Everything you ever wanted to know about using URS
description
Transcript of Everything you ever wanted to know about using URS
Everything you ever wanted to know about using URS
Cenk Erdil, HMIS ManagerCaitlin Madevu-Matson, SI Specialist
Strategic Information Unit22 May 2014
Rationale
• You may recall past URS webinars– April 2012
– February 2013
• We are back by popular demand!– Your responses to the SI webinar survey in Nov 2013
• This webinar will be especially useful to – clinical and programmatic staff who do not routinely use URS,
but would like to use the data to answer a variety of questions
• URS is a valuable resource for ALL ICAP teams
Objectives
• Provide a URS refresher on general data use– Basics– Dashboard– Reports Module
• Answer your questions – A compiled list based on a recent survey
Background
• Web-based, Scalable & Flexible• Globally accessible:– http://urs2.icap.columbia.edu
• ICAP’s central data repository• Mainly used for two reasons:–Submit data for routine indicators–General data use
Background
• URS general data use:–Up-to-date ICAP required indicator statistics–Monitoring progress to targets
• Data reported to ICAP-NY, including:–Mostly ICAP-required indicators– Some indicators that are not ICAP-required
Forgot Password
Register for an Account
Report a Bug / Issue
Report a Bug / Issue
Overall Structure of URS
Overall Structure of URS
Dashboard - Definition
Dashboard - Tabs
Dashboard – Program Areas
Dashboard – Priority Indicators
Dashboard - Targets
Dashboard – Graphs and Tables
A
Dashboard – Graphs and Tables
A
B
Dashboard – Graphs and Tables
Dashboard – Filters
Dashboard – Filters
Dashboard – Filters
Dashboard – Filters
A
Dashboard – Filters
AB
Dashboard – Filters
A CB
Dashboard – Filters
CD
AB
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example 2
Dashboard – Filter Example 2
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Targets
Dashboard – Targets
Reports
• Reports: provide users the ability to adapt how data are presented– Query: user-defined questions– Constructed indicator: user-defined calculated
indicators that use formulas
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Reports – New Query Variables
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3
4
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Reports – Add Indicators32 1
Reports – New Query Variables
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3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
Reports – Organizations Selection
Reports – New Query Variables
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3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
Reports – New Query Options
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Unit status: default is Active, all
Chart type: table or graph- Bar graph can be stacked
Grouping and series- How to show variables
Calculation: default is sum
5 Overall: option to have totals
Reports – Saved Queries
1
Reports – Saved Queries2 3 4 1
Your Questions!
How can I see progress to targets?
• Dashboard
• Use saved query
How can I see progress to targets?
How can I see progress to targets?
How can I adapt a saved query?
• Changing variables
– Time period changes
– Indicator changes
– Organizational unit changes
• Changing options how data are presented
– Chart type changes
– Grouping or series changes, e.g. in columns/y axis and rows
– Beware, there are 5 types of variables but only 2 can vary in one
table query- the others have to remain constant or will be combined
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Organizational Unit / Row : Data
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Data
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
How can I track the number of patients on second line regimens?
X-axis : Organizational Unit / Series : Data
How can I track the number of patients on second line regimens?
X-axis : Time Period / Series : Organizational Unit
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
Column : Program area / Row : Organizational Unit by Region
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Organizational Unit by Region
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Program Area
How can I see how many sites reported in a program area and if it has changed over time?
Where do I go on URS to see what analyses have already been done?
• (not on URS…) Master Slides
– Contain standard graphs and information for all program areas for all
countries supported by ICAP for anyone to use
– Generated every 6 months : June and December
– Available on Data Dissemination Wiki, under Slides
– http://icapdatadissemination.wikischolars.columbia.edu/
– NOTE: need to be invited to join, send your M&E Director or SI
Specialist an email for access!
• (on URS) Dashboards and Saved Queries
Where do I go (on URS) to see what analyses have already been done?
Overall n=854447
Cote d'Ivoire n=5288
Mozambique
n=247857
Tanzania n=136378
Kenya n=256929
Ethiopia n=206507
Kazakhstan n=1488
0%
50%
100%
61% 67% 62% 62% 61% 57%49%
31% 28% 31% 30% 28% 35%51%
5% 7% 7% 11% 8%
Women 15+ Men 15+ Children <15
AGE AND SEX DISTRIBUTION OF PATIENTS ENROLLED IN CARE, BY COUNTRY, AS OF
SEPTEMBER 30, 2013
Perc
ent o
f pat
ient
s
Source: ICAP URS November 2013Notes: Data are only from clinics currently supported and reporting.
Is there a cheat sheet to understand how and where to pull data on the URS?
• Yes! A few useful
resources are
available:
– URS User manual
– This presentation
Is there a cheat sheet for indicators on the URS?
• Reported versus Calculated indicators
• Yes! A few useful resources are available:
– Reporting SOP : describes how reporting at ICAP works
– Import instructions : guide of reported indicators that should
be imported by program area
– Constructed indicators : list of calculated indicators that are
already programmed in URS
Where are the indicator cheat sheet resources?
At any time you are logged in, ICAP M&E Resources is top right
Drop down menu with the latest version available
for download:– Reporting SOP
– Instructions for Import
– Constructed Indicators Constructed IndicatorsMay 2014
How do I use the Import Instructions?
• Excel document organized with one program area per tab
• Headings on each tab are the same
Unique ID to identify indicators
Long description of what is reported
Optional: if sub-categories exist
Required by ICAP?1= yes0= no
How do I use the Constructed Indicators Guide?
• Similar to Import Instructions, all on one tab
• Includes Formulas
Unique ID to identify indicators
Long description of what is reported
Formula used in calculation (URS ID)
Can I get information about viral loads or those suspected of treatment failure on URS?
• No. Neither viral load nor suspected treatment
failure are in the URS aggregate data
– Not ICAP required indicators
– Information about suspected treatment failure
using CD4 analysis is available in Patient Level
Reports (Standard of Care report) that you can
download from URS M&E Resources.
How can I tell if data are still coming in or are finalized for a quarter?
• URS is a live system
• SI Unit Director sends out
Reporting Milestones each
quarter that states when
data should be finalized
• Usually 1 month after the end of a quarter, you can assume it is final: but it is
always best to reach out to your M&E director or SI Specialist to be sure and
if you have additional questions
If targets are not available initially do you go back and enter them when available?
• Yes!
• SI Specialists and country M&E teams are responsible
for entering targets
• If you don’t see targets, please reach out to your M&E
staff or the SI Specialist
Summary
• URS2 is widely available for making use of routinely collected program data
• Dashboards are pre-set graphs and tables for quick reference
• Easily create your own reports to view the data you want in tables or graphs
• Resources on how to use URS2 are accessible– E.g. URS User manual, the Reporting SOP and Indicator
guides
• SI Unit and M&E Directors are also available