Excel_short_cuts.xls

8/10/2019 Excel_short_cuts.xls

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To DoComplete a cell entryCancel a cell entryRepeat the last actionStart a new line in the same cell

Delete the character to the left of the insertion point, or delete the selectionDelete the character to the right of the insertion point, or delete the selectionDelete text to the end of the lineMove one character up, down, left, or rightMove to the beginning of the lineEdit a cell commentCreate names from row and column labelsFill downFill to the rightFill the selected cell range with the current entry

Complete a cell entry and move down in the selectionComplete a cell entry and move up in the selection

Complete a cell entry and move to the right in the selectionComplete a cell entry and move to the left in the selection

To DoStart a formulaCancel an entry in the cell or formula barEdit the active cellEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the

cell contents

Paste a name into a formulaDefine a nameCalculate all sheets in all open workbooks

Calculate the active worksheetInsert the AutoSum formulaEnter the dateEnter the timeInsert a hyperlinkComplete a cell entryCopy the value from the cell above the active cell into the cell or the formula bar

Alternate between displaying cell values and displaying cell formulasCopy a formula from the cell above the active cell into the cell or the formula barEnter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formula

Insert the argument names and parentheses for a function, after you type a valid function name in aformulaDisplay the AutoComplete list

To DoDisplay the Style command (Format menu)Display the Cells command (Format menu)

Enter data by using shortcut keys

Work in cells or the formula bar by using shortcut keys

Format data by using shortcut keys


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Apply the General number formatApply the Currency format with two decimal places (negative numbers appear in parentheses)Apply the Percentage format with no decimal placesApply the Exponential number format with two decimal placesApply the Date format with the day, month, and yearApply the Time format with the hour and minute, and indicate A.M. or P.M.

Apply the Number format with two decimal places, 1000 separator, and for negative valuesApply the outline borderRemove all bordersApply or remove bold formattingApply or remove italic formattingApply or remove an underlineApply or remove strikethrough formattingHide rowsUnhide rowsHide columns

Unhide columns

To DoEdit the active cellCancel an entry in the cell or formula barEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the

cell contentsPaste a name into a formulaComplete a cell entry

Enter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formulaInsert the argument names and parentheses for a function, after you type a valid function name in a

formula

To DoCopy the selectionPaste the selection

Cut the selectionClear the contents of the selectionInsert blank cellsDelete the selectionUndo the last action

To DoMove from top to bottom within the selection (down), or in the direction that is selected on the Edit tab

(Tools menu, Options command)Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit

tab (Tools menu, Options command)Move from left to right within the selection, or move down one cell if only one column is selected

Move within a selection by using shortcut keys

Insert, delete, and copy a selection by using shortcut keys

Edit data by using shortcut keys


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Move from right to left within the selection, or move up one cell if only one column is selectedMove clockwise to the next corner of the selectionMove to the right between nonadjacent selectionsMove to the left between nonadjacent selections

To DoSelect the current region around the active cell (the current region is an area enclosed by blank rows and

blank columns)Extend the selection by one cellExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the beginning of the rowExtend the selection to the beginning of the worksheet

Extend the selection to the last cell used on the worksheet (lower-right corner)Select the entire column

Select the entire rowSelect the entire worksheetIf multiple cells are selected, select only the active cellExtend the selection down one screenExtend the selection up one screenWith an object selected, select all objects on a sheetAlternate between hiding objects, displaying objects, and displaying placeholders for objectsShow or hide the Standard toolbarIn End mode, toTurn End mode on or off

Extend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the last cell used on the worksheet (lower-right corner)Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the

Transition navigation keys check box on the Transition tab (Tools menu, Options command)With SCROLL LOCK on, toTurn SCROLL LOCK on or offScroll the screen up or down one rowScroll the screen left or right one columnExtend the selection to the cell in the upper-left corner of the windowExtend the selection to the cell in the lower-right corner of the window

To DoSelect the current region around the active cell (the current region is an area enclosed by blank rows and

blank columns)Select the current array, which is the array that the active cell belongs to

Select all cells with commentsSelect cells whose contents are different from the comparison cell in each row (for each row, the

comparison cell is in the same column as the active cell)Select cells whose contents are different from the comparison cell in each column (for each column, the

comparison cell is in the same row as the active cell)

