Event Program/Manual · 2017. 1. 23. · 2107 Summit & Expo Schedule Thursday, January 19th, 2017...
Transcript of Event Program/Manual · 2017. 1. 23. · 2107 Summit & Expo Schedule Thursday, January 19th, 2017...
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EventProgram/Manual
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TableofContents
Welcome 4Agenda 5FloridaALRLeadership 7National&FloridaHistory 9NationalALRProgramRecommendations&Resolutions 10 ALRPatch&TrademarkRules 10 ResolutionNo.35 13 ResolutionNo.32,AmendResolution35 15 ResolutionNo.37 16DepartmentofFloridaALRSOP 17FloridaALRToday/BenefitsofALRChapter 28ProcedureforStartinganALRChapter 29ALRStart-UpLetterSample 30ALRChapterSOPSample 31HowtoConductanALRMeeting 43ALROfficerInstallationScript 46Ride/Donation/VolunteerTrackingSheet 48 ALRMembershipApplication(Sample) 49RoadCaptainGuide 51
RidersCreed 52TimeManagement 66FundraisingandEvents 67Protocol 69Calendar 73
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Florida American
Legion Riders
Work for a cause,
not applause.
Live life to express,
not to impress.
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Leading the
way
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Welcometothe1stAnnualFloridaALRSummit
OverthepastfewyearsLegionRidershaveexpressedtoALRChairmanJimDayaneedforALRsessionsthatdonoconflictwithLegionFamilysessions.DepartmentCommanderJoeMageeagreedandthe1stFloridaALRSummitplanningbegan.Theagendaandformatareveryaggressiveandsessionsarerepeatedmultipletimestoallowtheopportunitytoattendmoresessions.TheSummitisinnowayintendedtoreplacetheALRmeetingsatConferenceorConvention,ratheritistoprovideLegionRiderswiththeopportunitytofocusonLegionFamilyatthe2annualmeetings.
WearefortunatetohavetheNationalALRChairmanattendandholdsessionsaswellasourNationalSouthernAreaCommitteememberMikeKirchoffaka“Goat”.WewillalsohaveDepartmentofFloridaCommanderJoeMagee,1stViceSteveShuga,3rdViceRickJohnsonandAdjutantMikeMcDaniel.
ThanksyoutoalltheDepartmentstaffandFloridaALRChairmenwhohaveworkedinvariousphasesoftheplanning,set-upandteaching.Withouttheirhelpthisendeavorwouldnotbepossible.
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Florida American Legion Riders 2107 Summit & Expo Schedule
Thursday,January19th,2017Time Location Event5pm–8pm ChairmanRoom MeetandGreetwithNationalALRChairmanBobSussan3pm–8pm ChairmanRoom RegistrationandCheck-In
Friday,January20th,2017Time Location Event7am–12pm ManateeC&D ExpoVendorSetUp8am–6pm Balcony Registration/Check-in/Merchandise9am–11am ManateeA&B AmericanLegionSubsidiaryRequirements NationalALRChairmanBobSussan11am–12:50pm LunchBreak1pm–6pm ManateeC&D ExpoOPEN Pelican ALRSOPQuestions/Answers/Help1pm–1:50pm Egret ALRAgendaandMeetingProtocols FloridaALRNorthernViceChairmanJimWineland
Heron UnityRideOrganizationandExecution FloridaALRWesternAreaChairmanJimBowers
Flamingo RoundRobin/Merry-Go-RoundPlanning/Reporting JenniferDayFloridaALRAdjutant ManateeA&B TheFourPillarsofTheAmericanLegion Florida1stViceCommanderSteveShuga FloridaALRChairmanJimDay2pm–4pm ManateeA&B ALRLEADSandLeadershipTraining NationalALRChairmanBobSussan4pm–5:30pm ManateeA&B FloridaALRArea/DistrictChairman’sMeeting FloridaALRChairmanJimDay
Saturday,January21st,2017MorningSessionsTime Location Event9:30am-6pm ManateeC&D ExpoOpen Balcony Registration/Check-in/Merchandise Pelican OpenALRSOPQuestions/Answers/Help8am-9:50am ManateeA&B WELCOMETOTHE1STFLORIDAALRSUMMIT
Opening/GuestsSpeakers/Introduction/Events ALRStructure&NationalRecommendation10am-10:50am Egret ALRAgendaandMeetingProtocols FloridaALRNorthernViceChairmanJimWineland
