EXECUTIVE COUNCIL GUIDE BOOKAA89FCE3-8D7A-4EE2-8170... · international radiation protection...
Transcript of EXECUTIVE COUNCIL GUIDE BOOKAA89FCE3-8D7A-4EE2-8170... · international radiation protection...
INTERNATIONAL RADIATION PROTECTION ASSOCIATION
EXECUTIVE COUNCIL
GUIDE BOOK
Version: May 2016
CONTENTS
PART I - CONSTITUTION AND RULES 1. IRPA CONSTITUTION ................................................................................................................. 7
2. RULES OF ADMINISTRATIVE PROCEDURES ..................................................................... 25
PART II - POLICY DOCUMENTS 3. IRPA OUTSTANDING SERVICE AWARD .............................................................................. 59
4. DUTIES OF IRPA OFFICERS .................................................................................................... 61
(to be updated after IRPA13)
5. PROCEDURE OF REVISION OF THE IRPA CONSTITUTION ........................................... 65
AND RULES
6. REIMBURSEMENT POLICY AND PROCEDURES ............................................................... 69
7. SPONSORSHIP OF IRPA CONGRESSES................................................................................. 73
PART III - OFFICIAL MEMBERS 8. EXECUTIVE COUNCIL 2012 - 2016 ......................................................................................... 77
9. PUBLICATIONS COMMISSION 2012 - 2016 ........................................................................... 81
10. ADMISSIONS COMMITTEE 2012 - 2016 ................................................................................ 83
11. SIEVERT AWARD SELECTION COMMITTEE 2012 - 2016 ................................................ 85
12. REGIONAL CONGRESSES CO-ORDINATING COMMITTEE 2012 - 2016 ........................ 87
13. RULES COMMITTEE 2012 - 2016 ............................................................................................ 89
14. IRPA 13 - INTERNATIONAL CONGRESS ORGANIZING COMMITTEE .......................... 91
15. IRPA 13 - INTERNATIONAL CONGRESS PROGRAMME COMMITTEE ......................... 93
16. DELEGATES 2012 - 2016 ........................................................................................................... 95
17. TASK GROUP 2012-2016.................................................................................................................101
PART IV - HISTORY 18. EXECUTIVE COUNCIL MEMBERS ....................................................................................... 105
19. EXECUTIVE COUNCIL MEETINGS ...................................................................................... 112
20. INTERNATIONAL IRPA CONGRESSES ................................................................................ 114
21. ROLF M. SIEVERT AWARD .................................................................................................... 116
22. IRPA OUTSTANDING SERVICE AWARD ............................................................................ 118
23. IRPA REGIONAL CONGRESSES ............................................................................................ 120
24. YEAR OF ADMISSION OF ASSOCIATE SOCIETIES .......................................................... 125
25. NUMBER OF AFFILIATED MEMBERS (2000 - 2003).......................................................... 127
26. NUMBER OF AFFILIATED MEMBERS (2004 - 2007).......................................................... 129
27. NUMBER OF AFFILIATED MEMBERS (2008 - 2011).......................................................... 131
28. NUMBER OF AFFILIATED MEMBERS (2012 - 2015).......................................................... 133
PART I
CONSTITUTION AND RULES
IRPA Constitution 7
1. IRPA CONSTITUTION Adopted in December 1964, Paris France
Revised in October 2008, Buenos Aires, Argentina
CONTENTS PREAMBLE .................................................................................................................................................. 9
ARTICLE I: NAME ............................................................................................................................ 11
ARTICLE II: OBJECTIVES ................................................................................................................... 11
ARTICLE III: MEMBERSHIP AND ASSOCIATE SOCIETIES ............................................................ 11
ARTICLE IV: FINANCIAL SUPPORT ................................................................................................... 13
ARTICLE V: ADMINISTRATION ........................................................................................................ 14
ARTICLE VI: OFFICERS ........................................................................................................................ 15
ARTICLE VII: EXECUTIVE COUNCIL ................................................................................................. 17
ARTICLE VIII: GENERAL ASSEMBLY .................................................................................................. 18
ARTICLE IX: IRPA INTERNATIONAL CONGRESSES ...................................................................... 21
ARTICLE X: GENERAL AND FINANCIAL REPORTS ...................................................................... 22
ARTICLE XI: AUDIT AND ACCOUNTS .............................................................................................. 22
ARTICLE XII: BUDGET .......................................................................................................................... 22
ARTICLE XIII: ADDITIONS TO THE AGENDA OF THE GENERAL ASSEMBLY ............................. 23
ARTICLE XIV: RULES AND PROCEDURES.......................................................................................... 23
ARTICLE XV: AMENDMENTS TO THE CONSTITUTION .................................................................. 24
ARTICLE XVI: DISSOLUTION OF THE ASSOCIATION ...................................................................... 24
IRPA Constitution 9
PREAMBLE
The International Radiation Protection Association, IRPA, is an international organisation that enlists
individuals as members who are also members of an affiliated national or regional Associate Society. Its primary
purpose is to provide a medium whereby those engaged in radiation protection activities in all countries may
communicate more readily with each other and through this process advance radiation protection in many parts
of the world.
The IRPA accepts as an affiliate only one Associate Society in each country. It does not infringe upon the
autonomy of the Associate Society leaving the Society free to function effectively in radiation protection
activities of local, national or regional interest. It provides a medium whereby the Associate Society may
share in radiation protection activities at the international level. The IRPA depends upon the Associate
Society to recruit its members. It requires that membership in the IRPA be contingent upon membership in
good standing in an Associate Society. It prescribes in a general way the qualifications for membership in
the Associate Society and each member of the Associate Society automatically becomes a member of the
IRPA.
The IRPA recognises the individual member as a most important element in its corporate structure. It derives its
power to function directly from its members and its activities are guided by the members through
conventional democratic processes.
Control over the activities of the IRPA is vested in a General Assembly. The General Assembly, a
parliamentary body consisting of a comparatively large number of individuals, is composed of the members of the
Executive Council and delegates elected by and from the voting membership of the Associate Societies. The
number of delegates allocated to the membership of an Associate Society is based on the number of members
enrolled in the Associate Society. The General Assembly meets about every four years at the time of an IRPA
International Congress.
The administration of the affairs of the IRPA is vested by the General Assembly in the Executive Council.
The Executive Council includes the officers of the IRPA plus six Executive Council members. The officers
and other members of the Executive Council are elected either directly or indirectly by the General
Assembly.
The IRPA recognises that its most important functions include the holding of an IRPA International Congress
about every four years, the sponsorship of Regional Congresses and other international meetings, and the
sponsorship of scientific and technical publications in the field of radiation protection.
The IRPA activities are financed from dues paid by the Associate Societies, from grants and gifts, and from the
proceeds of IRPA congresses and other international meetings.
IRPA Constitution
ARTICLE I: NAME Section 1
11
The name of this international body shall be the INTERNATIONAL RADIATION PROTECTION
ASSOCIATION, which may be referred to in abbreviated form as the IRPA, and is hereinafter designated as the
ASSOCIATION.
ARTICLE II: OBJECTIVES Section 1
The primary objective of the Association is to provide a medium whereby international contacts and
co-operation may be promoted among those engaged in radiation protection work, which includes relevant
aspects of such branches of knowledge as science, medicine, engineering, technology and law, in the effort
to provide for the protection of people and the environment from the hazards caused by ionizing and
non-ionizing radiation and thereby to facilitate in fact the exploitation of radiation and nuclear energy for
the benefit of mankind.
Section 2
The activities of the Association are those appropriate to the accomplishment of its primary objective, namely
to:
(i) encourage the establishment of radiation protection societies throughout the world as a means of
achieving international co-operation among those engaged in radiation protection,
(ii) provide for and support international meetings for the discussion of all aspects of radiation
protection,
(iii) encourage international publications dedicated to radiation protection,
(iv) encourage research and educational opportunities in those scientific and related disciplines which
support radiation protection,
(v) encourage the establishment and continuous review of universally acceptable radiation protection
standards or recommendations through the international bodies concerned, and,
(vi) undertake any other matters appropriate to the Association.
Section 3
The Association is a non-profit organisation. Its funds shall be used exclusively to further the objectives stated in
Section 1. supra.
ARTICLE III: MEMBERSHIP AND ASSOCIATE SOCIETIES
Section 1
The Association consists of individual members grouped in national or regional societies. The members of
the Associate Societies automatically become members of the Association and membership in the
Association shall be contingent upon membership in good standing in one of the Associate Societies.
12 IRPA Constitution
Section 2
The Associate Society shall be an organisation of a national or regional character and a Society may form
chapters, branches or sections, to function under its jurisdiction in accordance with its stated objectives.
Twenty or more individuals in one or more countries may join together to form an Associate Society. No
more than one Associate Society is authorised to function in any one country. The United Nations
definition and recognition of countries is used. Where individuals join together in two or more countries to
form an Associate Society, the individuals in any one of these countries may, at their discretion, apply for
and be granted Associate Society status upon meeting the requirements of the Association for Associate
Society status.
Section 3
An Associate Society may, in accordance with its stated procedures, elect to full membership in the
Society, and hence in the Association, reputable persons who (i) have graduated from a University, an
accredited school of college grade, or equivalent institution, or have recognised scientific, technological or
professional qualifications or, in exceptional cases, have equivalent training and (ii) are regularly engaged
in one or more appropriate aspects of radiation protection or, in appropriate cases, have an interest and
competence in one or more such aspects at a level commensurate with acceptable levels of performance in
the country or region where the Society functions. Appropriate aspects of radiation protection are
considered to include, but are not necessarily limited to, applied activities, research, education and training,
or administrative and regulatory functions. Full members may hold office in the Association.
Section 4
An Associate Society may, in accordance with its stated procedures, elect to associate membership in the
Society, and hence in the Association, reputable persons who do not meet the requirements for full
membership. Conditions for associate membership are decided by the Society, and there may be more than
one type of associate membership. Associate members shall, however, not be eligible for election as
delegates to the General Assembly, as members of the Executive Council, nor as Officers of the
Association.
Section 5
If an annual membership card (or certificate) is issued by an Associate Society to its members, it should include,
as minimum wording, the following:
This is to certify that
(name)
(address)
is (a full member/an associate member) in good standing in the
NAME OF SOCIETY
and the
INTERNATIONAL RADIATION PROTECTION ASSOCIATION
IRPA Constitution
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The date of issuance and the date at which time the membership card (or certificate) is no longer valid, as
determined by the statutes of the Associate Society relative to continuing membership in the Society, should
appear on some part of the membership card (or certificate).
Section 6
Associate Society status may be obtained upon application to the Executive Officer followed by approval of the
Executive Council in accordance with the published rules of the Council providing that:
(i) qualifications for membership in the Society and the stated objectives and purposes of the Society
are consistent with the provisions of the Constitution of the Association, and
(ii) the Society has adopted a published Code of Ethics consistent with the IRPA Code of Ethics;
(iii) the procedure for the selection of members and duly authorised representatives of the Society are
designed to express the will of the majority of the members of the Society. A duly authorised
representative is one who speaks for the Society and has been empowered under the statutes of the
Society to perform certain acts in the name of the Society.
Section 7
Each Associate Society is required to send to the Executive Officer any changes in its constitution or rules as and
when these become effective and at any time, on request, a copy of the current constitution and/or rules of the
Society.
Section 8
An Associate Society may terminate its affiliation with the Association by having its duly authorised
representative communicate in writing a termination request to the Executive Officer of the Association.
Individuals who hold membership in a Society that terminates its affiliation with the Association may apply for
membership in other Associate Societies.
Section 9
An Associate Society may be expelled by decision of the General Assembly at any regular meeting of the General
Assembly because of failure to pay its dues or for any other action judged to be against the best interests of the
Association. When expulsion of an Associate Society is undertaken by the General Assembly, the duly
authorised representatives of the Society shall be given at least six months advance notice that the matter of
expulsion will be placed before the General Assembly with the reasons therefore. Under no circumstances can an
Associate Society be expelled from the Association if
(i) the advance notice fails to give the reasons for expulsion proceedings,
(ii) the duly authorised representatives of the Society have not been given an opportunity for a hearing
before the General Assembly at which the vote for expulsion is to be taken, and (iii)
less than two-thirds of those present and voting is for expulsion.
ARTICLE IV: FINANCIAL SUPPORT
Section 1
The Association is supported financially, in part, by annual dues paid by the Associate Societies.
14 IRPA Constitution
Section 2
The annual dues are determined by the General Assembly.
Section 3
Dues for each calendar year are calculated as of November 1st of the preceding calendar year and paid by the
Associate Society to the Treasurer of the Association on or before January 31st following. The annual dues
payment shall be accompanied by a statement providing the number of full members and the number of associate
members of the Society.
Section 4
In cases where an individual holds membership in two or more Associate Societies, for purposes of dues
payments to the Association, the individual shall be counted as a member of each Society in which
membership is held, and each Society in which membership is held shall tender dues in this person’s name.
Section 5
Financial support of the Association, in addition to the annual dues from the Associate Societies, may
include grants, gifts, and the proceeds from publications, IRPA Congresses and other international
meetings as may be decided by the Executive Council. The Associate Societies may assess and collect
membership dues to cover the cost of local operations, and they may supplement such financial support by
any other appropriate means. However, no grant, donation or gift may be accepted by the Association or
Associate Societies if it prejudices or compromises the objectives as stated in Article II supra, or if it
interferes with the free expression of opinion of individual members or of officers of the Associate Society
or of the Association.
ARTICLE V: ADMINISTRATION Section 1
The executive functions of the Association are performed by the officers, upon approval of the Executive
Council, and as delegated by the General Assembly. The officers are the President, the Vice-President of
the Association, the Vice-President for Congress Affairs, the Executive Officer, the Publications Director
and the Treasurer.
Section 2
Committees, Commissions, and groups of Associate Societies other than provided for in the Constitution may be
appointed by, or on behalf of, the Executive Council to deal with specified activities of the Association and
subject to any conditions the Executive Council may lay down.
Section 3
A permanent Secretariat, with branch offices as required, may be established in such place, or places, as are
designated by the General Assembly. The function of the Secretariat is to maintain the records of the
Association and to serve as general headquarters for the Association. The supervision of the Secretariat and its
branch offices is the responsibility of the Executive Officer.
IRPA Constitution
ARTICLE VI: OFFICERS
Section 1
15
The President shall be elected by the General Assembly from amongst the members of the Executive Council.
The election shall be by secret ballot. All members of the Executive Council, except a duly elected incumbent
President, are eligible for election to the office of President. Their nomination to the office is automatic, and the
approval of an absolute majority of the delegates present or voting by proxy is required to elect. If the President is
not elected on the first ballot, the nominee receiving the least number of votes is dropped from each succeeding
ballot until a President has been elected.
The President is the Chair of the Executive Council, and the General Assembly. In the President’s absence, the
Chair shall be the Vice-President of the Association if present. In the absence of both President and Vice-
President of the Association:
(i) at a meeting of the Executive Council, the members present shall elect a Chair;
(ii) at a meeting of the General Assembly, the Executive Council shall appoint one of its members to be
the Chair.
Section 2
The Vice-President of the Association is elected by the General Assembly. The election shall be by secret
ballot. All members of the Executive Council except a duly elected incumbent President or a duly elected
incumbent Vice-President of the Association are eligible for election to the office of Vice-President of the
Association. Their nomination to the office is automatic. If fewer than two members of the Executive
Council are willing to be nominated, the Executive Council may nominate former members of the
Executive Council who are willing to serve or, if necessary, other members of the Association who have
demonstrated, by service to the Association, their suitability for high office. The approval of an absolute
majority of delegates voting in person or by proxy is required to elect. The Vice-President of the
Association automatically takes over the duties of the President during any absence or inability to act.
Section 3
The Vice-President for Congress Affairs is nominated by the Associate Society (or Societies) that will host
the next International Congress and election is automatic when the invitation to host the International
Congress has been approved. There is not eligibility for self succession in the office of Vice-President for
Congress Affairs.
The Vice-President for Congress Affairs in consultation with the President is responsible for organising the
International Congress and acting as liaison between the Executive Council and the host Society (or
Societies).
Section 4
The Executive Officer is appointed by the Executive Council, subject to the approval of the General
Assembly and is eligible for reappointment. The Executive Officer is ex officio Chair of the Rules
Committee.
The primary duties of the Executive Officer are:
(i) to manage the permanent Secretariat;
(ii) to be responsible for the correspondence of the Association;
16 IRPA Constitution
(iii) to keep a list of the officers of each Associate Society with their contact information. This list shall
be revised at least yearly upon receipt of information from the Societies;
(iv) to keep minutes of all meetings of the General Assembly and the Executive Council; and
(vi) to perform other duties as may be provided for in the rules of the Executive Council.
Section 5
The Publications Director is appointed by the Executive Council subject to the approval of the General
Assembly and is eligible for reappointment. The Publications Director represents the Executive Council in all
matters involving publications. Other duties include being the Chair of the Commission on Publications, as well as
being the liaison between the Executive Council and the editorial staffs of the publications of the Association and the
Associate Societies.
Section 6
The Treasurer is appointed by the Executive Council subject to the approval of the General Assembly and is
eligible for reappointment. The primary duties of the Treasurer are:
(i) to establish a mechanism for the receipt of all monies payable to the Association and to cause such
monies to be deposited in appropriate accounts of the Association;
(ii) to remind the secretary of each Associate Society not later than November 1st of each year:
(a) to provide a statement of membership and offers as required in Article IVsupra, and
(b) to forward the dues on or before January 31st,
(iii) to cause to be drawn all drafts and cheques on the accounts of the Association for the payment of
bills against the Association or the transfer of funds from the accounts of the Association provided:
(a) all such, expenditures are within the annual budget approved by the Executive Council, or as
specifically approved by the Executive Council and
(b) the accounts of the Association shall be established un such a manner as to leave the Executive
Council free to withdraw or transfer funds from the accounts of the Association should the
Treasurer become incapacitated or otherwise unqualified to perform and
(iii) to keep proper financial records which shall be audited as provided in Article XI infra.
Section 7
If an officer is temporarily incapacitated and/or requires assistance in the performance of the duties of the office,
the Executive Council shall make such arrangements as it considers necessary. When a deputy is appointed
under these provisions, the deputy’s:
(i) duties and authority to act on behalf of the officer shall be defined by the Executive Council and
(ii) tenure of office ends when
(a) his assistance is no longer required by the officer or
(b) a new officer is chosen and installed in the office.
Section 8
If an officer, while in office, dies, is permanently incapacitated, or resigns from office in writing, the
Executive Council may appoint a member of the Association to fill the vacancy thereby created until the
next General Assembly elects or appoints a successor. Such appointment by the Executive Council shall
not prevent the individual concerned from being elected or appointed to the same office by the General
Assembly as if that person had not been so appointed by the Executive Council. In the case of the
President, the appointment must be made from among the members of the Executive Council and will
normally be the Vice-President of the Association. In the case of the Vice-President for Congress Affairs,
IRPA Constitution
17
the Executive Council may only make such an appointment after consulting the Society or Societies
responsible for the next IRPA International Congress.
ARTICLE VII: EXECUTIVE COUNCIL
Section 1
FUNCTION - The Executive Council has the responsibility for the general management of the affairs of the
Association performing those functions as are provided for in the Constitution or by direction of the General
Assembly. However, no member of the Executive Council shall be held responsible personally for any
consequences of decisions taken by the Executive Council in performing its functions as described here, and in
particular for any debts the Association might incur.
Section 2
MEMBERSHIP - The Executive Council shall be composed of twelve members consisting of
(i) six Executive Council members who represent the General Assembly and are elected by and from
the General Assembly, and
(ii) six ex officio members who also serve in a representative capacity to include: the President, the
Vice-President of the Association, the Vice-President for Congress Affairs, the Executive Officer, the
Publications Director, and the Treasurer.
(iii) In selecting the members of the Executive Council the General Assembly shall give consideration to
maintaining a balance in representation among the Associate Societies. No individual shall serve, as
a member of the Executive Council in more than one representative capacity at any one time and
each member of the Council shall have one vote.
Section 3
TERMS OF OFFICE - The term of office of each Officer and Executive Council member begins at the end of the
International Congress (or General Assembly, if this is held other than at the time of an International Congress) at
which that person is elected. In the case of an Officer, the tenure of office shall last until a new President takes
office after election by a General Assembly. An Executive Council member is elected to serve through two
presidential terms except that arrangements shall be made so that at least three Executive Council members
shall be elected at the end of each presidential term.
Section 4
VACANCIES - A vacancy occurs on the Executive Council when a designated term expires, a member resigns
his or her seat or ceases to function because of death or other circumstances. If a member whose term has not
expired is elected to another office on the Executive Council that member serves in the newly elected capacity
leaving a vacancy to be filled on the Executive Council. If a vacancy occurs in a seat held by members of the
Executive Council, the Council might make an appointment to fill the unexpired term until such time as the seat
may be filled by action of the General Assembly.
Section 5
The Executive Council shall meet prior to each meeting of the General Assembly and at other times subject to the
rules of the Council or at the discretion of the Chair.
18 IRPA Constitution
Section 6
ADVISORS - The President, with the concurrence of the Executive Council may appoint non-voting advisors
to fulfil particular functions as needed.
Section 7
RULES - The Executive Council shall formulate and publish a set of rules by which the Association is
governed. All such rules shall be consistent with the directives of the General Assembly and the provisions of the
Constitution and shall be construed to secure a speedy and inexpensive administration of the affairs of the
Association commensurate with sound practice. The rules become effective when transmitted to the duly
authorised representatives of the Associate Societies, and have official status until amended or revoked by
action of the Council or by direction of the General Assembly. In general:
(i) The rules shall provide that no affirmative action can be taken by the Executive Council unless
sanctioned by at least seven voting members of the Executive Council and if a vote is to be taken at a
regularly scheduled meeting of the Executive Council, a member may be represented by his proxy. (ii)
The rules shall be specific as to the duties of the officers and the voting membership of the
Executive Council shall vest the officers with such authority as may be required for the efficient
execution of these duties. The rules shall provide for the bonding of any officer or agent who will be
responsible for substantial sums of money where this is practicable and not unduly expensive. The
rules shall also provide for equally acceptable alternative security measures where bonding is not
carried out.
