EXECUTIVE MEETING

Thursday September 5, 2013 6:30 pm Markham Convergence Centre, 7271

Warden Avenue, Markham, ON L3R 5X5

Agenda• 0.0 Food and Refreshments.............................................................6:30-6:50 • 1.0 Agenda Approval ......................................................................6:50-6:55 • 2.0 Approval of Minutes of Previous Meeting ...............................6:55-7:00 • 3.0 Chair’s Report ..........................................................................7:00-7:10 • 4.0 OSPE update ............................................................................7:10-7:20 • 5.0 Program Committee Report ......................................................7:20-7:30 • 6.0 Communications Committee Report ........................................7:30-7:40 • 7.0 Certificate Committee Report ..................................................7:40-7:50 • 8.0 Awards Committee Report .........................................................7:50-8:00 • 9.0 Financial Report .........................................................................8:00-8:10 • 10.0 Education Committee Report ..................................................8:10-8:20 • 11.0 GLP & Business Liaison Committee Report ..............................8:20-8:30 • 12.0 Mentorship & EIT Committee Report .......................................8:30-8:40 • 13.0 Other Business ..........................................................................8:40-9:00 • 14.0 Next Meeting/Adjournment ......................................................9:00

Agenda

• Food and Refreshments 6:30-6:50

Agenda

• 1.0 Agenda Approval 6:50-6:55

Agenda

• 2.0 Approval of Minutes of Previous Meeting 6:55-

7:00

Agenda• 3.0 Chair’s Report 7:00-7:10

Past Events Cruise -- June 22, 2013 BIG BIKE – July 6, 2013

Upcoming Events Eastern Central Congress – Sept 14, 2013 Tee for Scholarship Sept 7, 2013 CPC Sept 21, 2013 Career Seminar, Sept 15, 2013 - Kam/Patrick FIRST Robotics

Other Matters Business Plan PRISM down CN Tower Climb Volunteer Recognition – Spouse/non-member

Agenda

• 4.0 OSPE update 7:10-7:20 Activities:

Discussion items:

Agenda

• 5.0 Program Committee Report 7:20-7:30 Activities:– The Events can be viewed on Google Calendar at

https://www.google.com/calendar/embed?src=rjvender%40gmail.com&ctz=America/Toronto

– Very busy fall coming up with 35 events scheduled from September until the end of February. Some are tours, most are presentations at the London Pub. Total for 2013 will be about 45 events.

– Will be doing a day long Mentor Workshop at the MCC on January 17th with a possibility of doing the same presentation on the 16th if sales are strong. Will be aggressively marketing this event through our chapter and others in Ontario as well as other engineering organizations.

Discussion items:– Rolling out the announcements of events well in advance of date of event to

increase visibility.

Agenda

• 6.0 Communications Committee Report7:30-

7:40 Activities: New volunteers small group training sessions held over

the summer months for website and eventbrite Will touch base with volunteers interested in social media

and forum at end of Sept/in Oct Working on new website template with a volunteer

• PEO has a new template for chapters as well

Agenda

• 6.0 Communications Committee Report7:30-

7:40Discussion items: Do we want to use our own template or follow PEOs?

PEO suggested template (feedback by Sept): http://www.engineeringstudents.peo.on.ca/

Other templates from PEO: http://wordpress.org/themes/ York Template (next slide)

Agenda

• 7.0 Certificate Committee Report 7:40-7:50 Activities:

Discussion items:

Agenda

• 8.0 Awards Committee Report 7:50-8:00 Activities:

Discussion items:

Agenda

• 9.0 Financial Report 8:00-8:10 Activities:

Agenda

• 10.0 Education Committee Report 8:00-8:10 Discussion Items:– 2013 Team Recognition• Presenting Phil Sullivan with a certificate for his effort

with Education committee

– 2014 Design Challenge: Car Crash Test

Agenda

• 11.0 GLP & Business Liaison Committee Report 8:10-8:20 Activities:

Discussion items:

Agenda

• 12.0 Mentorship & EIT Committee Report 8:20-

8:30 Activities:

Discussion items:

Agenda

• 13.0 Other Business 8:40-9:00

Agenda

• 14.0 Next Meeting/Adjournment 9:00