __________________________

Address: _______________________________________________________________________

City: _________________________ State: __________ Zip Code: ____________ _____

Tel:__________________________ E-Mail: ____________________________________________

Select:________ $1,700 Exhibitor Booth Package for Exhibitors who do business in one state________ $3,000 Exhibitor Booth Package for Exhibitors who do business in AL & MS________ I wish to make an Unrestricted Educational Grant to AOS or MOS. Designate Amount:______ (Requires a letter of agreement between AOS/MOS & exhibitor) ________ Sponsorship - Level _________________________________________ Golf $185.00/player

TOTAL AMT. PAID: $ ____________________

Check: Payable to Alabama Orthopaedic Society, 1085 Chesson Hill Dr., Fitzpatrick, AL 36029

Credit Card:a. Pay on-line at www.aosdocs.comb. Mail or Fax credit card information & registration form to AOS: 1085 Chesson Hill Drive, Fitzpatrick, AL 36029 | Fax: 334-460-9925

Credit Card Number: __________-__________-__________-__________ Exp. Date: ___________

Name on Credit Card: (Print) ____________________________________ CSV Code: __________

Signature: ________________________________________________________________________

Hotel Reservations: Phone: 800-544-9933 Meeting Code:aloaloa or mosmosa

Terri Mendez, AOS Executive Director | 334-657-6575 | terri@aosdocs.com | www.aosdocs.comAdair Cunningham, MOS Executive Director | 601-832-0599 | acunningham@capitolresourcesllc.com

Attendee Name: __________________________

Attendee Name: __________________________

Meeting Overview

Meeting DatesAnnual Meeting General Session:Friday & Saturday, May 18 & 19, 2018

Contact Adair Cunningham, MOS Executive Directoremail: acunningham@capitolresourcesllc.comPhone: 601-832-0599

Terri Mendez, AOS Executive Directoremail: terri@aosdocs.comPhone: 334-657-6575

LocationThe Grand HotelOne Grand BoulevardPoint Clear, AL 36564

Room Reservations888-236-2427AOS/MOS Discounted Rate $249/night

Online exhibitor registration:www.aosdocs.com/annual-meeting/www.statesociety.org/mosociety/annual-meeting.cfm

Mississippi Orthopaedic SocietyTax ID: 64-0688152Post Office Box 5034Jackson, MS 39296email: acunningham@capitolresourcesllc.com

Alabama Orhthopaedic SocietyTax ID: 63-0695211

1085 Chesson Hill Drive Fitzpatrick, AL 36029

Email: terri@aosdocs.com

To Reserve Your Space:Complete the exhibitor application and send to:

47 48 49 50

46

Drayage Instructions and Pricing

1. Required: Current Credit Card Form completed to its entirety with a signature.

2. Please let us know to be on the lookout for your packages by phone (251) 990-6393 or via email shipping.recieving@marriottgrand.com.

3. Packages may arrive no more than 3 Days (72 Hours) prior to the meeting/convention date.

4. Please address incoming packages as follows:

Grand Hotel Marriott Resort, Golf Club & SpaATTN: Conference Name | Your Name | Company Name One Grand BoulevardPoint Clear, AL 36564-0639 Phone: (251) 928-9201

5. Please label outgoing packages as follows:

Name of RecipientAddress/Zip CodePhone Number

6. Please see drayage pricing below:

Uncrated Drayage Weight Combined Incoming/Outgoing

Uncrated/Loose Shipments delivered to the Exhibit Hall

(per package by weight)

Up to 25lbs. = $17.50Up to 50lbs. = $35.00

Up to 75lbs. = $52.50Up to 100lbs. = $70.00

*Uncrated/Loose Shipments over 100lbs charged in 50lb increments*

Crated Drayage Weight Combined Incoming/Outgoing

Crated Shipments delivered to the Exhibit Hall (require special handling)

CWT (Hundred Weight)

$350.00

Marriott International, Inc. –07/11/11

Credit Card Authorization Form

Dear Sir/Madam, This form has been created in order to allow you to have third party expenses charged to your credit/debit card. Please provide all the information requested below to ensure prompt processing of your application.

We ask you to please sign and date the form before submission. Please fax the completed form during normal business hours (M-F, 8am – 4:30pm) to {SHIPPING & RECEIVING DEPT.) FAX number

{251-929-2745). E-mail: shipping.receiving@marriottgrand.com Do not send photocopy of the front or back of the credit card with this form, as this is against credit card company regulations.