Heron UnityRideOrganizationandExecution FloridaALRWesternAreaChairmanJimBowers
Flamingo VolunteerTrackingForm BudBoyer
ManateeA TheFourPillarsofTheAmericanLegion Florida1stViceCommanderSteveShuga
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FloridaALRChairmanJimDay ManateeB RoadCaptain/GroupRiding/Safety NationalSouthernAreaChairmanMikeKirchoff 12thDistrictALRChairmanEdMilnor11am-12:50 LUNCH
Saturday,January21st,2017AFTERNOONSESSIONS
Time Location Event1pm-1:50pm Egret ALRAgendaandMeetingProtocols FloridaALRNorthernViceChairmanJimWineland
Heron UnityRideOrganizationandExecution FloridaALRWesternAreaChairmanJimBowers
Flamingo VolunteerTrackingForm BudBoyer
ManateeA FundraisingIdeas Openforum.BringyourfliersandeventideastoshareManateeB AmericanLegionSubsidiaryRequirements
NationalALRChairmanBobSussan2pm–2:50pm Egret ALRAgendaandMeetingProtocols FloridaALRNorthernViceChairmanJimWineland
Heron UnityRideOrganizationandExecution FloridaALRWesternAreaChairmanJimBowers
Flamingo RoundRobin/Merry-Go-RoundPlanning/Reporting JenniferDayALRAdjutantManateeA TheFourPillarsofTheAmericanLegion
Florida1stViceCommanderSteveShuga FloridaALRChairmanJimDay ManateeB RoadCaptain/GroupRiding/Safety NationalSouthernAreaChairmanMikeKirchoff 12thDistrictALRChairmanEdMilnor3pm–5pm ManateeA&B ALRLEADSandLeadershipTraining NationalALRChairmanBobSussan
Sunday,January22nd,2017Time Location Event9am–12pm ManateeC&D ExpoOpen Balcony MerchandiseOpen10am–10:55am ManateeA&B ALRChairman Feedback&Discussion11am–11:30am ManateeA&B ClosingAlltimesandsessionsaresubjecttochange.NotificationonchangeswillbepostedattheCheck-Intable.
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2016-2017AmericanLegionRidersLeadership
DepartmentChairmanJimDay(321)[email protected](South)MannyAyala(954)[email protected]
DepartmentLeadershipALRAdjutantJennDay(321)[email protected](North)JimWineland(904)[email protected]
ALRAdvisor/LegacyRunMikeKirchoff(850)[email protected]@legionmail.org
CentralAreaJohnMakal(727)[email protected]@legionmail.orgDistricts7,15&[email protected]@legionmail.orgDistrict6&12
AreaLeadershipNorthernAreaJimWineland(904)[email protected]@legionmail.orgDistricts3,4,5&17SouthernAreaBill“Chuy”Chuqui-Conder(305)[email protected]@legionmail.orgDistricts9,11&14
SouthwesternAreaGeorgeBecker(239)[email protected]@legionmail.orgDistricts8&13WesternAreaJimBowers(850)[email protected]@legionmail.orgDistricts1&2
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1stDistrictStephenDavidson(850)[email protected](352)[email protected](863)[email protected]@legionmail.org11thDistrictFrankMaitland(772)[email protected]@legionmail.org14thDistrictGaryDecker(305)[email protected](407)[email protected]@legionmail.org
DistrictLeadership
[email protected]@legionmail.org5thDistrictRustyCrowdus(904)[email protected]@legionmail.org8thDistrictJohnRobinsonIII(863)[email protected]@legionmail.org12thDistrictEdParker(321)[email protected]@legionmail.org15thDistrictTomCobb(813)[email protected]@legionmail.org
3rdDistrictMikeHutto(352)[email protected](407)[email protected]@legionmail.org9thDistrictJimDrinkwater(954)[email protected]@legionmail.org13thDistrictRodneyHollingsworth(614)[email protected]@legionmail.org16thDistrictJohnSloat(727)[email protected]
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HistoryoftheFloridaAmericanLegionRiders
NationalHistory
InGardenCity,Mich.,in1993,Chuck"Tramp"DareandBill"Polka"Kaledas,commanderofAmericanLegionPost396,sharedanideatostartamotorcycleenthusiasts’associationwithintheorganization.ThetwolongtimeriderswantedanenvironmentwhereLegionfamilymemberscouldcometogethertoshareacommonloveformotorcycles.
