Exhibit Brochure€¦ · Pop-up displays: Space-efficient displays designed for quick setup and...

Exhibit BrochureBerlin, Germany, 7-9 June 2010

Know-how for Global Success

Types of Exhibits and Pricing 3

General Booth Information

booth types 4

application process 4

exhibit application form 4

sponsoring 4

exhibitor guest passes 5

furniture rental 5

Shipping Exhibit Materials 5

Official Exhibit Company 6

Value-added Tax (VAT) 7

Floor Plan 8

Important Contacts 9

Exhibit Schedules 9

Exhibition Rules 10

Table of Contents


Berlin, Germany, 7-9 June 2010

Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).

Types of Exhibits

Pop-up

Octanorm

Custom

Description

For space efficient dis-plays designed for quick setup and inexpensive transport.Display units must be 2-3 meters wide and at least 2 meters tall to qua-lify for this type of exhibit space.

2m x 4m exhibit space with ready-built booth with three walls and ceiling (height 2.5 m)

Space for professionally designed and custom-built trade-show exhibits.

What is included

n 2m x 3m space to set up a pop-up displayn 1 rectangular table, 2 chairsn Wireless internet accessn Conference registration for one personn One additional attendee at reduced rate

of €550n Electrical connectionn Company listing with link on websiten Description in printed program

n 2m x 4m spacen Octanorm booth n 2 halogen spotlights (150 W)n 1 rectangular table, 2 chairsn Wireless internet accessn Conference registration for one personn One additional attendee at reduced rate

of €550n Electrical connectionn Company listing with link on websiten Description in printed program

n 10 m2 / 15 m2 / 20 m2 / 30 m2 / or more for custom exhibitsn Premium placement on show floorn Wireless internet accessn Electrical connectionn Company listing with link on websiten Description in printed program

Per 10 m2 (or prorated)n 1 rectangular table, 2 chairsn Conference registration for one personn One additional attendee at reduced rate of €550

Cost

€2.500

€3.900

(please contact for pricing)

All prices do not include 19% VAT. (See page 7 about obtaining a VAT refund.)



�Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).

Booth Types

Pop-up displays: Space-efficient displays designed for quick setup and inexpensive transport. Display units must be 2-3 meters wide and at least 2 meters tall to qualify for this type of exhibit space.

Octanorm: Ready-built booths with three walls and ceiling and fixtures are supplied by the official exhibit company. This is ideal for exhibitors who want to travel light or don’t want to invest in their own displays.

Custom booths: Professionally designed trade-show exhibits, typically owned by the vendor and used from show to show. If you require a booth of a special configuration or size, contact Chris Luxton at +1 608 826 5001 or by e-mail to [email protected]

If there is a question concerning exhibit type, the exhibit coordinator of Localization World reserves the right to make the final decision.

Application Process 1. Choose an exhibit type.

2. Select an exhibit space in the area(s) reserved for that exhibit type. Metal Sponsors will have first choice, according to exhibit type and timing of sponsorship. For information on becoming a platinum, gold, silver or bronze sponsor and other sponsorship opportunities such as dinner, conference bags and notepads, e-mail [email protected]

3. Receive confirmation from Localization World for your selected space or receive information about alternatives.

In order to make things easier and clearer, we have split the exhibitor information into two documents, this Exhibit Brochure and the Exhibit Application Form.

Exhibit Application FormAn application form has been designed to provide the information needed to set you up as an exhibitor: http://www.localizationworld.com/lwber2010/downloads/ExhbtAppBerlin2010.pdf

SponsoringMetal Sponsors are given priority booth selection as well as a discount on exhibit space. In addition, metal sponsorships include additional free conference registrations. Pairing an exhibit with a sponsorship exposes the exhibitor much more than a booth alone. Contact Chris Luxton at [email protected] or by phone at +1 (608) 826-5001 for further information on sponsorships.

General BoothInformation

4Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).



K n o w - h o w f o r G l o b a l S u c c e s s

B e r l i n , G e r m a n y ,

7 - 9 J u n e 2 0 1 0N e e d m o r e i n f o r m a t i o n ? P l e a s e c o n t a c t C h r i s L u x t o n a t

c h r i s @ l o c a l i z a t i o n i n s t i t u t e . c o m o r c a l l + 1 ( 6 0 8 ) 8 2 6 5 0 0 1 ( U S C e n t r a l T i m e Z o n e ) .

