Exhibit A – Scope of Work and Deliverables Table of Contents · Exhibit A – Scope of Work and...

MnDOT Contract No. xxxx Exhibit A – Scope of Work and Deliverables

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Table of Contents

1 Introduction and Background Information ....................................................................................... 3 1.1 General Statement of Scope of Work 3 1.2 Co-location 3 1.3 Project Letting 4 1.4 File Transfer Protocol (FTP) Site 5 1.5 Project Scope 5 1.6 Verification Team Organization Chart 6

2 Project Management ........................................................................................................................ 6 2.1 DBVC Project Manager 6

2.1.1 Staffing Requirements 6 2.1.2 Co-location 6

2.2 Deputy Project Manager 6 2.2.1 Staffing Requirements 6 2.2.2 Co-location 7

2.3 Flexible Workforce 7 2.3.1 Flexible Workforce - Project Support Staff 7

2.4 Items Provided by the State 8 2.5 Items Provided by Contractor 8 2.6 Web Based Teleconferencing 8 2.7 Tasks 8

2.7.1 Deputy Project Management 8 2.7.2 DBVC Staffing Approval 9 2.7.3 Weekly Verification Team Meetings 9 2.7.4 Performance of the Contractor Reviews 9 2.7.5 Monthly Progress Report Meetings 10

3 Contract Team ................................................................................................................................ 11 3.1 Design-Build Contract Manager 11

3.1.1 Staffing Requirements 11 3.1.2 Tasks 11

3.2 Construction Expert 12 3.2.1 Staffing Requirements 13 3.2.2 Tasks 13

3.3 Office Management and Document Control Management 13 3.3.1 Staffing Requirements 13 3.3.2 Tasks 13

3.4 CPM Schedule Reviewer 15 3.4.1 Staffing Requirements 15 3.4.2 Tasks 15

4 Design Team .................................................................................................................................. 16 4.1 Design Manager 16

4.1.1 Staffing Requirements 16 4.1.2 Tasks 17

4.2 Roadway Design Review 18

MnDOT Contract No. xxxx

Exhibit A – Scope of Work and Deliverables

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4.2.1 Roadway Design Engineer 19 4.2.2 Roadway Design Engineer Assistant 19 4.2.3 Tasks 19

4.3 Traffic Review 19 4.3.1 Staffing Requirements 20 4.3.2 Tasks 20

4.4 Structures Design Review 20 4.4.1 Structures Design Engineer 21 4.4.2 Structures Design Engineer Assistant 21 4.4.3 Tasks 21

4.5 Geotechnical and Foundations Review 21 4.5.1 Staffing Requirements 22 4.5.2 Tasks 22

4.6 Drainage Design Verification 22 4.6.1 Drainage Engineer 24 4.6.2 Drainage Engineer Assistant 24 4.6.3 Tasks 24

4.7 Utility Coordination 24 4.7.1 Utility Coordinator25

5 Quality Management Team ............................................................................................................ 26 5.1 Staffing Requirements 26

5.1.1 Quality Manager 26 5.1.2 Roadway Inspector27 5.1.3 Structures Inspector27 5.1.4 Co-location 28

5.2 Tasks 28 5.2.1 Document Control System 28 5.2.2 Quality Manual 28 5.2.3 Design Quality Management and Auditing 28 5.2.4 As-Built Documents 29 5.2.5 Inspection and Testing Plan 29 5.2.6 Materials Control Schedule (MCS) 30 5.2.7 Quantities and Production Tracking 30 5.2.8 Construction Inspection 30

6 Environmental Team ...................................................................................................................... 30 6.1 Environmental Compliance Manager (ECM) 31

6.1.1 Staffing Requirements 31 6.2 NPDES Expert: Erosion Control Inspector & SWPPP Designer 31

6.2.1 Staffing Requirements 32 6.3 Permitting Specialist 32

6.3.1 Staffing Requirements 32 6.4 Tasks 32

6.4.1 Design Review 32 6.4.2 Construction Inspection 32 6.4.3 State Document Control System 33



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1 Introduction and Background Information

1.1 General Statement of Scope of Work Work with State as the Design-Build Verification Consultant (DBVC), which will be called the

Contractor throughout this scope of work. Collectively the MNDOT Staff and Contractor are collectively known as the Design-Build Verification Team (DBVT) for the State Project (SP) 6284-180 Interstate (I)35W North MNPASS Design-Build Project (Project). Provide design verification, construction verification, and contract administration for the Project. The goal of the DBVC contract is that State receives assistance in performing the tasks necessary to verify that the Design-Build Construction Contractor (DB Contractor) is meeting all requirements of the Design-Build Conformed Contract (DB Conformed Contract) for the Project. Attend conferences or meetings necessary for close coordination during day-to-day progress of the work or as required to carry out the Project. Notify State’s Project Manager immediately of any unanticipated project conditions. Maintain a record of design submittals, approvals, changes, and modifications using State’s Document Control System Microsoft SharePoint. Collect, properly label or identify, and deliver to State all original calculations, drawing and sketches, electronic design files, records, reports, and other documents prepared by the DB Contractor in the performance of the work as described in this contract upon completion or termination of the Project. Provide interpretations of the plans, specifications and contract provisions. Consult with State’s Project Manager when an interpretation involves complex issues or may have an impact on the cost of performing the work. When warranted, State’s Project Manager may request an interpretation from the Contractor.

1.2 Co-location This project will be a full co-location project. The DBVT Team must meet the following requirements.

• Design-Build Project Manager. Locate in the co-located facility full-time for the duration of the Project.

• Design-Build Construction Manager. Locate in the co-located facility full-time for the duration of the Project.

• Design Manager. Locate in the co-located facility full-time for the duration of the design. • Construction Quality Manager. Locate in the co-located facility full-time for the duration of

construction during the Project. • Lead Roadway Engineer. Locate in the co-located facility full-time for the duration of the

design. • Lead Structural Engineer. Locate in the co-located facility full-time for the duration of the

structural design. • Contract Environmental Compliance Officer. Locate in the co-located facility 50 percent of the

time during design and 75 percent of the time for the duration of the Project. • Maintenance of Traffic (MOT) Engineer –Locate in the co-located facility full-time during the

duration of the MOT design and the first five days after any traffic switch • Intelligent Transportation System (ITS) Engineer – Locate in the co-located facility full-time

during the duration of the ITS design and full-time during the ITS installation and testing activities

• Traffic Engineer – Locate in the co-located facility full-time during the duration of the traffic design.

• Quality Manager – Locate in the co-located facility full-time for the duration of the Project.



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• Design Quality Manager – Locate in the co-located facility full-time for the duration of the design.

• Critical Path Method Scheduler – Locate in the co-located facility one day a month for schedule comment resolution meetings.

• Permit Specialist - Locate in the co-located facility 50 percent of the time during design. • Hydraulic Engineer/Water Resource Engineer – Locate in the co-located facility full-time

during the duration of the storm water design. • Utility Coordination Manager. Locate in the co-located facility full-time during the first year of

activities and then co-located 50 percent of the time for the remainder of the project. • Public Information Liaison. Delegated personnel located in the co-located facility 25 percent of

the time for the duration of the Project. • Document Manager. Locate in the co-located facility full-time during the duration of the

Project. • Safety Manager. Locate in the co-located facility full-time for the duration of construction

during the Project. • Erosion Control Supervisor. Locate in the co-located facility full-time for the duration of

construction during the Project. • Signing Design Engineer. Locate in the co-located facility full-time for the duration of the sign

design. Throughout this scope of work, some roles of the DBVT are designated as being co-located and others

are not. Co-located personnel are expected to be physically located in the project office for the time indicated for each role. Co-located personnel will have a physical workspace, computer, phone and other common office supplies at the co-location office. Keep in mind, all personnel on the DBVT are obligated to meet the requirements of the Flexible Workforce section of this scope.

In order to effectively manage the budget for the DBVT, co-located personnel will be expected to inform the Verification Consultant Project Manager & Design-Build Contract Manager and the State Project Manager, if co-location requirements are excessive based on the current verification activities of that role. If, in agreement with the State’s Project Manager, it is decided that the co-located role can be just as effectively performed partly from the team member’s home office then it may be determined that the co-location requirements be temporarily relaxed.

Personnel that are not to be co-located at the project office can perform their role from their home office. However, non-co-located personnel are required to report to the project office or project site as needed for specific meetings, over the shoulder reviews, inspections, and other duties in a timely and efficient manner to fulfill the obligations of their roles on the DBVT.