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off,

Select cells, columns, rows, or objects in worksheets and workbooks by usin

Select cells with special characteristics by using shortcut key


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Select only cells that are directly referred to by formulas in the selectionSelect all cells that are directly or indirectly referred to by formulas in the selectionSelect only cells with formulas that refer directly to the active cellSelect all cells with formulas that refer directly or indirectly to the active cellSelect only visible cells in the current selection

To DoSelect the previous group of itemsSelect the next group of itemsSelect the next item within the groupSelect the previous item within the group

To Do

Move one cell in a given directionMove to the edge of the current data region

Move between unlocked cells on a protected worksheetMove to the beginning of the rowMove to the beginning of the worksheetMove to the last cell on the worksheet, which is the cell at the intersection of the right-most used column

and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically

A1Move down one screenMove up one screenMove one screen to the rightMove one screen to the left

Move to the next sheet in the workbookMove to the previous sheet in the workbookMove to the next workbook or window

Move to the previous workbook or windowMove to the next paneMove to the previous paneScroll to display the active cellTurn End mode on or offMove by one block of data within a row or columnMove to the last cell on the worksheet, which is the cell at the intersection of the right-most used column

and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically

A1Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the

Transition navigation keys check box on the Transition tab (Tools menu, Options command)

With SCROLL LOCK turned on, toTurn SCROLL LOCK on or offMove to the cell in the upper-left corner of the windowMove to the cell in the lower-right corner of the window

Scroll one row up or downScroll one column left or right

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off,

Work with databases, lists, and PivotTables by using shortcut k

Select chart items by using shortcut keys

Move and scroll on a worksheet or workbook by using shortcut k


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Work in a data form by using shortcut keysTo Do

Select a field or a command buttonMove to the same field in the next recordMove to the same field in the previous record

Move to the next field you can edit in the recordMove to the previous field you can edit in the recordMove to the first field in the next recordMove to the first field in the previous recordMove to the same field 10 records forwardMove to the same field 10 records backMove to the new recordMove to the first recordMove to the beginning or end of a fieldMove one character left or right within a field

Extend a selection to the beginning of a fieldExtend a selection to the end of a field

Select the character to the leftSelect the character to the right

To Do

Display the AutoFilter list for the current columnClose the AutoFilter list for the current column

Select the next item in the AutoFilter listSelect the previous item in the AutoFilter listSelect the first item (All) in the AutoFilter list

Select the last item in the AutoFilter listFilter the list by using the selected item in the AutoFilter list

In Step 3 of the PivotTable Wizard, toSelect the next or previous field button in the list

Select the field button to the right or left in a multicolumn field button listMove the selected field into the Page areaMove the selected field into the Row areaMove the selected field into the Column areaMove the selected field into the Data area

Display the PivotTable Field dialog box

To Do

Select the previous item in the listSelect the next item in the listSelect the first visible item in the listSelect the last visible item in the listDisplay the selected item

Work with the AutoFilter feature by using shortcut keys

Work with the PivotTable Wizard by using shortcut keys

Work with page fields in a PivotTable by using shortcut keys


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To DoGroup selected PivotTable items

Ungroup selected PivotTable items

In a window, toSwitch to the next programSwitch to the previous programShow the Windows Start menuClose the active workbook windowRestore the active workbook windowSwitch to the next workbook window

Switch to the previous workbook windowCarry out the Move command (workbook icon menu, menu bar)

Carry out the Size command (workbook icon menu, menu bar)Minimize the workbook window to an iconMaximize or restore the workbook window

Select a folder in the Open or Save As dialog box (File menu)

Choose a toolbar button in the Open or Save As dialog box (File menu)Update the files visible in the Open or Save As dialog box (File menu)

In a dialog box, toSwitch to the next tab in a dialog boxSwitch to the previous tab in a dialog box

Move to the next option or option groupMove to the previous option or option groupMove between options in the active drop-down list box or between some options in a group of optionsPerform the action assigned to the active button (the button with the dotted outline), or select or clear the

active check box

Move to an option in a drop-down list box

Select an option, or select or clear a check boxOpen the selected drop-down list boxClose the selected drop-down list box

