Excel Workshops

7/29/2019 Excel Workshops

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Workshop Format

1: Explain Features

Excel features

explained inslides

Step-by-step

Traditional

learning

2: Synchronized Task

Practical

application Important features

from explanation

Learning by doing

3: Reference

Handouts

online Print at home

for future

reference


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Workshop Overview

The Beginning Explanation of basic features

Synchronized Task #1

The Middle Explanation of advanced features


The Last Part Explanation of statistical features


Discussion


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Disclaimer

This is NOT a statistics workshop!

Only technical info about Excel 2003


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However


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The Beginning

Explanation of basic features

Synchronized task #1


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Beginning Terminology

Excel file = Workbook

Parts of an Excel file =

Worksheet


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Worksheet Tabs:

Right-click for options


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Cell


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CellRow


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CellRow

Column


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CellRow

Column

Cell headings


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CellRow

Column

Cell headings

Cell reference


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Click row or column heading

To Select Entire Rows/Columns


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Click row or column heading Column A



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Click row or column heading Column A

Row 1



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Dates and times automatically recognized

Entering Dates/Times


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Times by using a colon ( : )


16:30


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Dates by using either dashes ( - ) or

Slashes ( / )


8-3-078/3/07


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Remember: Negative numbers inparentheses ()

E.g. -34 is in Excel (34)

Entering Data

(34)


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Bored yet?


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Changing Cell Format

Font

Text size

Text alignment (Left, center, or right) Text decoration (Bold, italic, underline)

Cell border(s)

Cell color Text color


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First, select cells


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Then, change format property

Font


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Text size


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Text decoration


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Text alignment


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Cell border(s)


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Cell color


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Text color


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Or, right-click Select Format Cells


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Font

Text size Text alignment

Text decoration

Text color

Font Tab


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Cell border

Changing Cell FormatBorder Tab


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Cell color

Changing Cell FormatPatterns Tab


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Using Functions

Formula bar


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Using Functions

All functions, same syntax:

=sum(345,432,C4,D5)

Equals sign:

Tells Excel that this is a function


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Using Functions


=sum(345,432,C4,D5)

Function:

Tells Excel which function


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Using Functions


=sum(345,432,C4,D5)

Arguments:

Tells Excel how to apply the

function


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Using Functions


=sum(345,432,C4,D5)

Arguments:

Each separated by comma


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Using Functions


=sum(345,432,C4,D5)

Numbers:

Applies function to

numbers

Must change function


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Using Functions


=sum(345,432,C4,D5)Cell references:

Applies to cell values Need not change function


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Using Functions


=sum(345,432,C4,D5)Translation:

A cell with this function will display the result of:

345 + 432 + contents in C4 + contents in D5


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Everything clear so far?


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Using Functions

Four ways:

1. Type directly

2. Use Auto-Sum button3. Select from drop-down box

4. Call Insert Functions menu


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1: Type Functions Directly

Direct input into formula bar or cell

=sum(34,45)


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1: Type Functions Directly

Cell references as arguments

Can be typed Can be clicked

=sum(B3,C3,D3)


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2: Use Auto-Sum Button

Clicking the Auto-Sum button:

Is quick Inputs SUM() function immediately

=sum()


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2: Use Auto-Sum Button

For more functions:

Click the downward arrow Choose function to input


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3: Select From Drop-Down Box

For even more functions:

Enter an equals sign Click drop-down arrow

Select function

=


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4: Call Insert Function Menu

Click Insert

Select Function


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Insert Function Menu

Function Window:

Displays all functions

Select from here


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Description:

Describes selected function

Displays correct arguments


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Search Window:

Filters functions in function window

Input keywords to search

Click Go


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Category Menu:

Filters functions in function window

Click drop-down arrow

Select a category


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Help link:

Displays Help topics relevant to

selected function


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Auto-Filling Functions

Same function on different values

Columns or rows Great for grand totals


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Activated with fill handle

Lower-right of selected cell Cursor becomes a black cross

+


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1. Enter function

Cell references as arguments


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1. Enter function

Cell references as arguments2. Drag fill handle over desired cells


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Exporting Tables to Word

Putting your Excel table into your paper


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Select cells to export


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Select cells to export Call Edit menu

Select Copy


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Open Word Call Edit menu

Select Paste


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There it is!


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Questions?


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Create an Excel workbook

Enter functions

Auto-fill functions

Edit worksheet tabs


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The Middle

Explanation of advanced features Synchronized task #2


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Creating A Chart

Visual representation of data

Make a chart in 10 seconds


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Creating A Chart

Select data to be charted


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Creating A Chart

Select data to be charted

Click Chart Wizard button


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Creating A Chart

Select chart type


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Creating A Chart

Select chart type Click Finish


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Creating A Chart

Chart in 10 seconds! Simple

No-frills


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More on Charts

More options available

More chart types

Fully customizable


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More on Charts

Example: non-adjacent rows:


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More on Charts

Example: non-adjacent rows:

Start with the Chart Wizard


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More on Charts

Select chart type

C


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More on Charts

Select chart type Click Next >

M Ch


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Delete anything here

More on Charts

M Ch t


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Click Series tab

More on Charts

M Ch t


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Click Series tab Click Add button