(iii) The rules shall provide for a Commission on Publications which is responsible for the establishment
and management of the official publication of the Association under the Chair of the Publications
Director.
(iv) The rules shall establish criteria by which acceptance or rejection of an applicant for Associate
Society status is determined.
(v) No rule shall be formulated which violates the independence of any Associate Society. The
Associate Societies are autonomous in their own right and are free to pursue their objectives and
those of the Association in any manner consistent with sound management and in compliance with
the provisions of the Constitution of the Association.
(vi) The rules shall specify the general arrangements to be followed in the organisation of an IRPA
International or Regional Congress.
(vii) The rules may include other matters as may be considered appropriate and not inconsistent with the
provisions of the Constitution.
ARTICLE VIII: GENERAL ASSEMBLY
Section 1
The General Assembly is the representative body of the Association and, as such, shall have, hold and
control all funds, properties, and activities of the Association. The General Assembly may delegate as
much of its power and authority to the Executive Council as is appropriate for the efficient administration
of the affairs of the Association and these delegated powers are effective until revoked by action of the
General Assembly.
Section 2
The members of the General Assembly include:
(i) the members of the Executive Council and
IRPA Constitution 19
(ii) delegates elected by and from the membership of the Associate Society in which the individual
member is enrolled. Any full member of the Association, except members of the Executive Council,
is eligible to serve as a delegate to the General Assembly and the number of delegates eligible to
attend the General Assembly in any one calendar year shall be based on the number of full members
included on the annual list used for calculating the dues for that year (Article IV, Section 3. supra) as
follows:
Number of full members shown on the annual list Number of delegates eligible to attend the General Assembly
less than 50 2
50 - 149 3
150 - 300 4
over 300* 4 + (N - 300)/200
* In applying the above formula, where the number of full members exceeds 300: N equals the total number of
full members shown on the annual list. Fractions are treated as whole numbers.
Section 3
If, on 1st March in the year of a General Assembly, the Treasurer has not received from an Associate Society all
dues payable by that date, that Society shall be in default. Unless the General Assembly accepts, on the
recommendation of the Executive Council, that the dues concerned were remitted to the Treasurer in good time and
that any delay is outside the control of the Society concerned, it shall forfeit the right of its members to send
delegates to the General Assembly during that calendar year and will be subject to expulsion from the
Association in accordance with Article III, Section 8, supra.
Section 4
Each member of the General Assembly shall have one vote in the General Assembly when privileged. A member
is privileged when the action sought is not restricted by procedural rules adopted for the conduct of the meeting
and the action is not in conflict with the provisions of the Constitution.
Section 5
If a delegate is unable to attend a meeting of her General Assembly, the delegation may authorise another
member of the Association to represent him as a proxy with the right to cast his or her votes. The delegate
desiring to be represented by a proxy shall submit a written authorisation to the Executive Officer giving
the name and address of the member chosen as representative. The written authorisation is effective for all
sessions of the General Assembly at which the proxy is present and the delegate is absent unless the written
authorisation limits the voting privileges of the proxy to specific sessions or special issues.
Section 6
The members of the Executive Council are ex officio members of the General Assembly and attend the sessions
of the General Assembly as aides to the President of the Association. When an individual who has been elected as a
delegate to the General Assembly becomes a member of the Executive Council, the title of delegate is vacated and
the members of the represented Associate Society are entitled to a replacement by an alternate delegate until such
time as a permanent replacement may be made.
20 IRPA Constitution
Section 7
The General Assembly shall meet at each IRPA International Congress and holds as many sessions as
necessary to accomplish its business at a time which does not conflict with the scientific and technical
sessions.
Section 8
In the event of urgent business requiring a decision by the General Assembly between IRPA International
Congresses, the President may either:
(i) call a special session of the General Assembly solely to discuss and vote on the urgent business
specified, provided that the Associate Societies indicate that the number of delegates at such a meeting
would constitute a quorum, or
(ii) submit the urgent business to the Associate Societies for a vote by correspondence, in which case a
decision requires the agreement of the replies from Associate Societies possessing between them a
simple majority of the membership of a General Assembly. The President has a vote only in the
event of a tie. If, however, the replies from Associate Societies possessing between them two-thirds
of the membership of a General Assembly so request, a special session of the General Assembly
shall be held.
For the purposes of a vote by correspondence conducted between meetings of the General Assembly, the
members of the General Assembly entitled to vote shall be those who were elected as delegates to the last previous
meeting of the General Assembly or, where a delegate has appointed a proxy, that proxy instead of that delegate. If
a delegate cannot participate because he or she has died, is no longer a member of the Associate Society, is now a
member of the Executive Council or is not available, the Associate Society may elect or appoint another member.
Section 9
The decisions of the General Assembly, with the exception of the cases designated in Articles III, XV and XVI, are
reached by a simple majority of the members present or represented by proxy. In case of a tie vote, the Chair
may cast the deciding vote; otherwise the Chair shall have no vote.
Section 10
Two-thirds of the voting members of the General Assembly, including proxies, shall constitute a quorum for the
transaction of business.
Section 11
It shall be the duty of the President and the Executive Council to provide for an agenda which covers every aspect of
business that should be brought before the General Assembly. At least two months prior to the convening of the
General Assembly, the agenda shall be sent to the secretary of each of the Associate Societies for distribution
to its delegates.
Section 12
Ample time shall be allowed for discussion of each item on the agenda, and any member of the General
Assembly may participate in the discussion, move or second resolutions and vote unless the member is in a position
in which any or all of these are forbidden by this Constitution or the Rules.
IRPA Constitution
Section 13
21
The General Assembly receives the reports and recommendations of the Executive Council, examines the
accounts, elects or confirms the appointment of the officers and Executive Council members, selects the place of
the Secretariat and the IRPA International Congresses, prescribes the dues and performs any other duty as required
by these statutes.
Section 14
In case a General Assembly scheduled to meet at an IRPA International Congress is attended by less than two-
thirds of the voting members personally or by proxy, essential business matters involving the Association
may be carried forward by the Executive Council in accordance with the stated rules of the Association in the
same manner as if no IRPA International Congress had taken place or no meeting of the General Assembly had
been called or scheduled. In this case the members of the Executive Council continue in office until replaced
by appropriate action of the General Assembly.
ARTICLE IX: IRPA INTERNATIONAL CONGRESSES Section 1
The Association shall hold an IRPA International Congress at intervals of about four years at such time and
place as may be designated by the General Assembly. The primary purpose of the IRPA International
Congress is to provide a means whereby the members may discuss their professional experiences, exchange
ideas, and acquaint themselves with the scientific and technical problems of their international colleagues.
Section 2
An IRPA International Congress may be held in any country, and one Society alone, or two or more together,
may assume responsibility for hosting the Congress.
Section 3
Expressions of interest to host an International Congress received by the Executive Officer at least eight years
and three months in advance shall be reported to the next General Assembly for its consideration and an indication
of preference. The Associate Society or Societies responsible for the preferred option shall develop a detailed
proposal as specified in Section 4 below.
Section 4
The detailed proposal to the General Assembly to host the next IRPA International Congress shall be made in
accordance with the Rules of Administrative Procedures on the Organization of an IRPA International Congress
and shall be submitted to the Executive Officer at least eighteen months before the General Assembly at which
the final approval will be sought. If the General Assembly rejects the detailed proposal, the Executive Council shall
seek an alternative proposal to recommend to the General Assembly for its approval, if necessary by a vote by
correspondence.
Section 5
The budget for the International Congress shall include an amount determined by the Executive
Council for net proceeds to the Association treasury. Any net proceeds in excess of that amount
22 IRPA Constitution
following an audit or review of the International Congress accounts (Article XI, Section 1, infra) shall be
distributed as defined in the Rules of Administrative Procedures on the Organization of an IRPA International
Congress.
ARTICLE X: GENERAL AND FINANCIAL REPORTS
Section 1
The Executive Council shall submit to the General Assembly a report on the general state and proceedings of the
Association for the period since the most recent meeting of the General Assembly.
Section 2
The Treasurer shall prepare for the Executive Council a financial statement for the period between IRPA
International Congresses which shall submit it to the General Assembly. This financial statement shall include
a copy of the audits, or reviews as provided for in Article XI infra.
ARTICLE XI: AUDIT AND ACCOUNTS Section 1
The accounts of the Treasurer of the Association shall be audited or independently reviewed, according to
the usual practices of the country where the accounts are held, by a suitably qualified person, approved the
Executive Council. The accounts shall be audited or reviewed for each fiscal year and at such other time or
times and for such other periods as the Executive Council may deem advisable. The auditor or reviewer
shall furnish reports on such reviews and make available an annual report of reviews completed. The
accounts of IRPA International Congresses shall also be audited or independently reviewed by a suitably
qualified person according to the usual practices of the country and presented through the Treasurer to the
Executive Council as soon as possible after the close of the Congress to which they relate.
Section 2
The Executive Council shall consider each auditor's or reviewer’s report to decide whether any of the activities
or procedures of the Association require modification.
Section 3
The accounts kept by the Treasurer for the period between IRPA International Congresses together with the annual
reports of the auditor or reviewer shall be presented to the General Assembly at each IRPA International
Congress or more often if directed by the General Assembly.
ARTICLE XII: BUDGET Section 1
IRPA Constitution
23
Prior to an IRPA International Congress, the Treasurer shall prepare for the Executive Council a detailed
proposed budget for the next period following the IRPA International Congress. It is sent to duly
authorised representatives of the Associate Societies at least 12 months before the IRPA International
Congress and suggested modifications, if any, must be returned to the Executive Officer at least three
months prior to the convening of the General Assembly at the IRPA International Congress. The final
proposed budget shall be placed on the agenda of the General Assembly for discussion and approval.
ARTICLE XIII: ADDITIONS TO THE AGENDA OF THE GENERAL
ASSEMBLY Section 1
Any proposal, question or suggestion originating through the duly authorised representatives of an
Associate Society and received by the Executive Officer at least three months prior to the convening of the General
Assembly must be placed on the Agenda. Proposals received from an Associate Society after the three months
time limit may be presented at the meeting of the General Assembly in accordance with the provisions of Article
VIII, Section 11, supra.
Section 2
Any member of the Association may present a proposal, question or suggestion to the General Assembly
by requesting the Executive Council to place it on the Agenda for the next meeting of the General
Assembly. Proposals, questions or suggestions submitted by a member under this procedure are sent to the
Executive Officer. Such proposals, if received by the Executive Officer at least three months prior to the
convening of the General Assembly, shall be submitted to the members of the Executive Council and, if
approved by seven or more members of the Council, the proposal shall be placed on the Agenda of the
General Assembly.
ARTICLE XIV: RULES AND PROCEDURES
Section 1
The Rules of Administrative Procedure shall provide for a Rules Committee on which each Associate Society
is entitled to have a representative.
Section 2
The Rules Committee shall carry out the following tasks as required:
(i) Resolve any conflict over the interpretation of the Constitution or the Rules when so requested by
either:
(a) the Executive Council,
(b) the General Assembly,
(c) a petition bearing the signatures of at least 200 members of the Association, or
(d) any Associate Society,
and its decision shall be final unless revoked by the General Assembly.
(ii) When requested by the Executive Council, advise it on any proposed new Rules, or amendments to
the Constitution.
24 IRPA Constitution
(iii) Resolve any doubt, difficulty or conflict over the credentials of any delegation or delegate to the
General Assembly when so requested by the Executive Council, and its decision shall be final unless
revoked by the General Assembly.
ARTICLE XV: AMENDMENTS TO THE CONSTITUTION
Section 1
Amendments to the Constitution may be proposed by:
(i) the Executive Council,
(ii) the duly authorised representatives of one or more Associate Societies, or
(iii) a petition bearing the authorised signatures of 200 or more members of the Association. Proposed
amendments shall be submitted to the Executive Officer not later than three months prior to a meeting of the
General Assembly and are made a part of the written Agenda submitted to the delegates to the General Assembly
in accordance with the provisions of Article VIII, Section 11, supra.
Section 2
The Constitution may be amended only by the affirmative vote of at least two-thirds of the members of the General
Assembly present and voting.
ARTICLE XVI: DISSOLUTION OF THE ASSOCIATION Section 1
A decision to dissolve the Association can be reached at any scheduled meeting of the General Assembly
provided proposals to that effect have been sent to the duly authorised representatives of the Associate
Societies at least six months in advance of the scheduled meeting.
Section 2
A proposal to dissolve the Association can be advanced by the Executive Council or by three or more
Associate Societies.
Section 3
Approval of the proposal to dissolve the Association requires the affirmative vote of two-thirds of the
membership of the General Assembly present and voting at the meeting.
Section 4
If dissolution has been approved, the residual funds of the Association shall, after discharge of all financial
obligations, be transferred to the Associate Societies and distributed in proportion to the membership of
each individual Society as of the preceding 1st November to the total membership of the Association.
Rules of Administrative Procedures
2. RULES OF ADMINISTRATIVE PROCEDURES
25
The first set of Rules became effective on 7th September 1966. Then the Rules were revised successively
in 1969, 1970, 1973, 1975, 1987, 1991 and 1996. The present Rules were adopted at the 67th Executive Council
Meeting 2015 in Buenos Aires, Argentina.
CONTENTS
PREFACE .................................................................................................................................................... 27
1. PROMULGATION OF RULES ............................................................................................................... 29
1.1 Enactment of rules by the Executive Council.................................................................................... 29
1.2 Amendment or revocation of rules ................................................................................................... 29
1.3 Publication of rules changes ............................................................................................................. 29
1.4 Duties under the rules ....................................................................................................................... 29
1.5 Interpretation .................................................................................................................................... 30
2. ASSOCIATE SOCIETIES ........................................................................................................................ 31
2.1 Application for Associate Society status ........................................................................................... 31
2.2 Dues................................................................................................................................................. 31
2.3 Reduced membership ....................................................................................................................... 31
3. MEETINGS OF THE GENERAL ASSEMBLY ....................................................................................... 32
3.1 Notice and agenda ............................................................................................................................ 32
3.2 Membership of the Assembly ........................................................................................................... 32
3.3 Quorum ............................................................................................................................................ 32
3.4 Records and minutes of proceedings ................................................................................................ 32
3.5 Conduct of meetings ........................................................................................................................ 33
3.5.1 Delegation chairmen ............................................................................................................ 33
3.5.2 Members of the Executive Council ....................................................................................... 33
3.5.3 Seating ................................................................................................................................. 33
3.5.4 Proxies ................................................................................................................................. 33
3.5.5 Elections .............................................................................................................................. 33
3.5.6 Nominations ......................................................................................................................... 33
3.5.7 Voting procedure ................................................................................................................. 34
4. MEETINGS OF THE EXECUTIVE COUNCIL ...................................................................................... 36
4.1 Meetings and their frequency ........................................................................................................... 36
4.2 Membership, proxies and quorum .................................................................................................... 36
4.3 Voting procedures ............................................................................................................................ 36
4.4 Records and minutes ........................................................................................................................ 37
4.5 Business ........................................................................................................................................... 37
4.5.1 Agenda ................................................................................................................................ 37
4.5.2 IRPA commissions and committees ..................................................................................... 37
5. THE IRPA COMMISSIONS .................................................................................................................... 38
5.1 The Appointment of a Commission .................................................................................................. 38
5.2 Publication commission ................................................................................................................... 38
26 Rules of Administrative Procedures
6. THE IRPA COMMITTEES ...................................................................................................................... 39
6.1 The Appointment of a Committee .................................................................................................... 39
6.2 The IRPA Committees ..................................................................................................................... 39
6.2.1 Admissions Committee ........................................................................................................ 39
6.2.2 Rules Committee .................................................................................................................. 40
6.2.3 Sievert Award Selection Committee ..................................................................................... 40
6.2.4 IRPA Montreal Fund Committee .......................................................................................... 40
6.2.5 International Congress Organising Committee ...................................................................... 41
6.2.6 International Congress Programme Committee ..................................................................... 41
6.2.7 International Congress Support Committee .......................................................................... 41
6.2.8 General Assembly Arrangements Committee ....................................................................... 41
7. THE IRPA INTERNATIONAL CONGRESS .......................................................................................... 42
7.1 Introduction ..................................................................................................................................... 42
7.2 Offer to host an International Congress ............................................................................................ 42
7.3 Selection of host Society and Venue ................................................................................................. 42
7.4 Detailed Proposal to host an International Congress ......................................................................... 42
7.5 Organization and Financial Matters .................................................................................................. 43
7.6 Preparation of the Congress and the General Assembly .................................................................... 43
8. THE IRPA REGIONAL CONGRESSES………………………………………………………….. 45
8.1 Definition ......................................................................................................................................... 45
8.2 Application for approval of a Regional Congress .............................................................................. 45
8.3 Support of Regional Congresses by IRPA ........................................................................................ 45
8.4 Obligations of the host Associate Society ......................................................................................... 45
8.5 Proceeds from Regional Congresses ................................................................................................. 46
ANNEX A: Criteria for the Application for Associate Society Status in IRPA.......................................... 47
ANNEX B: Procedure for submitting a candidate for nomination to the Executive Council ..................... 49
ANNEX C: Voting Procedures for the Election of Officers and Executive Council Members .................. 50
ANNEX D: Procedure to be followed in the Administrating the Rolf M. Sievert Award .......................... 53
Rules of Administrative Procedures
PREFACE
27
Article VII, Section 7, of the Constitution of the International Radiation Protection Association (IRPA) sets out the
authority for the formation and promulgation of the rules of administrative procedure of the Association1.
This article states:
“The Executive Council shall formulate and publish a set of rules by which the Association is governed. All such
rules shall be consistent with the directives of the General Assembly and the provisions of the Constitution and
shall be construed to secure a speedy and inexpensive administration of the affairs of the Association
commensurate with sound practice. The rules become effective when transmitted to the duly authorised
representatives of the Associate Societies, and have official status until amended or revoked by action of the
Council or by direction of the General Assembly. In general:
(a) The rules shall provide that no affirmative action can be taken by the Executive Council unless
sanctioned by at least seven voting members of the Executive Council and if a vote is to be taken at a
regularly scheduled meeting of the Executive Council, a member may be represented by a proxy.
(b) The rules shall be specific as to the duties of the officers and the voting membership of the Executive
Council shall vest the officers with such authority as may be required for the efficient execution of
these duties. The rules shall provide for the bonding of any officer or agent who will be responsible for
substantial sums of money where this is practicable and not unduly expensive. The rules shall also
provide for equally acceptable alternative security measures where bonding is not carried out.
(c) The rules shall provide for a Commission on Publications which is responsible for the establishment
and management of the official publication of the Association under the chairman of the Publications
Director.
(d) The rules shall establish criteria by which acceptance or rejection of an applicant for Associate Society
status is determined.
(e) No rule shall be formulated which violates the independence of any Associate Society. The Associate
Societies are autonomous in their own right and are free to pursue their objectives and those of the
Association in any manner consistent with sound management and in compliance with the provisions
of the Constitution of the Association.
(f) The rules shall specify the general arrangements to be followed in the organisation of an IRPA
International or Regional Congress.
(g) The rules may include other matters as may be considered appropriate and not inconsistent with the
provisions of the Constitution”.
1 The first set of Rules became effective on 7th September 1966, and they have been revised in 1969, 1970, 1973,
1975, 1987, 1991, 1996 and 2010
Rules of Administrative Procedures
1. PROMULGATION OF RULES
1.1. Enactment of rules by the Executive Council
29
Rules may be enacted only by the Executive Council. Proposals shall be circulated to the members of the
Executive Council with the agenda for the meeting, and an entry of the full text of the rule(s) (as agreed) in the
minutes of the Executive Council shall be proof that such rules were enacted unless a member who was present at
the meeting gives notice to the Executive Officer within 30 days of receiving such minutes that in her/his view
they are incorrect, and listing the alleged inaccuracies. If the member can, by correspondence with the
Executive Officer and the President, agree on a revised wording as being that agreed by the Executive Council
this revised wording shall be circulated by the Executive Officer to the members of the Executive Council
allowing a further period of 30 days for any other member to give notice of an objection to the revised
wording. In the absence of any such notices, the rules as enacted become effective at the end of whichever
period of 30 days is appropriate.
1.2. Amendment or revocation of rules
Amendment or revocation of existing rules may be effected by the procedure set out above in Rule 1.1. In addition,
any meeting of the General Assembly may resolve to direct the Executive Council regarding the promulgation,
amendment or revocation of any rule, provided that the text of any such proposed resolution has been circulated to
members of the General Assembly as part of the circulated agenda (Rule 3.1.), and the Executive Council is then
bound to observe any such direction. (Art VII, Sect. 7).
1.3. Publication of rules changes
Within 30 days of a new rule, or an amendment to a rule, becoming effective, or of an existing rule being
revoked, the Executive Officer shall (see Section 1.1. above) send details of the change(s) in the rules to
each member of the Executive Council, the secretary of each Associate Society and each member of the
Rules Committee over the signature of the President. The Executive Council shall, at least once during the
term of office of each President, consider whether the time has come for a consolidated and revised version
of the constitution and/or the rules to be prepared and circulated, incorporating all the changes since the
last such revision.
1.4. Duties under the rules
Where a duty is laid by these rules, or by the constitution, on the Executive Council, this duty may be
carried out between meetings (subject to Art VII, Sect. 6a) by the President acting on behalf of the
Executive Council; the President may at any time seek the views of members of the Executive Council, or a
formal decision by the Executive Council by electronic mail ballot (Rule 4.3.b) Where a duty is laid on the
President, this may be delegated by the President to another member of the Executive Council (subject to
Art VI, Sections 1 and 2 of the constitution or other specific provision of these rules) who shall be
responsible to the President (or the Executive Council, as the case may be) for the action taken. Where a
duty is laid on a commission or a committee, this may be carried out between meetings by its chairman
who shall be responsible both to the commission or committee concerned, and the Executive Council.
Where a duty is laid on any other person, and she/he is unable for any reason to undertake this duty, the
Executive Council may delegate this duty to a member of the Association and specify whether she/he shall
be responsible to the person concerned, or to the President, for any action taken, subject to the provisions
of Art VI, Sections 7 and 8 of the constitution. Unless otherwise specified, any duty undertaken under these
30 Rules of Administrative Procedures
rules or the constitution is undertaken on behalf of the Executive Council and shall be reported to that
body.