E x h i b i t o r G u e s t P a s s e sL o c a l i z a t i o n W o r l d r e c o g n i z e s t h a t s o m e c o m p a n i e s w i s h t o i n v i t e c l i e n t s o r p o t e n t i a l c l i e n t s t o v i s i t t h e m w h i l e t h e y a r e e x h i b i t i n g a t L o c a l i z a t i o n W o r l d . W e h a v e c r e a t e d a s p e c i a l y e l l o w b a d g e f o r t h e s e v i s i t o r s . A “ y e l l o w b a d g e ” a t t e n d e e w i l l b e a l l o w e d t o v i s i t t h e L o c a l i z a t i o n W o r l d e x h i b i t h a l l f o r a m a x i m u m o f t w o h o u r s o n o n e d a y o n l y . T h e s e v i s i t o r s w i l l n o t b e a l l o w e d t o a t t e n d a n y o f t h e c o n f e r e n c e s e s s i o n s o r c o n f e r e n c e n e t w o r k i n g e v e n t s .

T h e y e l l o w b a d g e s a r e n o t t o b e u s e d b y e x h i b i t o r s t o a d m i t t h e i r c o m p a n y r e p r e s e n t a t i v e s o r e m p l o y e e s t o w o r k a t o r r e p r e s e n t t h e e x h i b i t b o o t h .

I f y o u w o u l d l i k e a l i n k t o r e g i s t e r a n e x h i b i t h a l l g u e s t , c o n t a c t B o n n i e H a g a n a t b o n n i e @ l o c a l i z a t i o n w o r l d . c o m

F u r n i t u r e R e n t a lE a c h e x h i b i t b o o t h i n c l u d e s o n e r e c t a n g u l a r t a b l e a n d t w o c h a i r s . A d d i t i o n a l b o o t h f u r n i s h i n g s s u c h a s b r o c h u r e h o l d e r s , p r e s e n t a t i o n c o u n t e r s a n d e l e c t r o n i c m o n i t o r s c a n b e r e n t e d d i r e c t l y f r o m F u n k e D e s i g n G m b H, t h e c o n f e r e n c e ‘ s o f fi c i a l e x h i b i t c o m p a n y .

A d d i t i o n a l b o o t h f u r n i s h i n g s m u s t b e o r d e r e d n o l e s s t h a n t e n b u s i n e s s d a y s b e f o r e t h e c o n f e r e n c e t o e n s u r e p r o p e r d e l i v e r y a n d e x h i b i t s e t u p o n 7 J u n e 2 0 1 0 .

D u e t o l i m i t e d s t o r a g e s p a c e a t t h e c o n f e r e n c e s i t e , w e h a v e c o n t r a c t e d w i t h S c h e n k e r A G t o r e c e i v e y o u r e x h i b i t m a t e r i a l s h i p m e n t s a n d b r i n g t h e m t o t h e e x h i b i t i o n a r e a o f t h e c o n f e r e n c e s i t e o n t h e s e t u p d a y . Y o u r s h i p m e n t s w i l l b e w a i t i n g f o r y o u a t y o u r b o o t h s o l o n g a s y o u f o l l o w t h e i n s t r u c t i o n s b e l o w . I f y o u r e q u i r e a d d i t i o n a l s e r v i c e s ( r e t u r n s h i p m e n t s , c u s t o m s c l e a r a n c e , t h e r e m o v a l o f e m p t y p a c k a g i n g a n d s o o n ) , p l e a s e c o n t a c t S c h e n k e r d i r e c t l y .

E x h i b i t M a t e r i a l S h i p m e n t s E x h i b i t m a t e r i a l s h i p m e n t s m u s t b e s h i p p e d t o t h e f o l l o w i n g a d d r e s s :

S c h e n k e r D e u t s c h l a n d A Gc / o L o c a l i z a t i o n W o r l d / “ E x h i b i t o r N a m e ”S e r v i c e g e b ä u d e S ü dJ a f f é s t r a ß e 2D E - 1 4 0 5 5 B e r l i nG e r m a n y

I n a d d i t i o n , a l l p a r c e l s m u s t b e l a b e l e d w i t h t h e f o l l o w i n g i n f o r m a t i o n :“ L o c W o r l d ” B e r l i n H o t e l M a r i t i m P r o A r t e - “ E x h i b i t i o n G o o d s ”c / o N a m e o f t h e E x h i b i t o r ( w i t h c e l l p h o n e n u m b e r i n B e r l i n )S t a n d L o c a t i o n : H a l l I I - S t a n d N u m b e r o f t h e e x h i b i t o r• A l l e x h i b i t m a t e r i a l s h i p m e n t s f r o m o u t s i d e G e r m a n y m u s t a t t h e S c h e n k e r w a r e h o u s e s b y M o n d a y , M a y 3 1 , i n o r d e r t o c o m p l e t e t h e n e c e s s a r y c u s t o m s p a p e r w o r k . O t h e r w i s e , w e c a n n o t g u a r a n t e e d e l i v e r y o f t h e g o o d s t o t h e e v e n t .• A l l e x h i b i t m a t e r i a l s h i p m e n t s f r o m w i t h i n G e r m a n y m u s t a r r i v e a t t h e S c h e n k e r w a r e h o u s e s b y T h u r s d a y , J u n e 3 .