Perform the action assigned to the default command button in the dialog box (the button with the boldoutline often the OK button)Cancel the command and close the dialog boxIn a text box, to

Move to the beginning of the entryMove to the end of the entryMove one character to the left or right

Move one word to the left or right

Group and ungroup PivotTable items by using shortcut keys

Keys for windows and dialog boxes


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Select from the insertion point to the beginning of the entrySelect from the insertion point to the end of the entrySelect or unselect one character to the leftSelect or unselect one character to the rightSelect or unselect one word to the leftSelect or unselect one word to the right

To DoDisplay the Print command (File menu)

To DoMove around the page when zoomed in

Move by one page when zoomed out

Move to the first page when zoomed out

Move to the last page when zoomed out

To DoUngroup rows or columnsGroup rows or columnsDisplay or hide outline symbols

Hide selected rowsUnhide selected rowsHide selected columns

Unhide selected columns

To DoShow a shortcut menu

Make the menu bar activeShow the program icon menu (on the program title bar)

Select the next or previous command on the menu or submenuSelect the menu to the left or right, or, with a submenu visible, switch between the main menu and the

submenuSelect the first or last command on the menu or submenuClose the visible menu and submenu at the same timeClose the visible menu, or, with a submenu visible, close the submenu only

Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press

toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the

Print and preview a document by using shortcut keys

Work in print preview

Outline data by using shortcut keys

Keys for menus


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On a toolbar, toMake the menu bar activeSelect the next or previous toolbar

Select the next or previous button or menu on the toolbar

Open the selected menuPerform the action assigned to the selected buttonEnter text in the selected text box

Select an option from a drop-down list box or from a drop-down menu on a button

To Do

Make the Office Assistant the active balloon

Select a Help topic from the topics displayed by the Office AssistantSee more help topicsSee previous help topicsClose an Office Assistant messageGet Help from the Office AssistantDisplay the next tipDisplay the previous tipClose tips

Show or hide the Office Assistant in a wizard

Keys for toolbars

Keys for using the Office Assistant


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PressENTERESCF4 or CTRL+YALT+ENTER

BACKSPACEDELETECTRL+DELETEArrow keysHOMESHIFT+F2CTRL+SHIFT+F3CTRL+DCTRL+RCTRL+ENTER

ENTERSHIFT+ENTER

TABSHIFT+TAB

Press= (EQUAL SIGN)ESCF2

BACKSPACE

F3CTRL+F3F9

SHIFT+F9ALT+= (EQUAL SIGN)CTRL+; (SEMICOLON)CTRL+SHIFT+: (COLON)CTRL+KENTERCTRL+SHIFT+" (QUOTATION MARK)

CTRL+` (SINGLE LEFT QUOTATION MARK)CTRL+' (APOSTROPHE)CTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+AALT+DOWN ARROW

PressALT+' (APOSTROPHE)CTRL+1


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CTRL+SHIFT+~CTRL+SHIFT+$CTRL+SHIFT+%CTRL+SHIFT+^CTRL+SHIFT+#CTRL+SHIFT+@

CTRL+SHIFT+!CTRL+SHIFT+&CTRL+SHIFT+_CTRL+BCTRL+ICTRL+UCTRL+5CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)

CTRL+SHIFT+)

PressF2ESC

BACKSPACEF3ENTER

CTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

PressCTRL+CCTRL+V

CTRL+XDELETECTRL+SHIFT+PLUS SIGNCTRL+

CTRL+Z

Press

ENTER

SHIFT+ENTERTAB


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SHIFT+TABCTRL+PERIODCTRL+ALT+RIGHT ARROWCTRL+ALT+LEFT ARROW

Press

CTRL+SHIFT+* (ASTERISK)SHIFT+ arrow keyCTRL+SHIFT+ arrow keySHIFT+HOMECTRL+SHIFT+HOME

CTRL+SHIFT+ENDCTRL+SPACEBAR

SHIFT+SPACEBARCTRL+ASHIFT+BACKSPACESHIFT+PAGE DOWNSHIFT+PAGE UPCTRL+SHIFT+SPACEBARCTRL+6CTRL+7PressEND

END, SHIFT+ arrow keyEND, SHIFT+HOME

END, SHIFT+ENTERPressSCROLL LOCKUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+END

