EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03 X GAMES.

EVENT REQUIREMENTS

SUMMARY

October 2012

GXG Event Requirements_RFP_d5_2012_10_03

X GAMES

X GAMES EVENT REQUIREMENTS

INTRODUCTION

Event requirements are based on hosting an entire X Games event. ESPN will contact all interested cities to discuss city/entity proposals and hosting options.

CONTENTS

• Managemento Local Organizing Committee & Staffing

• Facilitieso Sport Course Space Requirements & Other Facilities

• Services & Equipment

2GXG Event Requirements_RFP_d5_2012_10_03

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MANAGEMENTLOCAL ORGANIZING COMMITTEE & STAFFING


MANAGEMENT

Local Organizing Committee:

•Executive Management - Key executives responsible for Event Management, Commercial Operations, Business Operations, Facility Management. Interface with ESPN Event Teams.

•Functional Areas - Sports & Competition*, Medical, Logistics, Event Production, Event Operations, Safety, Security, Sustainability, Information Technology, Sponsorship Management, Event Marketing, Event Merchandise Sales, Content Strategy*, TV Production & Operations*, Media Relations, Finance & Administration, Transportation, Accommodations, Food & Beverage.

* ESPN responsibility

Staffing:

•Event Staffing: Provide sufficient number of permanent, temporary, and volunteer staff to plan, organize, and manage the event.


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FACILITIES

SPORT COURSE SPACE REQUIREMENTS & OTHER FACILITIES


FACILITIESSport Course Space Requirements: Traditional summer sports - Skateboard, BMX Freestyle, Moto X, Rally Car

See Sample Maps page 12 & 13

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Skateboard/BMX Vert Street Park Big AirKey Dimensions

100’ x 100’ (30m x 30m) footprint

150’ x 180’ (46m x 55m) smooth, flat concrete surface

100’ x 150’ (30m x 45m) footprint

60’ x 370’ (85’h clearance), 18.3m x 113m (26m h

clearance)

Key Features

Prefabricated Ramp with 11.5’ (3.5m) transitions and 2’ (.6m) vert, riders

flow wall to wall combining lip tricks and

big air

Custom built concrete plaza that includes a combination of

stair sets, banks, and ledges

Custom built concrete park that includes smooth bowls

with hips, gaps, flats and ledges to provide a smooth

transition based course

60’-80’ (18.3m-24.5m) high roll-in, choosing to launch over

a gap 50 or 70 feet long (15.25m - 21.5m) and

continuing into a 27 foot (8.25m) quarter-pipe

Moto X

Step Up Best Trick/Best Whip Freestyle/Speed & Style/ Racing/Enduro

Key Dimensions

50’ x 200’ (15.25m x 61m) indoor arena

50’ x 300’ (15.25m x 91.5m) indoor arena

300’ x 400’ (91.5m x 122m) outdoor stadium

Key Features Course consists of a short run in, vertical dirt ramp and

an adjustable high bar

Course consists of a dirt landing with metal take off ramps. Riders hit a

single ramp and perform maneuvers such as body variables, back flips and

combo tricks

Course consists of multiple dirt jumps & metal ramps of varying lengths and angles

Rally Car

Racing/RallyCross

Key Dimensions

1,000’ (305m) dirt track, 3,000’ (915m) asphalt track

Key Features Course on asphalt and dirt roads featuring high speed straight-a-ways, technical turns and large dirt gap jump

Sports are not limited to the above.


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Snowboard/Ski*

Snowmobile*

Snocross/Freestyle

Key Dimensions Total area of 13,680 sq meters

Key Features Flat to moderate (beginning skier) terrain with jumps, rollers, gaps

Big Air X Course Slopestyle SuperPipeKey Dimensions

Length: 245 metersVertical Drop: 75 meters

Length: 1,335 metersElevation: 2,651 metersVertical Drop: 210 meters

Length: 670 metersVerical Drop: 105 meters

Length: 172 metersWidth: 20 metersHeight: 18-degree pitch

Key Features Jump/KickerLarge Landing

JumpsBanked TurnsRollersGaps

RailsKickersJumpsGaps

Competition Quality Lighting

Sports are not limited to the above.

*Snow-covered alpine ski trails in close proximity to each other and the base area

FACILITIES - continued


Sport Course Space Requirements: Traditional winter sports - Snowboard, Skiing, Snowmobile. Rally Car to be included at future winter events.

Rally Car

Racing/RallyCross

Key Dimensions

4,000’ (1,220m) snow/ice track

Key Features Course on snow, ice, track featuring high speed straight-a-ways, technical turns and large dirt gap jump

Other Facilities:

•Venues: Multiple venues to accommodate 5,000 to 20,000 spectators. Amenities to include restrooms, concessions, parking, security, etc. (Access to venues is needed for four to six weeks in total, from course load-in to load-out).

Competition: Venues to accommodate Course Space Requirements (see slide 6, 7). Cultural Elements: Venues to conduct cultural elements in music, style, and film.

•Compounds: TV (250m x 130m), Logistics, Vendor, Rally, and Moto equipment & storage locations (50m x 50m each). One (1) area (25m x 25m) for Sponsor equipment and storage

•Offices & Meeting Rooms: Sufficient climate-controlled work space and office equipment for 300 event & TV staff, 30 vendors.

•Media Center: Location for Press Conferences and sufficient office equipment, work space, and hospitality for 200 accredited media.

•Hospitality Space: Sufficient, climate-controlled lounge and catering facilities for Sponsors/VIPs (200), Athletes/Team Managers (560), Podium Club (200), Suite Guests (varies).

•Staff Catering: Climate-controlled dining and kitchen facilities to serve 1,000 meals/day.

•X Fest: 60m x 60m interactive sponsor village.

•Parking: 420 total reserved parking spaces – 400 vehicle spaces and 20 truck spaces. 4,000 parking spaces for spectators.

•Vehicle and Equipment Access: Required from the back of house staging areas to the competition courses at each venue.

•Accommodation: Staff: 275 single occupancy hotel rooms at peak (minimum 3 star). Average 7 nights totaling

4,000+ room nights, over a 6 week period. VIP: 100 single occupancy hotel rooms at peak (minimum 4 star). Average of 4 nights totaling 420 room nights, over a 7 day period.

FACILITIES - continued


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SERVICES & EQUIPMENT


SERVICES & EQUIPMENT Services:

•Transportation: Shuttle service for athletes, VIPs, staff and media to/from accommodation. Shuttle service for spectators to and from parking location. Airport Transfers for all athletes, VIPs, and staff.

•Utilities and Municipal Services: Utilities: power, water, phone, internet, etc. required at specified venue locations. Services: transit system, emergency services, police, fire, sanitation.

•Guest Services: Event Staff to assist guests with event information, attractions, services, schedules, etc.

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Equipment:

•Equipment: Variety of handling equipment including: straight mast and reach forklifts, loaders, skid steers, water truck, street cleaner (Access to equipment is needed for four to six weeks in total, from course load-in to load-out).

Specialty Equipment: Dependent on sport: concrete pump, crane, snow cats, winch cats, zaugg cutter, and excavator. On Venue Uphill Transportation: Adequate numbers of all terrain vehicles/snowmobiles for staff & athletes requiring on-course transport.


VENUE MAPS - SAMPLES


X GAMES ASPEN - SAMPLE VENUE MAP


X GAMES LA - SAMPLE VENUE MAP


EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03 X GAMES.

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