1.5. Interpretation
Where a request for interpretation of these rules, is initiated under Art. XIV of the constitution,
interpretation shall be determined by the Rules Committee subject only to revocation by the General
Assembly. In all other cases, interpretation shall be determined by the Executive Council, which may set up a
working party to make recommendations to the Executive Council. The working party shall consist of not less than
three, nor more than five, members of IRPA including as chairman a former officer of IRPA (when possible a past
president) and also at least one legal adviser to IRPA.
2. ASSOCIATE SOCIETIES
Rules of Administrative Procedures
31
2.1. Application for Associate Society status
Any society with interests in radiation protection may apply to the Executive Council for status as an
Associate Society of the IRPA so long as it conforms to the provisions of Article III of the IRPA
constitution, the procedures of the Admissions Committee (see Rule 6.2.1.), and the criteria laid down in Annex
A to the present rules. When an Associate Society notifies the Executive Officer of any change in its Rules and/or
Constitution as amended the Associate Society shall at the same time provide a statement that its Rules and
Constitution as amended are not in conflict with the Constitution of the IRPA. The Executive Officer shall
ask the Vice- President of the Association, as Chairman of the Admissions Committee, to confirm this
statement.
2.2. Dues
If Associate Society status is conferred on a society before 1st August in any year that society is required to
pay dues for that year on its membership at the time that Associate Society status is conferred. If this status
is conferred on or after 1st August in any year, that society is not required to pay IRPA dues for that year,
but will be required to pay on or before 31st January dues for the following year (see Art IV, Sect. 3). An
Associate Society is not required to pay dues in respect of organisations which support it or are affiliated
with its work.
2.3. Reduced membership
If the number of full members in an Associate Society falls below 20 (see Art VIII, Sect. 2) this fact shall be
notified by the President or the Secretary of the Society at once to the Executive Officer who shall bring it to the
attention of the Executive Council. The Executive Council shall give all assistance to the Associate Society to
increase its membership to more than 20, and may also initiate negotiations with a neighbouring Associate Society
with a view to amalgamation. During this process, such an Associate Society will continue to be regarded as
having 20 members for the payment of dues and for membership of one IRPA General Assembly. If, as another
IRPA General Assembly approaches, its membership is still less than 20 members and it has not yet
amalgamated with another Associate Society, the Executive Council shall prepare to bring to the General
Assembly a motion, either calling for the expulsion of that Associate Society under Art III, Sect. 9 or, where the
Executive Council judges that the situation so requires, calling for such expulsion not to be carried out at that
General Assembly.
32 Rules of Administrative Procedures
3. MEETINGS OF THE GENERAL ASSEMBLY
3.1. Notice and agenda
A meeting of the General Assembly is held in conjunction with each IRPA International Congress or when called by
the President. Notice of the meeting, giving date and site, is to be sent by the Executive Officer to each Associate
Society at least eight (8) months prior to the date of the General Assembly to be followed at least two (2) months
before the date of the General Assembly by the agenda. This may include items originating with the President
and the Executive Council (Art VIII, Sect 11), with the Associate Societies (Art XIII, Sect 1) or individual
members of the Association (Art XIII, Sect 2).
At a meeting of the General Assembly, the business shall proceed in the order given in the circulated agenda
unless the meeting decides otherwise. The procedures to be followed in the conduct of the meeting shall be outlined
to delegates in the form of a written statement.
3.2. Membership of the Assembly
The first item of business in any General Assembly shall be the announcement by the Executive Officer of
the membership of the meeting, taking into account any decisions of the Rules Committee and any proxies
of which notice has been received. This shall be done by the presentation of a list of the names and
addresses of the members of the General Assembly, which had previously been submitted by Delegation
Chairpersons. Those individuals who are proxies shall be identified as such. Any case of doubt about the
membership of the meeting shall be resolved by the General Assembly and, in this matter, any individual
or delegation whose position is in doubt shall be entitled to speak but not to vote. When any such matters
have been resolved, the membership of the General Assembly shall be agreed by vote of the General
Assembly, and the membership as agreed shall, for all purposes, be the membership of the meeting, but
this shall not debar any members from making arrangements for a proxy at any time during the meeting.
The chairman of the General Assembly shall be the President or, in her/his absence, the Vice-President of
the Association. In the absence of both President and Vice-President of the Association, the Executive
Council shall appoint one of its members to be the chairman. (Art VI, Sect 1).
3.3. Quorum
No business may be transacted unless the number of members present, including proxies, is at least
two-thirds of the total number of members entitled to vote, as determined by Art VIII, Sect. 2, Art VIII,
Sect. 10. If at any time in the meeting the chairman has reason to believe that a quorum is no longer
present, a roll call shall be taken; unless a quorum is present, the chairman shall then abandon the meeting,
or adjourn it to such a place and time as her/he shall determine. In such a roll call, the Executive Officer
shall call the names of the Associate Societies in alphabetical order and in each case the delegation
chairman shall report the number of delegates from his society present, including her/him.
3.4. Records and minutes of proceedings
Minutes of meetings of the General Assembly shall be kept by the Executive Officer. As soon as
practicable after each meeting, she/he shall send a copy of the draft minutes, as agreed by the chairman of
the meeting, to each member of the Executive Council serving as such at the general Assembly and, after
taking into account any comments made as a result, to the secretary of each Associate Society. Where there
has been a change of Executive Officer, these duties shall be shared between the outgoing and incoming
Executive Officers, as agreed between them or as directed by the incoming President. The Executive
Rules of Administrative Procedures
33
Officer shall also keep such other records of a meeting of the General Assembly as are appropriate,
including a list of the names and addresses of the members of the General Assembly, including proxies.
3.5. Conduct of meetings
3.5.1.Delegations chairperson
Each delegation shall be headed by a chairperson whose duties shall be 1). to ensure that in the list of
members of the General Assembly, the names and addresses of the members of her/his delegation
(including proxies) are correctly entered, and 2). to liaise between those responsible for the conduct of the meeting
and the members of the delegation.
3.5.2. Members of the Executive Council
Each member of the Executive Council except the chairperson of the meeting, is thereby a voting member
of the General Assembly. The members of the Executive Council shall act as a delegation, except that each
is a representative of the Association as a whole without reference to any Associate Society of which she/he
is a member, and the Vice-President of the Association shall act as the chairman of the delegation.
3.5.3. Seating
Seating arrangements for a meeting of the General Assembly shall be made by the General Assembly
Arrangements Committee (Rule 6.2.9). The members of a delegation shall sit together except where the
business of the meeting requires that a member or members be elsewhere.
3.5.4. Proxies
Any member may be represented at a meeting of the General Assembly by her/his proxy. A proxy is a
person who is a member of the Association and has been authorised in writing by a member (or by more
than one member but not, except with the permission of the General Assembly itself, by more than five
members) to act on her/his (or their) behalf in all the ways open to the member(s) if present, or subject to
such limitations as may be specified in the authorisation. However, an authorisation given by a delegation
chairperson may only authorise a proxy to act as delegation chairperson if the proxy is a member of the
same Associate Society. When the rules of the member's Associate Society govern proxies to the General
Assembly, a proxy will not be acceptable to the General Assembly unless those rules are observed. The
authorisation for a proxy shall be submitted to the Executive Officer and, if valid, shall be recorded under
the registration of the membership of the meeting or, if received during a meeting, in the minutes of that
meeting.
3.5.5. Elections
The members of the General Assembly shall be called upon to elect a President, a Vice-President, an
Executive Officer, a Treasurer, a Publication Director and Executive Council members of the Association,
and these elections shall be conducted separately and in that order. Candidatures for nominations shall be
submitted by Associate Societies to the Executive Officer at least 120 days before the date of the General
Assembly. The procedure for submitting a candidate for nomination to the Executive Council is described
in Annex B.
3.5.6. Nominations
Arrangement for sufficient appropriate nominations for each election for Officer and Executive Council member
is the responsibility of the Executive Council. The list of nominations to be proposed by the Council shall be
made available to the Presidents of Associate Societies and publicized through the IRPA Web Site at least three (3)
months before the convening of the General Assembly.
The nominations are presented in the following order:
34 Rules of Administrative Procedures
a. President. As early in the meeting of a General Assembly as practicable, the chairperson shall present
the nominations for President.
b. Vice-President of the Association. After the announcement of the result of the election of President,
the chairperson of the General Assembly shall present the nominations for Vice-President of the
Association.
c. Executive Officer. After the announcement of the result of the election of the Vice-President of the
Association, the chairperson shall announce the appointment of Executive Officer made by the
Executive Council, and ask for the approval of the General Assembly. If such approval be not given,
the General Assembly shall stand adjourned until either -
(i) the Executive Council can announce another appointment of Executive Officer for which it asks the
approval of the General Assembly, or (if this is not immediately practicable)
(ii) the Executive Council announces which member of the Executive Council is willing to act as pro
tempore Executive Officer pending an early appointment to be made by the Executive Council after the
General Assembly, which appointment shall be submitted to the General Assembly for approval as soon as
practicable by electronic ballot.
d. Treasurer and Publications Director. After the appointment of the Executive Officer has been dealt
with under Rule 2.5.6. (c) above, the chairperson of the General Assembly shall announce in turn the
appointments made by the Executive Council of Treasurer and Publications Director. If, in either case,
the appointment is not approved by the General Assembly, the Executive Council shall seek the
approval of the General Assembly for the appointment of another person either before the end of that
meeting of the General Assembly, or by postal ballot as soon as practicable by electronic ballot.
e. Executive Council Members. After the approval of the General Assembly has been given to the
appointment of Publications Director, the chairperson of the General Assembly shall present the
nominations for Executive Council Members.
3.5.7. Voting procedure
The voting procedures for the election of Officers and Executive Council members shall be as detailed in
Annex C to these rules. The procedure will preferentially take place in electronic format or should the
electronic procedure fail to work, in paper format. For all other votes, the procedure is indicated in Art VIII,
Sect. 9 of the constitution. Subject to these provisions, the following apply. There will be more detailed
instructions developed by the Rules Committee and/or this Committee will be consulted.
a. The first act of the General Assembly after agreeing upon its membership shall be to appoint a teller and
a sufficient number of assistant tellers, after considering the names proposed by the General Assembly
Arrangements Committee.
b. Before any vote is taken, the chairperson of the General Assembly must be satisfied that a quorum is
present.
c. Each nominee and each teller (if a delegate to the General Assembly) is entitled to vote. The
chairperson of the meeting may only vote in the event of a tie.
d. Once the voting has begun, no further discussion on the items involved in the vote is permitted while the
voting procedure is being completed.
Rules of Administrative Procedures 35
e. At the discretion of the chairperson, any vote may be taken by a show of hands, or by an
electronic/paper ballot vote, except that a ballot vote shall be taken at any time after tellers have been
appointed, for any vote about persons, and also when a motion calling for a ballot vote has been agreed.
For a ballot vote, the teller shall issue to each delegation chairperson the correct number of electronic
votes (e.g. electronic voting keypads) or ballot papers for the members of his/her delegation. In case of
paper ballot voting, each member, after marking her/his vote on the ballot paper, shall fold it for
collection by the tellers, who will then count the votes and report on the result to the chairperson of the
General Assembly.
f. A vote of two-thirds of those present and voting is necessary to carry a motion expelling an Associate
Society from the Association (Art III, Sect 9); or one amending the Constitution (Art XV Sect 2) or one
dissolving the Association (Art XVI Sect 3); any other motion is carried if a simple majority of the
votes cast is in favour.
g. In the event of a vote by correspondence (Art VIII, Sect. 8), the full text of any resolution proposed
shall be sent to the secretary of each Associate Society and to each voting member of the Executive
Council together with the name and address of the teller appointed by the President to tally the total
votes cast. Each Associate Society shall then conduct a ballot among those who were its delegates to the
last General Assembly. If a delegate can no longer participate because he/she has died, is no longer a
member of the Associate Society, is now an Executive Council member, or is not available, the
Associate Society may appoint a substitute. A delegate who is qualified to participate may, however,
appoint a proxy if he/she wishes. Such a ballot must be conducted in accordance with the voting
procedures of the Associate Society; an officer of the society will then certify the result and send it to
the teller, to whom each voting member of the Executive Council sends her/his vote direct. If the vote
required for a resolution to be carried has not been received by the teller 120 days after the text of the
resolution was sent to the Associate Societies, he/she shall declare the resolution concerned to have
been lost.
h. Use of Electronic Voting
Before an electronic vote can take place, adequate information on the operation of the electronic voting
system and equipment must be given to all Delegates. The chairperson must be assured that the system
is understood by the delegates. The electronic voting system used should allow each delegate to be
confident that his/her vote has been registered as intended. Those who are voting should not be able to
see any real time representation of the aggregation of the votes whilst they are being cast.
36 Rules of Administrative Procedures
4. MEETINGS OF THE EXECUTIVE COUNCIL
4.1. Meetings and their frequency
The Executive Council shall meet prior to each meeting of the General Assembly, and at least one full day
shall normally be allowed for this. It shall also hold a meeting once in each calendar year (the Annual
Meeting) and at such other times as may be required. A meeting shall in any case be held within 120 days
a). upon written application to the President bearing the signatures of a majority of the Executive Council or b). on
the direction of the General Assembly. Any meeting of the Executive Council may consist of sessions extending
over a period, for example the period of an IRPA Congress; the meeting shall start with the opening of the first
session and end with the adjournment of the last such session or with the election of a new President, whichever
occurs first.
At least 90 days notice of each meeting of the Executive Council shall be sent by the Executive Officer to each
member of the Council, each Associate Society and each official body referred to under 4.2. below. At least 60
days before each such meeting, a copy of the agenda shall be sent to all those who have been sent notice of the
meeting.
4.2. Membership, proxies and quorum
The voting members of the Executive Council are the six Officers of the IRPA and the six elected
Executive Council Members. The chairperson of the Executive Council shall be the President, or in her/his absence
the Vice-President of the Association. In the absence of both President and Vice- President of the Association the
members present shall elect a chairperson.
A member may be represented at a meeting by a proxy, who shall be a member of the Executive Council
authorised by that member to act on her/his behalf in all the ways open to that member had she/he been
present, but subject to any limitations specified in the authorisation. Before a person may act as a proxy,
she/he shall produce satisfactory evidence that she/he is so authorised, and the record shall indicate the
evidence accepted. Unless agreed by the Executive Council, no individual may act as proxy for more than
two members.
No business shall be transacted at any session of the Executive Council unless there be present, in person
or by proxy, a majority of the members of the Executive Council including at least three members present
in person.
The Association may reimburse travelling and other out-of-pocket expenses to those members of the
Executive Council unable to reclaim expenses from other sources.
A representative of each Associate Society and a representative from each official body to which the
Executive Council has authorised an invitation, are entitled to attend all open sessions of the council provided
there is no cost commitment to IRPA. Such representatives shall have no right to vote, and may speak only at the
invitation of the chairperson.
4.3. Voting procedures
a. At meetings. Unless the Executive Council determine otherwise, a motion shall be approved when
seven members voting in person or by proxy vote are in favour. The vote may be taken by show of
hands, by voice vote, or by ballot at the discretion of the chairperson except that if a motion for a ballot
has been proposed and carried, no further discussion shall take place on the merits of the motion until
that motion has been put to a ballot vote. The chairperson of the meeting may vote only in the event of
a tie.
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37
b. By electronic ballot. When in the opinion of the President it is necessary to reach a decision at a time
when it is not practicable to hold a meeting, this shall be done by electronic ballot. Details of the
matter to be decided shall be sent to each member of the Executive Council A decision requires the
approval of a majority of the members of the Executive Council and shall be recorded in the minutes
of the next meeting. If after a specified time no decision has been reached, the President may declare
any votes cast as null and void.
4.4. Records and minutes
The Executive Officer is responsible for drawing up minutes of each meeting of the Executive Council which,
among other things, shall record
a. the names of the members present,
b. the name of each proxy and the member he represents,
c. all rulings from the chair,
d. the exact wording of all motions approved by the Executive Council,
e. where requested by the member or members concerned, the name(s) of any member(s) opposed to any
resolution approved, and a brief statement of the reasons.
A copy of all such minutes shall be placed in the permanent records of the Association, together with other
documents relating to the work of the Executive Council. After considering any comments made by
members of the Executive Council, such minutes, except for the minutes of any closed session, shall be sent to
each Associate Society (whether represented at the meeting or not).
4.5. Business
4.5.1. Agenda
The agenda shall be drawn up by the Executive Officer in consultation with the other officers of IRPA and subject to
the approval of the President. Matters regarded by the President as confidential shall be entered on a separate
agenda for discussion in closed session, and such an agenda shall be sent only to the members of the Executive
Council. The chairperson may invite any other person to be present at such part of a closed session as may be
appropriate if in the opinion of the chairperson the presence of that person will assist the Executive Council.
4.5.2. IRPA commissions and committees
The IRPA commissions and committees work under any general directions issued by the Executive
Council, and are responsible in their work to the Executive Council. As soon as practicable after the
election of a new President, the Executive Council shall consider separately each commission and
committee listed in sections 5 and 6 of the rules and may then, or at any other time, make any changes in
chairmanship or membership it thinks fit, subject to those sections of these Rules.
The creation of a new commission requires an addition to the rules in Section 5 in which its terms of
reference and the method of appointment of its chairman and members will be laid down. An addition to
Section 6 of the rules may similarly be made for the appointment of any new committee. However, the
Executive Council may appoint any new committee of a purely temporary nature, lay down its terms of
reference and appoint its chairperson and members without such changes in the rules. Such a temporary
committee, if still in existence, is automatically disbanded when a new President is elected.
38 Rules of Administrative Procedures
5. THE IRPA COMMISSIONS
5.1. The appointment of a commission
An IRPA commission is a body of persons appointed by the Executive Council to act on behalf of the IRPA
as specified in the terms of reference laid down by the Executive Council in the appointment of the commission.
Before appointing anyone to a commission, the Executive Council shall be satisfied that the individual is willing
to serve. Each commission shall send to the Executive Officer for the Executive Council copies of the minutes
of its meetings, and any reports as appropriate.
5.2. Publication commission
This commission is responsible for the establishment and management of the official publications of the
Association. Its chairman shall be the Publication Director; its members shall include the Executive Officer and up to
ten other full members of the Association.
At least six members and the Treasurer shall agree before any decision is taken by the Commission which will
result in the expenditure of IRPA funds beyond its allocated budget
6. THE IRPA COMMITTEES
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39
6.1. The appointment of a Committee
An IRPA Committee is a body of persons appointed by or on behalf of the Executive Council to carry out
duties specified in the terms of reference appointing that Committee, and only to act on behalf of the IRPA
when so instructed by the Executive Council. Each committee shall send to the Executive Officer for the
Executive Council copies of the minutes of its meetings and any reports requested or as appropriate. Except
where otherwise specified, the Executive Council decides on the terms of reference of a Committee and
appoints its chairperson, and, after consultation with the chairperson, the Vice-President of the Association
appoints the members of the Committee having ascertained that they are willing to serve.
6.2. The IRPA Committees
6.2.1. Admissions Committee
This Committee is responsible for encouraging radiation protection societies which have not yet done
so to apply for Associate Society status in IRPA, and is also responsible for advising the Executive
Council on the merits of each such application received. The criteria it shall use in the judging of
applications are set out in Annex A. The chairperson of the committee shall be the Vice-President of the
Association.
6.2.2. Rules Committee
This Committee is responsible, when requested, to advise the Executive Council on any proposal of new Rules or
amendments to the Constitution and to resolve any conflict over the interpretation of the Constitution or
the Rules. Each Associate Society is entitled to have a representative on the Committee (Art XIV). The
Chairperson of the Committee is the Executive Officer of the Association.
The following provisions apply to the operation of the Committee.
a. Each Associate Society may appoint to serve on the Rules Committee one of the delegates of the
Associate Society to the General Assembly. This member (unless replaced by the Associate Society)
shall serve as a member of the committee from three (3) months before a General Assembly until 90
days before the next General Assembly. The responsible officer of each Associate Society that has
appointed a delegate to serve on the Rules Committee shall send notification of the name and address
of this delegate to reach the Executive Officer not less than four (4) months before a General
Assembly. The delegates who have been so notified to the Executive Officer shall be the members of
the Rules Committee and shall be informed of the details of any proposed meetings of the Committee.
b. The Executive Officer shall only have a vote in the event of a tie.
c. No other Executive Council Member shall attend meetings of the Committee unless appointed to do so
by the Executive Council, and she/he shall then have no vote.
d. No decision shall be taken at a meeting of the committee unless at least half the members of the
committee are present and a majority of those are in agreement. A vote may be taken by mail ballot at
the discretion of the chairperson, and then a decision requires the agreement of a majority of the
members voting.
e. When the General Assembly is discussing any decision of the Rules Committee relating to the
credentials of any delegation or delegate(s), the delegation or delegate(s) under discussion may speak,
but may not move or second any resolution, and may not vote.
40 Rules of Administrative Procedures
6.2.3. Sievert Award Selection Committee
This committee is responsible for nominating people suitable for receiving the Rolf Sievert Award in
accordance with the arrangements laid down in Annex D. The chairman of the Committee shall be the Vice-
President of the Association.
6.2.4. IRPA Montreal Fund Committee
This committee is responsible for managing the distribution of funds from the Montreal Fund*.
Distributions will normally be made directly to individuals or to Support Committees for International and Regional
Congresses. The funds will be used to support participation at congresses of students and young professionals from
developing countries and countries that do not have IRPA Associate Societies.
This committee has the responsibility to recommend to the Executive Council the amount available each year for
distribution and the amounts to be distributed based on the requests received.
The chairperson of the committee is appointed by the President from the Executive Council. The Treasurer is an ex
officio voting member of the committee.
* The Montreal Fund was created by the Canadian Radiation Protection Association with the proceeds of the
Montreal IRPA8 International Congress to support the enhancement of radiation protection worldwide by
supporting attendance of young scientists at IRPA Congresses.
6.2.5. International Congress Organising Committee
This committee, in consultation with the President, is responsible for making arrangements for an IRPA
International Congress. Its chairperson shall be the Vice-President for Congress Affairs, who (a) shall seek
nominations for membership of this Committee from the host society or societies, (b) shall consult the
President, and (c) when agreement is reached on the membership shall appoint the members of the
committee. Decisions of the Committee shall be by simple majority of the members present and voting unless
the Committee itself determines otherwise.