Press

CTRL+SHIFT+* (ASTERISK)CTRL+/

CTRL+SHIFT+O (the letter O)

CTRL+\

CTRL+SHIFT+|

your selection moves the distance you

g shortcut keys


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CTRL+[CTRL+SHIFT+{CTRL+]CTRL+SHIFT+}ALT+SEMICOLON

PressDOWN ARROWUP ARROWRIGHT ARROWLEFT ARROW

Press

Arrow keyCTRL+ arrow key

TABHOMECTRL+HOME

CTRL+ENDPAGE DOWNPAGE UPALT+PAGE DOWNALT+PAGE UP

CTRL+PAGE DOWNCTRL+PAGE UPCTRL+F6 or CTRL+TAB

CTRL+SHIFT+F6 or CTRL+SHIFT+TABF6SHIFT+F6CTRL+BACKSPACEENDEND, arrow key

END, HOME

END, ENTER

PressSCROLL LOCKHOMEEND

UP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROW

your selection moves the distance you

ys

eys


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PressALT+ key, where key is the underlined letter

in the field or command nameDOWN ARROWUP ARROW

TABSHIFT+TABENTERSHIFT+ENTERPAGE DOWNPAGE UPCTRL+PAGE DOWNCTRL+PAGE UPHOME or ENDLEFT ARROW or RIGHT ARROW

SHIFT+HOMESHIFT+END

SHIFT+LEFT ARROWSHIFT+RIGHT ARROW

Press

Select the cell that contains the column

label, and then press ALT+DOWN ARROWALT+UP ARROW

DOWN ARROWUP ARROWHOME

ENDENTER

PressUP ARROW or DOWN ARROW

LEFT ARROW or RIGHT ARROWALT+PALT+RALT+CALT+D

ALT+L

Press

UP ARROWDOWN ARROWHOMEENDENTER


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PressALT+SHIFT+RIGHT ARROW

ALT+SHIFT+LEFT ARROW

PressALT+TABALT+SHIFT+TABCTRL+ESCCTRL+WCTRL+F5CTRL+F6

CTRL+SHIFT+F6CTRL+F7

CTRL+F8CTRL+F9CTRL+F10ALT+0 to select the folder list; arrow keys to

select a folderALT+ number (1 is the leftmost button, 2 is

the next, and so on)F5

PressCTRL+TAB or CTRL+PAGE DOWNCTRL+SHIFT+TAB or CTRL+PAGE UP

TABSHIFT+TABArrow keys

SPACEBARLetter key for the first letter in the option

name you want (when a drop-down list box

is selected)ALT+ letter, where letter is the key for the

underlined letter in the option nameALT+DOWN ARROWESC

ENTERESCPress

HOMEENDLEFT ARROW or RIGHT ARROWCTRL+LEFT ARROW or CTRL+RIGHT

ARROW


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SHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROWCTRL+SHIFT+LEFT ARROWCTRL+SHIFT+RIGHT ARROW

PressCTRL+P

PressArrow keys

PAGE UP or PAGE DOWN

CTRL+UP ARROW or CTRL+LEFT ARROWCTRL+DOWN ARROW or CTRL+RIGHT

ARROW

PressALT+SHIFT+LEFT ARROWALT+SHIFT+RIGHT ARROWCTRL+8

CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)

CTRL+SHIFT+)

PressSHIFT+F10

F10 or ALTALT+SPACEBARDOWN ARROW or UP ARROW (with the

menu or submenu displayed)

LEFT ARROW or RIGHT ARROWHOME or ENDALTESC

LT to select the menu bar. (To then select a

letter that is underlin


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PressF10 or ALTCTRL+TAB or CTRL+SHIFT+TABTAB or SHIFT+TAB (when a toolbar is

active)

ENTERENTERENTERArrow keys to move through options in the

list or menu; ENTER to select the option

you want (when a drop-down list box is

selected)

Press

ALT+F6; repeat until the balloon is activeALT+topic number (where 1 is the first

topic, 2 is the second, and so on)ALT+DOWN ARROWALT+UP ARROWESCF1ALT+NALT+BESCTAB to select the Office Assistant button;

SPACEBAR to show or hide the Assistant

Excel_short_cuts.xls

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