Excursions, Incursions & Camps Policy (#854 20140814 · 14/8/2014 · Excursions, Incursions &...

Excursions, Incursions & Camps Policy (#854 – 20140814)

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9. Review Schedule

DATE REVIEW/ADJUSTMENT APPROVED BY 15/06/2015 Inclusion of Consent2Go contractor and distribution process Bruce Douglas

30/03/2015 Alteration of letter templates & adoption of Consent2Go as consent software Bruce Douglas

Addition of authoritisation on proformas and ERM Planner (Part A)

04/06/2014 Annual Review Bruce Douglas

23/06/2019 Excursion, Incursions & Camps Policy reviewed and updated. Garry Maynard


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APPENDIX A

Excursion & Risk Management Planner (Part A) 1.0 EXCURSION DETAILS

Excursion Title Job Code

Supervisor-in-charge Excursion Dates & Times FROM TO

Is this a regular

excursion? Y / N

If so, who how regular will the

excursion occur? (ie. Every Thursday)

Excursion Description

Educational Purpose

Location Year Level(s)

Exp. No. of Students Status Compulsory / Voluntary

2.0 ACTIVITY DETAILS You can assess the Risk Level of each activity using the Activities and their Level of Risk (Appendix D) (LOW=1, HIGH=5)

Activity 1. Risk Level



3.0 SUPERVISION Water-based activities use the Water-based Excursion Supervisor/Student Ratio Calculator (Appendix C) DOES NOT involve any water-based activities use the Excursion Supervisor/Student Ratio Calculator (Appendix B)

No. of Qualified Supervisors

Required

Female Male

No. of Other Supervisors Required Female Male

Supervisors Name

Paid Capacity (Staff or

Vol)

Water-based Qualifications

First Aid Qualifications No of Days Attendance

4.0 RISK & DUTY OF CARE ASSESSMENT

HAZARDS ASSESSMENT

OF RISK (LOW=1, HIGH=5)

SOLUTION TO MINIMISE

5.0 TRANSPORT

Vehicles used

Drivers (only if qualified to operate)

6.0 EXTERNAL PROVIDERS

PROVIDER ACITIVITY OFFERED

Authorised by: Authorised Signature: Authorised Date:


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APPENDIX A

Excursion & Risk Management Planner (Part B)

7.0 EXPENSE DETAILS

Expense Qty Rate Total

Transport Flights Bus Private Vehicle Other

Accommodation Adults Student Other

Meals Adult Student

Wages Relief/W’ends O’Nighters Stipend

Activities 1. 2. 3. 4.

Total Expenses

Exp. No. of Students

COST PER STUDENT (Divide Total Expenses by Exp. No. of Students)


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8.0 CHECKLIST

Check Item Requiring Attention Document Retained

Complete Date

Copy of Travel Insurance (if applicable) *

Copy of Public Liability Insurance *

Permission has been sourced – for each student - via Consent2Go *

First Aid qualifications of required supervisors are current *

Water-safety qualifications of required supervisors are current (if applicable)

*

First Aid kit intact and appropriately stocked

External provider disclaimer subjected to legal advice (if applicable) *

External provider’s consent forms signed by parents (if applicable) *

Copies of External provider’s qualifications, insurance cover and

equipment lists (if applicable) *

Adult volunteers have current WWCC cards (if applicable) *

If excursion is international, have all local laws applicable to travel

been adhered to?

All private vehicles used on the excursion conform to Road Traffic regs?

