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Microsoft Excel 2010 TrainingUnderstand data at a glancewith conditional formatting

[Notes to trainer: This presentation must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]2

Course contentsOverview: Make data stand outLesson: Includes four instructional moviesSuggested practice tasksTestQuick Reference Card

Understand data at a glance with conditional formatting

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Overview: Make data stand outUnderstand data at a glance with conditional formattingSometimes its hard to read and interpret data by scanning rows and rows of information. But you can use conditional formatting to make certain data stand out, helping you to analyze data and to identify patterns and trends.

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Course goalsMake data stand out by applying conditional formatting to cells. Decide which type of conditional formatting to apply. Clear conditional formatting from cells.Make your own conditional formatting rules. Understand data at a glance with conditional formatting

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Format cells to make data stand outUnderstand data at a glance with conditional formattingPoint to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Quick formattingUnderstand data at a glance with conditional formattingPoint to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Work with rules

Understand data at a glance with conditional formattingPoint to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Make your own rulesUnderstand data at a glance with conditional formattingPoint to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Suggestions for practiceAdd data bar and then color scales conditional formatting.Add icon sets conditional formatting.Format negative values in a column.Work with highlight cells rules.Change the rule you just made.Work with top/bottom rules.Make a rule.Understand data at a glance with conditional formattingOnline practice (requires Excel 2010)

[Note to trainer: With Excel 2010 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel 2010, with instructions to guide you. Important: If you dont have Excel 2010, you wont be able to access the practice instructions.]10

Test question 1You can apply conditional formatting to an Excel table, which already has its own formatting. (Pick one answer.)Understand data at a glance with conditional formattingTrue.False.

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Test question 1Understand data at a glance with conditional formattingEven though tables already have formatting, you can apply conditional formatting to a table.You can apply conditional formatting to an Excel table, which already has its own formatting. Answer:True.

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Test question 2When you select a conditional formatting option such as data bars for example, you can only use the samples you see. (Pick one answer.)Understand data at a glance with conditional formattingTrue.False.

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Test question 2Understand data at a glance with conditional formattingClick More Rules at the bottom of the sample list, and you can create personalized conditional formatting.When you select a conditional formatting option such as data bars for example, you can only use the samples you see. Answer:False.

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Test question 3You can always change conditional formatting rules after you apply them. (Pick one answer.)Understand data at a glance with conditional formattingTrue.False.

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Test question 3Understand data at a glance with conditional formattingIf you want to make changes later on, on the Home tab, click Conditional Formatting, and then click Manage Rules.You can always change conditional formatting rules after you apply them. Answer:True.

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Test question 4To delete conditional formatting, select the cells you want to clear the formatting from, and then what? (Pick one answer.)Understand data at a glance with conditional formattingPress Delete. On the Home tab, in the Editing group, click Clear Formats. On the Home tab, in the Styles group, click Conditional Formatting, click Clear Rules, and then select the appropriate option.

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Test question 4Understand data at a glance with conditional formattingTo delete conditional formatting, select the cells you want to clear the formatting from, and then what?Answer:On the Home tab, in the Styles group, click Conditional Formatting, click Clear Rules, and then select the appropriate option.

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Quick Reference CardFor a summary of the tasks covered in this course, view the Quick Reference Card.Understand data at a glance with conditional formatting

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Using this templateSee the notes pane or view the full notes page (View tab, Notes Page) for detailed help on this template.

Using This TemplateThis Microsoft PowerPoint template has training content about using conditional formatting to make certain data stand out in Microsoft Excel 2010. Its content is adapted from the Office.com Training course called Understand data at a glance with conditional formatting. PowerPoint version: The template must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback: If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layouts title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. Its applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for the lesson and to the Quick Reference Card that is published for the course. Please take note: You must have Excel 2010 installed to view the hands-on practice session. If you dont have Excel 2010, you wont be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer. 20