It is incumbent upon all DBVT members to utilize current web-conferencing best practices to be an effective resource to the DBVT and the DB Contractor during meetings, over the shoulder reviews and questions that arise from the DB Contractor for the DBVT. The purpose of a co-location office is to minimize difficulty of communication between the DBVT and the DB Contractor, so technology cannot be a hindrance in this relationship. If web-conferencing is not working efficiently to communicate between the two teams, the role member will be expected to be present at the co-location office as needed so the DB Contractor is not unduly delayed. It is important that any phone or web conference technical difficulties be minimized or eliminated so that co-location can be effectively minimized for each role.

1.3 Project Letting The Project letting is September 12, 2018.



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1.4 File Transfer Protocol (FTP) Site When this scope refers to using FTP sites, the Contractor must use the following procedures: Contractor placing files on the State FTP site

1) On your computer create a folder that contains all the information you want to transmit. Name the folder as follows: YYYYMMDD_SPXXXX-XX. For example: 20170912_SP8280-47.

2) Open Windows Explorer (not Internet Explorer) 3) Type or copy/past the following URL in the Address Box (the URL is case sensitive):

ftp://ftp2.dot.state.mn.us/pub/incoming/MetroWatersEdge 4) The folder will appear empty, and no contents will be visible. Copy/Paste the desired folder to

this location. Once the folder is uploaded, an internal, State user can download the folder. 5) Notify the intended recipient by email that the folder has been uploaded and provide the folder

name.

Note: Once the file(s) are uploaded to the site, they will disappear. This is an automatic process to hide the files from outside users.

Troubleshooting: Sometimes the files will not upload and error messages will occur. Often it is only one file that is being rejected by the system. Try uploading only the large files and emailing the small files and see if that works.

Contractor retrieving files on the State FTP site The State employee will send an email to the Contractor stating that they uploaded a folder or file and

they will provide the name of the folder or file. It is possible to locate files that have been placed on MnDOT Metro District’s FTP site using the following directions:

1) Open Internet Explorer or Windows Explorer 2) Type or copy/paste the following URL in the Address Box (note that this is case sensitive):

ftp://ftp2.dot.state.mn.us/pub/outbound/MetroWatersEdge 3) To open files: Double (left) click a file to open it. If a menu pops up, select “OK” without

supplying a password. 4) To save files either:

Save a file as would be normal for the program while it is open, or Right click a file in the menu and select “Save Target As”.

Troubleshooting: If you are unable to view files you may need to change a setting within Internet

Explorer. To do this open the “Tools” pull-down menu, select “Internet Options”, then click on the “Advanced” tab at the top of the new window. Click and place a checkmark besides “Enable FTP folder view (outside of Internet Explorer)” under the Browsing header. Click the “Apply” button at the bottom of the window, then close the window.

If this does not solve the problem, turn on Compatibility View by opening the “Tools” pull-down menu and selecting “Compatibility View”.

1.5 Project Scope Add a lane to I35W, which will be a MnPASS lane, from County Road (CR) C in Roseville to

Lexington Avenue (Ave) (CR 17) in Blaine. Repave I35W and ramps with an unbonded concrete overlay from CR C in Roseville to 0.1 mile north of Sunset Ave (CR 53) in Lino Lakes. Project length is about 12 miles. Replace the four I35W bridges at CR C and adjacent Railroad (RR), replace the I35W bridge at CR I,

ftp://ftp2.dot.state.mn.us/pub/incoming/MetroWatersEdge

ftp://ftp2.dot.state.mn.us/pub/outbound/MetroWatersEdge



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and do bridge rehabilitation to the bridge from northbound I35W to westbound United States Highway (US) 10. Install seven separate noise walls with a total length of about 4.1 miles. Approximate Project cost: $200 million. To find additional project information related to the Project, refer to the project website located here:

http://www.dot.state.mn.us/designbuild/i35w-north-mnpass/index.html Project information such as design files, layouts and more can be found on the project FTP site, which is

found on the project website. Download and review all files on the project FTP site.

1.6 Verification Team Organization Chart Exhibit B is the DBVT organization chart, and shows how the State will staff the DBVT for this project.

It graphically shows the chain of command. It also shows how the Contractor staff described in this contract interacts with the State staff.

2 Project Management Perform all work necessary to manage this DBVC Contract and its personnel. Perform all work

necessary to assist with managing the DB Conformed Contract.

2.1 DBVC Project Manager This person is responsible for managing the consultant contract.

2.1.1 Staffing Requirements Supply one person, in total, to perform the duties of the DBVC Project Manager. The person serving as

the DBVC Project Manager may also serve as either the Design Manager or the DB Contract Manager.

2.1.2 Co-location The DBVC Project Manager is not required to be co-located. At this time the location of the office is

unknown, but is expected to be within three miles of CR J and I35W.

2.2 Deputy Project Manager This person is responsible for performing the duties of the State’s Project Manager as needed. This

person is not expected to have experience in Construction Management. Work includes the proper coordination and management of contract administration activities with all parties involved in accomplishing completion of a Minnesota Department of Transportation (MnDOT) construction project. This may include some or all of the following:

1) Ensure that Contractor performs all work in accordance with the Contract. 2) Maintenance of complete, accurate records of the activities and events relating to a

project. 3) Interpretation of plans, specifications and contract provisions of a project.

2.2.1 Staffing Requirements Supply one person, in total, to perform the duties of the Deputy Project Manager. The person serving as

the Deputy Project Manager must be either the Design Manager or the DB Contract Manager.

http://www.dot.state.mn.us/designbuild/i35w-north-mnpass/index.html



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2.2.2 Co-location The Deputy Project Manager will be co-located with the State’s Project Manager and is expected to be

in the co-located facility full-time for the duration of the project. At this time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

2.3 Flexible Workforce DBVC personnel approved by the State’s Project Manager are considered by the State to be committed

to performing services for the durations listed in this scope of work. Any changes will require written approval from the State’s Project Manager and include both adding additional staff and reducing staff.

The Contractor will be advised of the official Notice of Award of the Design-Build Contract and will be ready to fully staff all personnel on the DBVT for the project within one week after notification. No personnel will be assigned until written notification by the State Project Manager has been issued.

If the DB Contract is suspended for any reason, the Contractor’s forces will be adjusted to correspond with the type of cessation, either complete or partial suspension. Contractor will continuously look ahead to fully understand what type of staff are needed and in what numbers. The Contractor’s schedule will be dictated by the DB Contractor’s schedule. Contractor will provide a flexible work force so that only those staff that can be fully utilized during any given project activity are present and billing hours to the Contract.

Contractor will continuously monitor all activity to ensure that all work carried out is within the agreed scope and completed with resources that can complete the work as budgeted. In the event it becomes necessary to complete work outside the original scope of work, the Contractor’s Project Manager will notify State’s Project Manager immediately before proceeding. No work outside the original scope will be done without written authorization from State’s Project Manager.

Throughout this scope of work, the availability in the co-located facility will be defined as full-time (40 hours per week) or part time (less than 40 hours per week) for a specified duration.

Throughout the course of the Project, it may become evident that two or more Contractor roles would be more efficiently staffed by a single qualified person. If this situation arises, the Contractor can make a request to the State’s Project Manager to modify the staff by combining roles. The State’s Project Manager will evaluate the experience and workload of the remaining staff member and will make a determination of whether the roles should be combined. If multiple roles are allowed to be staffed by a single person, the State Project Manager may reverse that decision at a later date, if circumstances call for more attention to those roles than the single person can effectively handle.

Conversely, it is expected that the Contractor have staff available to fulfill the obligations of each role described within this Contract. Certain roles are defined as being co-located with the DBVT office and have estimates of the amount of time expected to be co-located per week. To meet the requirements of this Flexible Workforce section, team members that are co-located and even those that are not co-located may need to be present at the co-location office more often than estimated in order to efficiently and effectively fulfill the duties of those roles so that the DB Contractor is not unduly burdened by the verification activities.

When the DB Contractor’s operations on the Project diminish, the Contractor will reduce the number of its personnel assigned to the Project as appropriate. Any adjustment of Contractor forces as recommended by the State’s Project Manager will be accomplished within one week after notification. The State’s Project Manager will provide said notification to the Contractor in writing, and the Contractor will provide confirmation of notification in writing.

2.3.1 Flexible Workforce - Project Support Staff The Responders will only bid hours for those positions described in this scope of work. In reality, the

Contractor will need to leverage additional project support staff, whether within their company or through subconsultants, to assist the various roles on the DBVT. The additional staff are expected to be available to



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help with the task of reviewing plans and calculations, use MicroStation and GEOPAK to draft alternative designs/create quantities to counter claims by the DB Contractor, and use other software listed in this scope to evaluate products the DB Contractor creates using that software.

