Executive Summary - Alberta Education · Web viewThis template may be used to prepare a Proposal...

BUILDING COLLABORATION AND CAPACITY IN EDUCATION GRANT PROGRAM

Proposal Template

INSTRUCTIONS: This template may be used to prepare a Proposal for a Conditional Grant. The template is provided as a courtesy only and may be

[Insert Proposal Title here][Insert Date here]modified according to the needs of the applicant. Applicants are not required to use this template. Other proposal templates may be used or, if space permits, applicants may provide the required information in “Section E” of the Application for Conditional Grant Funding (Application).

Please ensure an appropriate level of detail is provided in order for the reader to get a clear understanding of your organization and the project you wish to have funded. See “Section E” of the Application for additional information regarding proposal requirements.

Note: When submitting a proposal, whether you utilize this template or your own format, the proposal must be attached to a completed and signed Application Form.

Please delete this section and all other instructions within the template, prior to submitting to Alberta Education.

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[Insert Proposal Title here][Insert Date here]

TABLE OF CONTENTS

I. EXECUTIVE SUMMARY.......................................................................................4

II. INTRODUCTION.................................................................................................5

III. OBJECTIVES/PURPOSE OF THE PROJECT............................................................6

IV. PARTNERS/PARTICIPANTS IN THE PROJECT.......................................................6

V. GOALS/TARGETS...............................................................................................6

VI. ACTIVITIES DATES/TIMELINES/MILESTONES......................................................7

VII. INDICATORS FOR SUCCESS/OUTCOME MEASURES...........................................7

VIII. BUDGET BREAKDOWN......................................................................................8

IX. REPORTING.......................................................................................................9

X. PROJECT SUPPORT............................................................................................9

XI. APPENDIX.........................................................................................................9

XII. SAMPLE LETTER OF SUPPORT.........................................................................10

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I. Executive SummaryPlease provide a brief overview of your proposal, not to exceed one page, which describes the following elements: Brief identification of the mandate and/or role of your

organization;

The purpose and anticipated outcomes of the project;

The total amount of funding requested;

Brief overview of any partnership(s) on this project and anticipated roles and responsibilities; and

Other information deemed pertinent to the overall proposal such as the identification of how proposed activities will lead to improved educational outcomes for First Nations students.

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II. IntroductionIntroduce organization here. The introduction can include information such as the mandate and/or role of the organization, a description of its activities, and the capacity of the organization to meet the Building Collaboration and Capacity in Education Grant Program outcomes.

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III. Objectives/Purpose of the Project Outline the objectives and/or the purpose of the project by identifying the needs, issues or opportunities to be addressed. Include the target population/primary beneficiaries (e.g. age range) of the project and any other related information. Ensure that the objectives/purpose of the project align with the purpose of the Grant Program (please refer to the BCCE Guidelines for additional information). Some examples of information to include here are: Length of time the need(s)/issue(s) has existed;

How the persistence of this issue has impacted the target population; and

Whether the need(s)/issue(s) have ever been addressed before, including outcomes.

IV. Partners/Participants in the ProjectCollaboration and partnership is encouraged. List and describe the partners/participants involved in the project, including an overview of their role and function and capacity to meet the project’s objective/purpose.

V. Goals/TargetsState the desired goals or targets that address the objectives/purpose stated above. Also include key benefits of reaching the goals/objectives. Goal 11

Goal 2

Goal 3

1 For example, if two organizations identify a need within their respective communities and decide to collaborate on a project to address this need, a goal/target could be: (1) Goal 1: Increase the number of collaborative planning sessions between Organization 1 and Organization 2 to address (identified issue).

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VI. Activities/Timelines/MilestonesProvide a detailed description/background about the proposed project including supplemental information about the scope of project’s activities. Include as much information as possible in order for the reader to gain a clear understanding of your project, including key milestones and accomplishments.

a. TimelinesProvide detailed information on the expected timelines for the project.

VII. Indicators of Success/Outcome Measures Discuss how progress on the project’s activities, plans or processes will be evaluated throughout and at the end of the project. What indicators will be used to measure success?

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VIII.Budget Breakdown Provide a clear statement of the total amount of funds being requested from Alberta Education. Indicate what percentage of the total budget for the project would be covered by the requested funds (e.g. 50%, 100%, etc.). If submitting a proposal in partnership with other organizations, the total budget requested by all partners must be included.

BUDGET

Provide a detailed list of anticipated expenses (a separate sheet may be used, if necessary). Please refer to the Program Guidelines for

additional information on eligible and ineligible expenditures. *Note: All expenses must be incurred after the date on which the conditional

grant application was approved.

Expense Description Expense Amount

Year 1 Year 2

Expense Amount

Year 3 Total

1. $ $ $ $

2. $ $ $ $

3. $ $ $ $

4. $ $ $ $

5. $ $ $ $

6. $ $ $ $

7. $ $ $ $

8. $ $ $ $

9. $ $ $ $

10. $ $ $ $

TOTAL EXPENSES$(Year 1)

$(Year 2)

$(Year 3)

$(Total)

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IX. ReportingProject and financial reports are required by Alberta Education throughout the duration of the project. Describe how the organization’s reporting will focus on demonstrating that funds were used for their intended purpose and planned activities were completed and results were achieved. Reporting on the project’s activities is required on: 1. August 15, 2016 (year one activities)2. August 15, 2017 (year two activities) 3. August 15, 2018 (final report)

X. Project Support Letters of support by all project partners identified in the proposal must be submitted and are required by provincial school authorities, First Nation education authorities, and/or individual First Nations. A sample letter has been included at the end of this template. Any additional documents that demonstrate project support/partnership (i.e. Band Council Resolutions, Tribal Council Resolutions) by partners will also be accepted.

XI. AppendixSupporting material you may wish to include in your proposal.

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XII. Sample Letter of Support Date

Name of OrganizationAddress Email Phone Number

Dear Mr. /Mrs./Miss/Ms. (Building Collaboration and Capacity in Education Grant Program Applicant)

RE: Letter of Support (from Community/First Nations School/Provincial Partner(s)):

On behalf of our First Nation/school, please accept this letter as a formal commitment to participate in (Organization’s) project under the Building Collaboration and Capacity in Education Grant Program through the Ministry of Education and the First Nations, Metis and Inuit Education Division for the 2015/2016 to 2017/2018 fiscal years.

1. Name of School2. Name of School

Our First Nation/school(s) will work with (Organization) to undertake the planned activities described and outlined in the Building Collaboration and Capacity in Education Grant Proposal Template (or Section E of the Grant Application). The (Organization) will ensure schools are prepared to undertake the planned activities, achieve the stated milestones, and adhere to expected timelines.

(Organization) will ensure the Building Collaboration and Capacity in Education Grant Program guidelines are followed and will provide appropriate coordination and support services, including project management, sharing of information, training, specialist/ technical support, monitoring, compliance, evaluation and reporting. Our First Nation school(s) will ensure that (Organization) is provided with the necessary input required to complete the application/proposal and reporting requirements related to the project.

By participating with (Aggregate Organization) in the Building Collaboration and Capacity in Education project until March 31, 2018, we will encourage greater efficiencies, economies of scale and reinforce the ongoing efforts for collaboration and capacity building that our First Nation/school is undertaking.

Sincerely,

______________________________First name, last name, position title

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Executive Summary - Alberta Education · Web viewThis template may be used to prepare a Proposal...

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