It is the responsibility of the Vice-President for Congress Affairs to determine how the Committee is
organised to carry out its task, including the setting up of any sub-committees, for example, to arrange details
of finance, exhibition, publicity, registration, accommodation social events. It is then the responsibility
of the Committee to determine the duties and responsibilities of its members and the members of any sub-
committees set up, and to work in collaboration with the International Congress Programme Committee (Rule
6.2.6.) and the International Congress Support Committee (Rule 6.2.7.). It is the responsibility of the Vice-
President for Congress Affairs to review the Committee's work periodically and to report on it to the
Executive Council.
The Committee shall submit to the Executive Council regularly and when requested an itemised budget showing
the anticipated income and expenditure in connection with the Congress. The Executive Council may then
authorise the Treasurer to advance IRPA monies to the Committee to finance its work before the Congress in the
expectation of repayment after the Congress. No commitment, expenditure, or obligation of any sort shall be
made in the name of the IRPA, or of any member of the IRPA, without the specific authorisation of the
Executive Council or its authorised representative.
After the Congress, accounts relating to the Congress, which have been audited or certified according to the
practices of the host country or countries, shall be sent to the Treasurer for presentation to the Executive
Council. A substantial and annotated report, including a report from the chairperson of the International
Congress Programme Committee, shall be sent to the Executive Officer. Any relevant documents about the
organisation of the Congress shall be sent to the next Vice-President for Congress Affairs. These shall be sent
within three (3) months of the close of the Congress but, where this is not possible due to unavoidable
circumstances, by that time a report showing the progress made towards the sending of these documents shall be
sent to the President with copies to the Treasurer, the Executive Officer and the next Vice-President for
Congress Affairs.
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41
If deficiencies in the accounts are found, the Executive Council, together with the hosting Society need to
define appropriate measures to address the issues raised, including as appropriate the recovery of the funds
to IRPA.
6.2.6. International Congress Programme Committee
This Committee is responsible for the scientific and technical programme of an IRPA Congress within the
framework formulated by the International Congress Organising Committee, but is directly responsible in its work
to the Executive Council. The chairperson shall have both a high international reputation for scientific ability
in radiation protection and organisational ability; he/she shall not be a member of the host society or societies, but
shall be appointed by the President of IRPA from a list of nominees proposed by the host society or societies.
The members of the Committee shall include a secretary who is a member of the host society or societies,
and after the names of the members have been agreed with the President and the chairperson of the
Committee, they shall be appointed by the Vice-President for Congress Affairs. Members of the committee
may be designated as Core Group members or Corresponding Group members at the discretion of the
chairperson. The Vice- President for Congress Affairs shall be an ex officio member of this Committee.
6.2.7. International Congress Support Committee
The International Congress Support Committee is responsible for soliciting and distributing financial support
for the participation of students and young professionals from developing countries as well as participants
from countries not currently associated with IRPA.
Support funding for participants should be solicited from international organizations. Support may be in direct
financial grants to the Support Committee or through direct support for individuals by the
organizations. The International Congress Support Committee is responsible for coordinating the
distribution of this support to the recipients.
The chairperson of this Committee is appointed by the Vice-President for Congress Affairs with the
concurrence of the President of IRPA. The Committee is appointed by the Vice-President for Congress
Affairs and the chairperson of the Support Committee and is responsible in its work to the International
Congress Organizing Committee. The chairperson of the IRPA Montreal Fund Committee is an ex officio
member of the Committee, with voting privilege. Representatives of the organizations from which support
is expected for participants should be considered for appointment as members of the Committee. Solicitation of support from IRPA shall be directed to the chair of the Montreal Fund and the IRPA
Executive Officer. Upon request, IRPA would contribute an amount to the International Congress Support
Committee from the Montreal Fund, which the Support Committee would have the responsibility to distribute
appropriately.
6.2.8. General Assembly Arrangements Committee
This Committee is responsible for making the arrangements for a General Assembly meeting. When the
General Assembly takes place during an IRPA Congress, the chairman of the committee shall be the
Executive Officer, and its members be appointed in consultation with the host society or societies. For any
other meeting of the General Assembly, the Executive Council shall make such appointments as it thinks
fit.
Any arrangements made shall be subject to the approval of the President. One of the duties of the
committee is to nominate for appointment by the General Assembly a teller who shall not necessarily be a
member of the General Assembly and, in consultation with the nominated teller, a sufficient number of
assistant tellers.
42 Rules of Administrative Procedures
7. THE IRPA INTERNATIONAL CONGRESS
7.1. Introduction
The primary purpose of the IRPA International Congresses is to give an opportunity to members of all IRPA
Associate Societies in the world to meet and discuss the scientific and technical issues in relation to the
advancement of radiological protection. IRPA International Congresses are also the occasion for the Association
to conduct its business and to renew its administrative bodies at the General Assembly.
The basic requirements and procedures related to the organization of an IRPA International Congress are given in
the IRPA Constitution (see Art. IX). Specific details for the selection and conduct of a Congress are provided in
the present Rules.
7.2. Offer to host an International Congress
An Associate Society or Societies wishing to host a future international congress must submit an
expression of interest to the IRPA Executive Office, not later than three (3) months before the General
Assembly at which the expression of interest will be presented and discussed, which is approximately eight years
before the planned international congress. The letter expressing interest to host a future international congress,
signed by the President of the host society, must include:
a. the Society (or Societies) which will assume the responsibility for hosting the Congress,
b. the expected location and venue of the place at which it is proposed to hold the Congress and its
approximate date, the confirmation of full knowledge of IRPA rules, particularly those related to the
organisation and financial matters (Rule 7.5.) and agreement to observe them.
7.3. Selection of host society and venue
At each General Assembly the Executive Officer will arrange for the presentation of the expressions of interest
to host the International Congress to be held eight (8) years hence that have been received in accordance with
the requirements in Rule 7.2. above. At that time the General Assembly will be asked to indicate a preference for
the host and venue of that International Congress.
The Associate Society or Societies responsible for the preferred option shall develop a detailed proposal as specified
in Rule 7.4. below.
7.4. Detailed proposal to host an International Congress
During the time between the International Congress at which the preferred host and venue were selected
and eighteen (18) months prior to the next International Congress, at which the final approval will be
sought, the representatives of the host society shall communicate with the President and Executive Officer
of IRPA to develop the detailed proposal and budget for the Congress (the Primary proposal) for evaluation
by the Executive Council. This shall include the selection of a professional conference organizer to assist
with contract negotiations, registration, handling of the finances, and other organisational details. When
necessary a meeting with the representatives of the Society and a visit of the Congress facilities can be
arranged.
The Primary proposal to host the next International Congress shall be submitted to the Executive Officer at least
eighteen (18) months before the General Assembly at which the final approval will be sought. The Primary
proposal must be signed by the President of the host society and must include:
a. the Society (or Societies) which will assume the responsibility for hosting the Congress,
b. the location and venue of the place at which the Congress will be held and the dates of the
Congress,
c. the name of the nominee for President of the Congress who will become the Vice-President for
Congress Affairs if the proposal is accepted,
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43
d. a preliminary budget including the overall income and the proposed conference fee, anticipated
expenses, and the arrangements for a professional conference organizer,
e. an assurance that national authorities of the host country will raise no obstacle to the attendance of
IRPA members, consistent with the policy on the free circulation of scientists of the International
Council of Scientific Unions,
f. an assurance that the national authorities will raise no obstacle to the transfer to the IRPA
treasury of any monies,
g. the confirmation of full knowledge of IRPA rules and agreement to observe them.
h. the proposed financial control and legal arrangements for delivery of the Congress, including proposals
for governance and IRPA oversight.
The Executive Council shall review the Primary proposal at least twelve (12) months in advance of the General
Assembly at which the proposal will be submitted. As part of the evaluation the Executive Council will take into
account a number of criteria, especially the geographical location, infrastructure, financial, organizational and
governance and oversight aspects. If the Primary proposal is acceptable, the Executive Council shall make a
recommendation for acceptance to the General Assembly.
If the Executive Council finds that the Primary proposal is not acceptable, it shall determine whether the proposal
can be made acceptable for presentation to the General Assembly and if so, direct the President, and the host
society to make the necessary adjustments.
If the Executive Council determines that the Primary proposal cannot be made acceptable in time for the
General Assembly, an alternative proposal shall be sought from other societies who have expressed interest
in accordance with rule 3.2. The President and Executive Officer shall work with the selected alternate to
develop an acceptable proposal to present to the next General Assembly. The Executive Council shall
recommend to the general Assembly rejection of the unacceptable Primary proposal.
The nominee for President of the IRPA International Congress presents the Primary proposal from her/his
Society at the General Assembly where the final decision takes place. The General Assembly shall vote on
the Primary proposal. If it accepts the Primary proposal, the Executive Council has the responsibility to
correct any remaining deficiencies to comply with the IRPA Constitution and the present rules. If the
General Assembly rejects the Primary proposal, the nominee for President of the IRPA International
Congress for the alternative proposal presents that proposal to the General Assembly for its approval, if
necessary by a vote by correspondence.
The nominee for President of the Congress that has been selected becomes automatically the VicePresident
for Congress Affairs of the new Executive Council.
7.5. Organization and financial matters
The financial resources of the Congress will be derived from:
a. registration fees from participants and exhibitors
b. direct and indirect subsidies from public bodies and from sponsors
c. other incomes.
As soon as possible following the final approval of a proposal to host an IRPA International Congress, the
Association shall execute a contract with the designated professional conference organizer.
The Vice-President for Congress Affairs in consultation with the President (or designee) shall be
responsible for the budget, contracts and financial arrangements of the International Congress (see Art VI
Sect 3).
The budget for the IRPA International Congress shall include an amount determined by the Executive Council
for net proceeds to the Association treasury. Any net proceeds in excess of that amount following an audit or
review of the International Congress accounts shall be distributed as follows:
a. Fifty percent (50%) to the host society(ies),
b. Fifty percent (50%) to IRPA.
44 Rules of Administrative Procedures
The final decision on the participation fees will be made by the International Congress Organizing
Committee after taking advice from the Executive Council. Members of the Executive Council, the core group
of the International Congress Programme Committee and the Sievert Lecturer are not required to pay the IRPA
registration fee.
The International Congress budget shall include an amount to cover the expected expenses for at least three
(3) meetings of the International Congress Programme Committee.
The International Congress budget shall include an amount to cover the expected expenses of the
Executive Council for attendance and meetings at the International Congress.
After the Congress the IRPA Treasurer shall arrange where appropriate for an audit or review of the
International Congress accounts in accordance with any agreements made in the governance and oversight
arrangements.
7.6. Preparation of the Congress and the General Assembly
Immediately after the selection of a congress venue, the President of IRPA and the Vice-President for
Congress Affairs must arrange for the early appointment of the International Congress Organizing
Committee and the chairpersons and members of the International Congress Programme Committee (and
the International Congress Support Committee as described in more detail in Rules 6.2.5., 6.2.6. and 6.2.7.
The work of these Committees shall be subject to guidance and expectations issued by the Executive
Council, and to their reporting as required to the Executive Council and (between meetings) to the Officers
of IRPA.
The arrangements for the General Assembly hall, the seating of delegates, a room for the tellers, etc., shall be made
by the General Assembly Arrangements Committee (see 6.2.8.). The General Assembly shall meet at a time minimize
conflict with the scientific sessions.
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8. THE IRPA REGIONAL CONGRESSES
8.1. Definition
45
IRPA Regional Congresses are congresses hosted by an IRPA Associate Society and organised in cooperation
with other IRPA Associate Societies in the same geographical region to discuss all aspects of radiation
protection and enhance international co-operation among professionals in the region.
While multiple Regional Congresses may be acceptable in the same year, the times and locations should be
reasonably separated to avoid conflicts that would affect their success. Regional congresses should not take place in
the 12 months period preceding or following an IRPA International Congress.
8.2. Application for approval of a Regional Congress
A written application from the Associate Society that proposes to organise the meeting must be received by the
Executive Officer at least 24 months before the date of the event.
All applications must provide the following information:
a. The name of the host society
b. The names of the Societies associated to the event
c. The dates and place of the Regional Congress
d. The persons responsible for the organisation of the Regional Congress and arrangements for the setting of the Programme Committee which must include members from more than one society.
e. The purpose and amount of any financial support requested from IRPA (See Section 8.3.).
When a Regional Congress is approved, the Executive Council appoints one of its members as Coordinator with the
Regional Congress Organisers.
8.3. Support of Regional Congresses by IRPA
IRPA Regional Congresses may be entitled to sponsorship by the Association on the basis of demonstrated need and
within the limits set by the availability of IRPA funds for such purposes. They require approval by the IRPA
Executive Council and whenever practical, the annual IRPA Executive Council meetings are held in association
with such Regional Congresses. Where IRPA funding is requested to aid in the organisation of or subsidise
attendance at such Regional Congresses, the budget of the Congresses must be approved by the IRPA Executive
Council.
According to the situation, financial support may be given in exceptional cases as a direct grant to cover special
expenses or more generally, as a loan to meet expenses before the anticipated income to be derived from the
congress has been accrued. The issue of such funds and the conditions of issue will be settled by the Executive
Council after it has examined the proposal.
8.4. Obligations of the host Associate Society
The host Associate Society of an approved IRPA Regional Congress shall ensure that:
a. If two or more languages are to be used, one must be English.
b. All printed materials related to the Regional Congress must show the IRPA logo and contain the
words IRPA Regional Congress in the title of the meeting (for example: First African IRPA Regional
Congress on Radiological Protection).
c. At least one officer of the IRPA Executive Council must be invited to participate in the meeting to
inform the participants on the on-going activities of the Association.
d. The Scientific Programme must cover a range of scientific subjects relevant for the region in which
the meeting takes place and provide an opportunity for the relevant international organisations to report
on and discuss their activities.
e. Refresher Courses of a recognised standard addressing topical issues in radiation safety and
protection must be part of the Scientific Programme.
46 Rules of Administrative Procedures
f. An IRPA Associate Societies Forum must be organised to give the opportunity to representatives of
participating Societies to discuss the activities of IRPA and issues of common interest for the
Association.
8.5. Proceeds from Regional Congresses
In case a Regional Congress generates proceeds, provisions should be taken by the organizers, in
cooperation with the Executive Council, to consider sharing a portion of the proceeds with IRPA.
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ANNEX A: CRITERIA FOR THE APPLICATION FOR ASSOCIATE
SOCIETY STATUS IN IRPA
1. Criteria for acceptance
47
Any national or regional (supranational) society of good standing, with particular devotion to radiation
protection may apply to become an Associate Society of IRPA, so long as its confirms to the provisions of
the IRPA Constitution and Rules. A “society” may be a section of a larger professional society such a
Physical or Medical Society provided that it has sufficient independence within that Society to satisfy the
criteria for acceptance.
The criteria in the judging of an application for Associate Society status are:
(a) The constitution of the society must explicitly address the objective to promote and further radiation protection
and the objectives and purposes of the society shall be consistent with the provisions of the IRPA, i.e. to further
radiation protection by promoting knowledge, information, research, etc
(b) The society must be a non profit organization and shall not have objectives or carry out activities or support
with their funds any activities which would make them trade unions
(c) The qualifications for membership in the society shall be generally in accordance with the following
criteria:
Full member: An Associate Society may elect to full membership in the Society, and hence in the IRPA,
reputable persons who (i) have graduated from a University, an accredited school of college grade, or
equivalent institution, or have recognized scientific, technological or professional qualifications or, in
exceptional cases, have equivalent training and (ii) are regularly engaged in one or more appropriate aspects
of radiation protection or, in appropriate cases, have an interest and competence in one or more such aspects
at a level commensurate with acceptable levels of performance in the country or region where the Society
functions. Appropriate aspects of radiation protection are considered to include, but arc not necessarily
limited to, applied activities, research, education and training, or administrative and regulatory functions.
Associate member: An Associate Society may elect to associate membership in the Society, and hence in
the IRPA, reputable persons who do not meet the requirements for full membership. Associate members
shall, however, not be eligible for election as delegates to the General Assembly, as members of the
Executive Council, nor as Officers of the IRPA.
(d) The procedures for admission of members and for selection of officers and duly authorized
representatives of the society must be designed to express the will of the majority of the members of the
society
(e) The society shall not accept any financial support if this prejudices or compromises the objectives of the society
or if this interferes with the free expression of opinion.
2. Application
Any group of professionals who are contemplating the formation of a society with a view to applying for
IRPA Associate Society status is invited to make an informal approach to the Executive Officer or the Vice
President as early as possible in order to receive assistance from IRPA during these initial stages.
The Chairman or another member of the Admissions Committee will normally be assigned to assist in the
48 Rules of Administrative Procedures
preparation of the admissions documentation.
The formal application for IRPA Associate Society status must:
(a) be in writing to the Executive Officer of IRPA and must be signed by the President or other duly
authorized representative of the society. The application must include a statement, that the decision to apply for the
IRPA Associate Society status expresses the will of the majority of the members of the society (i.e. by a decision at
a General Meeting of the Society).
(b) be accompanied by an authorized copy or excerpt of the constitution or rules (translated into English if
necessary) which exemplifies in particular those parts of the constitution and rules, which specifically refer to each of
the criteria for acceptance as an Associate Society of IRPA. The Society must also state that it will send to IRPA
before 1st November each year an up-to-date list of members, and each December the dues for the following
year.
(c) clearly specify the name of the country or the names of the countries in the region where the society
functions. (If the Society includes a few members in one or more other countries for which another
Associate Society is set up, no objection will be raised so long as the members are Nationals of the applying country
or have other connections with that country).
(d) be accompanied by a statement of the number of members which should show about 20 full members and the
names and addresses of the officers of the society.
3. Admission procedure
The Executive Officer will pass each application for IRPA Associate Society status to the Vice President of the
Association, who is chairman of the Admissions Committee. This committee is responsible for advising the
Executive Council on the merits of each such application received.
The society must supply additional information as the Admissions Committee may request in order to decide
whether or not to confer Associate Society status.
The Associate Society status is obtained by approval of the Executive Council. When it is necessary to
reach decision at a time when it is not practicable to hold an Executive Council meeting, this shall be done
by mail ballot. A decision requires the approval of a majority of the members of the Executive Council.
Rules of Administrative Procedures
ANNEX B: PROCEDURE FOR SUBMITTING A CANDIDATE FOR
NOMINATION TO THE EXECUTIVE COUNCIL
49
Associate Societies from all regions of the world are encouraged to submit candidates for nomination to the
Executive Council.
A written application from the Associate Society that proposes a candidate for nomination to the
Executive Council must be received by the Executive Officer at least 120 days before the date of the General
Assembly.
All applications must provide the following information:
- The name of the Associate Society making the proposal.
- The name of the candidate.
- The name of the Associate Society to which the candidate belongs.
- The Curriculum Vitae of the candidate.
- A statement of motivation of the candidate
- and a Statement of willingness to serve if elected.
Each application must be signed and dated by an officer on behalf of the Associate Society making the
proposal.
The candidate must be an official member of a delegation to the General Assembly (Constitution, Art. VII,
Sect. 2). If a candidate is unable to attend the meeting of the General Assembly at which the election will
take place, the delegation may authorise another of its members to represent her or him as a proxy with the
right to cast her or his votes. The candidate to be represented by a proxy shall submit a written
authorisation to the Executive Officer giving the name and address of the member chosen as representative.
The written authorisation must also be signed and dated by an officer of the Associate Society making the
proposal.
All proposed candidatures received by the Executive Officer shall be made available to the Presidents of the
Associate Societies and publicized through the IRPA Web Site 90 days in advance of the General Assembly
(see Rule 3.5.6.).
50 Rules of Administrative Procedures
ANNEX C: VOTING PROCEDURES FOR THE ELECTION OF OFFICERS AND
EXECUTIVE COUNCIL MEMBERS 1. ELECTION OF OFFICERS
1.1. Where there is only a single nomination
In this case, no vote is required and the chairman shall declare the nominee elected.
1.2. Where there are two candidates
In this case, voting shall be by ballot vote. The tellers shall issue to each delegation chairman one ballot paper
for each member of his delegation. A delegate shall write on the ballot paper the name of the candidate for
whom he votes, and fold the paper for collection by the tellers (Rule 2.5.7d). The tellers shall then count the votes
cast for each candidate and present the result for the chairman to announce. The candidate with the greater
number of votes is declared elected. If the numbers of votes cast for the two candidates are equal, a further
ballot shall be held. If for a second time there is an equality of votes, the chairman shall exercise a casting vote.
1.3. If there are three or four candidates
In this case, a ballot vote shall be held as under 1.2 above except that when the result is announced the
candidate with the fewest votes (or two candidates with the fewest votes, if the numbers of votes cast for
the two are equal) ceases to be a candidate. If only one candidate remains, the procedure of 1.1 shall be
followed. If not, a further vote is taken according to 1.2 or 1.3 depending on the number of remaining
candidates. If three candidates have equal numbers of votes, the ballot shall be declared void and shall be
retaken.
1.4. If there are more than four candidates
In this case, when the result of the ballot is announced, the TWO candidates with the fewest votes cease to
be candidates and a further vote is taken according to 1.2, 1.3 or 1.4 as appropriate. It may happen that two
or more candidates have equal numbers of votes in such a way that this results in the elimination of more
than two candidates. In this situation, all these candidates shall cease to be candidates unless as a result less
than two candidates remain, in which case the candidates with equal numbers of votes shall all be included
in the next ballot.
2. ELECTION OF EXECUTIVE COUNCIL MEMBERS
2.1. The tellers shall issue to each delegation chairman one ballot paper for each member of his delegation. A
delegate shall vote by writing on his ballot paper the name(s) of the candidate(s) for whom he votes; his ballot
paper will be declared invalid if he votes for more candidates than the number of vacancies, or if he votes more
than once for any candidate.
2.2. The tellers shall count the number of votes cast for each candidate. Any candidate for whom the number
of votes cast exceeds half the number of valid ballot papers is then declared elected. Unless this fills all the
remaining vacancies, a further ballot shall be held and the number of vacancies shall be reduced by the number of
candidates who have been elected.