2.3.1.1 Uniform Bid for Hours The hours for Project support staff will not be included in the Uniform Bid for Hours. Refer to

requirements under the Flexible Workforce and Monthly Progress Reports Meetings herein.

2.3.1.2 Co-location The support staff for any roles will not be co-located with the State Project Manager. They may reside at

their normal business office. Arrange meetings via a web based teleconferencing system.

2.4 Items Provided by the State State will provide office space, phone, computer, basic furniture, and access to State servers and

printers. Expendable office supplies will be paid for by State, and will be ordered by the Contractor through the State supply system. Expendable office supplies are defined as items that generally are used one time and then discarded and include, but are not limited to: staples, rubber bands, note pads, paper, folders, pens, and clips.

2.5 Items Provided by Contractor Provide durable office supplies and reference material for their own employees as needed. Durable

office supplies are defined as items that can be reused and include, but are not limited to: staplers, tape dispensers, scissors, rulers, three hole punches, staple removers, and mechanical pencils.

Provide own equipment and testing supplies for all testing of component materials used on the Project. Provide, service, and maintain a sufficient number of clearly identifiable vehicles to maintain the

necessary coverage of the Project and to adequately transport personnel and equipment. The vehicles will have the necessary safety features to be within the work zone. Contractor will be solely responsible for risk of loss of or damage to vehicles, and will replace or repair vehicles at its own cost. Contractor will be required to obtain adequate insurance coverage for such loss or damage.

Provide service and maintain cellular phones for all Contractor field personnel assigned to the Project. A list of these phone numbers will be available to State’s Project Manager. Contractor will be solely responsible for risk of loss of or damage to cellular phones, and will replace or repair cellular phones at its own cost.

2.6 Web Based Teleconferencing Provide the means for the DBVT to meet via web based teleconferencing. Such a system will allow

participants to log into a website to view the desktop of the meeting organizer. Participants will be able to “take control” of the virtual desktop as needed to point out things on the file being displayed. Voice communication will occur via phone teleconferencing.

2.7 Tasks

2.7.1 Deputy Project Management Assist the State’s Project Manager to complete the duties of the State’s Project Manager, which includes

leading the team that is responsible for achieving the project objectives.



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2.7.2 DBVC Staffing Approval Utilize only personnel who are qualified by experience and education. Submit, in writing, to the State’s

Project Manager the names of all personnel to be considered for assignment to the project, together with detailed resumes with respect to education, experience (including specific durations) and qualification of each individual. Minimum qualifications for the Contractor personnel are set forth in this Request for Proposal (RFP). The State may require that these minimum qualifications be altered in instances when the unique nature of the work requires specific specialized skills.

No personnel will be assigned to this Project by the Contractor until the qualifications of each person proposed have been reviewed and approved in writing by the State’s Project Manager. The Contractor’s personnel approval request will be submitted at least two weeks prior to the date an individual is scheduled to report to work.

An individual previously approved by the State’s Project Manager whose performance is later determined by the State to be unsatisfactory will be replaced by the Contractor.

Be responsible for obtaining proper licenses for equipment and personnel operating equipment when licenses are required.

(A) Deliverable: DBVC Personnel Approval Request. One request may include multiple people. (B) Format: Electronic Microsoft Word 2013 document (docx extension). Deliver to State’s Project

Manager electronically either by email or FTP site. (C) Due: At least two weeks prior to the date an individual is scheduled to report to work. (D) Standard: Written as a letter/email. (E) State Review: Five business days. (F) Contractor Update: Update and resubmit the deliverable to State within five business days of

receiving State review comments.

2.7.3 Weekly Verification Team Meetings Contractor’s Project Manager will schedule and if requested, facilitate weekly meetings with State’s

Project Manager and the entire DBVT. Meetings will be held at the co-housed facility. Any personnel not co-housed may attend the meeting via conference call or web based teleconference. The MnDOT conference call system may be used to reduce costs if web based teleconferencing is not required for a particular meeting.

(A) Deliverable: A weekly verification team meeting. Meeting minutes are not required. (B) Format: Meet in co-housed office conference room. (C) Due: Weekly. (D) Standard: Intentionally left blank. Minutes are not required.

2.7.4 Performance of the Contractor Reviews During the life of the Project, the State’s Project Manager may conduct reviews of the various phases of

the Contractor’s performance and operations. Reviews will be to determine compliance and the sufficiency with which procedures are being

effectively applied to assure that this Contract’s scope of work is being performed in substantial conformity with State policies, plans, specifications, and DB Conformed Contract requirements. The Contractor will cooperate and assist the State’s Project Manager, or his representative(s), in the conduct of the reviews.

When deficiencies are indicated in a review, remedial action will be immediately implemented by the Contractor in conformance with the State’s Project Manager’s recommendations. The State’s Project Manager’s remedial recommendations and the Contractor’s actions will be properly documented by the



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Contractor in a Performance of the Contractor Review Report. In general, remedial action will be required commensurate with the degree and nature of the deficiencies cited. Additional compensation will not be allowed for remedial action taken to correct deficiencies by the Contractor. Remedial actions may include any or all of, but are not necessarily limited to, the following actions:

1) Further subdivide assigned design review responsibilities, reassign design review or assign additional personnel. The Contractor will comply with this action within 24 hours of notification by the State’s Project Manager.

2) Replace personnel whose performance has been determined by the State’s Project Manager to be inadequate. When directed by the State’s Project Manager, any person whose performance has been determined to be unsatisfactory will be immediately removed.

(A) Deliverable: Performance of the Contractor Review Report. (B) Format: Electronic Microsoft Word 2013 document (docx extension) delivered via email or FTP

site (C) Due: Within five business days of the reviews occurrence. (D) Standard: A formal business report. (E) State Review: Within five business days. (F) Contractor Update: Five business days of receipt of State review of deliverable.

2.7.5 Monthly Progress Report Meetings Contractor’s Project Manager, when requested, will meet with State’s Project Manager to review the

monthly progress reports and invoices. Contractor’s Project Manager will solicit feedback from State’s Project Manager to assess whether all services meet or exceed the requirements of the project. If needed, Contractor will direct changes to personnel and/or procedures to correct identified deficiencies and implement opportunities for improvements.

(A) Deliverable: An informal meeting with the monthly progress reports, invoices, and s-curves

supplied. (B) Format: See requirements in Contract and in this Scope of Work. (C) Due: Monthly at the same time as the contract progress reports and invoices. (D) Standard: Intentionally left blank. Meeting minutes are not required. (E) State Review: During the meeting. (F) Contractor Update: Update progress reports, invoices, and s-curves as needed within five

business days of State review.

2.7.5.1 Contract S-Curve In addition to the monthly progress reports and invoices create a contract s-curve to graphically depict a

summary of the budget status. The contract s-curve shows how the project budget is projected to be used over the life of the project and compares actual expenditure versus the budget. Use this information to determine if the project can be completed within budget or if amendments are needed to complete the work load.

(A) Deliverable: Monthly contract s-curve. (B) Format: The s-curve analysis can be created in any program, but the final printout delivered to

the State must be in Adobe PDF format. (C) Due: Monthly at the same time as the contract progress reports and invoices. (D) Standard: Intentionally left blank.



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(E) State Review: At monthly progress report meeting. (F) Contractor Update: Five business days of receipt of State review of deliverable.

3 Contract Team

3.1 Design-Build Contract Manager Assist with the evaluation of Value Engineering (VE) Proposals, change order management, and

preparation for dispute resolution and litigation.

3.1.1 Staffing Requirements Provide one person, in total, to perform the duties of the Design-Build Contract Manager.

3.1.1.1 Co-location The DB Contract Manager will be co-located with the State’s Project Manager and is expected to be in

the co-located facility part time. At this time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

3.1.2 Tasks

3.1.2.1 Evaluation of Value Engineering Proposals Assist with the evaluation of VE Proposals and analysis of Project Changes.

(A) Deliverable: Evaluation of Value Engineering Proposals (B) Format: Electronic Microsoft Word 2013 document (docx extension), hard copies, and Adobe

PDF. (C) Due: As needed. (D) Standard: Conformed Contract and MnDOT Contract Administration Manual. (E) State Review: Five business days of receipt of Contractor deliverable. (F) Contractor Update: Five business days of receipt of State review of deliverable.