S h i p p i n g E x h i b i t M a t e r i a l s

5

Additional ServicesAdditional services such as return shipments, customs clearance or the removal of empty packaging will be charged separately. In order to receive these services, you must contact Schenker directly for rate information:

Schenker Deutschland AGSCHENKERfairs-External Fairs Dep.Service Building / Gate 25Jafféstraße 2DE-14055 BerlinGermany

Contact: [email protected] or [email protected] Tel.: +49 / 30 / 349 65-450 Fax: +49 / 30 / 349 65-459 www.schenker.com

For LW Berlin 2010 we are pleased to be working again with Funke Design GmbH who provided excellent service for the past Localization Worlds in Germany. Our relationship with Funke Design is a non-exclusive one, which means that you are free to hire another exhibit supplier to design, build and install your booth. To make the setup at the conference as smooth as possible, your exhibit company needs to coordinate the setup with Funke Design.

Dirk FunkeFunke Design GmbHSiebenmorgenweg 10c53229 Bonn, GermanyTel. +49 (0)228-5389960Mobile +49 (0)[email protected]://www.funkedesign.de

DisplayMonitorRental.pdfExhibitBoothFurniture.pdfOctanormBoothOptions.pdf

Official Exhibit Company


Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone). 6

Know-howfor Global Success

The good news for those of you who qualify for a refund is that all VAT you pay in Germany in connection with your conference/exhibit participation is eligible for a VAT refund. Even if you add a business trip to see clients to your itinerary (sorry, not vacation-related expenses), all VAT on hotels, airline tickets, restaurants, phone calls, car rental and so on can be reclaimed.

In Germany, VAT is typically included in the price posted. For example, a hotel room that is listed at €150 already includes a €24 VAT, which can be reclaimed. The same holds true for other travel expenses.

It is, however, a requirement that the invoice/receipts that are being submitted in connection with a VAT refund request are made out to the company that is applying for the refund. The VAT on a car rental receipt issued to an individual cannot be reclaimed by his or her company.

Those of you eligible for a refund might want to work with VAT Refund Services, a German company that specializes in helping international companies reclaim VAT. They specialize in trade-show and conference-related expenses and charge a minimum flat fee of €99 or a recovery fee of 15% of the refunded VAT for amounts that exceed the minimum fee.

Localization World has no commission or other agreement with VAT Refund Services and assumes no responsibility should you choose to work with them. We did, however, review the company and as a result can recommend its services.

The contact information for VAT Refund Services is:

VAT Refund ServicesMarion MildeSchaefflerstr. 7a85609 Aschheim, GermanyTel. +49 (0)89 90 77 52 62 Fax +49 (0)89 90 77 57 [email protected]://www.vat-refund-services.de

Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).



We are required to collect VAT from you and forward it to the German Finanzamt (Internal/Inland Revenue). This means that we will add 19% VAT to the net amount of the services you order from us.

Depending on where your company is headquartered, you may be eligible for a full refund of the VAT you paid.

German companies will automatically receive a credit after they file their VAT (Umsatzsteuer) forms at the end of the month or quarter. If your company operates a subsidiary in Germany, you might want us to invoice them directly since they can reclaim VAT so easily.

European Union-based companies are eligible for a full refund once their VAT payments in Germany reach a certain level. This, however, requires filing a refund request and can involve a wait period of several months.

All other countries fall into two categories:

Category one includes countries that have a tax agreement with Germany that allows companies based in these countries to file for a refund. To see if your country is included, visit http://www.vat-refund-services.de/en/overview/countrylist/index.html

Category two includes countries that don’t have such an agreement. Companies in those countries don’t have a way to reclaim VAT.

Important:

Value-added Tax (VAT)

7

Floor Plan Level 1, Maritim Saal 2 and Saal Lobby Exhibitor Booth

AAC Global 10

Across Systems GmbH 27

AD Verbum 5

Alchemy Software 25

Arabize 29

Bayan-Tech 21

Brandt 14

CEET Ltd. 3

Common Sense Advisory 15

diye Global Communications Ltd. 3

ELEKS Software 2

ELIA 3

eLocalize 4

EQHO Communications Ltd. 7

Global DTP s.r.o. 8

iDisc Information Technologies 3

Kilgray 28

LTC 30

Lionbridge 24

LSI Berlin 27

Lucy Software 18

Moravia IT a.s. 19

MultiCorpora 23

MultiLingual Computing 17

Net-Translators, Ltd. 22

OmniLingua Worldwide, LLC 9

ORCO S.A. 3

Plunet GmbH 1

Rasmera 13

Referans Translation Services, Software and Publishing Co., Ltd. 3

Seprotec 26

Skrivanek Group 32

Sprachenwelt GmbH 27

Synergium UAB 3

SYSTRAN 12

Tilde 16

Version Internationale 20

VistaTEC 11

WebCertain Group Limited 33

Welocalize 31

Yamagata Europe 6




Pop-up booths, height max. 2.25m, footprint �m x 2mOctanorm ready-built booths, height 2.5m, footprint 4m x2mCustom boothsCateringInternet station