More on Charts

M Ch t


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Input series name

More on Charts

USA

M Ch t


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Input series name

Click here for data

More on Charts

M Ch t


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More on Charts

Select data for first series

M Ch t


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More on Charts

Select data for first series

Click to return to dialogue

M Ch t


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Repeat for Series 2 Click Add button

Input series name

Click here for data

More on Charts

M Ch t


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Input series name

Click here for data

More on Charts

M Ch t


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Input series name

Click here for data

More on Charts

Argentina

M Ch t


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Input series name

Click here for data

More on Charts

M Ch t


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More on Charts

Select data for second series

More on Charts


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More on Charts

Select data for second series


More on Charts


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Notice chart preview

More on Charts

More on Charts


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Notice chart preview X-axis has no labels

More on Charts

More on Charts


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Should be years

More on Charts

More on Charts


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Should be years

For category labels, Click button

More on Charts

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More on Charts

Select data for category labels

More on Charts


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More on Charts

Select data for category labels


More on Charts


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Should be years



Years in place

More on Charts

More on Charts


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Should be years



Years in place Click Next >

More on Charts

More on Charts


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More on Charts

Change chart options:

Chart and axis titles

More on Charts


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Axis labels

More on Charts

More on Charts


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Gridline display

More on Charts

More on Charts


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Legend display and location

More on Charts

More on Charts


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Data label display

More on Charts

More on Charts


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Data table display

More on Charts

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When finished with options:

Click Next >

More on Charts

More on Charts


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Chart location:

Click for new worksheet

More on Charts

More on Charts


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Chart location:

Click for existing worksheet

More on Charts

More on Charts


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Chart location:

Click Finish

More on Charts

Exporting Charts to Word


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Exporting Charts to Word Copy and paste

Just like exporting tables

Questions?


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Questions?

Freezing Panes


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Freezing Panes

For large worksheets Scrolling makes titles disappear

Freezing Panes


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Freezing Panes


Freezing Panes


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Freezing Panes


Freezing Panes


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Freezing Panes

Keep titles on page while scrolling data

Freezing Panes


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Freezing Panes

To freeze rows: Select row below last to be frozen

Freezing Panes


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Freezing Panes

To freeze rows: Select row below last to be frozen

Call Window menu

Select Freeze Panes

Freezing Panes


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Freezing Panes

To freeze columns: Select column right of last to be frozen

Freezing Panes


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Freezing Panes

To freeze columns: Select column right of last to be frozen

Call Window menu

Select Freeze Panes

Freezing Panes


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Freezing Panes

To freeze rows and columns: Select cell below and to the right

Freezing Panes


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Freezing Panes

To freeze rows and columns: Select cell below and to the right

Call Window menu

Select Freeze Panes

Freezing Panes


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Freezing Panes

Titles stay while scrolling!

Freezing Panes


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Freezing Panes


Freezing Panes


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Freezing Panes


Questions?


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Ques o s



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y

Download sample workbook Create a chart

Use Chart Options

Freeze Panes


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The Last Part

Explanation of statistical features Synchronized task #3

Data Analysis Menu


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y

Menu contains allstatistics tools

Data Analysis Menu


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y


Call Menu: Click Tools

Data Analysis Menu


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y


Call Menu: Click Tools

Select Data

Analysis

Data Analysis Menu


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y


Descriptive Statistics


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p



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p

Input Range:

Tells Excel which data to analyze



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p

Grouped by:

Columns or rows?



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p

If labels in first row/column:

This box must be checked



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Output Options:

Output in existing worksheet, new

worksheet or new workbook?



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Further information:

Check boxes to include additional info

T-Tests


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T-Tests


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Input:

Ranges for each variable in dataset

T-Tests


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Hypothesized Mean Difference:

If null hypothesis is 1-2=0, then input 0

T-Tests


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Labels:

Check if first row/column has labels

T-Tests


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Alpha:

Enter test confidence level

Must be value from 0 to 1

T-Tests


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Output Options:


worksheet, or new workbook?

Z-Tests


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Z-Tests


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Input:

Range in workbook for variables

Z-Tests


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Hypothesized Mean Difference:

If null hypothesis is 1-2=0, then input 0

Z-Tests


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Variable Variances:

Known population variance per variable

Z-Tests


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Labels:


Z-Tests


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Alpha:



Z-Tests


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Output Options:



ANOVA


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ANOVA


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Input:


ANOVA


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Grouped by:

Columns or rows?

ANOVA


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Labels:


ANOVA


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Alpha:



ANOVA


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Output Options:



Regression


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Regression


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Input:


Regression


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Labels:


Regression


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Confidence Level:

Check box to include additional level in

output

Regression


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Constant is Zero:

Check box to force regression line to

pass through zero

Regression


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Output Options:



Regression


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Plot Options:

Check boxes to include additional plots in

output

Questions, SUCKA?


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Use sample workbook Perform statistical tests

YOU get to choose which tests!

Discussion


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Any more questions? Any complaints or comments?

Thanks, and have a great


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day, FOOL!

Excel Workshops

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