DareandKaledaswrotealettertoMichiganDepartmentAdjutantHubertHess,sharingtheiridea.Hessrepliedthathelikedtheconceptandwantedtopursueit.Later,hegaveKaledasandDareinstructionsformanagingtheprogramatthepostlevel.HealsoexplainedhowtheycouldbeapprovedtousetheAmericanLegionemblem,andhowtogainMembership'ssupportandrecognition.Ataregularmeeting,Post396memberspassedaresolutionforanewprogramtobeknownasthe"AmericanLegionRiders."
Joinedby19otherfoundingmembersfromtheirpost,DareandKaledaswerefloodedwithrequestsforinformationabouttheirorganization.TheyagreedtoestablishacentralsourcefortheRiderstoensurethatchaptersformednotasmotorcycleclubsorgangs,butasLegionnaires,AuxiliaryandSALmembersjoiningtorideasLegionfamily.
FloridaLegionRidersHistory
In2002therewastalkattheDepartmentofFloridaConventionofstartingaMotorcycleRidersOrganizationmadeupofLegion,AuxiliaryandSALmember.NothingreallytookshapeuntiltheFallConferencein2002whereDepartmentCommanderClarenceHillannouncedtheprocessofhowtostartaLegionRidersChapterforthosePoststhatwereinterested.SoonafterPost75inCrestviewwasthe1stChapteroftheFloridaALRtoform,followedquicklybymanynewChaptersintheareaandstate.The1stALRChairman(coordinatoratthattime)wasSteveLugenbeelfromChapter75.The1stmeetingwasheldattheConventioninJulyof2004.Afterafewyearsandgrowth,theneedwasgreatforChapterBy-Lawsandrulesgoverningpatchesandthedistinctionbetweenmotorcycleassociationandmotorcycleclub.ThenextALRChairmanwasBillDavisfromLehighAcres,heorganizedthe1stLegionRiderRunheldattheFallConferenceinTampa2006.In2007JimmyLeeMartinwouldtakeoverandfocusonacentralemailsystemandimprovingcommunicationwithalltheChaptersinFlorida.AlsoestablishedunderJimmyLeewasalinkforALRonDepartmentswebpage,DistrictChairman,andPostChapterDirectors.TheALRinFloridawasgrowingrapidlyandunderJimmyLeeMartinmuchneededguidanceandorganizationwascreated.DuringthatsametimeframetheNationalAmericanLegionmadeitofficialandtheALRbecamea“program”ofTheAmericanLegion.AfterthedustsettledtheFloridaALRregroupedandpressedforward.MikeAmigtookoverandcontinuedtobuildcomminationfrom2009-2011.HewasfollowedbyBillYabor2011-2012,ScottGrabnar2012-2013,Mike“Goat”Kirchoff2013-2014,JimBurke2014-2015,GeorgeGasparini2015-2016andJimDay2016topresent.
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THEAMERICANLEGIONNATIONALHEADQUARTERS INDIANAPOLIS,INDIANADATE: August5,2016MEMOTO: DepartmentCommanders,
DepartmentAdjutants,NationalExecutiveCommitteemenNationalViceCommanders
FROM: DanWheeler,NationalAdjutantSUBJECT:AMERICANLEGIONRIDERS©PROGRAMRECOMMENDATIONSRe: ResolutionNo.35:“AmericanLegionRidersasaNationalProgram”ResolutionNo.32:“AmendResolution35:“AmericanLegionRidersasaNationalProgram.”ResolutionNo.11,“RulesandRegulationsGoverningUseoftheNameandEmblemsofTheAmericanLegion,”TheNationalAmericanLegionRidersAdvisoryCommittee,meetinginIndianapolisMarch5-6,2015,recommended to thenational headquarters that additional programguidancebeprovided to thedepartmentsandpostsregardingthesubjectresolutions.1. PatchwearanduniformityofALRclothingandapparel.
TheAmericanLegionhaslongheldthepositionthatpatchwearisanintenselypersonalstatementbyourmembers,similarintraditiontotherightsideoftheLegionCapitself.Generally,weshouldnottellaRiderhowtoarrangehisorherpatches,orwhattheycanorcannotwear,unlesssucharrangementordisplaybringsdiscreditupontheALRprogram,impliesanimproperassociationwithanoutsideorganization,orinfringesonourtrademarks. IfALRchaptersordepartmentprogramswishtoadoptauniformdresscodeforvestsandpatches,thatistheirdecision. Nationalwillnotmandateadresscodeotherthantotaketheappropriateactiontoprotectthetrademarksoftheorganization.
2. CouncilsofClubs(CoC)affiliations.
AmericanLegionpostsandALRchaptersdonothaveauthoritytoenterintoanyformalassociationorclub/councilmembershipwithanyoutsideorganizationthatmayactorvoteinanymanneroutsidethecontrolofTheAmericanLegion. AcopyofthepertinentResolutionNo.37,May4-5,1988,isappendedtothismemoandavailableatwww.legion.org/riders/resources.