3.1.2.2 Change Order Management Assist the Construction Manager as needed in the creation, management, and investigation of design-

build contract change order documents. Track the status of each change order, and send documents to the correct recipients as the process dictates. Inform the State’s Project Manager if the due dates at each step in the process are not being met. Review and investigate all change orders. Review and investigation includes all work necessary to confirm that the change order is accurate and may involve, review of plans, review of site conditions, review of calculations, review of DB Contractor allegations and claims, and etc. May also need to verify the claims being made or provide an alternative solution. This verification will be done by creating independent cost estimates to be used as a comparison to the DB Contractor’s claims. The Contractor will use all Contractor staff described in this contract as needed to assist with this work.

(A) Deliverable: Change Orders. (B) Format: Electronic Microsoft Word 2013 document (docx extension), hard copies, and Adobe

PDF. (C) Due: As needed. (D) Standard: Conformed Contract and MnDOT Contract Administration Manual. (E) State Review: Five business days of receipt of Contractor deliverable. (F) Contractor Update: Five business days of receipt of State review of deliverable.



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3.1.2.3 Preparation for Dispute Resolution or Litigation Assist State in preparing for dispute resolution or litigation regarding the Project. This may require

assembling documents for review by others and tracking status of dispute or litigation and writing letters as needed. Review and investigate all disputes or litigation. Review and investigation includes all work necessary to confirm that the dispute or litigation is accurate and may involve, review of plans, review of site conditions, review of calculations, review of DB Contractor allegations and claims, and etc. May also need to verify the claims being made or provide an alternative solution. This verification will be done by creating independent cost estimates to be used as a comparison to the DB Contractor’s claims. The Contractor will use all Contractor staff described in this contract as needed to assist with this work.

(A) Deliverable: Assembled documents with letters with independent cost estimates. (B) Format: Electronic Microsoft Word 2013 document (docx extension), hard copies, and Adobe

PDF. (C) Due: As needed as determined by the State. (D) Standard: Conformed Contract and MnDOT Contract Administration Manual. (E) State Review: Five business days. (F) Contractor Update: Five business days.

3.2 Construction Expert Assist State’s Construction Manager. Provide expert advice and support regarding construction

management including inspections and materials testing. The work includes resolution of field problems as quickly as possible. Generally, field problems are any types of difficulties encountered during construction through circumstances that require some degree of engineering evaluation and decision. Field problems may involve situations such as: plan omissions, out tolerance work, out of specification materials, structural defects, accidental damage, underground obstructions, etc. These problems may have a significant impact on the execution, progress or cost of the project. It is therefore of paramount importance that they be resolved expeditiously.

Work includes the services necessary to assure that proper coordination and management of the construction inspection, surveying, materials sampling & testing and contract administration activities are coordinated with all parties involved in accomplishing completion of a Minnesota Department of Transportation (MnDOT) construction project. This may include some or all of the following:

1) Ensure that Contractor performs all work in accordance with the Contract. 2) Maintenance of complete, accurate records of the activities and events relating to a

project. 3) Serve as Compliance Officer to ensure Contactor’s compliance with Contract

requirements, including Equal Employment Opportunity (EEO) Affirmative Action plans and Disadvantaged Business Enterprise (DBE) requirements.

4) Proper documentation of significant changes to a project. 5) Interpretation of plans, specifications and contract provisions of a project. 6) Making recommendations to State to resolve disputes which arise in relation to the

Contracts. 7) Resolution of field problems, including situations such as: out of place piling, out

tolerance work, out of specification materials, structural defects, accidental damage, underground obstructions, etc.

8) Hiring and managing of qualified sub-consultants in some or all of the following work types: Grading & Base, Bituminous and Concrete Inspection; Bridge



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Inspection; Construction Surveying; Materials Sampling & Testing – Field, Plant Inspection/Bituminous, and Plant Inspection/Concrete and Public Involvement.

9) Evaluation of Value Engineering Proposals and analysis of Project Changes. 10) Assist State in preparing for dispute resolution or litigation regarding the Project.

3.2.1 Staffing Requirements Provide one person, in total, to perform the duties of the Construction Expert.

3.2.1.1 Co-location Will be co-located and is expected to be in the co-located facility full time during construction. At this

time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

3.2.2 Tasks

3.2.2.1 Construction Management Assist with construction management.

(A) Deliverable: Well organized construction inspection reports. (B) Format: State’s document control system. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.3 Office Management and Document Control Management This work will assist the State’s Project Manager with the document management and administrative

support. Become an expert in using the State’s document control management system. Train both State and DB Contractor staff to use State’s document control management system. State will perform the initial training for the system. Serve as Compliance Officer to ensure Contactor’s compliance with Contract requirements, including Equal Employment Opportunity (EEO) Affirmative Action plans and Disadvantaged Business Enterprise (DBE) requirements.

3.3.1 Staffing Requirements Provide one person, in total, to perform the duties of the Office Manager and Document Control

Manager (OMDCM).

3.3.1.1 Co-location The OMDCM will be co-located with the State’s Project Manager, and is expected to be in the co-

located facility full time. At this time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

3.3.2 Tasks

3.3.2.1 Document Control System The OMDCM will thoroughly understand all functions of the State document control system. They will

be responsible for organizing the documents in the system and enforcing that all documents are properly submitted. They will coordinate document control items with the Design-Builder’s document control manager to ensure that submittals from the Design-Builder are done properly. State will perform the initial training to both the DBVC and Design-Builder. The OMDCM will be responsible for identifying document



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control procedure errors in a submittal from the Design-Builder and then will inform and train the Design-Builder, so the Design-Builder corrects their errors and ultimately begins making submittals following the correct procedures.

(A) Deliverable: A well maintained and organized document control system for this project. (B) Format: Microsoft SharePoint (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.3.2.2 Administration Support Provide miscellaneous administration support activities including but not limited to document drafting

& formatting, reviewing letters, filing, copying, answering office phone, taking messages, and mail processing.

(A) Deliverable: Letters, filing, copying and mail processing, etc. (B) Format: Electronic Microsoft Word 2013 document (docx extension), hard copies, and

Adobe PDF. (C) Due: Continuous throughout project. Each item will have its own deadline. Contractor must

adapt to the work load to meet deadlines. Filing of a specific item should occur within 5 business day of the item being received.

(D) Standard: Intentionally left blank. (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.3.2.3 Affirmative Action/Equal Employment Opportunity (AA/EEO) Contract Compliance Serve as Compliance Officer to ensure Contactor’s compliance with Affirmative Action/Equal

Employment Opportunity (AA/EEO) plans. The Contractor will arrange a meeting with the State’s Project Manager no later than two weeks after the DB Contract award to determine exact reporting requirements needed for this task.

Contractor will schedule and facilitate monthly meetings with State’s Project Manager to review AA/EEO requirements.

(A) Deliverable: Monthly Compliance Reports and other documentation. (B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: Monthly (D) Standard: Conformed Contract and MnDOT Contract Administration Manual. (E) State Review: One day. Review will occur at the monthly meeting. (F) Contractor Update: Five business days.

3.3.2.4 DBE Contract Compliance Serve as Compliance Officer to ensure Contactor’s compliance with DBE requirements. The Contractor

will arrange a meeting with the State’s Project Manager no later than 2 weeks after the Design-Build Contract award to determine exact reporting requirements needed for this task.

Contractor will schedule and facilitate monthly meetings with State’s Project Manager to review DBE requirements.

(A) Deliverable: Required forms and reports as described in the MnDOT Contract Administration Manual.

(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies.



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(C) Due: See MnDOT Contract Administration Manual. (D) Standard: Conformed Contract and MnDOT Contract Administration Manual. (E) State Review: One day. Review will occur at the monthly meeting. (F) Contractor Update: Five business days.

3.4 CPM Schedule Reviewer Review the Design-Builder’s CPM schedules in accordance with the DB Conformed Contract. The

Design Builder is required to using State’s Enterprise Project Management System (EPMS) Primavera P6 software, herein referred to as P6, and the Contractor is required to use the same software.

Contractor’s review may include the following with specific tasks directed by the State’s Project Manager:

1) A comparison of the schedule’s content as it relates to the requirements of the DB Conformed Contract.

2) An evaluation of its completeness of the work and all areas of the Project. 3) A review of the inclusion of the required deliverables during the design process. 4) An evaluation of the Design-Builder’s applied logic, with attention paid to float

suppression and sequestering techniques such as excessive lags, excessive durations, non-contractual constraints and non-tangible relationships.

