Events and event management
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EVENTS AND EVENT
MANAGEMENT
Prepared by:
Prof. Rowena R. De Leon
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EVENT
Is a general term
indicating the coming
together a number of
people in one place, to
confer or carry out a
particular activity.
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EVENT
Is anything that happens or a very important occurrence. Can range from local, regional and international.
As an activity established to evolves the local population in a shared experience to their mutual benefits
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SPECIAL EVENT
A unique moment in time
celebrated with
ceremony and ritual to
satisfy special
needs.(2002,p.6)
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SPECIAL EVENT
A special event is a one-time or
infrequently occurring event outside
normal or activities of the
sponsoring or organizing body;
To the customer or guest, a special
event is an opportunity for a leisure,
social or cultural experience outside
the normal range of choices or
beyond everyday experience.(1997,
p.4)
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Common Characteristics of
Events
Are unique occurrences that do not
happen very often
Have a LIMITED duration (happening
within hours or days at the most)
Happen with a live audience in attendance
Require one or more groups to plan and
organize
Are staged for a purpose
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Types of Events
Events vary in size, content and purpose making
the industry extremely diverse. As an event
leader, it is important for you to distinguish
the difference in terminology. This will enable
you grasp the kind of event your client would
like to produce. This way you can plan,
manage and coordinate the event
requirements well (Aastroff and Abbey,1998)
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Types of Events
1. Events based on size
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EVENTS MANAGEMENT
Is one of the professional courses
included in the curriculum fore
tourism and hospitality programs,
even to some other business
management-related programs.
This course as required is significant
competency that was embedded in
the curriculum in order for the
industry professionals to become
more equipped with event
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EVENTS MANAGEMENT
A function requiring public
assembly for the purpose of
celebration, education,
marketing and reunion;
The process that includes
research, design, planning,
coordinating and evaluation of
events.
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It is a science and art
It is a venue to incorporate principles in the field of management and business with social graces, protocol, and the art of creating unique.
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Types of Events
A. According to purpose: The C’s of Events
1. Celebrate life’s milestones and accomplishments, and to perform rituals or ceremonies as required by religion, culture or society.
Life-cycle events
Religious rituals
Commemorative ceremonies
Socio-civic events
2.Commune and strengthen bonds of friendship and restore friendships
Reunions
Hallmark events
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3. Convene-that is to share and pass
on knowledge among peers and
colleagues
Meetings, conference, conventions
4. Commerce-to market and promote
product offerings
Marketing Events
Exhibits and trade shows
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B. According to the number of
participants(few,many,multitude)
D. According to Frequency
Monthly
Quarterly
Semestral
Annual
Biennial
D.According to Magnitude Impact
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Field of Specialization
Civic Events
Expositions
Hallmark Events
Incentive Travel
Retail Events
Social life-cycle
events
Tourism
Conventions
Fairs and Festivals
Hospitality
Meetings and
Conferences
Reunions
Sports Events
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Event Terms and Its
Meaning
Meeting an assembly of
individuals gathered to
discuss items of material
interest, or engage in
professional development
thru learning activities.
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Conference
1. A participatory meeting defined for the discussion of subjects related to a specific topic or area. May include fact-finding, problem-solving and consultation.
2. An event used by any organization to meet and exchange views, convey a message, open a debate or give publicity to some area of opinion on a specific issue. No tradition, continuity or specific period is required to convene a conference. Although not generally limited, conferences are usually of short duration with specific objectives. Conferences are generally smaller in scale.
3. An assembly of a large number of individuals to discuss items of mutual interest, or engage in professional development through learning.
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Congress
1. A scheduled, periodic
meeting of delegates or
representatives of interested
groups to discuss a subject.
2. The European term for
convention.
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Convention
A general or formal meeting ofa legislative body or social oreconomic group to provideinformation of a particularsituation, and to establishconsent on policies amongparticipants. Usually of limitedduration and set objectives, butno determined frequency.
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Foreign Meeting
A meeting comprised of
attendees from other
nations; also known as
international meeting or
institute.
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Seminar
A lecture, representation,
and discuss under the
guidance of an expert
discussion leader allowing
participants to share
experiences in a particular
field.
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Workshop
1. A training session in which participants develop
skills and knowledge in a given field.
2. an event designed to stimulate intensive
discussion and compensate for diverging views
in a particular discipline.
3. an informal public session of free discussion
organized to take place between formal plenary
sessions on a subject chosen by the
participants or on a special problem suggested
by the organizers.
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Exhibit
Although the term exhibit,
booth and stand are often
used interchangeably, an
exhibit is actually all of the
display materials and
products housed in a booth
or stand.
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Exhibition
A display for public viewof products or promotionalmaterials for the purpose ofPR, sales, and/ormarketing; also known asexposition, industrial show,or trade show.
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Fair
A public celebration
that includes
commercial and civic
activities.
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Festival
A public celebration that
conveys, thru a
kaleidoscope of activities.
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Parade
A moving pageant including floats, bands, individual entertainers, and dignitaries.
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Event Marketing The process that integrates a
range of marketing elements and a
central event sponsorship or lifestyle-
themed activity. This process
incorporates advertising, employee
and consumer programs, sales
promotion, PR, causes, business, TV
property, and trade promotion with a
specific event.