3. RockersandTrademarks.RockersmayseemtobediscouragedorunauthorizedbyResolution35forfearoftrademarkinfringement. Infact,rockersdonotviolatethetrademarkedALRlogoandareavailablefromFlagandEmblemSales. Emblemalsosellspatcheswithcustomembroideryonthefieldofthepatchoutsideofthetrademarkarea. Suchrockerpatchesandletteringisoutsidethetrademarkimage(below)anddoesnotinfringeonthemarkitself. RockerscannotencircleortouchtheemblemofTheAmericanLegionRiders©.
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Thisistheprotectedlogoartwork,availableatwww.legion.org/emblem/downloadforuseonwebsites,Facebookpages,andothersocialmediaunderthedirectcontrolofthepostordepartment. NootherdesignisauthorizedasalogoofTheAmericanLegionRidersunlessauthorizedbytheNationalAdjutant. Surroundingtextorletteringmaynotencircleortouchtheemblem.
Examplesoftrademarkinfringement,unapprovedlogos, orimproperdisplaybecausetheyaredifferentfromthetrademark. Thewords“AmericanLegionRiders”aretrademarkedprotectedasisTheAmericanLegionlogoitself. Thethirdimagehasanimproper(multicolored)backgroundbehindthemark.
Rockersandplacementofpatchesaresensitiveinsomepartsofthecountryandmayoftenbemisinterpreted. Thedecisiontowearrockers(additionalpatchesaboveand/orbelowthemainpatch)shouldbelefttothelocalchaptersand/ordepartmentALRprogramsconsistentwithlocalpreferenceandsubjecttofinalapprovalofthedepartmentexecutivecommittees. ManydepartmentshavedevelopedstandardizationsforpatchwearandrockersandhavecoordinatedwithEmblemSalestohelpcontrolpatchsaleswithintheirboundaries. Agrowingnumberofprogramshavealsodroppedrequirementsforrockersoradditionalembroideryonthemainpatch(largelybecauseofthehighcosttotheirmembers).
4. “Support,”“Volunteer,”and/or “Honorary”Categories.
AmericanLegionRider“Supporter”statusisapostordepartmentdeterminationgrantedonlytothoseLegionFamilymemberswhogo"beyondthecall"tosupporttheALRprogram. Supporting,honorary,orvolunteercategoriesareallowable—butonlyforcurrentmembersofTheAmericanLegion,theTheAmericanLegionAuxiliary,orTheSonsofTheAmericanLegion. Atthediscretionofthedepartmentorpostthedecisiontoprovidethemwithlimitedvotingprivilegesorotherprivileges,oranidentifying“support”patch,isdiscretionary. Further,thedepartmentsand/orpostsmaydecidetorestrictanyassociationwiththeAmericanLegionRiderstomotorcycleownersandoperatorsonly. Undernocircumstanceswillnon-LegionFamilybeofferedthestatusofsupporter,honorarymember,orvolunteer,sinceallofthesetermsimplyaformofmembershipnotdefinedinTheAmericanLegionnationalconstitution.
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5. SpecialrulesthatapplytosubsidiaryprogramsofTheAmericanLegion.
TheAmericanLegionRidersprograms,likeTheSonsofTheAmericanLegiondetachmentsandsquadrons,AmericanLegionBaseballprogramsandallotherprogramsthatwearidentifyingmarksandnamesaresubjecttoResolutionNo.11,“RulesandRegulationsGoverningUseoftheNameandEmblemsofTheAmericanLegion,”adoptedbytheNationalExecutiveCommittee,May4-5,2005. TheAmericanLegionhasnochoiceorroomtomaneuverintheareaoftrademarklaw,whichrequires“constantandcontinuouscontrol”overallsubsidiaryprogramswearingourtrademarksandusingourname.Allprograms(subsidiaries)ofapostofTheAmericanLegionmustmeetthefollowingrequirements:
1. Allofficers,directors,trustees,etc.mustbenamedbythepost. ElectionsfortheSonsofTheAmericanLegionandTheAmericanLegionRiders,asexamples,serveonlytonominatethenewslateofofficers—whomarethennamedorinstalledbythepostcommanderand/orthepostexecutivecommittee. Thepostmayremoveandreplaceofficersofsubsidiaryprogramsatwill.
