Excel 2007 Unit A
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Transcript of Excel 2007 Unit A
Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Windows Vista EditionWindows Vista Edition
Getting Started with Excel Getting Started with Excel 20072007
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Understand spreadsheet softwareUnderstand spreadsheet software
• Tour the Excel 2007 windowTour the Excel 2007 window
• Understand formulasUnderstand formulas
• Enter labels and values and use Enter labels and values and use AutoSumAutoSum
ObjectivesObjectives
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Objectives Objectives
• Edit cell entriesEdit cell entries
• Enter and edit a simple formulaEnter and edit a simple formula
• Switch worksheet viewsSwitch worksheet views
• Choose print optionsChoose print options
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Spreadsheet Understanding Spreadsheet SoftwareSoftware
• Microsoft Excel is an electronic Microsoft Excel is an electronic spreadsheet programspreadsheet program• An An electronic spreadsheetelectronic spreadsheet program program
allows you to perform numeric allows you to perform numeric calculationscalculations
• The spreadsheet is called a The spreadsheet is called a worksheetworksheet• Individual worksheets are stored in a Individual worksheets are stored in a
workbookworkbook which is the Excel file which is the Excel file
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Spreadsheet Understanding Spreadsheet Software Software
• Advantages of using ExcelAdvantages of using Excel• Enter data quickly and accuratelyEnter data quickly and accurately• Recalculate data easilyRecalculate data easily• Perform what-if analysisPerform what-if analysis• Change the appearance of informationChange the appearance of information• Create chartsCreate charts• Share informationShare information• Build on previous workBuild on previous work
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Spreadsheet Understanding Spreadsheet Software Software
Sample worksheet with chartSample worksheet with chart
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Touring the Excel 2007Touring the Excel 2007WindowWindow• The The Name boxName box displays the active displays the active
cell addresscell address
• The The formula barformula bar allows you to enter allows you to enter or edit data in the worksheetor edit data in the worksheet
• The intersection of a row and a The intersection of a row and a column is called a column is called a cellcell
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Touring the Excel 2007Touring the Excel 2007Window Window • Each cell has its own unique location Each cell has its own unique location
called a called a cell addresscell address• A cell address is identified by its A cell address is identified by its
coordinates (A1)coordinates (A1)
• The cell in which you are working is The cell in which you are working is called the called the active cellactive cell
• Sheet tabsSheet tabs let you switch from sheet let you switch from sheet to sheet in a workbookto sheet in a workbook
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Touring the Excel 2007Touring the Excel 2007Window Window • The The status barstatus bar provides a brief provides a brief
description of the active command or description of the active command or task in progresstask in progress
• The The mode indicatormode indicator provides provides additional information about certain additional information about certain taskstasks
• A selection of two or more cells such A selection of two or more cells such as B5:B14 is called a as B5:B14 is called a rangerange
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Touring the Excel 2007Touring the Excel 2007Window Window
Name box and current cell
address
Formula bar
Sheet tabs
Cell pointer
Status bar
Open workbookOpen workbook
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding FormulasUnderstanding Formulas
• FormulasFormulas are equations in a are equations in a worksheetworksheet
• Excel formulas allow users at every Excel formulas allow users at every level of mathematical eVistaertise to level of mathematical eVistaertise to make calculations with accuracymake calculations with accuracy
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding FormulasUnderstanding Formulas
• When creating calculations in Excel, When creating calculations in Excel, it is important to:it is important to:• Know where the formulas should beKnow where the formulas should be• Know exactly what cells and arithmetic Know exactly what cells and arithmetic
operations are neededoperations are needed• Create formulas with careCreate formulas with care• Use cell references rather than valuesUse cell references rather than values• Determine what calculations will be Determine what calculations will be
neededneeded
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding FormulasUnderstanding Formulas
Formula appears in formula bar
Result of formula
Viewing a FormulaViewing a Formula
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Formulas Understanding Formulas
Excel arithmetic operatorsExcel arithmetic operators
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum• LabelsLabels contain text and numerical contain text and numerical
information not used in calculationsinformation not used in calculations• Labels help you identify data in Labels help you identify data in
worksheet rows and columnsworksheet rows and columns• You should enter all the labels first You should enter all the labels first
before entering other contentbefore entering other content
• ValuesValues are numbers, formulas, and are numbers, formulas, and functions that can be used in functions that can be used in calculationscalculations
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum
• A A functionfunction is a built-in formula is a built-in formula• A function includes A function includes argumentsarguments, the , the
information necessary for the information necessary for the calculationcalculation