24

19

21

4

29

10

7

2

23

9

1

3212

16

20

6

22

5 15

8

18

17

25

28

13

14

26

30

11

31

33

Localization World Exhibit CoordinatorChris LuxtonThe Localization Institute, Inc.7601 Ganser WayMadison, Wisconsin 53719 USATel. +1 (608) 826 5001Fax +1 (608) 826 [email protected]://www.localizationworld.com

Localization World Registration CoordinatorBonnie HaganLocalization World Ltd.319 North First Avenue, Suite 2Sandpoint, Idaho 83864 USATel. +1 (208) 263 8178 Fax +1 (208) 263 6310 [email protected]://www.localizationworld.com

Important Contacts

Official Exhibit CompanyDirk FunkeFunke Design GmbHSiebenmorgenweg 10c53229 Bonn, GermanyTel. +49 (0)228-5389960Mobile +49 (0)[email protected]://www.funkedesign.de

Maritim proArte Hotel Berlin Friedrichstraße 151 10117 Berlin, Germany Tel.+49 (0) 30 2033-5Fax +49 (0) 30 2033-4090 [email protected]://www.maritim.de

Exhibit Registration Schedule for LW Berlin 2010

15 February 2010 Registration opens

26 February 2010 Deadline for priority space selection for Metal Sponsors

2 March 2010 Space assignments will be announced

21 May 2010 Registration for exhibits closes

Exhibit Hall Schedule for LW Berlin 2010

7 June 2010 15:00 – 18:00 Setup for exhibits

8 June 2010 8:00 – 18:00 Exhibit Hall open 9 June 2010 8:00 – 17:00 Exhibit Hall open

9 June 2010 17:00 – 19:00 Take-down for exhibits

Exhibit Schedules





Exhibition Rules

A. Exhibit rental. The exhibit space rental is for the sole use of the contracting organization that appears on the Exhibit Application Form. No portion of the booth shall be sublet or assigned to another organization without the consent of the conference organizers.

B. Space assignment. Assignments will be made after the receipt of the application and payment on a first-come, first-served basis. The conference organizers reserve the right to reassign exhibit spaces at any time in the interest of creating a cohesive exhibit.

C. Signs and advertising. Localization World will provide a sign for each exhibit space. No signs or advertising devices shall be displayed outside the exhibit space.

D. Exhibit hours. Displays must be staffed during all regular exhibit hours. Adherence to setup and take-down schedule is required. Localization World reserves the right to curtail exhibits or parts of exhibits that reflect against the cha-racter of the conference.

E. Loss, damage. Neither Localization World, its sponsors, their employees or agents will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor’s property. By signing the exhibit space application, the exhibitor releases Localization World, its sponsors, their employees and agents from any agree-ment to indemnify them against any and all claims for loss, damage or injury. Exhibitors are advised to carry insurance.

F. Sales. Any on-site selling must comply with all laws regarding taxes.

G . Printed materials. Printed materials may only be distributed within the exhibitor’s assigned booth and may not be placed in other areas of the conference venue without the consent of the conference organizers.

H. Storage of empty containers. Exhibitors must make separate arrangements for the storage of their empty containers and shipping materials during the conference. These accommodations should be made through the official exhibition company referenced herein.

I. Termination. If the conference is terminated due to picketing, strike, embargo, injunction, act of war, act of terrorism, act of God, or a state of emergency declared by a government agency, the exhibitor waives any and all damages. Localization World may, after deducting all costs and expenses including a reserve for claims, refund to the exhibitor the prorated amount of all funds paid by the exhibitor.

J . Cancellation. No refund will be given for the cancellation of space after the assignment of space has been made. The space may be resold, reassigned or used by Localiza-tion World without benefit or refund to the exhibitor.

K. Events. Any function, event or meeting sponsored by an exhibitor must be scheduled in advance through

Localization World and must not conflict with the conference schedule.

For additional information: [email protected] Tel. +1 (608) 826-5001

If you are interested in exhibiting at Localization World Berlin 2010, download our Exhibit Application Form at http://www.localizationworld.com/lwber2010/exhibitform.pdf or request a copy by sending an e-mail to

[email protected]


10Need more information? Please contact Chris Luxton at [email protected] or call +1 (608) 826 5001 (US Central Time Zone).

Exhibit Brochure€¦ · Pop-up displays: Space-efficient displays designed for quick setup and...

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