2.3. If two or more candidates were declared elected in a ballot, the next ballot (if necessary) shall be held without
any other candidate being removed from the list of candidates.
Rules of Administrative Procedures
51
2.4. If one candidate was declared elected on a ballot, the candidate with the fewest votes shall be removed
from the list of candidates for the next ballot (if necessary) unless this reduces the number of candidate to
less than two.
2.5. If no candidate was declared elected on a ballot, the two candidates with the fewest votes shall be
removed from the list of candidates before the next ballot unless by doing so the number of candidates
becomes:
i. equal to the number of vacancies, in which case only the candidate with the fewest votes shall be
removed from the list, or
ii. less than the number of vacancies, in which case no candidates shall be removed from the list.
2.6. Where, under 2.4 or 2.5 above, one or more candidates are to be removed from the list of candidates
for the next ballot, but two or more candidates have equal numbers of votes resulting in an increase in the
number of candidates to be removed, they shall all be removed from the list unless by doing so the number
of candidates becomes equal to or less than the number of vacancies, in which case none of them shall be
removed from the list.
52 Rules of Administrative Procedures
votes.cfl START
HERE
Does the candidate with the greatest
number of votes have votes corresponding
to more than half the number of ballot papers?
YES
YES He is elected and the numbers of
candidates and of vacancies is each
reduced by one. NO
Does any other candidate have votes
corresponding to more than half the
number of ballot papers?
NO
Are there vacancies
left unfilled?
NO
ELECTION
COMPLETE
Discard these
candidates
Were two or more
YES candidates elected in NO
this ballot?
YES
NEW
BALLOT
If these candidates are discarded, is the
number of candidates remaining greater
than remaining number of vacancies?
YES
NO
Do two or more candidates have equal
numbers of votes being the fewest
votes cast for any candidate?
NO YES
Discard the candidate with the
least number of votes
Is the number of candidates
remaining greater than the
number of vacancies remaining?
YES NO
Was any candidate declared
elected in this ballot?
YES NO
NEW
BALLOT
Do two or more remaining candidates have
equal numbers of votes being the fewest
votes cast for any candidate remaining?
YES
NO
If these candidates are discarded, is the
number of candidates remaining greater
than remaining number of vacancies?
YES NO
Discard these candidates NEW
BALLOT
Declare the remaining
candidate(s) elected
ELECTION
COMPLETE
DIscard the candidate
with the fewest votes
NEW
BALLOT
Rules of Administrative Procedures 53
ANNEX D: PROCEDURE TO BE FOLLOWED IN ADMINISTRATING THE
ROLF M. SIEVERT AWARD
Revised and adopted - April 1991, April 1996 and May 2004
The Sievert Award is made in recognition of outstanding contributions to radiological protection, which
honours the memory of a leader and pioneer in radiological protection, Professor Rolf Sievert. The
recipient must be pre-eminent in the discipline and in accepting the award must agree to and be in a position
to present the Sievert Lecture at the following International Congress.
1. In the first year after an International IRPA Congress, the Vice-President of the Association, in his
capacity as ex officio chairman of the Sievert Award Committee, shall nominate for appointment by the
President the six other members of the committee. All shall be members of IRPA; two shall be the two
most recent and available past Presidents of IRPA, and one only shall be an Executive Council
Member.
2. At each General Assembly the President shall invite Associate Societies to submit nominations for the
Sievert Award. Approximately 3 years before the next International IRPA Congress, the Vice President, will
repeat this invitation in writing to all presidents of all Associate Societies. Associate Societies shall submit their
nominations for the Sievert Award to the Vice-President of the Association not later than 2 years before the
next International IRPA Congress. Nominations must be of people who are not currently members of
either the Executive Council or the Sievert Award Committee.
3. A nomination must be accompanied by a supporting statement to justify the nomination, and be sent to
the Vice-President of the Association as chairman of the committee.
To guide the Award Committee in evaluating nominations, the IRPA-society that makes the
nominations should provide as a minimum for each candidate:
- A 250-word outline of the particular contributions the candidate has made in the field of
radiation protection that are the basis for the nomination and that would justify the candidate's
selection as the recipient of the Award.
- The formal assurance that the candidate is the official nominee of an IRPA Associate Society.
- A current CV for the candidate, including a summary, approximately 500 words, of the
candidate's career.
- Any pertinent supporting documentation.
4. The committee shall place these names in order of preference for submission to the Executive Council
at least one year before the Congress.
5. The Executive Council shall decide whether, at the forthcoming IRPA Congress, the Sievert Award
shall be made to either of the first two nominees of the Sievert Award Committee or whether the Award
shall not be made. If a recipient is selected, he must be so notified at least eight months before the
Congress.
6. The recipient of the Sievert Award is expected to deliver the Sievert Memorial Lecture at the Congress,
and make a copy of the lecture available to the Publications Director for publication. If the person
selected declines the Award, or is unable to deliver the lecture, the Executive Council may decide to
make the Award to the other of the first two nominees of the Sievert Award Committee or, failing this,
54 Rules of Administrative Procedures
to another nominee taking into account the order of preference expressed by that committee. If the
inability of the person selected to deliver the lecture at the International IRPA Congress arises from illness
or some other personal reason, the Executive Council may nevertheless decide to make the Award to him
and to present it in the most appropriate way.
7. As soon as a recipient has agreed to deliver a lecture at the Congress and has indicated its title, the
President shall announce to all Associate Societies the name of the recipient of the Sievert Award and
the title of the Sievert Lecture.
8. The Sievert Award shall consist of a suitable scroll or certificate containing the name of the recipient,
the date it was presented, an indication of what the Award represents, and must note the fact that it
honours the memory of Professor Rolf M. Sievert. An Award of $5,000 shall be paid to the recipient for
honorarium and travel expenses to enable him to deliver the lecture at the IRPA Congress.
9. Directions to the Award Committee members on receipt of the nomination material:
a. Consider the nominees and decide which of the candidates is the most meritorious. If none of the
nominees are considered to be sufficient stature, then the Award will not be bestowed.
b. Write this individual's name against "First (lst)" on the attached ballot.
c. Decide which of the remaining candidates is the next most meritorious.
d. Write this individual's name against "Second (2nd)" on the attached ballot.
e. Repeat Step #5 and #6 for "Third (3rd)", etc. until there are no more candidates.
f. Sign the ballot form and return to the Chairman of the Award Committee.
10. Consolidation of rankings by the Chairman after receiving completed Ballot sheets:
a. Any individual that a majority of the Committee decide is ineligible is removed from further
consideration.
b. If there are more than two eligible individuals, the top two choices are decided by a paired
outranking comparison. In this comparison, for each of the ballots, the number of times each
candidate is ranked higher than the other candidates is tabulated. The number of outranking for
each of the candidates is totalled across all the ballots (see example following).
c. If this fails to select the top two, then the tie is broken by selecting, from the tied individuals, the
individual who was selected as "First (1st)" most times. If this does not break the tie, then the
selection is from the remaining tied individuals on the basis of most "Second (2nd)" selections.
d. The results of the balloting are summarized and sent to Award Committee members for formal
endorsement of the result. A response form worded to allow transmission by unsecured fax can
help to reduce delays (see attached example).
e. The formal recommendation of the Award Committee is presented to the Executive Council.
Rules of Administrative Procedures
11. Example of ballot form for the Rolf M. Sievert Award
2000 Rolf M. Sievert Award
55
Ranking Candidate Name
Signed: .......................................................
Date: ...........................................................
56 Rules of Administrative Procedures
12. Hypothetical example of an Award Committee balloting on 6 candidates
Ranking by Committee members (1 is first etc.)
Candidate Candidate Candidate Candidate Candidate Candidate
A B C D E F
Member a 2 1 6 4 3 5
Member b 3 4 5 6 1 2
Member c 1 3 4 6 2 5
Member d 3 2 5 6 1 4
Member e 3 2 4 5 1 6
Member f 3 1 5 4 2 6
Member g 3 2 4 6 1 5
Outranking table - number of times the candidate at the left of the row outranks the candidate at the top
of the column
A B C D E F Outranking Top candidates
points
A x 2 7 7 2 6 24
B 5 x 7 7 2 6 27 **
C 0 0 x 5 0 4 9
D 0 0 2 x 0 3 5
E 5 5 7 7 x 7 31
F 1 1 3 4 0 x 9
Rules of Administrative Procedures 57
ANNEX E : Arrangements for IRPA’s Support for Conferences“Waving the IRPA flag”
Adopted – Avril 2015 (EC 67 Buenos Aires)
IRPA receives many requests to sponsor or otherwise support a wide range of conferences, congresses and meetings
in the field of radiation protection and allied topics. This document provides the necessary framework for the
prioritization of our effort and resources.
IRPA’s involvement in such conferences will be considered under the following categories:
1. IRPA International and Regional Congresses:
IRPA’s requirements for International Congresses are defined in the Constitution (Article IX) and Rules
(Sections 6 and 7). The requirements for Regional Congresses are defined in the Rules (Section 8). In addition it
is the intention that a formal Memorandum of Understanding will be agreed between IRPA and the host society
for each International and Regional Congress.
2. Conferences and meetings organized by IRPA’s Associate Societies
This includes conferences/meetings which have a formal endorsement by an Associate Society.
The relevant Associate Society may enter the details of such events onto the IRPA Education and Training
Database. This database is a tool for publicizing such events across all of IRPA’s members.
3. Conferences and Congresses in cooperation with a relevant international organization:
The IRPA President, in association with the Executive Officer, will seek EC agreement to support a meeting on
the basis that the meeting is:
central to IRPA’s work programme and interests, or
of great interest and value to a substantial number of IRPA members, or
the proposal comes from an international organization of strategic interest to IRPA.
Conditions to be applied:
a) IRPA support (e.g. as Co-organizer or Sponsor) for the meeting must be shown on all promotional and
scientific material
b) An IRPA EC member (or other representative) is nominated as Liaison, and should ideally be a member of
the Scientific Programme or Organising Committees
c) At least one free place is allocated to IRPA
d) If any financial support is requested, then a clear budget must be provided by the organisers. Any financial
support from IRPA must be agreed by the EC, and the formal agreement with the organisers should address
financial clarity and control measures such as those identified in the ‘Regional Congress MoU’ document.
Benefits to be given:
a) Entry onto the IRPA E&T database
b) Announcement on the IRPA website, with link to the meeting homepage
c) The meeting will be communicated to the Associate Societies
d) Other publicity as agreed by the President.
58 Rules of Administrative Procedures
4. All other conferences and meetings:
Given the number of conferences, meetings and courses around the world, IRPA could be overwhelmed with
requests to publicize. Unless the conference falls into categories 1 to 3 above, our policy is not to provide
support or publicity unless, on an exceptional case by case basis, and after consultation with the Executive
Council, the President agrees specific support measures.
Agreed by the IRPA EC December 2014
PART II
POLICY DOCUMENTS
IRPA Outstanding Service Award
3. IRPA OUTSTANDING SERVICE AWARD
First approved 33rd Executive Council meeting 19-20 April 1991, Montreal, Canada.
Revised and approved 39th Executive Council Meeting, April 1996, Vienna, Austria.
59
The IRPA Outstanding Service Award was created to honour members of the IRPA who have made
outstanding administrative contributions to the work of IRPA. The current rule is that officers and
members of the Executive Council who have completed their office will qualify for the Award, and that this
shall be recognized at the end of the IRPA Congress that concludes their term of office.
Based on the experience in recent years it is now regarded appropriate to revise the rules.
1. The objective of the IRPA Outstanding Service Award is to honour the members of the IRPA who have
made outstanding administrative contributions to the work of IRPA.
2. It is the privilege of the President to nominate the members of the Executive Council who have finished
their term of office and the Chairman of the International Congress Programme Committee, who have served
during his or her presidency.
It is the privilege of the Vice-President to nominate the outgoing President for the Award.
It is the privilege of the President for Congress Affairs to nominate the Scientific Secretary of the
International Congress Programme Committee.
This shall be recognized at the meeting of the Executive Council which takes place at the beginning of the
International IRPA Congress that concludes the term of presidency.
Nominations for the Outstanding Service Award may also be submitted by a member of the Executive
Council.
3. It is the authority of the Executive Council to decide on the IRPA Outstanding Service Awards and to
arrange for the Award presentation at the closing ceremony of the International IRPA Congress or at the closing
diner at the Congress. In cases where it is more appropriate to have the Award presentation not at an
International IRPA Congress, the Executive Council will arrange for a suitable occasion for the Award
presentation.
4. The IRPA Outstanding Service Award shall consist of a suitable scroll, signed by the President and the
Executive Officer, with the exception of the scroll for an outgoing IRPA President, which will be signed
by the newly elected President and the Executive Officer.
The names of the Award recipients shall be published in the IRPA Bulletin. Award recipients shall be
entitled to receive the IRPA Bulletin.
Duties of IRPA Officers
4. DUTIES OF IRPA OFFICERS (to be updated after IRPA13)
1. PRESIDENT
1.1 Is normally the chairman of the General Assembly and the Executive Council.
61
1.2 Calls a special session of the General Assembly, or arranges a vote by correspondence, as required.
(Art VIII, Sect. 8)
1.3 Approves the agenda for a General Assembly after consultation between the officers of IRPA. (Art
VII, Sect. 11)
1.4 Approves the agenda for a meeting of the Executive Council after consultation between the officers
of IRPA. (Rule 4.5.1)
1.5 Decides, when necessary, on the need for holding a mail ballot of the Executive Council.
(Rule 4.3(b))
1.6 Approves the circulation of any newly-enacted rules, or any amendment to or revocation of existing
rules. (Rule 1.2)
1.7 Appoints the chairman of the International Congress Programme Committee. (Rule 7.2.3)
1.8 Approves arrangements made by the General Assembly Arrangements Committee. (Rule 7.2.2)
1.9 Requests nominations for the Sievert Award, and appoints a selection committee. (Rule 7.2.8 and
Annex C)
1.10 Receives the audit of the treasurer's accounts for presentation to the Executive Council. (Art XI,
Sect. 1)
1.11 Is a member of the Publications Commission. (Rule 6.2.1)
1.12 Is specifically charged with the duty of promoting the interests and furthering the development of the
Association.
2. VICE-PRESIDENT OF THE ASSOCIATION
2.1 Takes over the duties of the President, as required. (Art VI, Sect. 2)
2.2 Acts as the chairman of the Executive Council as a delegation at the General Assembly. (Rule 2.5.2)
2.3 Appoints the chairmen and members of certain IRPA committees. (Rule 7.1)
2.4 Is chairman of the Sievert Award Committee. (Annex C, para. 1)
62 Duties of IRPA Officers
2.5 Is a member of the Publications Commission. (Rule 6.2.1)
3. VICE-PRESIDENT FOR CONGRESS AFFAIRS
3.1 Is responsible for organising the next IRPA Congress. (Art VI, Sect. 3)
3.2 Acts as liaison between the Executive Council and the host society or societies. (Art VI, Sect. 3)
3.3 Is chairman of the International Congress Organising Committee, and determines its organisational
structure and the duties and responsibilities of its members. (Rule 7.2.1)
3.4 After consultation with the President, appoints the members of the International Congress
Organising Committee (Rule 7.2.1) and of the International Congress Programme Committee. (Rule
7.2.3)
3.5 Reviews the work of the International Congress Organising Committee periodically to ensure that it
is functioning properly. (Rule 7.2.1)
3.6 Arranges, as soon as possible after the Congress, for his accounts and those of the International
Congress Organising Committee and the International Congress Programme Committee to be
audited or certified, and sent to the IRPA Treasurer for the Executive Council; arranges for any
money surplus to expenditure to be disposed as directed by the Executive Council. (Art XI, Sect. 1;
Rule 7.2.1)
3.7 Arranges, as soon as possible after the congress, for a substantial and annotated report, including a
report by the chairman of the International Congress Programme Committee, to be sent to the
Executive Officer. (Rule 7.2.1)
3.8 Sends relevant documents about the organisation of the congress to the next Vice-President for
Congress Affairs. (Rule 7.2.1)
3.9 If items 3.6, 3.7 and 3.8 are not fulfilled within 90 days of the close of the congress, then and
subsequently whenever requested by the President, he submits to the President a report on the
progress being made towards the fulfilment of these items. (Rule 7.2.1)
3.10 Is a member of the Publications Commission. (Rule 6.2.1)
4. EXECUTIVE OFFICER
4.1 Manages the IRPA secretariat. (Art VI, Sect. 4a; Art V, Sect. 3)
4.2 Is responsible for keeping the files of IRPA correspondence originating form or to his office, and
such correspondence of other officers of which he is kept informed.
4.3 Keeps minutes and other appropriate records of General Assembly and Executive Council meetings.
(Art VI, Sect. 4e)
Duties of IRPA Officers 63
4.4 Acts as required to carry out, or to ensure the carrying out, of decisions of the General Assembly and
the Executive Council.
4.5 Prepares for a General Assembly by:
a. Sending out a notice of meeting, an agenda and the treasurer's budget to Associate Societies
(Art VIII, Sect. 11; Art XIII, Sect. 1)
b. Reminding Associate Societies to appoint delegates to the General Assembly and representatives
to the Rules and Nominations Committees.
c. Making arrangements for the Rules and Nominations Committees to meet.
d. Serving as chairman of the General Assembly Arrangements Committee. (Rule 7.2.2)
4.6 Receives proposed additional items for the agenda of a General Assembly from individual members
of the Association at least 6 months, and from Associate Societies at least 3 months, prior to the
convening of the General Assembly.
4.7 Receives proposals for amendments to the constitution. (Art XV, Sect. 1)
4.8 Refers to the Rules Committee any doubts about the credentials of any delegates to the General
Assembly. (Art XIV, Sect. 4)
4.9 Is chairman of the Rules Committee. (Art XIV, Sect. 1)
4.10 Gives at least 90 days notice of each Executive Council meeting to each member of the Executive
Council, each Associate Society and each Official Body and sends to them the agenda at least 60
days before the meeting. (Rule 4.1)
4.11 Receives invitations for the next IRPA Congress, and reports on them to the Executive Council (Art
IX, Sect. 2)
4.12 Requests each year, not later than 1st November, a list of names and addresses of members from
each Associate Society and ensures that the lists are kept and updated at least once a year. (Art VI, Sects.
4c and 4d)
4.13 Reminds the Secretary of each Associate Society each year to calculate the annual dues from his
society for the following year and to forward them to be received by the treasurer not later than 31st
December. (Art IV, Sect. 3)
4.14 Is a member of the Publications Commission (Rule 6.2.1)
5. PUBLICATIONS DIRECTOR
5.1 Represents the Executive Council in all matters regarding publications. (Art VI, Sect. 5)
5.2 Is chairman of the Publications Commission. (Art VI, Sect. 5; Art. VII, Sect. 6; Rule 6.2.1)
64 Duties of IRPA Officers
5.3 Is responsible for liaison between the Executive Council and the editorial staffs of publications of
IRPA and other appropriate publications.
5.4 Is responsible for any office set up by IRPA for the distribution and/or sale of publications and/or
other material.
6. TREASURER
6.1 Arranges for the receipt of all monies due. (Art VI, Sect. 6a)
6. Deposits monies received into an appropriate account. (Art VI, Sect. 6a)
6.3 Pays bills due and transfers funds. (Art VI, Sect. 6b)
6.4 Keeps proper accounts for audit, and other appropriate records. (Art VI, Sect. 6c; Art XI, Sect. 1)
6.5 On 1st March in any congress year, reports to the Executive Council on any defaulting Associate
Societies.
6.6 Receives from the last Vice-President for Congress Affairs the audited congress accounts, for
presentation to the Executive Council as soon as possible after the congress. (Art IX, Sect. 3; Rule
7.2.1)
6.7 Prior to a congress, prepares a statement of finance since the last congress, and a proposed budget
for the period up to the next following congress. (Art X, Sect. 2; Art XI, Sect. 3; Art XII, Sect. 1)
6.8 Is a member of the Publications Commission. (Rule 6.2.1)
Reimbursement Policy and Procedures
5. PROCEDURE OF REVISION OF THE IRPA CONSTITUTION
AND RULES Adopted at the 47th Executive Council meeting, April 2002, Recife, Brazil
65
This note presents in a schematic way the key steps to revise the IRPA Constitution and the IRPA Rules. Annexes
1 and 2 present the corresponding articles.
REVISION OF THE CONSTITUTION
1. Proposal by the EC or:
- authorised representatives of 1 or more Associate Societies.
- a petition of more than 200 members.
2. Submission to the Executive Office at least 6 month before a GA.
3. Inclusion in the Agenda of the GA.
4. Approval by at least 2/3 of the present Delegates at the GA.
REVISION OF THE RULES
1. Proposal by the EC members only.
2. Inclusion in the Agenda of an EC meeting.
3. Full text of the new Rule in the Minutes of the EC meeting.
4. Enacted 30 days after reception of the EC minutes unless an EC Member is contesting the wording as
not reflecting the EC agreement. In this last case:
- possibility of correction by correspondence involving the President and the Executive Officer.
- enacted 30 days after reception of the corrected minutes.
5. Information of each member of the Executive Council, the secretary of each Associate Society and each
member of the Rules Committee over the signature of the President within 30 days following the
enactment of the new Rule.
NB: Rules can also be revised at a General Assembly.
66 Reimbursement Policy and Procedures
ANNEX 1 EXCERPT FROM THE IRPA CONSTITUTION ARTICLE XV: AMENDMENTS TO THE CONSTITUTION
Section 1
Amendments to the Constitution may be proposed by:
(i) the Executive Council,
(ii) the duly authorised representatives of one or more Associate Societies, or
(iii) petition bearing the authorised signatures of 200 or more members of the Association.
Proposed amendments shall be submitted to the Executive Officer not later than six months prior to a meeting
of the General Assembly and are made a part of the written Agenda submitted to the delegates to the General
Assembly in accordance with the provisions of Article VIII, Section 11, supra.
Section 2
The Constitution may be amended only by the affirmative vote of at least two-thirds of the members of the General
Assembly present and voting.