5) Criticality will be reviewed for specified compliance, and the critical path will be reviewed for reasonableness.

6) The cost and resource loading of the schedule will be reviewed to ensure the total cost of the activities rolls up to equal the Contract price.

7) Activities will be reviewed for cost and resource assignments. They will also be reviewed for imbalances amongst like activities.

8) Cash flow will be reviewed for front loading. 9) In-depth schedule analysis, including a comparison of the schedule update against

the baseline for changes between the two. 10) The critical path and overall progress will be monitored and reported on. 11) The Baseline Schedule’s cash flow will be graphed to be used as a measure tool to

reflect the planned outlay compared to the actual. 12) Monthly review of DB Contractor’s invoices to verify payment requested matches

work shown as completed in the monthly updated CPM schedule. 13) Review of DB Contractor’s Time Impact Analysis. 14) Assist in reviewing, coordinating and processing contractor Partial Estimate pay

vouchers. 15) Collaborate with other verification team members to review and analyze recovery

schedules as required by the Design Builder within the CPM Specifications.

3.4.1 Staffing Requirements Provide one or more persons to perform the duties of the CPM Schedule Reviewer.

3.4.1.1 Co-location Locate in the co-located facility one day a month for schedule comment resolution meetings.

3.4.2 Tasks

3.4.2.1 Baseline schedule review Review and check the DB Contractor’s baseline schedule.



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(A) Deliverable: Comments entered into DCS and verification that all comments were addressed. (B) Format: Microsoft SharePoint (C) Due: According to DB Conformed Contract. (D) Standard: DB Conformed Contract and State DCS Training. (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.4.2.2 Monthly invoice and schedule review Review and check the DB Contractor’s monthly invoices and schedule.

(A) Deliverable: Comments entered into DCS and verification that all comments were addressed. (B) Format: Microsoft SharePoint (C) Due: According to DB Conformed Contract. (D) Standard: DB Conformed Contract and State DCS Training. (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.4.2.3 Time Impact Analysis review Review and check the DB Contractor’s Time Impact Analysis.

(A) Deliverable: Comments entered into DCS and verification that all comments were addressed. (B) Format: Microsoft SharePoint (C) Due: According to DB Conformed Contract. (D) Standard: DB Conformed Contract and DCS Training. (E) State Review: Continuous. (F) Contractor Update: Continuous.

3.4.2.4 Recovery Schedule review Review and check the DB Contractor’s Recovery Schedule.

(A) Deliverable: Comments entered into State DCS and verification that all comments were addressed.

(B) Format: Microsoft SharePoint (C) Due: According to DB Conformed Contract. (D) Standard: DB Conformed Contract and DCS Training. (E) State Review: Continuous. (F) Contractor Update: Continuous.

4 Design Team

4.1 Design Manager Manage the verification of the DB Contractor’s design by making sure the right specialized engineers

are reviewing the relevant plans, making sure designs are well coordinated across all disciplines, maintaining a consistent and predictable enforcement of the DB Conformed Contract, and meeting all verification responsibilities of the DB Conformed Contract.

4.1.1 Staffing Requirements Provide one person, in total, to perform the duties of Design Manager.



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4.1.1.1 Co-location Will be co-located during design activities. At this time the location of the office is unknown, but is

expected to be within three miles of CR J and I35W.

4.1.2 Tasks

4.1.2.1 Design Review Review and check the Design-Builder’s plans for conformance with the DB Contract. The Contractor

will use the procedures for checking plans and calculations described in the DB Conformed Contract Book 2, Section 5, Exhibit A Quality Management Template.

Must pay special attention to making sure that all the separate plans and disciplines are well coordinated with each other. For example, understanding that a change on the Roadway Plans may impact the Drainage, Bridge or ITS plans and vice versa. The Design Manager reviews all comments for each Release for Construction package for consistency and conformance to the DB contract, does a cursory review of plans sets, but leaves the detailed checking of plans and calculations to the specialized engineers.

Perform coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. Must have general familiarity with the DB Conformed Contract. Must have general familiarity in understanding the requirements of MnDOT manuals, standards and specifications related to all disciplines. Attend all conferences or meetings as needed.

Coordinate their review with the relevant external stakeholders with the requirement of obtaining the stakeholders acceptance of the design and plans. Stakeholders include Cities, Counties, and permitting agencies.

Manage the review and checking of the Design Builder’s plans for conformance to the design concept upon which the preliminary plans were prepared. Verify that the final plans are prepared in accordance with the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder plans, release for construction plans, notice of design changes, field design changes, and as-built plans.

Contractor will use the following criteria to check and review the plans: 1) Review – A comparative analysis for agreement with standard practice,

conformance to the contract requirements, agreement with similar structures, all with application of professional judgment. Mathematical analysis is not specifically required, but may be necessary where a discrepancy appears likely. Work will include an analysis of the Design-Build Contractor’s methods, assumptions, and calculations.

2) Check – Contractor will check mathematical computations provided by the Design-Build Contractor and provide independent calculations when an issue occurs during the check.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections. (B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project and as described in the DB Conformed Contract. Final

delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.



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4.1.2.2 As-Built Documents Within 15 calendar days of the DB Contract Award, the Contractor will hold an As-Built Document

coordination meeting with the DB Contractor. At this meeting the DB Contractor will explain how they will meet the conformed contract requirements for delivering as-built documents. The Contractor will audit the as-built plans upon their delivery for conformance to the conformed contract.

(A) Deliverable: A meeting to determine DB Contractor’s proposal for as-built documents. Contractor will provide a write-up explaining how the DB Contractor will organize the as-built documents.

(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: Meeting to occur 15 calendar days after DB Contract Award and write-up is due within 15

calendar days of the meeting. (D) Standard: Intentionally left blank. (E) State Review: Five business days. (F) Contractor Update: Five business days.

4.1.2.3 State Document Control System Thoroughly understand the Submittal Control methods for using the Microsoft SharePoint Document

Control System. They will be responsible for entering comments, and reviewing and tracking responses in the DCS for all design related issues. State will perform the DCS training.

(A) Deliverable: Enter comments, review and track responses in DCS. (B) Format: Microsoft SharePoint (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: State Training and DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous

4.2 Roadway Design Review Supply a team of people to perform all verification tasks related to roadway design, which includes all

requirements covered under the DB Conformed Contract, Book 2. Perform all verification tasks related to roadway design, which includes all requirements covered under

the DB Conformed Contract, Book 2. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. The Contractor will have general familiarity with the DB Conformed Contract. This position must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 1, 2, 5, 7, 9, 10, 11, 14, 20; and MnDOT manuals, standards and specifications related to roadway design. Attend all meetings as needed.

Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder reviews, release for construction plans, notice of design changes, field design changes, and as-built plans.

Thoroughly understand the Submittal Control methods. They will be responsible for entering comments, and reviewing and tracking responses in the Microsoft SharePoint Document Control System for all design related issues. State will perform the DCS training.



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4.2.1 Roadway Design Engineer

4.2.1.1 Staffing Requirements Supply one person, in total, to perform the duties of Roadway Design Engineer.

4.2.1.1.1 Co-location Will be co-located during design activities. At this time the location of the office is unknown, but is


4.2.2 Roadway Design Engineer Assistant Perform the duties of Roadway Design Engineer Assistant.

4.2.2.1 Staffing Requirements Supply one or more persons to perform the duties of Roadway Design Engineer Assistant.

4.2.2.1.1 Co-location Co-location is not required.

4.2.3 Tasks

4.2.3.1 Design Review Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections. (B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project and as described in the DB Conformed Contract. Final


4.3 Traffic Review Perform all verification tasks related to traffic design and monitoring, which includes all requirements

covered under the DB Conformed Contract, Book 2. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. Must have general familiarity with the DB Conformed Contract. Must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 16 and 18; and MnDOT manuals, standards and specifications related to structures design. Attend all meetings as needed.

Work includes review and monitoring of Temporary Traffic Control Plans, including development of a traffic management plan and assembly of all special provisions not addressed in the MnDOT Standard Specifications for Construction. Temporary traffic control plans may also include details for installation and operations of traffic signs, pavement markings, signals, lighting and ITS for control of traffic during construction or special events.

Work includes review and monitoring of Traffic Signal Design, which includes traffic signal plans, special provisions, and providing technical support and construction inspection for traffic signals construction. Traffic signals may be temporary systems used during construction projects or permanent installations.



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Work includes review and monitoring of Roadway Lighting Design, which includes developing lighting analysis reports, forms and letters, supporting documentation, lighting plans, and special provisions. This includes providing technical support and construction inspection during construction concerning the design.