All drivers hold current and appropriate licenses? *

List of students’ parents including their home/mobile phone numbers

Organise school mobile phone and inform Line Manager of number


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APPENDIX B

Excursion Supervisor/Student Ratio Calculator

Factor Score

Age of the Students 5 – (K*-2) 4 – (Yrs 3-4) 3 – (Yrs 5-6) 2 – (Yrs 7-9) 1 – (Yrs 10-12)

Activity Risk for Harm (assess the most risky activity using Appendix D)

Location Remoteness 5 – Interstate/ International 4 – Rural/ Bush 3 – Regional (inc. Perth) 2 – Busselton 1 - School

Number of Days 5 - More than 5 days 4 – More than 2 days 3 – Weekend (or Part) 2 – Overnight 1 – Within same day

Students Capabilities for Excursion Tasks 5 – Poor 4 - Low 3 - Average 2 – Satisfactory 1 – High

Other Factors (Explain and Add your own Factor Score)

Total

Factor Score Students Per Supervisor

Minimum Supervisors

23 – 25+ 7 3

20 – 22 10 2

15 – 19 15 2

10 – 14 20 1

5 – 9 30 1

No. of Students Attending (A)

Calculated Students Per Supervisor (B)

No. of Supervisors Required Divide A into B and round up

* Pre-Kindy, Kindergarten & Pre-Primary require minimum of one (1) Qualified Worker per ten (10) students


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APPENDIX C

Water-Based Excursion Supervisor/Student Ratio Calculator Note: Lifeguards, in public operational duty, do not count towards supervision ratios unless they are formally engaged. CLOSED WATER

Still, or slow moving, body of water - eg. swimming pool, sheltered coastal area or river, dam, water hole or inland water body

Minimum Qualifications:

RLSWA Bronze Medallion SLSWA Bronze Medallion SLSWA Surf Rescue Certificate


No. of Qualified Supervisors (QS*) Required (divide A by 32 and round up)

Minimum 1.

Total No. of Supervisors Reqd (inc. QS*) (divide A by 12 and round up)

Minimum 2 (inc QS)

OPEN WATER

Open (uncontrolled) water environment (fast moving or turbulent) – eg. surf beach, flowing river or waterway, tidal coastal waters

Minimum Qualifications:

SLSWA Bronze Medallion SLSWA Surf Rescue Certificate


No. of Qualified Supervisors (QS*) Required (divide A by 16 and round up)

Minimum 1.

Total No. of Supervisors Reqd. (inc. QS*) (divide A by 8 and round up)

Minimum 2 (inc QS)

* Qualified Supervisors (QS) must be 18+ years of age.


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APPENDIX D

Activities and their Level of Risk

Abseiling 3

BMX Racing 4

Body-boarding* 4

Bushwalking 1

Canoeing* 4

Caving 2

Flying Fox 3

High-Ropes 3

Hiking 2

Kayaking* 5

Kite-Surfing* 5

Laser-Tag 1

Low-Ropes 1

Mountain Biking 3

Paintballing 5

Rafting* 3

Road Cycling 3

Rock Climbing 3

SCUBA diving* 5

Snorkelling* 3

Snow Skiing 5

Stand Up Paddle-boarding* 2

Surfing* 4

Swimming* 2

Team Sports (Indoor) 2

Team Sports (Outdoor) 3

Tent Camping 2

Water Skiing* 5

*Water-based Activities. The amount of supervision needs to be determined from the Water-based

Excursion Supervisor/Student Ratio Calculator (Appendix C).

APPENDIX E

Excursion Submission Deadlines

Deadline Date

Excursion is Compulsory with Student Costs charged annually 31-Oct

Excursion is Compulsory with expenses incurred by College 31-Oct

Excursion is Voluntary with Student Costs <= $19 2 WKS PRIOR

Excursion is Voluntary with Student Costs Between $20 & $999 3 MTHS PRIOR

Excursion is Voluntary with Student Costs >= $1,000 9 MTHS PRIOR


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APPENDIX F

Consent2Go EXCURSION Consent Data Form (Part A)

CAMPS & EXCURSIONS PERMISSION SCHEDULE (CONSENT2GO)

Supervisor-in-Charge (SIC) plans Camp or Excursion

Completes Consent2Go Consent Proforma (Template on Staff Portal)

Completes Excursion & Risk Management Planner Part A – (Template on Portal) SIC obtains Head of School (HOS) authorization – both documents require signing by HOS

