Excel Lesson 2

7/28/2019 Excel Lesson 2

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Microsoft Excel

Lesson 2

Lexington Technology Center

April 2007Bob Herring


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Excel Lesson 2

Review of the Previous Lesson

Starting and Quitting Excel

Worksheets

Menus and Toolbars

Worksheet Cells

How to Enter and Edit Text and Numbers

Saving an Excel Workbook

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Excel Lesson 2

Formulas Start with some data ...

Data

Click the

Equals Signin the

Formula Bar

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Excel Lesson 2

Formulas, continued Insert a formula ...

Formula

Appearsin Cell

Type

DesiredFormula

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Formula

Result Bar isDetachable;

Click and

Drag


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Excel Lesson 2

Formulas, continued Apply formulas to obtain results

Formula

Shown inFormula Bar

ResultAppears

in Cell

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Excel Lesson 2

Fill

Handle

Copying Cells

Cells can be copied and ranges extended with the Fill Handle

Cursor changes to plus sign ( + )

Click and drag with the left mouse button

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Excel Lesson 2

Copying and Pasting Formulas

SelectCell and

Click Copy

SelectCell and

Click Paste

A copied formula will automatically apply itself to its new location

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Excel Lesson 2

Changing Fonts and Text Location

Text can be altered and positioned to improve its appearance

Select

Cell

Select

Font Size

Dropdown

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Excel Lesson 2

Font Size

Set to 18Bold

and

Center

TextControls

Make text bold by selecting text (or its cell) and click the bold button

Center text by selecting the center control

Changing Fonts and Text Location

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Excel Lesson 2

Fill Font Color

Change text color with the Font Color tool

Fill cells with the Fill tool

More Cell Formatting

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Excel Lesson 2

Formatting Rows and Columns Select Format, then choose Row (orColumn)

Adjust the Height (Width), orHide/Unhide

Row

Height

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Excel Lesson 2

Inserting Rows and Columns Select Insert, then choose Row (orColumn)

The new row appears above selected row; new column to the left

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Excel Lesson 2Deleting Rows and Columns

Select the row or column by clicking on the number or letter

Select Edit, then choose Delete

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Excel Lesson 2Naming a Worksheet

Right-click the Sheet Tab

Select Rename, then type the new name

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Rename


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Excel Lesson 2Copying a Worksheet

Right-click the Sheet Tab

Select Move or Copy

Check the Create a copy box and select the sheets new location

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Move or

Copy

Select

Move to End

Check the

Copy box


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Excel Lesson 2Viewing Worksheet Tabs

Sheet Tabs are controlled by buttons at the bottom left corner

of the document window

If not all tabs are in view, use the buttons to make them visible

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Show

FirstTab

Show

Last

Tab

Move

LeftMove

Right


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Excel Lesson 2Using the Calculator

Excel has a built-in calculator that you can use

Highlight the numbers that you want to add, and the sum appears in

the status bar

Calculator can also average, count, and find the min or max

To change operations, right-click in the status bar

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Highlight

a group of

NumbersSum

Appears

in Status

Bar

Right-Click

to get the

Operation

Popup


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Excel Lesson 2

Centering Across Columns

Select the cell in which the text begins

Text

to be

Centered

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Excel Lesson 2

Centering Across Columns

Highlight the cells in the columns that the label will span

Select the Merge and Center Tool

Merge

and

Center

Tool

Columns

Highlighted

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Excel Lesson 2

Centering Across Columns Text is now centered in a merged cell

Wait to center until presentation is almost complete

Merged cells behave differently from unmerged ones

Centered

Text

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Excel Lesson 2

Using AutoFormat

ClickFormat on the Menu Bar and select AutoFormat

Choose a format from the choices on the left; see example on right

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Excel Lesson 2

Using the Name Box

Cells and ranges can be named

To got to a named cell, type it in the name box, or, select the dropdown

Type a

Name andpress Enter

to go to

the Cell

Click on

dropdown

to selectdefined

names

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Using the Name Box

To name, ClickInsert on the Menu Bar and select Name, then Define

Insert

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Type thename here

Name

Define


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Excel Lesson 2

Using Names in Formulas Enter the table shown in the picture below. (Use the Fill Handle to help)

Use a formula to calculate the profit ( =B2-B3 )

Name cell B3 Jan, C3 Feb, D3 Mar, etc

Name the

cells in

this row

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Use the

names to

calculate

quarter

totals

=Jan+Feb+Mar


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Excel Lesson 2Adding Row and Column Tools to the Toolbar

Select Tools, then Customize; choose the Commands tab

Select Insert, then choose Rows

Left-click and hold the desired icon; pull to desired spot on toolbar

Tools

Customize

Commands 25


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Excel Lesson 2Deleting Tools from the Toolbar

Select Tools, then Customize; choose the Commands tab

Left-click and hold and pull the tool off the toolbar

Tools

Customize

Commands 26


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Excel Lesson 2

Review Opening a workbook

Basic formulas using operators (+, -, *, /, ^)

Using the Fill Handle

Copy and Paste formulas Change Font sizes, weights, appearance

Formatting Rows and Columns

Inserting and Deleting Rows and Columns

Renaming and Copying Worksheets

Built-in Calculator

Center across columns

Using AutoFormat

Using the Name Box

Adding / Deleting Tools on the Toolbar

Excel Lesson 2

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