Work includes the review and monitoring of Signing Plan Design, which includes a signing plan, special provisions, computations for all permanent highway signs. The design may also document recommendations for replacing, removing, moving, and/or overlaying existing signs such that they meet all applicable MnDOT standards and policies.

Contractor will verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder reviews, release for construction plans, notice of design changes, field design changes, and as-built plans.

Contractor must thoroughly understand the Submittal Control methods. They will be responsible for entering comments, and reviewing and tracking responses in the Microsoft SharePoint Document Control System for all design related issues. State will perform the DCS training.

4.3.1 Staffing Requirements Supply one or more persons to perform the duties of Traffic verification.

4.3.1.1 Co-location The team lead will be co-located with the State’s Project Manager during design and monitoring

activities. Other personnel are not required to be co-located. At this time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

4.3.2 Tasks

4.3.2.1 Design Review Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract

and monitor performance during construction.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections; and field inspection reports.

(A) Format: Hardcopy plans and calculations. (B) Due: Continuous throughout project and as described in the DB Conformed Contract. Final

delivery occurs when DBVC contract ends. (C) Standard: DB Conformed Contract. (D) State Review: Continuous. (E) Contractor Update: Continuous.

4.4 Structures Design Review Perform all verification tasks related to structures design, which includes all requirements covered under

the DB Conformed Contract, Book 2. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. Must have general familiarity with the DB Conformed Contract. Must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 8, 13, and 15; and MnDOT manuals, standards and specifications related to structures design. Attend all meetings as needed.

Contractor will verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract including current State standards and practices. These reviews will include over-the-



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shoulder reviews, release for construction plans, notice of design changes, field design changes, and as-built plans.


4.4.1 Structures Design Engineer

4.4.1.1 Staffing Requirements Supply one person, in total, to perform the duties of Structures Design Engineer.

4.4.1.2 Co-location Will be co-located during design activities. At this time the location of the office is unknown, but is


4.4.2 Structures Design Engineer Assistant

4.4.2.1 Staffing Requirements Supply one or more persons to perform the duties of Structures Design Engineer Assistant.

4.4.2.2 Co-location Co-location is not required.

4.4.3 Tasks

4.4.3.1 Design Review Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections.

(B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project and as described in the DB conformed contract. Final


4.5 Geotechnical and Foundations Review Perform all verification tasks related to geotechnical and foundations design and monitoring, which

includes all requirements covered under the DB Conformed Contract, Book 2. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. Must have general familiarity with the DB Conformed Contract. Must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 8, 10, 13, and 15; and MnDOT manuals, standards and specifications related to structures design. Attend all meetings as needed.

Work includes review of final boring logs and analysis of subsurface conditions and materials, submitted in the form of a report. The report includes, but is not limited to; bearing capacity for deep or shallow foundations, settlement analysis, slope stability analysis, locations of unsuitable soils, sub cut depths



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and type of backfill, muck excavation limits and treatment, culvert treatments, pavement designs, and geologic recommendations. The report should also include definite foundation recommendations for providing a safe and cost effective foundation system.

In addition, this work type may include Standard Penetration Test & Rock Coring, and/or Cone Penetration Tests.

Contractor will verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder reviews, release for construction plans, NDC, FDC, and as-built plans.


4.5.1 Staffing Requirements Supply one or more persons to perform the duties of Geotechnical and Foundations verification.

4.5.1.1 Co-location The team lead will be co-located during design and monitoring activities. Other personnel are not

required to be co-located. At this time the location of the office is unknown, but is expected to be within three miles of CR J and I35W.

4.5.2 Tasks

4.5.2.1 Design Review Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract

and monitor performance during construction.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections; and field inspection reports.

(B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project and as described in the DB conformed contract. Final


4.6 Drainage Design Verification Perform all verification tasks related to storm water design, which includes all requirements covered

under the DB Conformed Contract, Book 2, Section 12. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. Must have general familiarity with the DB Conformed Contract. Must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 2 Project Management and Section 12 – Drainage; and MnDOT manuals, standards and specifications related to drainage design. Attend all conferences or meetings as needed.

Verify that the Design-Builder’s plans appear to meet the requirements of the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder plans, release for construction plans, notice of design changes, field design changes, and as-built plans.



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Thoroughly understand the Submittal Control methods. They will be responsible for entering comments, and reviewing and tracking responses in the Microsoft SharePoint Document Control System for all design related issues. State will perform the DCS training.

Coordinate their review with the relevant MnDOT Functional Group with the requirement of obtaining that functional groups acceptance of the design and plans. This coordination means that the Contractor will do all the review work, and then present it to the MnDOT Functional Group for their concurrence.

Coordinate their review with the relevant permitting agencies with the requirement of obtaining that agencies acceptance of the design and plans.

Supply staff as needed who understand how to operate following software, so the Contractor can check the products the Design-Builder creates with this software:

Software Possible Vendor Functions

GEOPAK Drainage Bentley • Rational method hydrology • Inlet design and spread analysis • Storm drain pipe design and hydraulic grade line

analysis Flowmaster Bentley • Inlet design and spread analysis

• Channel/pipe critical and normal depth, capacity HydroCAD

HydroCAD Software Solutions LLC

• Generate NRCS (SCS) hydrograph • Develop stage-storage and stage-discharge for ponds • Combine/route hydrographs through ponds and channels

XP-SWMM XP-Software • Generate NRCS (SCS) hydrograph or model historical storm

• Dynamic routing of hydrographs through ponds, pipes, and channels with varying tailwater/flow conditions

Hydraulic Toolbox FHWA • HYCHL module may be used to analyze ditches and ditch lining

• HY-8 may be used as specified below CulvertMaster Bentley • Analyze headwater and hydraulics for single or multiple

culverts and/or road overtopping • Design pipe size based on maximum headwater

HY-8 FHWA • Analyze headwater and hydraulics for single culvert and/or road overtopping

• Design pipe size based on maximum headwater • Energy dissipater design

HEC-RAS COE • Water surface profiles for steady or unsteady flow • Analysis of bridges, bridge-culverts, and culverts

P8 Urban Catchment Model

Walker • Model for predicting generation and transport of pollutants in storm water runoff in urban watersheds.

PEAKFQ USGS • Gauge frequency analysis



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Software Possible Vendor Functions

SHSAM BARR • Structural Pollution Control Device (SPCD) analysis

SMS Aquaveo • 2D hydraulic modeling for complex waterways using FESWMS or TUTFLOW models.

4.6.1 Drainage Engineer This Drainage Engineer must understand or have staff available that understand how to operate the

aforementioned software, so the Contractor can check the products the DB Contractor creates with this software.

4.6.1.1 Staffing Requirements Provide one person, in total, to perform the duties of the Drainage Engineer.

4.6.1.1.1 Co-location Will be co-located during design activities. At this time the location of the office is unknown, but is


4.6.2 Drainage Engineer Assistant

4.6.2.1 Staffing Requirements Supply one or more persons to perform the duties of Drainage Engineer Assistant.

4.6.2.1.1 Co-location Co-location is not required.

4.6.3 Tasks

4.6.3.1 Design Review Verify that the Design-Builder’s plans appear to meet the requirements.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections.

(B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

4.7 Utility Coordination Perform all verification tasks related utility coordination, which includes all requirements covered under

the DB Conformed Contract, Book 2, Section 6. Duties include coordination with all project participants, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. The Contractor will have general familiarity with the DB Conformed Contract. The Contractor must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 6; and



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MnDOT manuals, standards and specifications related to utility coordination. Attend all conferences or meetings as needed.

4.7.1 Utility Coordinator Work includes:

1) Review the DB Contractor’s Utility Work Plan. 2) Attend project utility meetings. 3) Monitor work order negotiations and processing between the DB Contractor, utility

owners, and State. 4) Coordinate the design-build utility work order process and State’s permit process for

all facilities relocated by utility owners and the DB Contractor. 5) Coordinate with other functional areas within State, as needed. 6) Monitor field activities with the construction manager. 7) Report and manage impacts to project regarding any unknown utilities discovered by

the DB contractor. 8) Review utility tracking report. 9) Review utility invoices to insure they comply with the scope of the work orders. 10) Review, reconcile, and recommend for payment any invoices to be paid for

reimbursable work outside of the DB Contract. 11) Audit the DB Contractor’s utility coordination process to verify that it complies with

the DB Contract and Master Utility Agreement requirements. 12) Communicate with utility owners to increase their understanding of the DB Contract

requirements and the Master Utility Agreement.