2. Allvacanciesinthesubsidiaryprogrammustbefilledbythepost.3. Thesubsidiaryprogrammustreporttothepostnolessfrequentlythanmonthly.
Thesereportsmustincludefinancialreports,ifappropriatetotheprogram.4. Theposttreasurerorfinanceofficermustbeasignatoryonallaccounts.5. Allamendmentstoarticlesofincorporationorbylaws(SOP)mustbeapprovedbythe
post. Ifthecurrenttextofsuchdocumentshasnotbeenapprovedbythepost,ittoomustbesoapproved.
Allreferencestopostsalsoapplytothevariousdepartmentsintheappropriatesituations.ForfurtherinformationregardingtherulesofsubsidiariesunderAmericantrademarklaw,refertoTheAmericanLegionNameandEmblemUseandProtectionGuide,availablefromthenationalheadquarters,orcontacttheNationalJudgeAdvocateat(317)630-1224
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THEAMERICANLEGION INDIANAPOLIS,I ND IANA
October17-18,2007ResolutionNo.35:AmericanLegionRidersasaNationalProgramWHEREAS,AmericanLegionRiders(ALR)wasestablishedin1993asaPostlevelactivityatGardenCityAmericanLegionPost396,DepartmentofMichigan;andWHEREAS,Todaytherearemorethan700TheALRgroupsatthePost,DistrictandDepartmentlevelswhosemembershipconsistsofmembersofTheAmericanLegion,TheAmericanLegionAuxiliaryorSons ofTheAmericanLegionwhoshareacommoninterestinmotorcycleownershipandpleasureridingforveterans’causes;andWHEREAS,TheALRgroupsexistinatleast48statesandthreeforeigncountriesandevidenceagrowthpatternoverthelastfiveyearsthatreflectsagenuineinterestinALRforbothcurrentandpotentialmembersofTheAmericanLegionFamily;andWHEREAS,ThepurposeofALRistousetheircommoninterestandassociationtopromotetheaimsandpurposesofTheAmericanLegionaswellasthepromotionofmotorcyclesafetyandawareness;andWHEREAS,Duringthe2006and2007calendaryears,ALRraisedmorethan$500,000forTheAmericanLegionLegacyScholarshipwhileatthelocallevelALRgroupscontributionswerevaluedatmorethan$75,000incontributionorvolunteerhourstosupporttheprogramsofTheAmericanLegion;andWHEREAS,MembershipgrowthinTheAmericanLegionhasincreasedinmanyPoststhathavesupportedALRandinsomecasesthesemembersnowserveinleadershippositionswithinTheAmericanLegion;andWHEREAS,ALRsupportthoseservinginuniformtodaythroughparticipationinsuchactivitiesasthePatriotGuard,whichwasfoundedbytheDepartmentofKansasALRtoprovideescortsforourfallenheroesreturningfromwarandtakingcareoftheneedsofthefamiliesleftbehind;andWHEREAS,ManyPostsandDepartmentsofTheAmericanLegionhavealreadyacknowledgedtheirALRgroupsasaprogramandhaveestablishedguidelinesforALRtofollow;andWHEREAS,InApril2007anAd-HocCommitteeappointedbytheNationalCommandermetinIndianapolis todiscussthefutureofALRasaprogrambasedonguidelinesdevelopedbytheInternalAffairs Commissionin2003;andWHEREAS,Theseguidelines,whichwerevalidatedwithminoradditionsbytheAd-HocCommittee,willserveasthestandardunderwhichallcurrentandfutureTheALRgroupswilloperate;andWHEREAS,AsTheALRgroupscontinuetoincreaseinnumberitwouldbebeneficialtobothTheAmericanLegionandALRtoestablishbasicguidelinesforconsistencyinallaspectsofTheALRgroups;andWHEREAS,TheALRstatushasbeenreviewedbytheInternalAffairsCommission,whichrecommendstheALRbecomeaNationalprogram;and
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WHEREAS,NationalFinanceCommissionhasreviewedALRandtheneedforfundingandinsurancefor theNationalorganizationforthisprogram,recommendsthisprogramtotheNationalExecutiveCommittee;now,therefore,beit
RESOLVED,ByTheNationalExecutiveCommitteeofTheAmericanLegioninregularmeetingassembledinIndianapolis,Indiana,onOctober17-18,2007,ThatTheAmericanLegionadoptAmericanLegionRiders(ALR)asanationalprogram;and,beitfurtherRESOLVED,ThatallTheAmericanLegionRidergroupsmustbeaprogramsupportedbyaPostorDepartmentofTheAmericanLegionandshallupholdthedeclaredprinciplesofTheAmericanLegionaswellasconformtoandabidebytheregulationsanddecisionsoftheDepartment,PostorotherdulyconstitutedDepartmentgoverningbody;and,beitfurtherRESOLVED,ThatthefollowingguidelinesarerecommendedforTheALRprogramofTheAmericanLegion:
1. AllmembersofTheAmericanLegionRidersshallbecurrentmembersofTheAmericanLegion,AmericanLegionAuxiliaryorSonsofTheAmericanLegion
2. EachALRmembershallownamotorcycle
3. EachALRmembershallbeproperlylicensedandinsuredasrequiredbystatelaw
4. AllALRmembersshallstrivetomaintaintheimageofTheAmericanLegion,atalltimesupholdingTheAmericanLegionnameandemblem,whichsymbolizestheintegrityandprinciplesofthisgreat organization.
