Examination Automation Manual. · Examination Automation Manual. ... 7. Mark-sheet printing 8....
Transcript of Examination Automation Manual. · Examination Automation Manual. ... 7. Mark-sheet printing 8....
Examination Automation Manual.
Institute has Examination Automation software ,most of Exam processes are automated.
Exam automation has following steps
1. Exam Prerequisites
Exam automation software depends on subject master and student registration entry.
These are prerequisite work for exam automation software.
2. Exam setting at beginning of semester
At the beginning of every semester exam master entries are done, during this examiner
and paper setters are appointed for entire semester.
3. Pre Exam work
this defines exam schedule preparation, exam seating arrangement, room details, junior
supervisor allocation etc.
4. Pre Exam report
various types of reports like student attendan for exam, junior supervisor reports etc are
generated.
5. Result processing
Various types of mark entry(continuous assessment and final exam) and subject grading
is done.
6. Result declaration
SPI CPI is calculated and result is declared through, mail, sms, student portal.
7. Mark-sheet printing
8. Result analysis
Step1.Exam prerequisites
Exam automation need subject details and student registration
A) Subject Master Creation: This form is used to enter Subject Template for Academic
Year for every programme, branch, year, module. In this subject, subject code, credit,
subject type, subject category, BOS. This data is given by respective BOS and entered
by student section.
B) Subject Registration: Students register for their course subjects through this in each
semester.
Step2. Exam setting at beginning of any semester
A)Exam settings and Schedules Creation: Examination settings are done as per Exam. Policy.
B) Paper setter appointment : Appointment of Paper setter for each subject is done.
C).Various types of appointments for Exam like Examiner appointment, junior supervisor ,
senior supervisor etc
D).Exam master preparation: This is used to define type of Exam i.e. mark/grade for every
subject.
Step3. Pre Exam work
Flow Chart of pre-Exam Process
START
Exam. Settings – Entry of Plan Name,
Code Exam. Enter dates slot in ERP.
1
1
Approx.Result date
Examination Time Table Excel Sheet from ERP
software
Check and upload Personalised Time Table
with proper instructions.Give some Time
period for Queries.
On vit.edu with proper instructions Enter in Exam Policy courses and Save Click
on Schedule. 2
Displays detail session-wise schedule.
Queries from
Students??
Resolve
Queries
Count Total number students from
Personalized Time Table. Calculate total
rooms required approximately.
1. Exam master
2. All types of Registrations
RRrRReRRegistrations
Personalized Time Table from ERP software
Personalized Time Table with seating
arrangement
A) Exam time table creation : After all Exam. settings Exam Time Table is generated.
Examination Settings:-
i. Menu Exam Master Exam. Setting
For Seating arrangement. take consent
from ERP software then click on Allot
Rooms and Seats.
3
Count Total number students from
Personalized Time Table. Calculate total
rooms required approximately.
Enter Room numbers of Rooms available
for each slot of Examination 4
Count Total number students from
Personalized Time Table. Calculate total
rooms required approximately.
Reports Generation- Reports: 1.TT with seating arrangement. 2.No.of Rooms per session.
3.Junior Supervisor Report
4.Student Attendance
5.Labels on Question Paper Envelopes
6.Blank CAP Report 5
Count Total number students from
Personalized Time Table. Calculate total
rooms required approximately.
STOP
Enter Plane Name MSE/ESE, Enter Plan Code ESE Sem-1, Result Date
ii. To enter Examination period and number of slots :
1. Go to Enter Exam.Policy
2. Select Exam MSE or ESE
1. Enter Exam period (From: To:) and slots----
B) Rooms Filling
i. Click on Schedule Display of Date-wise, Session-wise Time Table
ii. Enter Room Numbers
C) Seating Arrangement :
Exam Master Seating Plan (Consent from ERP software)
i. Click on Allot Room and Seats
ii. Click on Export All It gives
1. TT with Seating Arrangement
2. JS Report
3. Student Attendance Report
4. Labels
5. Blank CAP Report
iii. Export Room Status Click on Session-wiseNumber of Rooms per
Session
Step4. Pre Exam Reports
A) Exam seating arrangements : It shows personalized Time Table of each student
on all Exam.days.
B) CAP code generation, OMR sheets generation
Step 5. Result processing
A)Issue and receiving cap codes to Examiner
B)Continuous assessment mark entry
C) Mark entry status
D) OMR marks entry
E).Subject grading
Also, following features are available in ERP software.
.Student detention
Result reserve of student for various reason .
Step 6. Result declaration
Step 7. Marksheet printing
A).Marksheet and provisional passing certificate.
Step 8. Result analysis