MON TUE WED THU FRI

SIC has documents ready to add into Consent2Go

SIC prepares documents for publishing on Consent2Go

Consent2Go updates on Cornerstone Calendar with the same data

SIC starts follow-up process with parents

SIC emails summary of

responses to admin staff as a spreadsheet


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APPENDIX G

Consent2Go Bush Ranger Cadets PROGRAM Consent Data Form (Part A)


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APPENDIX H

Consent2Go Consent Data Form (Part B)

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APPENDIX I

Swimming & Water Safety Continuum

SWIMMING AND WATER SAFETY CONTINUUM

STAGE 1-BEGINNER STAGE 4-WATER AWARENESS STAGE 7-INTERMEDIATE 1. Enter water safely 16. Swim 15m freestyle 32. Scull feet first on back Shallow. Safe exit Regular breathing Sculling hand action 2. Exhale in water 17. Swim 10m backstroke 33. Demonstrate eggbeater kick Face in Catchup acceptable Water polo kick 3. Open eyes under water 18. Swim 10m survival backstroke 34. Swim 150 metres Identify an object Below water arm recovery Proficient technique 4. Submerge 19. Swim 5m breaststroke kick * 25m Backstroke Waist deep Extension * 50m Breaststroke 5. Glide forward and recover 20. Scull head first on back * 50m Freestyle Waist deep (minimum) Without leg action * 25m Survival Backstroke 6. Float or glide backward and recover 21. Recover an object Waist deep, flotation aid acceptable Chest deep S7 Safety/Survival Sequence No. 7 22. Swim in deep water S1 Safety/Survival Sequence No. 1 * (only __m available) S4 Safety/Survival Sequence No. 4

* For an explanation of each sequence, see “Safety/Survival Sequences” STAGE 2-WATER DISCOVERY STAGE 5-WATER SENSE STAGE 8-WATER WISE 7. Glide forward and kick 3m 23. Swim 25m freestyle 35. Swim 25m sidestroke Horizontal body position. Face in Proficient technique Scissor kick required 8. Glide backward, kick and recover 24. Swim 15m backstroke 36. Demonstrate dolphin kick No set distance Proficient technique Extension 9. Swim 5m freestyle 25. Swim 15m survival backstroke 37. Swim 200 metres Face submerged Symmetrical leg action Proficient technique 10. Scull/tread water 26. Swim 15m breastsroke * 50m Backstroke Basic hand and leg action, chest deep Symmetrical leg action * 50m Breaststroke 27. Demonstrate a surface dive * 50m Freestyle S2 Safety/Survival Sequence No. 2 Chest deep. Recover an object * 25m Survival Backstroke * 25m Sidestroke S5 Safety/Survival Sequence No. 5 S8 Safety/Survival Sequence No. 8 STAGE 3-PRELIMINARY STAGE 6-JUNIOR STAGE 9-SENIOR 11. Swim 10m freestyle 28. Swim 50m freestyle 38. Swim 10m butterfly Breathing Proficient technique Extension 12. Glide backward and kick 5m 29. Swim 25m backstroke 39. Demonstrate a tumble turn Waist deep (minimum) Proficient technique Extension 13. Swim 5m breaststroke leg action 30. Swim 25m breaststroke 40. Swim 300 metres On back with board Proficient technique Proficient technique 14. Demonstrate survival sculling 31. Demonstrate a dive entry * 50m Freestyle (or 25m Butterfly On back Deep water required and 25m Freestyle) 15. Demonstrate a forward roll * 50m Backstroke Extension S6 Safety/Survival Sequence No. 6 * 50m Breastsroke

* 50m Freestyle S3 Safety/Survival Sequence No. 3 * 50m Sidestroke * 50m Survival Backstroke

41. Basic principles of EAR S9 Non contact Rescues

Excursions, Incursions & Camps Policy (#854 20140814 · 14/8/2014 · Excursions, Incursions &...

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