Reimbursement Policy and Procedures
ANNEX 2 EXCERPT FROM THE RULES 1. PROMULGATION OF RULES
1.1. Enactment of rules by the Executive Council
67
Rules may be enacted only by the Executive Council. Proposals shall be circulated to the members of the
Executive Council with the agenda for the meeting, and an entry of the full text of the rule(s) (as agreed) in the
minutes of the Executive Council shall be proof that such rules were enacted unless a member who was present at
the meeting gives notice to the Executive Officer within 30 days of receiving such minutes that in his view they are
incorrect, and listing the alleged inaccuracies. If the member can, by correspondence with the Executive Officer
and the President, agree on a revised wording as being that agreed by the Executive Council this revised
wording shall be circulated by the Executive Officer to the members of the Executive Council allowing a further
period of 30 days for any other member to give notice of an objection to the revised wording. In the absence of any
such notices, the rules as enacted become effective at the end of whichever period of 30 days is appropriate.
1.2. Amendment or revocation of rules
Amendment or revocation of existing rules may be effected by the procedure set out above in Rule 1.1 In
addition, any meeting of the General Assembly may resolve to direct the Executive Council regarding the
promulgation, amendment or revocation of any rule, provided that the text of any such proposed resolution has been
circulated to members of the General Assembly as part of the circulated agenda (Rule 2.1), and the Executive
Council is then bound to observe any such direction. (Art VII, Sect. 6).
1.3. Publication of rules changes
Within 30 days of a new rule, or an amendment to a rule, becoming effective, or of an existing rule being
revoked, the Executive Officer shall (see Sect. 1.1 above) send details of the change(s) in the rules to each
member of the Executive Council, the secretary of each Associate Society and each member of the Rules
Committee over the signature of the President. The Executive Council shall, at least once during the term
of office of each President, consider whether the time has come for a consolidated and revised version of
the constitution and/or the rules to be prepared and circulated, incorporating all the changes since the last
such revision.
Reimbursement Policy and Procedures
6. REIMBURSEMENT POLICY AND PROCEDURES
Adopted at the 60th Executive Council meeting, September 2010 in Nairobi (Kenya).
Purpose
69
The purpose of establishing a reimbursement policy and procedures for expenses associated with IRPA travel is
to ensure that reimbursements are fair, ethical, transparent, timely, and are not unduly burdensome on the traveller or
the Treasurer.
Policy
(1) Only travel that has been pre-approved will be reimbursed.
(2) Those engaged in approved IRPA travel should be fully reimbursed for such travel at agreed
rates (i.e. they should not be out of pocket, unless they choose modes or methods more expensive
than those discussed below).
(3) Reimbursements should reasonably match actual expenses (i.e. the traveller should not regard
reimbursements as supplemental income).
(4) Consistent with the above, record-keeping and documentation of travel expenses should be
minimized to reduce the administrative burden.
(5) IRPA procedures are based on IAEA Staff Travel Procedures, but simplified and adapted for
IRPA’s needs.
Procedures
Approval for Travel
(6) To be eligible for reimbursement of expenses, the travel must be approved beforehand and must
be consistent with these procedures.
(7) Travel of Executive Council (EC) members to IRPA EC meetings is automatically approved.
(8) The President, with the concurrence of the Treasurer, approves all other travel.
Travel Prerequisites
(9) The traveller is responsible for all prerequisites such as medical requirements (e.g.
immunizations), visas, security, insurance, emergency contacts.
(10) The traveller accepts all liabilities and agrees to hold IRPA harmless while on travel.
Route, Mode and Standard of Transportation
(11) The traveller is responsible for making all travel arrangements, or ensuring that they are made by
others.
(12) Travellers should minimize the total costs of the trip as much as reasonably possible.
(13) Travellers are expected to purchase tickets and pay expenses themselves and be reimbursed
afterwards. In the case of air tickets purchased well in advance of travel to secure a lower fare,
travellers may request reimbursement from the Treasurer before the travel is completed.
However, if for any reason the travel does not occur, the traveller will use the ticket for future
IRPA travel, and the reimbursement will be deducted from the expenses for that travel.
Reimbursement of re-booking costs will be determined on a case-by-case basis.
Standard of Transportation
(14) Air travel will be reimbursed up to full coach airfare. If the duration of air travel is more than 14
hours from first flight departure to final flight arrival at the destination, business class airfare is
permissible. Travellers will not be reimbursed for the value of frequent flier miles used for
airfare or upgrades while on IRPA travel, but they will be thanked by the Treasurer.
70 Reimbursement Policy and Procedures
(15) Reimbursement for train travel will be at first class rates; a sleeping car will be reimbursed for
overnight travel.
(16) Rental car travel is normally not necessary and will not be reimbursed except in unusual
circumstances with the prior approval of the Treasurer.
(17) Private car travel will be reimbursed at the current IAEA mileage rate.
Travel Expenses
(18) Travel expenses eligible for reimbursement by IRPA include:
(a) Cost of transportation;
(b) Daily lodging and meals and incidental expenses (M&IE);
(c) Terminal expenses;
(d) Additional expenses in accordance with (28) below.
(19) Reimbursement will normally be made only after submission of a travel report for travel other
than EC meetings (see (34)).
Subsistence Allowance
(20) Lodging and M&IE will be paid to a traveller at the U.S. government rates for each overnight
stay at a destination, adjusted as described below.
(21) Accommodation will be reimbursed at actual costs, up to 150% of the U.S. Government rate
(available at: http://www.gsa.gov). M&IE for travel days will be 75% of the rate for the
destination.
(22) M&IE will be reduced by meals that are provided free to the traveller. Such components should
be identified in the claim. (Note: complementary breakfasts including in the lodging rate will not
be deducted).
Terminal Expenses
(23) Terminal expenses will be paid for travel other than by car in respect of each end of a particular
journey at the current IAEA rate.
(24) This covers all expenditure for local transportation to and from the airport, or other point of
arrival or departure as well as other incidental expenses.
(25) No terminal expenses will be paid if transportation is provided at no cost to the traveller.
Additional Travel Expenses
(26) Additional travel expenses include the following:
(a) Local transportation other than that covered by terminal expenses;
(b) Cost of communications in connection with IRPA business;
(c) Hire of meeting rooms or other space for IRPA business;
(d) Business services or equipment in connection with IRPA business;
(e) Visa costs.
Reimbursement of Travel Expenses
(27) Claims for reimbursement should be sent to the Treasurer (preferably via email) on a claim form
provided by the Treasurer, with a copy to the President.
(28) Claims should be supported by copies of:
(a) the travel itinerary;
(b) air or train tickets or bills;
(c) receipts for any allowed additional expenses.
(29) Claims should include the lodging and M&IE calculation, allowing for any reductions under
(24).
Reimbursement Policy and Procedures
71
(30) Claims will be settled as soon as reasonably achievable by the Treasurer in the currency of
choice of the traveller, based on the exchange rate at the time of travel. Exchange rates may be
obtained at http://www.xe.com/.
(31) The methods of payment will be chosen to minimize bank or other charges, and in agreement
between the traveller and Treasurer. Wire transfer to the traveller’s bank is the usual method.
(32) With the exception of EC meetings, a travel report must be submitted to the President, with a
copy to the Treasurer before reimbursements will be made.
(33) The travel report should consist of:
(a) a summary concisely stating the purpose of the travel, work done and results achieved;
(b) a brief description of the conference or meetings attended or visits made;
(c) a succinct assessment by the traveller of the main conclusions that could be drawn from the
above, with any implications for IRPA;
Compliance
(34) The Treasurer will first address any issues relating to apparent or obvious, non-compliance with
these procedures with the traveller.
(35) Should it be necessary, any unresolved issues will be referred for a final decision to the
President, or EC as appropriate.
Sponsorship of IRPA Congresses
7. SPONSORSHIP OF IRPA CONGRESSES
Adopted at the 60th Executive Council Meeting, September 2010 in Nairobi (Kenya) as Policy
Document.
Background
73
Sponsorship income is of vital economic importance to the success of IRPA Congresses - both
International and Regional Congresses. Such income serves to keep delegate fees as low as possible and hence
enable the widest possible delegate attendance.
Sponsorship is an increasingly important, common and accepted practice across all the national and
international professional association meetings market. To date IRPA has not systematically addressed ways
of maximizing this income stream for its Congresses compared to many other international associations,
where a more vigorous approach to sponsorship is becoming the norm.
Some of the international organizations who support and endorse our congresses are sensitive to being
associated with commercial organizations. Sponsorship arrangements (and indeed exhibition presence) must
be sensitive to this concern.
For any individual congress the topic of sponsorship is best addressed in close association with the exhibition
income stream because in many (but not all) cases the same organizations will wish to be involved in both
activities. In IRPA’s situation there is also an interaction with current consideration of the wider support of
commercial organizations for our activities. However, this note addresses only the matters related to financial
sponsorship of IRPA Congresses.
Sponsorship Principles
It is proposed that the following principles underpin IRPA’s approach to congress sponsorship:
1. All sponsorship must be openly acknowledged and visible to all interested parties.
This removes any perception of ‘influence behind closed doors’.
2. Sponsorship cannot be used to exclude or disadvantage the involvement of any other relevant party.
For example a sponsor cannot insist on specific parties being refused involvement in any part of the
Congress.
3. IRPA retains full control of its scientific programme and the associated output from the Congress.
Note: this must also apply to the endorsement of our Congresses by other international
organizations.
4. Acceptance of sponsorship does not imply IRPA support for the sponsoring organization, and must
not be used as such by the sponsor.
Implementation in Practice
In many cases there needs to be a pragmatic interpretation on the implementation of the above principles which
recognizes the sensitivities of our interested parties.
In general terms there is a wide grouping of sponsorship opportunities which do not generate significant
concerns, including:
74 Sponsorship of IRPA Congresses
• Congress bag and miscellaneous inserts (including advertisement flyers)
• Receptions, dinners, entertainment
• Delegate badges/lanyards
• Coffee breaks and lounge areas
• Internet access provision
• Links to sponsor websites from the congress website
• Advertisements in the printed final programme
• Advertising signage and projections around the congress venue, including within the lecture rooms
Sponsor involvement in the congress scientific programme is somewhat more sensitive, but there are no reasons
for a blanket prohibition (and there is much experience of this type of sponsorship within similar international
associations). It is suggested that sponsorship proposals for such activity are judged on an individual basis against
the following framework:
• Sponsorship of specific lectures, lecturers, scientific sessions and Refresher Courses within the
standard scientific programme:
o The pattern of sponsorship takes account of current practice within similar organizations
o The sponsorship could be deemed to bring IRPA into disrepute through an evident
conflict of interests (eg the sponsor is identified with inadequate radiation protection
practice or is otherwise disreputable)
o The sponsorship will present no significant difficulty, embarrassment or conflict to any
participant in the session (eg including international organizations involved in the session)
o It is recognized that particular sensitivity could occur when the sponsor is a commercial
organization and a major participant is a governmental organization: however, proposals
will be judged on a case by case basis.
• Requested sponsored lecture, update session or corporate promotion - content proposed and
delivered by the sponsor:
o Judged on the scientific/technical merit of the proposal in relation to the congress topic(s)
[Would this be of significant interest and value to the delegates?]
o The sessions are open to all delegates (in principle, depending on practicalities such as
room size etc).
In the above situations the decision on accepting the proposed sponsorship should be taken by the Congress
President acting in association with the Chairman of the Scientific Programme Committee and the IRPA
President. In coming to a decision any advice by the Congress Organizing Committee (eg ICOC) and the
Scientific Programme Committee (eg ICPC) shall be taken into account. [Note: decisions may need to be made
on a timely basis].
PART III
OFFICIAL MEMBERS
(2012 - 2016)
Executive Council 77
8. EXECUTIVE COUNCIL 2012 - 2016 President
Renate CZARWINSKI [email protected]
Vice-President
Roger COATES [email protected]
Vice-President for Congress Affairs
Thiagan PATHER [email protected]
Executive Officer
Bernard LE GUEN [email protected] or [email protected]
Treasurer
Richard TOOHEY [email protected]
Publications Director
Christopher CLEMENT [email protected]
Council Members
Ana Maria BOMBEN [email protected]
Eduardo GALLEGO [email protected]
Alfred HEFNER [email protected]
Jong Kyung KIM [email protected]
Sigurður M MAGNÚSSON [email protected]
Richard J. VETTER [email protected]
78 Executive Council
Renate CZARWINSKI
President, IRPA
Federal Office for Radiation Protection
Köpenicker Allee 120 - 130
10318 Berlin
Germany
Richard E. TOOHEY
Treasurer, IRPA
114 Emory Lane
Oak Ridge, TN 37830
USA
Roger COATES
Vice President, IRPA
The White House
Bouth
Ulverston
Cumbria
LA12 8JB, UK
Ana María BOMBEN
Av. Rivadavia 5920 10° A
(1406) Buenos Aires. Argentina
Thiagan PATHER
Vice President Congress Affair
Manager : Nuclear Technology and
Waste Programme
National Nuclear Regulator
P.O. Box 7106
Centurion 0046
South Africa
Eduardo GALLEGO
Nuclear Engineering Department
Escuela Superior de Ingenieros Industriales
Universidad Politécnica De Madrid
José Gutiérrez Abascal, 2
28006 Madrid, Spain
Bernard LE GUEN
Executive Officer, IRPA
EDF
DPI – DPN
Cap Ampère – 1 place Pleyel
93282 Saint Denis CEDEX
France
Alfred HEFNER
Radiation Safety and Applications
Seibersdorf Labor GmbH
A - 2444 Seibersdorf, Austria
Executive Council 79.
Christopher CLEMENT
Publication Director, IRPA
PO BOX 1046 Station B
280 Slater Street
Ottawa, Ontario
K1P 5S9, Canada
Jong Kyung KIM
Department of Nuclear Engineering, Hanyang
University
222 Wangsipri-ro, Seongdong-gu
Seoul, 133-791 Korea (South)
Sigurður M MAGNÚSSON
Geislavarnir ríkisins / Icelandic Radiation Safety
Authority
Rauðarárstíg 10, IS-150 Reykjavík, ÍSLAND.
Richard J. VETTER
523 17th Street SW
Rochester, MN 55902 USA
Publications Commission 81
9. PUBLICATIONS COMMISSION 2012 - 2016
Membership:
Chair: Christopher Clement (Canada), IRPA Publications Director
Vice-Chair: Bernard LeGuen (France), IRPA Executive Officer
Website Manager: P. Andrew Karam (USA)
Associate: Chris Malcolmson (Canada)
Social Media Managers:
Chris Malcolmson (Canada) – Twitter
Sven Nagels (Germany) – Facebook
Bulletin Editor: Chunsheng Li (Canada)
Associate: Ali Shoushtarian (Canada)
Associate Societies Liaison: Adelene Gaw (Canada)
Media Reviewers:
English: Duncan McClure (UK) – SRP
English: Melanie Rickard (Canada) - CRPA and HPS
German: Sven Nagels (Germany)
Japanese: Daisuke Sugiyama (Japan)
Korean: Young-Khi Lim (Korea)
Admissions Committee 83
10. ADMISSIONS COMMITTEE 2012 - 2016
Members
Chair: Roger Coates (UK)
John Croft (UK)
Christine Edwards (UK)
Moon-Hee Han (Korea)
Mike Mahathy (USA)
Sergei Tolmachev (USA)
Sievert Award Selection Committee 85
11. SIEVERT AWARD SELECTION COMMITTEE 2012 - 2016 Chairman
Roger COATES [email protected]
UK Vice President IRPA
Renate CZARWINSKI [email protected]
German-Swiss Radiation Protection Association
Ken KASE [email protected]
US Health Physics Society
Philippe METCALF [email protected]
South African Society for Radiation Protection
Jacques LOCHARD [email protected] or [email protected]
French Radiation Protection Society
Abel GONZALES [email protected]
Argentina Radiation Protection Society
Richard VETTER [email protected]
US Radiation Protection Society
Yoshiharu YONEKURA [email protected]
Japan Health Physics Society
Regional Congresses Co-ordinating Committee
12. REGIONAL CONGRESSES CO-ORDINATING COMMITTEE
2012 - 2016 European IRPA Congress
Chairman
Klaus HENRICHS [email protected]
South American IRPA Congress
Brasil : Josilto Oliveira de Aquino [email protected]
Argentina : Ana Maria BOMBEN [email protected]
Asian IRPA Congress
Dr Muhamad LEBAI JURI [email protected]
African IRPA Congress
Abdelmajid CHOUKRI [email protected]
87
Rules Committee
13. RULES COMMITTEE 2012 - 2016 Chairman
Bernard LE GUEN
French Radiation Protection Society
Borislava BATANDJIEVA
Bulgarian Association of Radiobiology and
Radiation Protection
Valérie CHAMBRETTE
French Society of Radiation Protection
Kun-Woo CHO
Korean Association for Radiation Protection
Abdelmajid CHOUKRI
Association Marocaine de Radioprotection
John CROFT
Society for Radiological Radioprotection – UK
Mohamed GOMAA
Egyptian Society of Nuclear Science
and Applied Radiation Protection Group
Clovis HAZIN
Brazilian Radiological Protection Society
Franz Josef MARINGER
Austrian Association for Radiation Protection
Haruyuki OGINO
Japan Health Physics Society
Norbert ZOUBEK
German-Swiss Radiation Protection Association
Kathy PRYOR
Health Physics Society - USA
89
IRPA 12 - International Congress Organizing Committee 91
14. IRPA 14 - INTERNATIONAL CONGRESS ORGANIZING
COMMITTEE (ICOC) AND SUB-COMMITTEES Thiagan PATHER Chairman
[email protected] or [email protected]
Frik BEELAAR (Chair Technical Visits)
Renate CZARWINSKI (IRPA President)
Annie DUFFY
Sandra HERBST
Izak KRUGER (Chair Finance Committee)
James LARKIN
Marc MAREE
Roy MLAMBO
Shane MOTLHALOGA
Thiagan PATHER (Congress President)
Dudley RANDALL
Rozaan SWANEPOEL
Christoph TRAUERNICHT
Jack VALENTIN (Chair ICPC)
Abrie VISAGIE (Scientific Secretary)
Doug CHAMBERS (Chair ICSC)
Frank DANIELS
Jozua ELLIS (Chair Sponsorship and Exhibition)
Charles KRÖS
Mogwera KHOATHANE (Chair Social Programme)
Gert LIEBENDBERG
Phil METCALF
Gino MOONSAMY (Chair Marketing and Publicity)
Elliot MULANE
Senoelo PHETO
Isabel STEYN (Congress Secretary)
Sam THUGWANE
Alex TSELA
Japie van BLERK
Zamokwakhe ZITUTA
[email protected] or [email protected]
[email protected] or [email protected]
[email protected] or [email protected]
[email protected] or [email protected]
IRPA 12 - International Congress Programme Committee 93
15. IRPA 14 - INTERNATIONAL CONGRESS PROGRAMME
COMMITTEE Chair Jack VALENTIN [email protected]
Scientific Secretary
Abrie VISAGIE [email protected]
Core Group Members
Marcos AMARAL [email protected]
Maria FEYCHTING [email protected] or [email protected]
Oum Keltoum HAKAM [email protected]
Laurence LEBARON-JACOBS [email protected]
Matthew McFEE [email protected]
Constantin MILU [email protected] or [email protected]
Lucien ZAFIMANJATO jl [email protected]
Claire-Louise CHAPPLE [email protected]
Daniele GIUFFRIDA [email protected]
Toshiso KOSAKO [email protected]
Gert LIEBENBERG [email protected]
Phil METCALF [email protected]
Beatriz ROBLES [email protected]
Delegates 2012-2016 95
16. DELEGATES 2012 - 2016
Argentine Radiation Protection Society
Ana Maria BOMBEN [email protected]
Abel GONZALEZ [email protected]
Beatriz GREGORI [email protected]
Diego TELLERIA [email protected]
Walter TRUPPA [email protected]
Australasian Radiation Protection Society
Kent GREGORY [email protected]
Tony HOOKER [email protected]
Cameron JEFFRIES [email protected]
Don HIGSON [email protected]
Austrian Association for Radiation Protection
Franz Josef MARINGER [email protected]
Alexander BRANDL [email protected]
Alfred HEFNER [email protected]
Hannes STADTMANN [email protected]
Andreas STEURER (Proxy) [email protected]
Gerhard SEIFITZ (Proxy) [email protected]
Manfred DITTO (Proxy) [email protected]
Michael HAJEK (Proxy) [email protected]
Belgian Association of Radiation Protection
Gilbert EGGERMONT [email protected]
Frank HARDEMAN [email protected]
Chantal MOMMAERT [email protected]
Jean-Paul SAMAIN [email protected]
Michel SONCK [email protected]
Vera Pirlet (Proxy) [email protected]
Brazilian Radiological Protection Society
Josilto Oliveira de Aquino [email protected]
Alfredo Lopes Ferreira Filho [email protected]
Demerval Leonidas Rodrigues [email protected]
Bulgarian Association of Radiobiology and Radiation Protection
Canadian Radiation Protection Association
Lois SOWDEN-PLUNKETT [email protected]
Nick SION [email protected]
Richard OSBORN [email protected]
96 Delegates 2012-2016
Chinese Society of Radiation Protection
Xiaobin XIA [email protected]
Huating YANG [email protected]
Colombian Radiation Protection Association
Javier de Jesús MORALES ARAMBURO [email protected]
Anselmo PUERTA ORTIZ [email protected]
Croatian Radiation Protection Association
Saveta MILJANIC [email protected]
Marina POJE [email protected]
Ines Krajcar BRONIC [email protected]
Djurdjica MILKOVIC [email protected]
Cuban Physics Society, Radiation Protection Section
Cyprus Association of Medical Physics and Bio-Med. Eng.