Cardholder Information – Required Name as it appears on the credit/debit card:

Card type: Visa MC Amex Diners/CB Discover JCB

Account type: Personal Corporate | Company Name:

Issuing Bank: Phone #:

Account number: Exp. Date:

Address: (where statement is mailed)

City, State and Zip:

Phone number: Fax or alternate number:

Group and/or Guest Information – Required Name of Group/Organization:

Guest name:

___________________________________________________________________________________

Address:

City, State and Zip:

Company:

Phone number: Fax or alternate number:

Confirmation number:

Arrival date: Departure date:

Relation to cardholder: Relative Friend Business Associate Other: I understand that should there be any issues with the credit/debit card being used to settle my charges, I will be responsible for all expenses incurred during my stay. Departure date cannot be extended unless a new authorization form is completed. Guest name: (Printed) Guest signature: Date: Rate Information and Approved Charges - Required

Room rate:* Taxes:* Total daily rate:* Number of nights: *(Rate and tax amount must be provided by a hotel representative in order to complete this form)

All Charges Room & Tax Telephone (LD) Telephone (Local) Restaurant

Room Service Valet (Laundry) Parking HS Internet Access Movies

Banquets: Other: DRAYAGE CHARGES I certify that all information is complete and accurate. I hereby authorize THE GRAND MARRIOTT HOTEL to collect payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above . Cardholder name: (Printed) Cardholder signature: Date:

Tax Exempt Status – Please forward an exemption certificate for the state in which the services are to be provided. Cancellations: To guarantee equipment availability and advanced rate, this order should reach us 14 days prior to delivery.

A) Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge. B) If services have already been provided at the time of cancellation100% of original charges will be applied.

Updated October 20, 2017

Exhibitor Order Form Customer Information

Company Name:

Address:

City: State: Zip:

Ordered By:

Telephone: ( ) Email:

Conference Attending: Booth #:

Equipment Qty Daily Rate Advanced On Site Days

Needed Total

Internet Connection $75.00 $100.00 $

21” LCD Monitor $100.00 $150.00 $

42” Plasma Monitor with stand and speakers $350.00 $400.00 $

52” LED Monitor with stand and speakers $450.00 $500.00 $

Standard Power – Exhibit Booth (Extension Cord & Power Strip) $25.00 $35.00 $

Premium Power – Large Equipment (60 Amp Power Box) $150.00 $200.00 $

***Other equipment available upon request*** Delivery Information Rental Totals

Onsite Contact: Equipment Total 1. $

Delivery Date: / / Service Charge (24% of line 1) 2. $

Delivery Time: : Subtotal (sum of line 1 & 2) 3. $

Pickup Date: / / Lodging Tax (8% of line 3) 4. $

Pickup Time: :

TOTAL DUE 5. $

Method of Payment

Card Number: Signature:

Cardholder’s Name Exp: /

Amex: Visa MasterCard

For further information and services please contact the Director of Audio Visual. Ben Kent

One Grand Boulevard | Point Clear, AL 36564 p: (251) 929.2734 | f: (251) 929.2735 | e: Benjamin.Kent@encore-us.com

2018 Exhibitor Schedule

Thursday, May 17, 20182:00 p.m. - 9:00 p.m. Exhibitor Set-up Grand Ballroom North / Ballroom Foyer

5:30 p.m. - 7:00 p.m. Welcome Reception Bay Terrace

Friday, May 18, 20186:30 a.m. - 7:30 a.m. Breakfast Exhibit Hall

7:30 a.m. - 1:00 p.m. Scientific Program 9:25 a.m. - 9:55 a.m. Break Exhibit Hall

1:30 p.m. - 5:30 p.m. Golf 6:00 p.m. - 9:00 p.m. Presidential Reception & Dinner Julep Point

Saturday, May 19, 20186:30 a.m. - 7:30 a.m. Breakfast Exhibit Hall

7:30 a.m. - 1:15 p.m. Scientific Program 9:30 a.m. - 10:05 a.m. Break Exhibit Hall

1:00 p.m. - 4:00 p.m. Exhibitor Tear Down

Online Room Reservations: aosdocs.comClick link for booking your room

Reservations: 800-544-9933 Meeting Code:aloaloa or mosmosa