4.7.1.1 Staffing Requirements Supply one person, in total, to perform the duties of Utility Coordinator.

4.7.1.1.1 Co-location Will be co-located during design activities and during utility construction activities. At this time the

location of the office is unknown, but is expected to be within three miles of CR J and I35W.Tasks

4.7.1.2 State Document Control System Thoroughly understand the Submittal Control methods for using the Microsoft SharePoint Document

Control System. They will be responsible for entering comments, and reviewing and tracking responses in the DCS for all design related issues. State will perform the DCS training.

(A) Deliverable: Organized utility documents in DCS. (B) Format: Microsoft SharePoint (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: State Training and DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

4.7.1.3 Utility Coordination Process utility work orders and utility permits.

(A) Deliverable: Executed utility work orders. (B) Format: Hardcopy with electronic PDF filed in DCS



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(C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

5 Quality Management Team Assist State with the implementation of the quality management system on the Project. Duties for this

position include following and managing quality management processes and procedures for State staff, training State’s verification staff on design and construction quality management processes and procedures, overseeing and auditing the DB Contractor’s quality management system, reviewing quality manuals, overseeing the implementation of State’s quality processes (e.g., checking whether or not State testing rates are being met, audits are being performed, hold are points being used).

Perform design auditing and Acceptance of Released for Construction documents, construction quality acceptance testing and inspection (including acceptance at critical activity points), Independent Assurance Sampling and Testing, and auditing of the DB Contractor’s quality management system by fulfilling all of State’s roles for Quality Management as described in the DB conformed contract.

Auditing will entail the collection and documentation of objective evidence to verify whether requirements have been met. The results of auditing will be documented on standardized audit report forms. Non-conformances will be communicated and tracked in separate reports. The audit results will also be recorded in a database, and regular summary and status reports will be provided. The timing, frequency, and depth of auditing will be at State’s discretion.

At any time as deemed necessary at the sole discretion of State, verification staff may perform inspections or take samples for further investigation of possible non-conforming Work.

Audit the DB Contractor’s quality management system to determine whether quality activities are being carried out and are implemented effectively, which includes quality activities related to both design and construction. Perform construction quality acceptance testing and inspection for verification that the DB Contractor’s Work meets Contract requirements. All documentation of quality activities, tests, and inspections will be entered into State’s document control system.

5.1 Staffing Requirements

5.1.1 Quality Manager Supply one person, in total, to perform the duties of the Quality Manager. This person is assigned the

overall responsibility for verifying that the DB Contractor is meeting all requirements of the DB’s Quality Management System (QMS) and requirements of the DB Conformed Contract and will:

1) Verify that the DB Contractor is training workers in the operation of the QMS, 2) Monitor that the QMS is being properly implemented and used, 3) Report to the MNPASS Project Manager on the QMS effectiveness and

performance, and 4) Identify problems with the QMS and make recommendations to the MNPASS

Project Manager for revisions to improve the QMS. The Quality Manager has no responsibilities in the production of the Work, technical review of design

documents, or performance of construction inspection.



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5.1.2 Roadway Inspector Provide two persons to serve as Roadway Inspectors. Assist State’s Lead Roadway Inspector with

verifying that all construction is in accordance with approved plans, specifications and special provisions, that compliance with State construction standards and policies are maintained, as well as any other applicable laws.

Assist State’s Lead Roadway Inspector in quality assurance material testing, inspecting grading, paving, storm sewer installation, utility installation, signal, concrete pour, retaining walls, and landscape pours. This position will also resolve field problems and verify that the solutions are pursued and implemented as quickly as possible to minimize delays and costs while achieving an acceptable result. When field problems are encountered, this position will be responsible for assembling all relevant information in a concise and orderly manner, reviewing all the information and circumstances, and reporting recommendations to State’s Lead Roadway Inspector.

Other responsibilities include, but are not limited to, contract administration, traffic control compliance, project certification, and project finalization.

While performing the duties of this job, the inspector is required to work outside exposed to the weather elements, both hot and cold, on a daily basis. They will frequently drive a motor vehicle in off-road conditions. Periodically they will walk on even and uneven sloping ground. They will work in high volume traffic zones in a day and night time conditions. They will frequently and continually rotate through various body positions, such as standing, twisting, bending, sitting, kneeling, and squatting. They will operate machinery and testing equipment using vision and hearing under varying temperatures. They will frequently move up to 50 pounds by pushing, pulling, lifting, and carrying. They will work at extreme heights. Periodically they will push or pull carts, dollies, and two-wheeled trucks. They will wear and use personal protective equipment to protect the head, eyes, hearing, respiration, visibility, and feet from injury.

The person will need to obtain the current certification in the following MnDOT certifications as a requirement of this position:

1) Level I Concrete Field – Inspector 2) Level II Concrete Field – Inspector 3) Level I Grading and Base – Inspector 4) Level II Grading and Base – Inspector 5) Level II Signal & Lighting – Inspector 6) Bituminous Street – Inspector

5.1.3 Structures Inspector Provide one person to serve as Structures Inspector. Assist State’s Lead Bridge Inspector with verifying

that all construction is in accordance with approved plans, specifications and special provisions, that compliance with State construction standards and policies are maintained, as well as any other applicable laws.

Assist State’s Lead Bridge Inspector in quality assurance material testing, inspecting piling both driven pile and drilled shafts, inspecting reinforcing steel, inspecting concrete pours. This position will also resolve field problems and verify that the solutions are pursued and implemented as quickly as possible to minimize delays and costs while achieving an acceptable result. When field problems are encountered, these positions will be responsible for assembling all relevant information in a concise and orderly manner, reviewing all the information and circumstances, and reporting recommendations to State’s Lead Bridge Inspector.

While performing the duties of this job, the inspector is required to work outside exposed to the weather elements, both hot and cold, on a daily basis. They will frequently drive a motor vehicle in off-road conditions. Periodically they will walk on even and uneven sloping ground. They will work in high volume traffic zones in a day and night time conditions. They will frequently and continually rotate through various



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body positions, such as standing, twisting, bending, sitting, knelling, and squatting. They will operate machinery and testing equipment using vision and hearing under varying temperatures. They will frequently move up to 50 pounds by pushing, pulling, lifting, and carrying. They will work at extreme heights. Periodically they will push or pull carts, dollies, and two-wheeled trucks. They will wear and use personal protective equipment to protect the head, eyes, hearing, respiration, visibility, and feet from injury.

The person will need to obtain the current certification in the following MnDOT certifications as a requirement of this position:

1) Bridge Construction

5.1.4 Co-location The Quality Manager and all inspectors will be co-located with the State’s Project Manager. At this


5.2 Tasks

5.2.1 Document Control System Use the State Document Control System. Keep a thorough and well organized document control system

in regards to the quality management system, and construction inspection and reporting. State will perform the initial document control system training. Contractor will perform additional training to either State of DB Contractor personnel as needed.

(A) Deliverable: Well organized document control system database with all necessary documentation for the verification of the quality management process, and construction inspection and reporting.

(B) Format: State document control system (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: State document control system and DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

5.2.2 Quality Manual Review DB Contractor’s Quality Manual (QM).

(A) Deliverable: Hardcopy QM that show checked, corrected, and verified redlines corrections with comments entered into State’s document control system.

(B) Format: Hardcopy QM. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

5.2.3 Design Quality Management and Auditing Audit design quality process. Contractor’s Quality Management staff is not responsible for reviewing

the design release for construction packages for technical compliance with the conformed contract requirements. Contractor’s Quality Management staff is responsible for auditing the DB Contractor’s Design Quality Management processes and that the DB Contractor is following those processes. Audit the DB Contractor’s quality management system to determine whether quality activities are being carried out and are implemented effectively, which includes quality activities related to both design and construction. All documentation of quality activities, tests, and inspections will be entered into State’s DCS.



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Duties for this position also include following and managing quality management processes and procedures for State staff, training State’s verification staff on design quality management processes and procedures, reviewing quality manuals, overseeing the implementation of State’s quality processes

Perform design auditing and Acceptance of Released for Construction documents, and auditing of the DB Contractor’s quality management system by fulfilling all of State’s roles for Quality Management as described in the DB conformed contract.

Auditing will entail the collection and documentation of objective evidence to verify whether requirements have been met. The results of auditing will be documented on standardized audit report forms. Non-conformances will be communicated and tracked in separate reports. The audit results will also be recorded in a database, and regular summary and status reports will be provided. The timing, frequency, and depth of auditing will be at State’s discretion.