• Clicking the AutoSum button sums Clicking the AutoSum button sums the adjacent range above or to the the adjacent range above or to the left, though you can adjust the rangeleft, though you can adjust the range
• The Fill button fills cells based on the The Fill button fills cells based on the first number sequence in the rangefirst number sequence in the range
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum
Cells included in formula
Formula
AutoSum button
Creating a formula using the AutoSum buttonCreating a formula using the AutoSum button
Fill button
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Editing Cell EntriesEditing Cell Entries
• You can change, or You can change, or editedit, the contents , the contents of an active cell at any timeof an active cell at any time
• To edit the contents of the active cell:To edit the contents of the active cell:• Double-click the cell, orDouble-click the cell, or• Click in the formula bar, orClick in the formula bar, or• Just start typingJust start typing
• Excel switches to Edit mode when Excel switches to Edit mode when you are making cell entriesyou are making cell entries
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Editing Cell EntriesEditing Cell Entries
Active cell
Insertion point
Mode indicator
Worksheet in Edit modeWorksheet in Edit mode
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Editing Cell EntriesEditing Cell Entries
Common pointers in ExcelCommon pointers in Excel
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Entering and Editing a Simple Entering and Editing a Simple FormulaFormula• Formulas start with the equal sign Formulas start with the equal sign
(=), also called the (=), also called the formula prefixformula prefix
• Calculation operatorsCalculation operators in formulas in formulas indicate what type of calculation you indicate what type of calculation you want to performwant to perform
• Arithmetic operatorsArithmetic operators perform perform mathematical calculations such as mathematical calculations such as adding and subtractingadding and subtracting
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Entering and Editing a Simple Entering and Editing a Simple FormulaFormula• Comparison operatorsComparison operators compare compare
values for the purpose of true/false values for the purpose of true/false resultsresults
• Text concatenation operatorsText concatenation operators join join strings of text in different cellsstrings of text in different cells
• Reference operatorsReference operators enable you to enable you to use ranges in calculationsuse ranges in calculations
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Switching Worksheet ViewsSwitching Worksheet Views
• You can change your view of the You can change your view of the worksheet window by using either:worksheet window by using either:• View tab on the RibbonView tab on the Ribbon• View buttons on the status barView buttons on the status bar
• Normal viewNormal view shows the worksheet shows the worksheet without including headers and footers without including headers and footers or tools like rulers and a page or tools like rulers and a page number indicatornumber indicator
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Switching Worksheet Views Switching Worksheet Views
• Page Layout ViewPage Layout View provides a more provides a more accurate view of how a worksheet accurate view of how a worksheet will look when printedwill look when printed• It shows page margins, headers and It shows page margins, headers and
footers, rulers, etc.footers, rulers, etc.
• Page Break PreviewPage Break Preview displays a displays a reduced view of each page of the reduced view of each page of the worksheet, along with page break worksheet, along with page break indicatorsindicators
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Switching Worksheet Views Switching Worksheet Views
Page Layout ViewPage Layout View
Workbook Views group
Header text box
Vertical ruler
Horizontal ruler
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Switching Worksheet Views Switching Worksheet Views
Page Break PreviewPage Break Preview
Blue outline indicates print area
Bottom page break
indicator
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Choosing Print OptionsChoosing Print Options
• You can see how a worksheet would You can see how a worksheet would look when printed using:look when printed using:• Page Layout tabPage Layout tab
• The dotted line indicates the The dotted line indicates the print areaprint area, the , the area to be printedarea to be printed
• Print PreviewPrint Preview• You can print from this view by clicking the You can print from this view by clicking the
Print button on the RibbonPrint button on the Ribbon
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Choosing Print Options Choosing Print Options
• Page Layout tabPage Layout tab• Page Setup groupPage Setup group
• Print orientation: Print orientation: landscapelandscape or or portraitportrait
• Scale to Fit groupScale to Fit group• Sheet Options groupSheet Options group
• Print dialog box lets you choose the Print dialog box lets you choose the number of copies, the printer, etc.number of copies, the printer, etc.
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Choosing Print Options Choosing Print Options
Worksheet with Portrait orientationWorksheet with Portrait orientation
Page Layout tab
Dotted line surrounds print area
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Choosing Print Options Choosing Print Options
Worksheet in Print PreviewWorksheet in Print Preview
Print button
Zoom button
Close Print Preview button
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
SummarySummary
• Understand spreadsheet softwareUnderstand spreadsheet software
• Tour the Excel 2007 windowTour the Excel 2007 window
• Understand formulasUnderstand formulas
• Enter labels and values and use Enter labels and values and use AutoSumAutoSum
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Summary Summary
• Edit cell entriesEdit cell entries
• Enter and edit a simple formulaEnter and edit a simple formula
• Switch worksheet viewsSwitch worksheet views
• Choose print optionsChoose print options