Excel Manual Final Changes 2003-2007

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Microsoft ExcelTrainingDifferences between 2003 and 2007

Goals:Faculty and staff will be exposed to the differences between the Office2003 uite and the Office 2007 uite in regards to the !isual layouts and

functions as they i"pact #ord$ %ower%oint$ Excel and Outloo&'Faculty and staff will be pro!ided the training opportunities that will allowthe" to de"onstrate their "astery of office 2007 with the sa"eunderstanding and proficiency they had under Office 2003'

In previous releases of Microsoft Office applications, people used a

system of menus, toolbars, task panes, and dialog boxes to get their

work done. his system worked well when the applications had a

limited number of commands. !ow that the programs do so muchmore, the menus and toolbars system does not work as well. oo

many program features are too hard for many users to find. "or this

reason, the overriding design goal for the new Office "luentuser

interface is to make it easier for people to find and use the full range

of features these applications provide. In addition, we wanted to

preserve an uncluttered workspace that reduces distraction for users

so they can spend more time and energy focused on their work. #ith

these goals in mind, we developed a results$oriented approach thatmakes it much easier to produce great results using the %&&'

Microsoft Office applications.

(Microoft$ Office uite 2007)

2007

*a"es +' ,ogers%urdue -ni!ersity .alu"et

/132007


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a"e box #indow close button

,ibbon For"ula ar +pplication closebutton

4uic& +ccess Toolbar Maxi"i5e,estore button

Mini"i5e application buttonOffice Title +cti!e cellbutton bar indicator Tab list Mini"i5e window button

tatus heet ,ow .olu"n .ells %age !iew 6oo"

ar tabs nu"bers letters buttons control

heet tab scroll buttons ori5ontal scrollbar 8ertical scrollbar

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Excel 2007

The old look of Excel menus and buttons has been replaced with this new Ribbon, with tabs you clickto get to commands. The Ribbon was developed to make Excel simpler to use, and to help youquickly find and work with the commands you need.

Whats changed, and why

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Whats on the Ribbon!

The three parts of the Ribbon are tabs, groups, and commands

TabsThere are seven of them across the top. Each represents core tasks you do in Excel.

GroupsEach tab has groups that show related items together.

Commands" command is a button, a box to enter information, or a menu.

The principal commands in Excel are gathered on the first tab, the Hometab.

The following set of ribbons is available with every document that is opened in Excel.

Home:contains formatting and editing icons

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Insert:objects into the file, such as pictures, charts, header/footer, and pivot tables

Page Layout:set margins, page orientation, gridlines, and headings

Formulas:functions, formulas, and AutoSum

Data:data from other sources, such as Access, text, or web, validation and sorting tools

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Review: spell check, thesaurus, comments, and workbook/sheet protection

View:views of the spreadsheet, zoom, macros, formulas, gridlines, and switch windows

icon to switch between open spreadsheets

Temporarily hide the Ribbon/


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Full Ribbon

inimi!ed Ribbon

#ometimes you $ust want to work on your document, and youd like more space to do that. #o its $ustas easy to hide the Ribbon temporarily as it is to use it.

%eres how& 'ouble(click the active tab. The groups disappear, so that you have more room.

Whenever you want to see all of the commands again, double(click the active tab to bring back thegroups.

icrosoft "ffice #ogo $utton7


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Microsoft Office (utton This button is located at the upper(left corner of the Excel

window and opens the menu shown here.

The ini Toolbar

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) The *ini Toolbar automatically pops up when text is highlighted to format.

+ When the text is highlighted, the *ini toolbar appears faded, not shown-

/f the mouse is pointed on the *ini toolbar, it will become solid shown above-, then click

to format text.

0or example, if you dont have a chart in your worksheet, the commands to work with charts arentnecessary.


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/f you have a chart in your worksheet more commands are available, but only when you need them.

Highlight your information

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1lick the %nsert Taband the ChartsGroupappear along with a highlighted Table Tools tab becomes visible.

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#elect a chart from the Chart Group &'ifferent Types of 1harts for 'ifferent 2eeds'

0or instance 1olum and click, then select +(' 1olumn select and click again

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A Chart then appears which represents your selection in the column category above.Then Chart Tools tabsbecome available: Design, Layout, and Format.

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The commands on the Ribbon reflect the 3roup you are using at present. /nstead of showing everycommand all the time, Excel +445 shows some commands when you may need them, in response toan action you take.

6ut after you create a chart, the Chart Toolsappear, with three tabs& (esign, #ayout, and Format.7n these tabs, youll find the commands you need to work with the chart. The Ribbon responds toyour action.

8se the (esigntab to change the chart type or to move the chart location.

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The #ayouttab to change chart titles or other chart elements.

The Formattab to add fill colors or to change line styles

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When you complete the chart, click outside the chart area. The Chart Toolsgo away. To get themback, click inside the chart. Then the tabs reappear.

if you dont see allthe commands you need at all times. Take the first steps. Then the commands you

need will be at hand.

*ore options, if you need them

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1lick the arrow at the bottom of a group to get more options if you need them.

)1lick the arrow in the Fontgroup.

+The Format Cellsdialog box opens.

When you see this arrow called the (ialog $ox #auncher- in the lower(right corner of a group,there are more options available for the group. 1lick the arrow, and youll see a dialog box or a taskpane.

0or example, on the Hometab, in the Fontgroup, you have all the commands that are used the most

to make font changes& commands to change the font, to change the si9e, and to make the font bold,italic, or underlined.

/f you want more options, such as superscript, click the arrow to the right of Font, and youll get theFormat Cellsdialog box, which has superscript and other options related to fonts.

/f you want more options, such as superscript, click the arrow to the right of Font, and youll get theFormat Cellsdialog box, which has superscript and other options related to fonts.

:ut commands on your own toolbar

/f you often use commands that are not as quickly available as you would like, you can easily addthem to the *uic+ ,ccess Toolbar, which is above the Ribbon when you first start Excel +445. 7nthat toolbar, commands are always visible and near at hand.

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1sing the new shortcuts

The new shortcuts also have a new name& >ey Tips. ;ou press "=T to make the >ey Tips appear.

;oull see >ey Tips for all Ribbon tabs, all commands on the tabs, the


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" 2EW A/EW

7n the Full Ribbonclick 4iew

7n the 4iewRibbonlook in the /or+boo+ 4iew Group andclick -age #ayout 4iew

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-age #ayout view in Excel.

)1olumn %eadings

+Row %eadings

*argin Rules

/f you have worked in :rint =ayout view in *icrosoft 7ffice Word, youll be glad to see Excel with

similar advantages.

/n :age =ayout view there are page margins at the top, sides, and bottom of the worksheet, and a bitof blue space between worksheets. Rulers at the top and side help you ad$ust margins. ;ou can turnthe rulers on and off as you need them click Rulerin the how5Hidegroup on the 4iewtab-.

With this new view, you dont need print preview to make ad$ustments to your worksheet before youprint.

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Excel Manual Final Changes 2003-2007

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