5. AllTheALRgroupsshallavoidtheperceptionofbeinga“motorcycleclub”orbikerclub”.
6. TheonlyrecognizedTheAmericanLegionRiderlogoisthatwhichiscopyrightedandsoldthroughTheAmericanLegionNationalEmblemsales.
7. AllMemberswillobeythemotorcyclelawsoftheirstate.
8. NouseofrockerswiththeALRpatchbecausetouchingthepatchviolatestrademarklawsofthe ALRpatch.
9. Sponsoringorganization(PostandDepartment)willreviewliabilityinsurancecoveragetoensurethatadequatecoverageisavailabletocovertheorganizationtoincludecoverageforanyspecificspecialridingevents;and,beitfurther
RESOLVED,ThatAmericanLegionRidergroupsshallabidebyTheAmericanLegionConstitutionandBy-lawsaswellastheestablishedPostandDepartmentdirectives;and,beitfinallyRESOLVED,ThatTheAmericanLegionNationalHeadquartersandtherespectiveDepartmentsshallmaintaingeneraloversightofALRProgramasregardstoproperuseofthenameandemblemofTheAmericanLegion,ALRandTheAmericanLegionLegacyRun,andcompliancewiththeNationalConstitutionandBy-LawsofTheAmericanLegion.
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TheAmericanLegion Indianapolis,IndianaOctober17-18,2007ResolutionNo.32:AmendResolution35:“AmericanLegionRidersasaNationalProgram”WHEREAS,AmericanLegionRiders(ALR)wasestablishedin1993asaPostlevel activityatGardenCityAmericanLegionPost396,DepartmentofMichigan;andWHEREAS,TheALRgroupshavesinceexpandedtomorethan1,200localchaptersin all50domesticdepartmentsandintwoforeigndepartments;andWHEREAS,MembershipintheALRhasgrowntoincludemorethan100,000members ofTheAmericanLegion,TheAmericanLegionAuxiliary,andtheSonsofTheAmerican Legion;andWHEREAS,Resolution35:“AmericanLegionRidersasaNationalProgram”,NEC,October17-18,2007hasbeenaguidingdocumentfortheformationofpostanddepartmentALRprogramsunderthesupportofthehostingpostsanddepartments;andWHEREAS,ThethirdresolveclauseinResolution35containsrecommendedguidelines forsuchprograms;andWHEREAS,TheNationalCommander’sALRcurrentAdHocCommitteetoTheInternalAffairsCommissionhasidentifiedambiguouscontentregardingeligibilitycriteriafor TheAmericanLegionRidersandmadespecificrecommendationsforimprovingsuchcontent; andWHEREAS,ItisinthebestinterestofTheAmericanLegiontoreviewandamend,from timetotime,suchguidelinesineffortstoprovidemoreeffectivedirectiontoTheAmerican LegionRidersprograms;now,therefore,beitRESOLVED,BytheNationalExecutiveCommitteeofTheAmericanLegionin regularmeetingassembledinIndianapolis,Indiana,onMay4-5,2011,Thatguidelinenumbers2and3ofthethirdresolvingclauseofResolution35:“AmericanLegionRiders asaNationalProgram”,NEC,October17-18,2007,whichstates:“2.EachALRmembershallownamotorcycle3.EachALRmembershallbeproperlylicensedandinsuredasrequiredbystatelaw”Shallbeamendedasfollows:“2.EachALRmembershallestablishandmaintainmembershipbyowning,individuallyorthroughmarriage,amotorcyclelicensedandinsuredasrequiredbystatelaw3.ALRprogramsmayallowforcontinuedmembershipforthosememberswhohavegivenup motorcycleownershipbecauseofage,illness,injury,orotherreasonsoutsidethemember’s control”