Czech Society for Radiation Protection
Petr RULIK [email protected]
Irena MALATOVA [email protected]
Jiri HULKA [email protected]
East African Association of Radiation Protection
Egyptian Society of Nucl. Science & Appl. Rad. Prot. Group
Mohamed GOMAA [email protected]
Rifaat Mohamed KAMEL ELSHINAWY [email protected]
French Society of Radiation Protection
Hervé BERNARD [email protected]
Valerie CHAMBRETTE [email protected]
Didier CHAMPION [email protected]
Paul GENTY [email protected]
Florence MENETRIER [email protected]
Catherine ROY [email protected]
Jean-François LECOMTE [email protected]
Margot TIRMARCHE [email protected]
Jacques LOMBARD [email protected]
Thierry SCHNEIDER [email protected]
Delegates 2012-2016 97
German-Swiss Radiation Protection Association
Christian WERNLI [email protected]
François BOCHUD [email protected]
Hartmut SCHULZE [email protected]
Klaus HENRICHS [email protected]
Rupprecht MAUSHART [email protected]
Joachim BRECKOW [email protected]
Wolfgang ESCHNER [email protected]
Uschi KASTL [email protected]
Norbert ZOUBEK [email protected]
Sven NAGELS [email protected]
Hans Dieter REIDENBACH (Proxy) hans.reidenbach@fh_koeln.de
Susanne SEVERITT (Proxy) [email protected]
Barbl MAUSHART (Proxy) [email protected]
Bernd LORENZ (Proxy) [email protected]
Rainhold SCHUH (Proxy) [email protected]
Greek Radiation Protection Association
Health Physics Section of Hungary
Arpad VINCZE [email protected]
Tamás PAZMANDI [email protected]
Tibor BUJTAS [email protected]
Indian Association for Radiation Protection
Iranian Radiation Protection Society
Irish Radiation Research Society
Israel Society for Radiation Protection
Jean KOCH [email protected]
Raquel BAR-DEROMA [email protected]
Tuvia SCHLESINGER [email protected]
Italian Association of Radiation Protection
Elena FANTUZZI [email protected]
Marie Claire CANTONE [email protected]
Daniele GIUFFRIDA [email protected]
Concetta GIOVANI [email protected]
Mario MARENGO [email protected]
Roberto MOCCALDI [email protected]
Celso OSIMANI [email protected]
Sandro SANDRI [email protected]
Japan Health Physics Society
Haruyuki OGINO [email protected]
Keiichi AKAHANA [email protected]
Kazuo SAKAI [email protected]
Takatoshi HATTORI [email protected]
Toshiso KOSAKO [email protected]
Daisuke SUGIYAMA [email protected]
Kotaro TANI [email protected]
98 Delegates 2012-2016
Korean Association for Radiation Protection
Kun-Woo CHO [email protected]
Sung Hwan KIM [email protected]
Ho-Sin CHOI [email protected]
Seong Ho NA [email protected]
Jai-Ki LEE [email protected]
Lithuanian Radiation Protection Society
no delegates in 2012
National Association of Radiation Protection of Madagascar
Franck Justinien A. RATOVONJANAHARY [email protected]
Joseph Lucien ZAFIMANJATO [email protected]
Malaysian Radiation Protection Association
Noriah MOD ALI [email protected]
Amran Abdul MAJID [email protected]
Marina MISHAR [email protected]
Mexican Society of Radiological Security
Hermenegildo MALDONADO [email protected]
Association Marocaine de Radioprotection
Rajaa CHERKAOUI EL MOURSLI [email protected]
Abdelmajid CHOUKRI [email protected]
Society for Radiological Protection of the Netherlands
Linda-Janssen PINKSE [email protected]
Carolien LEIJEN [email protected]
Hielke BOERSMA [email protected]
Bert GERRITSEN (Proxy BOERSMA) [email protected]
Gert JONKERS (Proxy BOERSMA) [email protected]
Peter de JONG (Proxy BOERSMA) [email protected]
Nordic Society for Radiation Protection
Sigurdur MAGNUSSON [email protected]
Mette ØHLENSCHLAEGER [email protected]
Wendla PAILE [email protected]
Rajdeep SINGH SIDHU [email protected]
Hanne N. WALTENBURG [email protected]
Peruvian Society of Radiation Protection
Efigenia SEMINARIO ATOCHE [email protected]
Eduardo MEDINA GIRONZINI [email protected]
Susana GONZALES VILLALOBOS [email protected]
Delegates 2012-2016 99
Philippine Association for Radiation Protection
Eulinia VALDEZCO [email protected]
Kristine Marie ROMALLOSA [email protected]
Polish Society of Medical Physics
Natalia GOLNIK [email protected]
Michael WALIGORSKI
Portuguese Society of Radiation Protection
Joao QUINTELA DE BRITO [email protected]
Joao OLIVEIRA MARTINS [email protected]
Antonio Miguel LINO SANTOS MORGADO [email protected]
Romanian Society for Radiological Protection
Constantin MILU [email protected]
Maria SAHAGIA [email protected]
Ana Stochioiu [email protected]
Russian Society of Radiation Hygiene
Nataliya SHANDALA [email protected]
Sergey SHINKAREV [email protected]
Sergey ROMANOV [email protected]
Ravil TAKHAUOV [email protected]
Lyudmila KRESTININA [email protected]
Radiation Protection Society of Serbia and Montenegro
Olivera CIRAJ-BJELAC [email protected]
Slovak Society of Nuclear Medicine and Radiation Hygiene
Denisa NIKODEMOVA [email protected]
Radiation Protection Association of Slovenia
Jasmina KOZAR-LOGAR [email protected]
IMichel CINDRO [email protected]
Nina JUG [email protected]
South African Radiation Protection Society
Gert LIEBENBERG [email protected]
Thiagan PATER [email protected]
Tobie KOTZE [email protected]
Christoph TRAUERNICHT [email protected]
Spanish Society of Radiological Protection
Manuel RODRIGUEZ [email protected]
Oscar GONZALEZ [email protected]
Eduardo GALLEGO [email protected]
Pedro CARBONERAS [email protected]
María Teresa MACÍAS [email protected]
Ángeles SANCHEZ [email protected]
100 Delegates 2012-2016
Society for Radiological Protection - United Kingdom
Andy BRADLEY [email protected]
John BROUGHTON [email protected]
John CROFT [email protected]
Navneet DULAI [email protected]
Christine EDWARDS [email protected]
Rick HALLARD [email protected]
John HUNT [email protected]
Shahed KHAN [email protected]
Neil LEWIS [email protected]
Sheila LIDDLE [email protected]
Alan MARSH [email protected]
George SALLIT [email protected]
Andy ROGERS [email protected]
Richard WILKINS [email protected]
Paul LEONARD (Proxy) [email protected]
Ian ROBINSON (Proxy) [email protected]
Peter THOMPSON (Proxy) [email protected]
Uruguayan Association of Radiation Protection
Health Physics Society - USA
Armin ANSARI [email protected]
Edgar BAILEY [email protected]
Alex BOERNER [email protected]
Liz BRACKETT [email protected]
Nancy DAUGHTERY [email protected]
Howard DICKSON [email protected]
Debbie GILLEY [email protected]
Ray GUILMETTE [email protected]
John HAGEMAN [email protected]
Barbara HAMRICK [email protected]
Jason HARRIS [email protected]
Tracy IKENBERRY [email protected]
Ninni JACOB [email protected]
Sam KEITH [email protected]
Steven KING [email protected]
Ed MAHER [email protected]
Ruth McBURNEY [email protected]
Matthew McFEE [email protected]
Kathy PRIOR [email protected]
Otto RAABE [email protected]
Michael RYAN [email protected]
Scott SCHWAHN [email protected]
Daniel STROM [email protected]
Carl TARANTINO [email protected]
Rich VETTER [email protected]
Linea WAHL [email protected]
Edward WALKER [email protected]
Venezualan Society of Radiation Protection Intob David LEA BITCHATCHI [email protected]
101
17. TASK GROUP 2012 – 2016
Radiation Protection Strategy and Practice Committee
Manuel Rodriguez SEPR (Spain) [email protected]
Kotaro Yamasoto JAEA – JHPS (Japan) [email protected]
Takeshi Iimoto University of Tokyo - JHPS (Japan) [email protected]
Keiichi Akahane NIRS – JHPS (Japan) [email protected]
Marcos Antônio Do Amaral SBPR (Brasil) [email protected]
Jerri Walters HPS (USA) [email protected]
Brant Ulsh HPS (USA) [email protected]
Seung-Young Jeong KARP (Korea) [email protected]
Tamás Pázmándi HRPA (Hungary) [email protected]
Marie Claire Cantone Italian Society [email protected]
Uma Rajappa MARPS (Australia) [email protected]
Sheila Liddle SRP (UK) [email protected]
102
Task Group on Public Understanding of Radiation Risk
Leopoldo Arranz SEPR (Spain) [email protected]
Tanja Perko SBRP (Belgium) [email protected]
Akihiro Sakoda JAEA (Japan) [email protected]
Nicole Martinez HPS (USA) [email protected]
John Poston HPS (USA) [email protected]
Sung Hwan Kim KARP (Korea) [email protected]
Tamás Pázmándi Hungarian Academy of Sciences Centre
for Energy Research
Thierry Schneider SFRP (France) [email protected]
Marco Minella Italian Society [email protected]
Paul van Rooijen NVS (Nederland) [email protected]
Cameron Jeffries MARPS (Australia) [email protected]
Pete Cole SRP (UK) [email protected]
Óskar Halldórsson NSFS (Islande) [email protected]
Task Group on Radioactive Source Security
Carmen Rueda SEPR (Spain) [email protected]
Minoru Okoshi JAEA – JHPS (Japan) [email protected]
Marcos Antônio Do Amaral SBPR (Brasil) [email protected]
Ruth McBurney HPS (USA) [email protected]
Jerrold Bushberg HPS (USA) [email protected]
Seoung-Oh Yang KARP (Korea) [email protected]
Árpád Vincze
Hungarian Academy of Sciences Centre
for Energy Research
Philippe Bosquet SFRP (France) [email protected]
Marco D'Arienzo Italian Society [email protected]
Chris Englefield SRP (UK) [email protected]
Thorgeir Sigurdsson NSFS (Islande) ?????
103
Commission on Publications
Daisuke Sugiyama CRIEPI – JHPS (Japan) [email protected]
Andy Karam HPS (USA) [email protected]
Ralph Thomas HPS (USA) n° email provided
Young-Khi Lim KARP (Korea) [email protected]
Duncan McClure SRP (UK) [email protected]
Adelene Gaw CRPA (Canada) [email protected]
Chunsheng Li CRPA (Canada) [email protected]
Chris Malcolmson CRPA (Canada) [email protected]
Melanie Rickard CRPA (Canada) [email protected]
Ali Shoushtarian CRPA (Canada) [email protected]
Sven Nagels FS (Germany) [email protected]
Task Group on Young Professional Network
Haruyuki Ogino CRIEPI (Japan) [email protected]
Chris Jones SRP (UK) [email protected]
Andreas Baumgartner ÖVS (Austria) [email protected]
Societies Admission and Development Committee
Mike Mahathy HPS (USA) [email protected]
Sergei Tolmachev HPS (USA) [email protected]
Moon-Hee Han KARP (Korea) [email protected]
Christine Edwards SRP (UK) [email protected]
John Croft SRP (UK) [email protected]
Montreal Fund Committee
Laura Pring HPS (USA) [email protected]
Ken Krieger HPS (USA) [email protected]
Kyo-Youn Kim KARP (Korea) [email protected]
Brad Cassels FARPS (Australia) [email protected]
104
Task Group Education and Training
Catherine Luccioni SFRP (France) [email protected]
Chris Jones SRP (UK) [email protected]
PART IV
HISTORY
105
Executive Council Members
18. EXECUTIVE COUNCIL MEMBERS
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
ARRANZ Leopoldo
Spain
VP Congr.
BEEKMAN Z.M.
The Netherlands
Council M Vice Pres. President
BENCO Argeo
Italy
Council M. Council M.
BENINSON Dan
Argentina
Council M.
BOMBEN Ana Maria
Argentina
Council M.
BONET-MAURY Paul
France
Ex.Officer
BOZOKY L.
Hungary
Council M. Council M. Council M.
BRESSON Gilbert
France
Council M. Ex. Officer Ex. Officer
CANCIO David
Spain
Council M. Council M.
106
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
CARTER Melvin
USA
Council M. President
CLEMENT Christopher
Canada
Publ. Dir.
COATES Roger
UK
VP Congr. Vice-Pres.
CORBETT Robert
UK
Council M.
COURVOISIER Peter
Switzerland
Treasurer Treasurer Treasurer Treasurer Treasurer
COWPER G.
Canada
Council M. Council M. Vice-Pres.
CZARWINSKI Renate
Germany
Council M. Vice-Pres. President
DODD Alain
USA
Treasurer
DUFTSCHMID Klaus
Austria
VP Congr. President
FEIGE Y.
Israel
Council M.
FITCH Jill
Israel
Council M. Council M.
107
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
GALLEGO Eduardo
Spain
Council M. Council M.
GAUVIN Jean-Pierre
Canada
VP Congr.
GONZALEZ Abel
Argentina
VP Congr.
GOPAL-AYENGAR A.R.
India
Council M.
GRIFFITH Richard
USA
Publ. Dir. Publ. Dir. Publ. Dir.
HEFNER Alfred
Austria
Council M. Council M.
HORAN John
USA
Council M. Ex. Officer Ex. Officer Ex. Officer
HUNZINGER Werner
Switzerland
Treasurer Treas. 89
HUYSKENS Chris
The Netherlands
Ex. Officer Ex. Officer Ex. Officer
JACOBS Herbert
Germany
Council M. Council M. Vice Pres.
JAMMET Henri
France
Council M. VP Congr.
108
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
JOHNSON John
Canada
Council M.
KATO Shoshei
Japan
Council M.
KASE Kenneth
USA
Vice-Pres. President
KAUL Alexander
Germany
VP Congr.
KIM Jong Kyung
Korea
Council M. Council M.
KLENER W.
Czech Republic
Council M. Council M. Council M.
KOGA Sukehido
Japan
Council M. Council M.
KRAMER Gary
Canada
Council M.
KUSAMA Tomoko
Japan
Council M. VP Congr.
LAKEY John
UK
Publ. Dir. Publ. Dir. President
LE GUEN Bernard
France
Council M. Ex. Officer
LINDELL Bo
Sweden
Council M.
Council M.
109
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
LISTER A.A.J.
UK
Council M. Council M.
LOCHARD Jacques
France
Council M. Council M. Ex. Officer Ex. Officer Ex. Officer
MAGNÚSSON Sigurður M
Island
Council M.
MARKO A.M.
Canada
Council M.
MARLEY W.G.
UK
VP Congr. President
MASSE Franck
USA
Council M. Council M. Treasurer
MAUSHART Rupprecht
Germany
CM/Treas; Treasurer Treasurer
MEINHOLD Charlie
USA
Council M. Vice-Pres. President
METCALF Phil
South Africa
Council M. Publ. Dir. Vice-Pres. President
MILLS William
USA
Council M. Council M.
MORGAN Karl Ziegler
USA
President
NISHIWAKI Yasushi
Japan
Vice-Pres. Council M. Council M. Council M. Council M.
110
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
OSBORN S.B.
UK
Council M. Council M.
OSBORNE Richard
Canada
Council M. Vice-Pres.
PALMITTER
USA
VP Congr. Vice-Pres. President
PATHER Thiagan
South Africa
VP Congr.
POLVANI C.
Italy
Council M. Vice-Pres. President
ROSEN R.
Australia
VP Congr.
SALOMAA Cisko
Finland
Council M.
SCHLESINGER Tuvia
Israel
VP Congr. Council M. Council M.
SNYDER W.W.
USA
Publ. Dir. Publ. Dir. Publ. Dir. Publ. Dir.
SOMAN S.D.
India
Council M. Council M.
TILL John
USA
Publ. Dir.
TOOHEY Richard
USA
Treasurer Treasurer
111
NAME 66-70 70-73 73-77 77-80 80-84 84-88 88-92 92-96 96-00 00-04 04-08 08-12 12-16 16-20
TOUZET Rodolfo
Argentina
Council M. Council M.
UZZAN Guy
France
Council M. Council M.
VALENTIN Jack
Sweden
Council M. Council M.
VETTER Richard J.
USA
Council M.
WEBB Geoffrey
UK
Publ. Dir. Vice-Pres. President
WERNLI Christian
Switzerland
Council M. Council M.
Executive Council Meetings
19. EXECUTIVE COUNCIL MEETINGS
Place Country Continent/Region
112
Date
Preparatory-meetings
Gatlinburg, Tennessee USA N-America 11-12 June 1964
Paris France W-Europe 30 Nov. - 3 Dec. 1964
pro tempore General Assembly
Los Angeles USA N-America June 1965
Paris France W-Europe 16-17 December 1965
Sterling Forest 18-19 June 1966
EC-meetings
1 Rome Italy W-Europe 3 September 1966
2 London UK W-Europe 17-18 April 1967
3 Menton France W-Europe 14-15 October 1968
4 London UK W-Europe 4-5 December 1969
5 Brighton UK W-Europe 1-2 May 1970
6 Brighton UK W-Europe 7 May 1970
7 Geneva Switzerland W-Europe 8-9 September 1971
8 Budapest Hungary E-Europe 2-6 May 1972
9 Paris France W-Europe 12-13 March 1973
10 Washington USA N-America 8 September 1973
11 Washington USA N-America 14 September 1973
12 Inverness UK W-Europe 6-7 June 1974
13 Amsterdam Netherlands W-Europe 11-12 May 1975
14 San Francisco USA N-America 26-27 June, 1976
15 Paris France W-Europe 21-23 April 1977
16 Paris France W-Europe 29 April 1977
17 Vienna Austria W-Europe 9-10 March 1978
18 Vienna Austria W-Europe 28 February - 2 March 1979
19 Jerusalem Israel Asia 5-7 March 1980
20 Jerusalem Israel Asia 14 March 1980
21 Paris France W-Europe 5-6 March 1981
22 Berlin FRG W-Europe 11-12 January 1982
23 Amsterdam Netherlands W-Europe 7-8 July 1983
24 Berlin FRG W-Europe 5-6 May 1984
25 Berlin FRG W-Europe 11 May 1984
26 Ispra Italy W-Europe 17-18 June 1985
27 Salzburg Austria W-Europe 14-15 September 1986
28 Tokyo Japan Asia 1-2 June 1987
29 Sydney Australia Australia 8-10 April 1988
30 Sydney Australia Australia 15 April 1988
31 Visby Sweden W-Europe 9-10 September 1989
32 Anaheim USA N-America 29 June 1990
33 Montreal Canada N-America 19-20 April 1991
34 Montreal Canada N-America 16-18 May 1992
35 Montreal Canada N-America 22 May 1992
113 Executive Council Meetings
Place Country Continent/Region Date
36 Washington USA N-America 4-5 April 1993
37 Portsmouth UK W-Europe June 1994
38 Johannesburg South Africa Africa 19-21 February 1995
39 Vienna Austria W-Europe 13-16 April 1996
40 Vienna Austria W-Europe 19 April 1996
41 Washington USA N-America 4-5 April 1997
42 Barcelona Spain W-Europe 30-31 May 1998
43 Southport UK W-Europe 14-18 June 1999
44 Hiroshima Japan Asia 13-14 May 2000
45 Hiroshima Japan Asia 19 May 2000
46 Paris France W-Europe 22-24 September 2000
47 Recife Brazil S-America 29 April - 1 May 2001
48 Tampa USA N-America 14-15 June 2002
49 Johannesburg South Africa Africa 3-4 May 2003
50 Madrid Spain W-Europe 22-23 May 2004
51 Madrid Spain W-Europe 28 May 2004
52 Vienna Austria W-Europe 4-5 December 2004
53 Buenos Aires Argentina S-America 3-4 December 2005
54 Beijing China Asia 9 and 11 October 2006
55 Brasov Romania E-Europe 23-24 September 2007
56 Buenos Aires Argentina S-America 18 October 2008
57 Buenos Aires Argentina S-America 24 October 2008
58 Bethesda USA N-America 28 Febr. - 1 March 2009
59 Paris France W-Europe 3-4 November 2009
60 Nairobi Kenya Africa 11-12 September 2010
61 Seoul Korea Asia 28-30 May 2011
62 Glasgow UK W-Europe 12 May 2012
63 Glasgow UK W-Europe 18 May 2012
64 Berlin Germany W-Europe 29 Nov-1 December 2012
65 Ottawa Canada N-America 27-30 July 2013
66 Kuala Lumpur Malaysia Asia 10-11 May 2014
67 Buenos Aires Argentina South America 12-14 April 2015
68 Cape Town South Africa Africa 5-7 May 2016
International IRPA Congresses
20. INTERNATIONAL IRPA CONGRESSES
Place Country Continent/Region Date
114
Participants
1 Rome Italy W-Europe September 1966 ?
2 Brighton UK W-Europe May 1970 615
3 Washington USA N-America September 1973 ?
4 Paris France W-Europe April 1977 600
5 Jerusalem Israel Asia March 1980 585
6 Berlin FRG W-Europe May 1984 850
7 Sydney Australia Australia April 1988 700
8 Montreal Canada N-America May 1992 1200
9 Vienna Austria W-Europe April 1996 1300
10 Hiroshima Japan Asia 10-19 May 2000 1061
11 Madrid Spain W-Europe 23-28 May 2004 1307
12 Buenos Aires Argentina S-America 19-24 October 2008 1336
13 Glasgow UK W-Europe 13-18 May 2012 1528
14 Cape Town South Africa Africa 9-13 May 2016
Rolf Sievert Award
21. ROLF M. SIEVERT AWARD
Date Name
116
Country
1973 Professor Bo LINDELL Sweden
1977 Professor W. Val MAYNEORD United Kingdom
1980 Doctor Lauriston S. TAYLOR United States
1984 Sir Edward POCHIN United Kingdom
1988 Professor Dr. Wolfgang JACOBI Germany
1992 Doctor Giovanni SILINI Italy
1996 Doctor Dan BENINSON Argentina
2000 Professor Dr. Itsuzu SHIGEMATSU Japan
2004 Ing. Abel J. GONZÁLEZ Argentina
2008 Professor Christian STREFFER Germany
2012 Doctor Richard OSBORNE Canada
2016 John BOICE USA
IRPA Outstanding Service Award
22. IRPA OUTSTANDING SERVICE AWARD 1970 - Brighton, United Kingdom
Dr. Dan J. BENINSON
Prof. Karl Ziegler MORGAN
Mr. Paul BONET-MAURY Dr.