(A) Deliverable: Two mandatory audit reports. The first will cover the first three design

packages, and the second will cover a random selection of packages. Additional audit reports will be completed on an as needed basis if the DB Contractor’s design quality process is not satisfactory to the State Project Manager.

(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: The first audit report is due one week after the third design package is received from

the DB Contractor. A second audit report will be completed within two months of the first design package submittal. Additional reports continuous throughout project as-needed and within one week of being requested by the Project Manager. Final delivery occurs when DBVC contract ends.

(D) Standard: Intentionally left blank. (E) State Review: Five business days. (F) Contractor Update: Five business days.

5.2.4 As-Built Documents Within 15 calendar days of the DB Contract Award, the Contractor will hold an As-Built Document

coordination meeting with the DB Contractor. At this meeting the DB Contractor will explain how they will meet the conformed contract requirements for delivering as-built documents. The Contractor will audit the as-built plans upon their delivery for conformance to the conformed contract.

(A) Deliverable: A meeting to determine DB Contractor’s proposal for as-built documents. Contractor will provide a write-up explaining how the DB Contractor will organize the as-built documents.

(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: Meeting to occur 15 calendar days after DB Contract Award and write-up is due within

15 calendar days of the meeting. (D) Standard: Intentionally left blank. (E) State Review: 5 business days. (F) Contractor Update: 5 business days.

5.2.5 Inspection and Testing Plan The Contractor will continuously review the DB Contractor’s Inspection and Testing Plan. The

Contractor will create formal audit reports of the DB Contractor’s Inspection and Testing Plan. (A) Deliverable: At least two audit reports are required. Additional, reports will be created on an

as-needed basis as directed by the State Project Manager, if problems persist with the DB Contractor.



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(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: First report is due 10 business days after the receipt of the DB Contractor’s initial

Inspection and Testing Plan. The second report is due within three months of the first report. (D) Standard: Intentionally left blank. (E) State Review: Five business days. (F) Contractor Update: Five business days.

5.2.6 Materials Control Schedule (MCS) The Contractor will continuously ensure all requirements of the MCS are met by the DB Contractor.

The Contractor will create formal audit reports of the DB Contractor’s MCS. (A) Deliverable: At least two audit reports are required. Additional, reports will be created on an

as-needed basis as directed by the State Project Manager, if problems persist with the DB Contractor.

(B) Format: Electronic Microsoft Word 2013 document (docx extension) and hard copies. (C) Due: First report is due 10 business days after the receipt of the DB Contractor’s initial

MCS. The second report is due within three months of the first report. (D) Standard: Intentionally left blank. (E) State Review: Five business days. (F) Contractor Update: Five business days.

5.2.7 Quantities and Production Tracking Track general quantities of materials, labor, and equipment and enter the data into the State’s document

control system. (A) Deliverable: Well organized document control system showing quantities and production

tracking. (B) Format: State’s document control system. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

5.2.8 Construction Inspection Perform construction field inspections to verify that the DB Contractor is meeting all requirements of

the DB Conformed Contract and permits. (A) Deliverable: Well organized construction inspection reports. (B) Format: State’s document control system. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

6 Environmental Team Perform all verification tasks related to environmental compliance, which includes all requirements

covered under the DB Conformed Contract, Book 2, Section 4. Duties include coordination with all project participants, permitting agencies, maintenance of records, interpretations of plans and specifications, and recommendations regarding dispute resolution. The Contractor will have general familiarity with the DB



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Conformed Contract. The Contractor must be an expert in understanding the requirements of the DB Conformed Contract, Book 2, Section 1, 2, 4, 5, 14; and MnDOT manuals, standards and specifications related to roadway design. Attend all or meetings as needed.

Verify that the Design-Builder’s final plans appear to meet the requirements the DB Conformed Contract including current State standards and practices. These reviews will include over-the-shoulder plans, release for construction plans, notice of design changes, field design changes, and as-built plans.

Coordinate their review with the relevant State technical experts with the requirement of obtaining the technical experts acceptance of the design and plans. This coordination means that the Contractor will do all the review work, and then present it to the State technical experts for their review, comment, and concurrence.

Perform field inspections to verify that the DB Contractor is meeting all requirements of the DB Conformed Contract and permits and provide a summary to the State Project Manager.

6.1 Environmental Compliance Manager (ECM) This position will serve as liaison between State project staff, MnDOT’s Office of Environmental

Stewardship and their consultants, the DB Contractor’s Environmental Team, and other agency stakeholders for the environmental commitments on the project. Follow all responsibilities of the State ECM as defined in the DB Conformed Contract including both design review and construction inspections.

This position will review and provide comments on the DB Contractor’s Environmental Protection Training Program. Included in this task will be as-needed participation in the training program to provide clarification and understanding of State’s environmental goals and policies. This position will review and provide comments to the DB Contractor’s proposed mitigative measures for all areas of environmental concern impacted by the Project. This position will review and provide comments to the DB Contractor submittals, including but not limited to:

1) Contaminated materials management plans 2) Contaminated groundwater dewatering plans 3) Spill containment plans 4) Wetland and floodplain mitigation plans 5) Storm water pollution prevention plans 6) Cultural resource surveys 7) Contaminated soil and groundwater documentation reports 8) Asbestos and regulated material documentation. 9) National Pollutant Discharge Elimination (NPDES) inspections and reports 10) Weekly/monthly environmental monitoring 11) Stormwater Pollution Prevention Plan (SWPPP) Compliance

6.1.1 Staffing Requirements Provide one person, in total, to perform the duties of the ECM.

6.1.1.1 Co-location Will be co-located with the State’s Project Manager during design and construction activities. At this


6.2 NPDES Expert: Erosion Control Inspector & SWPPP Designer The person will need to obtain the current certificates from the University of Minnesota for both Erosion

Control Site Management and Design of SWPPP.



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6.2.1 Staffing Requirements Provide one or more persons to perform the specific tasks involved with NPDES permit compliance,

erosion control, and SWPPP.

6.2.1.1 Co-location Will be co-located with the State’s Project Manager during design and construction activities. At this


6.3 Permitting Specialist This position will supervise the work necessary to acquire any permits required for the Project that were

not included in the RFP, including permits that must be modified as a result of the Contractor’s work or changes to permit requirements. This position will collaborate with the DB Contractor and review, check, and verify that all required environmental permits have been obtained by the DB Contractor for the performance of work, and ensure that obligations of permits and approvals are being met. The Permitting Specialist will supervise the work necessary to develop all permit applications, drawings, correspondence, and environmental management plans. This work will include assembling a permit application package as required by each permitting agency.

The Permitting Specialist will also ensure that the Contractor is complying with all requirements of the executed permits. The status of permit applications and permit compliance shall be reported in each Environmental Monitoring Report.

Rice Creek Watershed District (RCWD) has informed State that they do not want the DB Contractor contacting them directly. This means the DBVT will need to facilitate all coordination, Release for Construction reviews, and field inspections.

6.3.1 Staffing Requirements Provide one or more persons to perform the duties of Permitting Specialist.

6.3.1.1 Co-location Co-location is not required.

6.4 Tasks The following tasks apply to ECM, NPDES Expert and Permitting Specialist.

6.4.1 Design Review Verify that the Design-Builder's plans appear to meet the requirements of the DB Conformed Contract.

(A) Deliverable: Hardcopy plan sets that show checked, corrected, and verified redlines corrections. (B) Format: Hardcopy plans and calculations. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

6.4.2 Construction Inspection Perform construction field inspections to verify that the DB Contractor is meeting all requirements of

the DB conformed contract and permits.



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(A) Deliverable: Well organized environmental compliance files including SWPPP amendments, and inspection reports.

(B) Format: Hardcopy files. (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

6.4.3 State Document Control System Thoroughly understand the Submittal Control methods for using the Microsoft SharePoint Document

Control System. They will be responsible for entering comments, and reviewing and tracking responses in the DCS for all design related issues. Ensure all permit requirements have been met and closed out. State will perform the DCS training.

(A) Deliverable: Enter comments, review and track responses in DCS. (B) Format: Microsoft SharePoint (C) Due: Continuous throughout project. Final delivery occurs when DBVC contract ends. (D) Standard: State Training and DB Conformed Contract. (E) State Review: Continuous. (F) Contractor Update: Continuous.

Exhibit A – Scope of Work and Deliverables Table of Contents · Exhibit A – Scope of Work and...

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Transcript of Exhibit A – Scope of Work and Deliverables Table of Contents · Exhibit A – Scope of Work and...