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THEAMERICANLEGION INDIANAPOLIS,I N D I A NA May4-5,1988ResolutionNo.37:ReaffirmationofTheAmericanLegionPolicyConcerningAffiliationWithOtherOrganizationsWHEREAS,TheAmericanLegionadoptedResolutionNo.6,NationalExecutiveCommittee,October10-11-12,1952,concerningtheaffiliationofTheAmericanLegionwithotherorganizations;andWHEREAS,Theadoptionofthatresolutionwasareaffirmationofalong-established policyofTheAmericanLegionwhichhasproveditswisdombyprohibitingTheAmericanLegionfromjoininganysuchorganization,committee,association,council,orgroupin whichTheAmericanLegionisnotpermittedafullvoiceandvoteindeterminingmattersofpolicyofsuchorganization,committee,association,councilorgroup;now,therefore,beitRESOLVED,BytheNationalExecutiveCommitteeofTheAmericanLegioninregularmeetingassembledinIndianapolis,Indiana,onMay4-5,1988,ThatTheAmericanLegionshallnotbeamemberof,oraffiliatedwith,anyorganization,committee,association,councilorgroupwherebyTheAmericanLegionmightbecommittedtoapolicycontrarytothatadoptedbyTheAmericanLegion;and,beitfinallyRESOLVED,ThattheNationalAdjutantisinstructedtocirculatethisresolutiontoallDepartmentsandNationalOfficersofTheAmericanLegiononayearlybasis.
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AmericanLegionDepartmentofFlorida
StandardOperatingProcedures
11/2016
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TheAmericanLegionRiders(ALR)aremembersofTheAmericanLegion,The AmericanLegionAuxiliary,andSonsofTheAmericanLegionwhoarealso motorcycleenthusiasts.Participatinginparades,partakinginmotorcyclingevents,andsupportingthePostsandcommunitiesinwhichtheylive,work andride.TheAmericanLegionRiderswereformed…• Topromotemotorcyclesafetyprogramsandtoprovideasocial
atmosphereformemberswhosharethesameinterest.• Toparticipateineventsandceremonieswhichareinkeeping withthe
aimsandpurposesofTheAmericanLegion.• Toorganizeandparticipateincharityeventshelpingourveterans,
theirfamilies,andthelocalcommunity.• TouseourassociationtopromoteandsupporttheprogramsofThe
American LegionTheALRisnotamotorcycleclub(M/C)anddoesnotpracticeM/Crulesor regulations.TheALRisfamily-orientedjustasitsparentorganization:The American Legion.
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DEPARTMENTALRCOMMITTEEPurpose:ToensuretheFloridaAmericanLegionRiders(ALR)operateinaccordancewiththeAmericanLegionDepartmentofFloridarulesandproceduresandoperatewithintheseguidelines.
A. Members1. TheCommitteeshallconsistofthefollowingmembers:DepartmentALRChairman,DepartmentALRViceChairman(s),ALRAdjutant,oneALRAreaChairmanforeachArea,oneALRDistrictChairmanforeachdistrict,andonepastDepartmentALRChairman.
2. Otherofficers(ifappointedbytheDepartmentALRChairman)suchasALRFinanceChairman,ALRChaplain,ALRJudgeAdvocate,ALRSgt-at-Arms,andALRRoadCaptain/SafetyOfficerwillhaveavoicebutnovoteatALRCommitteemeetings.
3. NomembermayholdmorethanonevotingpositionontheALRCommittee.B. Qualifications
1. MustbeamemberingoodstandingoftheFloridaAmericanLegion,FloridaAmericanLegionAuxiliary,orFloridaSonsofTheAmericanLegion.
2. MustbeamemberingoodstandingofaChapteroftheFloridaALR.3. Recommendedtohaveaminimumofthree(3)yearsasanAmericanLegionRider,minimumoffive(5)yearsmotorcycleridingexperience,currentALRChapterDirectororpastDirector
C. Selection1. Membersareappointedasfollows:
a. TheDepartmentCommanderappointstheALRDepartmentChairman.b. TheALRDepartmentChairmanappointstheALRDepartmentViceChairman(s).c. TheALRAreaChairmenareappointedbytheAreaCommanders.d. TheALRDistrictChairmenareappointedbytheDistrictCommanders.e. TheALRDepartmentAdjutantisappointedbytheALRDepartmentChairman.f. AllALRwhomeetthequalificationsandwouldliketobeconsideredfortheDepartmentChairmanshallturnintheirrequest/resumetotheDepartmentViceCommanderbyMarch15thofeachcalendaryear.
g. ALRViceChairman,ALRAreaChairman,ALRDistrictChairman,ALRDepartmentCommitteesChairmanandALRChaptersDirectorswillmaintaincommunicationsandforwardwrittenreportstotheALRDepartmentChairmanasrequested.