A. M. MARKO
1973 - Washington, D. C., United States
Prof. Bo LINDELL
Dr. Y. FEIGE
Dr. A. R. GOPAL-AYENGAR
Mr. W. G. MARLEY
1977 - Paris, France
Prof. Yasushi NISHIWAKI
Dr. Henri P. JAMMET
Mr. C. POLVANI
Mr. L. BOZOKY
1980 - Jerusalem, Israel
Mr. John R. HORAN
Dr. B. A. J. LISTER
Mr. C. PALMITER
Mr. W. S. SNYDER
1984 - Berlin, Germany
Dr. Z. M. BEEKMAN Mr.
S. D. SOMAN
Prof. Dr. Alexander KAUL
Mr. Peter COURVOISIER
Mr. G. COWPER
Prof. Dr. V. KLENER
1988 - Sydney, Australia
Dr. Gilbert BRESSON
Prof. Tuvia SCHLESINGER
Mr. Melvin W. CARTER Mr.
John R. JOHNSON
Dr. Herbert JACOBS
Dr. R. ROSEN
Dr. S. B. OSBORN
1992 - Montreal, Canada
Dr. Argeo. BENCO
Mr. Jean-Pierre GAUVIN
Prof. John E. LAKEY
Prof. Yasushi NISHIWAKI
Dr. John E. TILL
118
119
Dr. Werner HUNZINGER
1996 - Vienna, Austria
Mr. Charles B. MEINHOLD
Mrs. Jill FITCH
Dr. Richard V. OSBORNE
Mr. Guy UZZAN
Prof. Herwig G. PARETZKE
Dr. Alfred HEFNER
2000 - Hiroshima, Japan Dr.
Klaus E. DUFTSCHMID Mr.
Chris J. HUYSKENS Dr.
Rupprecht MAUSHART Dr.
Sukehiko KOGA
Mrs. Tomoko KUSAMA
Dr. Shohei KATO
Mr. Junichiro ISHIDA
Dr. Kenneth KASE
2004 - Madrid, Spain
Mr. Geoffrey A.M. WEBB
Mr. Leopoldo ARRANZ
Mr. Franck X. MASSE
Mr. David CANCIO
Mr. William A. MILLS
Mr. Jack VALENTIN
Mr. Eduardo GALLEGO
Mr. Pedro CARBONERAS
Mrs. Annie SUGIER
2008 - Buenos Aires, Argentina
Mr. Phil METCALF
Mr. Rodolfo TOUZET
Mr. Christian WERNLI
Ing. Abel GONZALEZ
Mrs. Ana BOMBEN
Mr. Brian DODD
Mr. Khammar MRABIT
Mr. Eduardo GALLEGO
2012 – Glasgow, Ecosse
Mr Roger COATES, Sievert Award
2016 – Cape Town, South Africa
Mr Roger COATES
Mr Abel GONZALEZ
Mr Jacques LOCHARD
Mr Ken KASE
Mr Phil METCALF
Mr Richard VETTER
Mr YONEKURA
IRPA Outstanding Service Award
IRPA Regional Congresses 120
23. IRPA REGIONAL CONGRESSES (1) 1968 Menton, France W-Europe
(2) 1972 Budapest, Hungary E-Europe
(3) 1973 Jerusalem, Israel Asia
(4) 1974 Bombay, India Asia
(5) 1975 Amsterdam, The Netherlands W-Europe
(6) 1979 Manila, Philippines Asia
(7) 1979 Köln, Germany W-Europe
(8) 1980 Pretoria, South Africa Africa
(9) 1982 Avignon, France W-Europe
(10) 1983 Wien, Austria W-Europe
(11) 1985 March Maastricht, The Netherlands W-Europe
(12) 1986 September Salzburg, Austria W-Europe
(13) 1987 September Kupari (Dubrovnik), Yugoslavia E-Europe
(14) 1989 September Visby, Sweden W-Europe
(15) 1990 December Paris, France W-Europe
(16) 1993 October Beijing, China Asia
(17) 1994 June Portsmouth, UK W-Europe
(18) 1995 September Portoroz, Slovenia E-Europe
(19) 1995 October Cuzco, Peru S-America
(20) 1997 November Tel-Aviv, Israel Asia
(21) 1998 May Barcelona, Spain W-Europe
(22) 1998 October Havana, Cuba N-America
(23) 1999 August Budapest, Hungary E-Europe
(24) 2001 29 April-4 May Recife, Brazil S-America
(25) 2001 20-25 May Dubrovnik, Croatia E-Europe
(26) 2002 7-11 October Florence, Italy W-Europe
(27) 2002 21-24 October Seoul, Korea Asia
(28) 2003 5-8 May Johannesburg, South Africa Africa
(29) 2003 6-10 October Bratislava, Slovakia E-Europe
(30) 2003 9-13 November Lima, Peru S-America
(31) 2005 14-18 June Wroclaw, Poland E-Europe
(32) 2006 15-19 May Paris, France W-Europe
(33) 2006 4-8 September Acapulco, Mexico S-America
(34) 2006 9-13 October Beijing, China Asia
(35) 2007 23-27 April Cairo, Egypt Africa
(36) 2007 24-28 September Brasov, Romania E-Europe
(37) 2010 24-28 May Tokyo, Japan Asia
(38) 2010 14-18 June Helsinki, Finland W-Europe
(39) 2010 13-17 September Nairobi, Kenya Africa
(40) 2010 11-15 October Medellin, Colombia S-America
(41) 2013 14-19 April Rio de Janeiro Brazil
(42) 2014 12-16 May Kuala Lumpur Malaysia
(43) 2014 23-27 June Geneva Switzerland
(44) 2014 13-17 September Rabat Morocco
(45) 2015 10-15 April Buenos Aires Argentina
Year of Admission of Associate Societies
24. YEAR OF ADMISSION OF ASSOCIATE SOCIETIES
125
Year of Admitted Societies Total # Total #
Admission Countries Societies
1965 Belgium / Fachverband1 / France 16 11
Israel / Italy / Japan / Luxemburg
Netherlands / Nordic2 / UK / USA
1966 Argentina / Austria 20 15
Hungary / Philippines
1968 Czechoslovakia / Yugoslavia 22 17
1969 India / South Africa 24 19
1970 Poland 25 20
1972 Russia 26 21
1976 Australia / Korea / Mexico 29 24
1979 Canada 30 25
1982 Spain 31 26
1984 Ireland 32 27
1988 Greece 33 28
1989 Brazil / China / Peru 36 31
1991 Luxemburg* 35 30
1992 Croatia / Cyprus / Egypt 40 35
Romania / Slovenia
1993 Czechoslovakia* 39 34
1994 Czech Republic 40 35
1995 Portugal / Slovakia 42 37
1997 Cuba 43 38
1999 Uruguay / Australasian3 47 41
Algeria / Madagascar
*-Resigned
1-Germany, Switzerland
2-Danemark, Finland, Iceland, Norway, Sweden 3-
Australia, New Zealand
126 Year of Admission of Associate Societies
Year of Admitted Societies Total # Total #
Admission Countries Societies
2000 Turkey 48 42
2002 Lithuania 49 43
2004 Morocco/ Eastern African Association4 57 45
2006 Malaysia 58 46
2007 Bulgaria 59 47
2008 Colombia, Algeria**, Turkey** 58 46
2011 Iran 59 47
2012 Venezuela 60 48
2014
Cameroon, Tunisia
62
50
4-Burundi, Ethiopia, Kenya, Rwanda, Somalia, Tanzania, Uganda
** Expulsed
Number of Affiliated Members
25. NUMBER OF AFFILIATED MEMBERS (2000 - 2003)
COUNTRY/REGION SOCIETY 2000 2001
ALGERIA Algerian Association of Medical Physicists
ARGENTINA Sociedad Argentina de Radioproteccion 207 205
AUSTRALASIAN1
Australasian Radiation Protection Society 219 230
AUSTRIA Austrian Radiation Protection Association 245 265
BELGIUM Belgian Association for Radiation Protection 267 276
BRAZIL Brazilian Radiological Protection Society 100
CANADA Canadian Radiation Protection Association 306 268
CHINA Chinese Society of Radiation Protection 206
CROATIA Croatian Radiation Protection Association 125 125
CUBA Cuban Physics Society, Radiation Protection Section 94
CYPRUS Cyprus Association of Medical Physics and Bio-Med. 30 30
Eng.
CZECH REPUBLIC Czech Radiation Protection Society 114 100
EGYPT Radiation Protection Group of Egyptian Society for 20 20
Nuclear Science & Application,
FRANCE French Society of Radiation Protection (SFRP) 1538 1595
FACHVERBAND3
German-Swiss Association for Radiation Protection 1434 1455
(FS)
GREECE Greek Radiation Protection Association 115 121
HUNGARY Health Physics Section (Roland Eötvös Physics 140 140
Society) of Hungary
INDIA Indian Association for Radiation Protection 920 1100
IRELAND Irish Radiation Research Society
ISRAEL Israel Society for Radiation Protection 70
ITALY Associazione Italiana di Protezione contro le 308
Radiazioni
JAPAN Japan Health Physics Society 1104 1063
KOREA Korean Association for Radiation Protection 300 300
LITHUANIA Lithuanian Radiation Protection Society - 43
MEXICO Sociedad Mexicana de Seguridad Radiologica, A.C. 60
MADAGASCAR National Radioprotection Association of Madagascar 40
NETHERLANDS Dutch Society for Radiological Protection 617 649
NORDIC Nordic Society for Radiation Protection 388 400
COUNTRIES4
PERU Sociedad Peruana de Radioproteccion 40
PHILIPPINES Philippine Association for Radiation Protection Society 50
POLAND Radiation Protection Section of Polish Society of 30 30
Medical Physics
PORTUGAL Portuguese Society of Radiation Protection (SPPCR) 120 80
ROMANIA Romanian Society for Radiological Protection 350 180
RUSSIA Sectiya Radiazionnoy Gigieny of Russia
SERBIA & Radiation Protection Society of Serbia and Montenegro 184 187
MONTENEGRO 1-Australia, New Zealand
2-Burundi, Ethiopia, Kenya, Rwanda, Somalia, Tanzania, Uganda 3-
Germany, Switzerland
4-Danemark, Finland, Iceland, Norway, Sweden
127
2002 2003
202 202
211
264 251
249 265
268 290
129 136
30 30
1595 1595
1455 1464
70
235 220
49 50
40 40
391 375
80
128 Number of Affiliated Members
COUNTRY/REGION SOCIETY 2000 2001 2002 2003
SLOVAKIA Slovak Society of Nuclear Medicine and Radiation 80 80 20 20
Hygiene
SLOVENIA Radiation Protection Association of Slovenia 77 77
SOUTH AFRICA South African Radiation Protection Coordinating Body 174
SPAIN Spanish Society for Radiological Protection (SERP) 525 560
TURKEY Turkish Radiation Protection Commission 100 90
UNITED KINGDOM Society for Radiological Protection (SRP) 1201 1269 1825
URUGUAY Uruquayan Radiation Protection Society 30
USA Health Physics Society of the USA 5660 5399 5430
Total 2003 43 17486 11074 12231 10649
Number of Affiliated Members
26. NUMBER OF AFFILIATED MEMBERS (2004 - 2007) COUNTRY/REGION SOCIETY 2004 2005
ALGERIA Algerian Association of Medical Physicists
ARGENTINA Sociedad Argentina de Radioproteccion 202 204
AUSTRALASIAN1
Australasian Radiation Protection Society 232 212
AUSTRIA Austrian Radiation Protection Association 230 250
BELGIUM Belgian Association of Radiation Protection 272 313
BRAZIL Brazilian Radiological Protection Society 60 60
BULGARIA Bulgarian Association of Radiobiology and Radiation
Protection (BARPP)
CANADA Canadian Radiation Protection Association 304 271
CHINA Chinese Society of Radiation Protection 100 100
COLOMBIA Colombian Association of Radiation Protection
(ACPR)
CROATIA Croatian Radiation Protection Association 155 155
CUBA Cuban Physics Society, Radiation 94 91
Protection Section
CYPRUS Cyprus Association of Medical Physics 30 28
and Bio-Med. Eng.
CZECH REPUBLIC Czech Radiation Protection Society 71 71
EAST AFRICA2
East African Association of Radiation Protection
(EAARP)
EGYPT Radiation Protection Group of Egyptian Society for 20 20
Nuclear Sciences and Applications
FRANCE French Society of Radiation Protection (SFRP) 1550 1464
GERMAN-SUISSE German-Swiss Association for Radiation Protection 1408 1402
(FS)
GREECE Greek Radiation Protection Association 72
HUNGARY Health Physics Section (Roland Eötvös 126 110
Physics Society of Hungary
INDIA Indian Association for Radiation Protection 100
IRELAND Irish Radiation Research Society
ISRAEL Israel Society for Radiation Protection 70 60
ITALY Associazione Italiana di Protezione contro 216 225
le Radiazioni
JAPAN Japan Health Physics Society 1058 1004
KOREA Korean Association for Radiation Protection 272 300
LITHUANIA Lithuanian Radiation Protection Society 50 50
MADAGASCAR National Radioprotection Association of Madagascar 40 20
MALAYSIA Malaysian Radiation Protection Association (MARPA)
MEXICO Sociedad Mexicana de Seguridad 30 25
Radiologica, A.C.
MOROCCO Association Marocaine de 75
Radioprotection (AMR)
NETHERLANDS Dutch Society for Radiological Protection 600 605
NORDIC Nordic Society for Radiation Protection 354 331
COUNTRIES3
PERU Sociedad Peruana de Radioproteccion 40
PHILIPPINES Philippine Association for Radiation Protection 50 50
Society 1-Australia, New Zealand
2-Burundi, Ethiopia, Kenya, Rwanda, Somalia, Tanzania, Uganda 3-
Danemark, Finland, Iceland, Norway, Sweden
129
2006 2007
210 210
237 232
250 250
307 329
60 100
262 275
100
155 165
91 91
28 25
71 56
30
20 20
1460 1460
1311 1416
72
110 114
84 70
1103 1093
1081 1033
300 300
46 46
20 20
100
25 50
70 30
624 654
355 361
50 47
130 Number of Affiliated Members
COUNTRY/REGION SOCIETY 2004 2005 2006 2007
POLAND Radiation Protection Section of Polish Society 20 20 20
of Medical Physics
PORTUGAL Portuguese Society for Radiation Protection 30 30 30 40
(SPPCR)
ROMANIA Romanian Society for Radiological Protection 137 90 110
RUSSIA Sectiya Radiazionnoy Gigieny of Russia 20
SERBIA & Radiation Protection Society of Serbia and 100 50 50 50
MONTENEGRO Montenegro
SLOVAKIA Slovak Society of Nuclear Medicine and Radiation 20 20 20 20
Hygiene
SLOVENIA Radiation Protection Association of Slovenia 20 20 67 69
SOUTH AFRICA South African Radiation Protection 204 154 193 205
Coordinating Body
SPAIN Spanish Society for Radiological Protection (SERP) 577 547 566 551
TURKEY Turkish Radiation Protection Commission
UNITED KINGDOM Society for Radiological Protection (SRP) 2129 2184 2202 2198
URUGUAY Uruguayan Radiation Protection Society
USA Health Physics Society of the USA 5453 5137 5071 4682
Total 2007 48 16444 15730 16811 15481
Number of Affiliated Members
27. NUMBER OF AFFILIATED MEMBERS (2008 - 2011) COUNTRY/REGION SOCIETY
ARGENTINA Sociedad Argentina de Radioproteccion
AUSTRALASIAN1
Australasian Radiation Protection Society
AUSTRIA Austrian Radiation Protection Association
BELGIUM Belgian Association of Radiation Protection
BRAZIL Brazilian Radiological Protection Society
BULGARIA Bulgarian Association of Radiobiology and Radiation Protection (BARPP)
CANADA Canadian Radiation Protection Association
CHINA Chinese Society of Radiation Protection
COLOMBIA Colombian Association of Radiation Protection (ACPR)
CROATIA Croatian Radiation Protection Association
CUBA Cuban Physics Society, Radiation
Protection Section
CYPRUS Cyprus Association of Medical Physics
and Bio-Med. Eng.
CZECH REPUBLIC Czech Radiation Protection Society
EAST AFRICA2
East African Association of Radiation Protection (EAARP)
EGYPT Radiation Protection Group of Egyptian Society for Nuclear Sciences and
Applications
FRANCE French Society of Radiation Protection (SFRP)
GERMAN-SUISSE German-Swiss Association for Radiation Protection (FS)
GREECE Greek Radiation Protection Association
HUNGARY Health Physics Section (Roland Eötvös
Physics Society of Hungary
INDIA Indian Association for Radiation Protection
IRELAND Irish Radiation Research Society
ISRAEL Israel Society for Radiation Protection
ITALY Associazione Italiana di Protezione contro
le Radiazioni
JAPAN Japan Health Physics Society
KOREA Korean Association for Radiation Protection
LITHUANIA Lithuanian Radiation Protection Society
MADAGASCAR National Radioprotection Association of Madagascar
MALAYSIA Malaysian Radiation Protection Association (MARPA)
MEXICO Sociedad Mexicana de Seguridad
Radiologica, A.C.
MOROCCO Association Marocaine de
Radioprotection (AMR)
NETHERLANDS Dutch Society for Radiological Protection
NORDIC Nordic Society for Radiation Protection
COUNTRIES3
PERU Sociedad Peruana de Radioproteccion
PHILIPPINES Philippine Association for Radiation Protection Society 1-Australia, New Zealand
2-Burundi, Ethiopia, Kenya, Rwanda, Somalia, Tanzania, Uganda 3-
Danemark, Finland, Iceland, Norway, Sweden
131
2008
210
228
255
315
100
22
281
23
165
91
54
68
34
25
1438
1449
120
38
130
1005
300
45
20
130
50
30
601
367
47
132 Number of Affiliated Members
COUNTRY/REGION SOCIETY 2008
POLAND Radiation Protection Section of Polish Society
of Medical Physics
PORTUGAL Portuguese Society for Radiation Protection (SPPCR) 60
ROMANIA Romanian Society for Radiological Protection 112
RUSSIA Sectiya Radiazionnoy Gigieny of Russia 20
SERBIA & MONTENEGRO Radiation Protection Society of Serbia and Montenegro 50
SLOVAKIA Slovak Society of Nuclear Medicine and Radiation Hygiene 20
SLOVENIA Radiation Protection Association of Slovenia 67
SOUTH AFRICA South African Radiation Protection 209
Coordinating Body
SPAIN Spanish Society for Radiological Protection (SERP) 595
UNITED KINGDOM Society for Radiological Protection (SRP) 2141
URUGUAY Uruguayan Radiation Protection Society
USA Health Physics Society of the USA 5225
Total 2008 46 16140
Number of Affiliated Members 133
28. NUMBER OF AFFILIATED MEMBERS (2012 - 2016)
COUNTRY/REGION SOCIETY Members
ARGENTINA Sociedad Argentina de Radioproteccion 264
AUSTRALASIAN1 Australasian Radiation Protection Society 221
AUSTRIA Austrian Radiation Protection Association 255
BELGIUM Belgian Association of Radiation Protection 331
BRAZIL Brazilian Radiological Protection Society 400
BULGARIA Bulgarian Association of Radiobiology and Radiation Protection (BARPP) 20
CAMEROON Cameroon Associate Society 30
CANADA Canadian Radiation Protection Association 281
CHINA Chinese Society of Radiation Protection 300
COLOMBIA Colombian Association of Radiation Protection (ACPR) 36
CROATIA Croatian Radiation Protection Association 170
CUBA Cuban Physics Society, Radiation Protection Section
91
CYPRUS Cyprus Association of Medical Physics and Bio-Med. Eng.
26
CZECH REPUBLIC Czech Radiation Protection Society 71
EAST AFRICA2 East African Association of Radiation Protection (EAARP) 20
EGYPT Radiation Protection Group of Egyptian Society for Nuclear Sciences and
Applications
20
FRANCE French Society of Radiation Protection (SFRP) 1334
GERMAN-SWISS German-Swiss Association for Radiation Protection (FS) 1395
GREECE Greek Radiation Protection Association 62
HUNGARY Health Physics Section (Roland Eötvös
Physics Society of Hungary
112
INDIA Indian Association for Radiation Protection 300
IRAN 87
IRELAND Irish Radiation Research Society 30
ISRAEL Israel Society for Radiation Protection 105
134
Number of Affiliated Members
COUNTRY/REGION SOCIETY Members
ITALY Associazione Italiana di Protezione contro
le Radiazioni
1422
JAPAN Japan Health Physics Society 760
KOREA Korean Association for Radiation Protection 554
LITHUANIA Lithuanian Radiation Protection Society 60
MADAGASCAR National Radioprotection Association of Madagascar 20
MALAYSIA Malaysian Radiation Protection Association (MARPA) 125
MEXICO Sociedad Mexicana de Seguridad Radiologica, A.C. 50
MOROCCO Association Marocaine de Radioprotection (AMR) 35
NETHERLANDS Dutch Society for Radiological Protection 585
NORDIC
COUNTRIES3
Nordic Society for Radiation Protection 357
PERU Sociedad Peruana de Radioproteccion 50
PHILIPPINES Philippine Association for Radiation Protection Society 54
POLAND Radiation Protection Section of Polish Society
of Medical Physics
20
PORTUGAL Portuguese Society for Radiation Protection (SPPCR) 60
ROMANIA Romanian Society for Radiological Protection 70
RUSSIA Sectiya Radiazionnoy Gigieny of Russia 379
SERBIA &
MONTENEGRO
Radiation Protection Society of Serbia and Montenegro 50
SLOVAKIA Slovak Society of Nuclear Medicine and Radiation Hygiene 20
SLOVENIA Radiation Protection Association of Slovenia 67
SOUTH AFRICA South African Radiation Protection
Coordinating Body
209
SPAIN Spanish Society for Radiological Protection (SERP) 649
Number of Affiliated Members 135
COUNTRY/REGION SOCIETY Members
TUNISIA Tunisian Associate Society
UNITED KINGDOM Society for Radiological Protection (SRP) 2135
URUGUAY Uruguayan Radiation Protection Society 25
USA Health Physics Society of the USA 4090
VENEZUELA Venezuelan Associate Society 52
Total 17859
1-Australia, New Zealand
2-Burundi, Ethiopia, Kenya, Rwanda, Somalia, Tanzania, Uganda
3-Danemark, Finland, Iceland, Norway, Sweden