D. Meetings1. Thereshallbetwo(2)officialCommitteemeetingsasscheduledbytheDepartmentAdjutant.ThesemeetingsareattheDepartmentFallConferenceandtheDepartmentConvention.AdditionalmeetingsmaybecalledbytheCommitteeChairmanathis/herdiscretion.MinutesofmeetingsmustbepreparedbytheCommitteeAdjutantandsubmittedtotheDepartmentAdjutantinatimelymanner.
E. Committees1. ThefollowingcommitteesarerecommendedtobeestablishedasdirectedbytheChairman:
a. TrainingandSafetyb. NewChapterc. Financed. LegacyRidee. AnnualRallyf. SpecialEvents(RoundRobin,Merry-go-Round,andALRSummit)
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ALRDEPARTMENTCHAIRMAN
A. Qualifications1. MustbeaLegionnaireingoodstandingwiththeFloridaAmericanLegion.2. MustbeamemberingoodstandingoftheFloridaALR.3. RecommendedtobeaDirector,pastDirectororAssistantDirectorofanALRChapter,ALRArea/DistrictChairmanorpastALRArea/DistrictChairman.
4. Recommendedtohaveaminimumof(3)yearscontinuous,activemembershipintheAmericanLegion.
5. Recommendedtohaveaminimumof(5)yearsmotorcycleridingexperience.6. Mustbeanowner/operatorandendorsedmotorcyclerider,orexemptunderthemedicalclause.
B. Duties1. RepresenttheDepartmentatthediscretionoftheDepartmentCommander2. Presideoverthe(2)annualmeetingstobeheldattheDepartmentConventionandDepartmentConference,and/oranyothermeetingsneeded.
3. VisiteachAreaatleast(1)timeperyear.VisiteachDistrictatleast(1)timeperyear.4. ProvidereportsoftheactivityoftheALRtotheDepartmentCommanderattherequestoftheDepartmentCommander
5. OverseethecollectionofdatathroughtheALROfficerandALRActivityforms.(theALRCommitteeAdjutantwillcompilereports).
6. DesignateaCommitteeCoordinatorforanyStandingCommittees.ALRDEPARTMENTVICECHAIRMAN(S)C. Qualifications
1. MustbeaLegionnaireingoodstandingwiththeFloridaAmericanLegion.2. MustbeamemberingoodstandingoftheFloridaALR.3. RecommendedtobeaDirector,pastDirectororAssistantDirectorofanALRChapter,ALRArea/DistrictChairmanorpastALRArea/DistrictChairman.
4. Recommendedtohaveaminimumof(3)yearscontinuous,activemembershipintheAmericanLegion.
5. Recommendedtohaveaminimumof(5)yearsmotorcycleexperience.D. Duties
1. RepresenttheDepartmentatthediscretionoftheALRDepartmentChairman.2. ProvidereportsoftheactivityoftheALRtotheALRDepartmentChairman.3. PerformsuchdutiesasdirectedbytheALRDepartmentChairman.4. ExecutesthedutiesoftheALRDepartmentChairmanduringhis/herabsenceordisability.
COMMITTEEADJUTANTA. Qualifications
1. MustbeamemberingoodstandingoftheFloridaAmericanLegion,FloridaAmericanLegionAuxiliaryortheFloridaSonsoftheAmericanLegion.
2. MustbeamemberingoodstandingoftheFloridaALR.B. Duties
1. TakeminutesandcompilereportsofallCommitteeactivities.
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2. HandlesalladministrativefunctionsandcorrespondenceoftheCommitteeatthedirectionoftheChairman.
3. MaintainthelistofactiveFloridaALRChapters.4. MaintainacurrentlistofallFloridaALRChapterOfficers.5. CollecttheEndofYear(EOY)datafromALRActivityReportsandcompileareportforthe
meetingsheldatConventionandConference.
ALRAREACHAIRMANA. Qualifications
1. MustbeamemberoftheFloridaAmericanLegion,FloridaAmericanLegionAuxiliary,orFloridaSonsofTheAmericanLegioningoodstanding.
2. MustbeamemberingoodstandingoftheFloridaALR.3. RecommendedtobeaDirectororpastDirectorofanALRChapter.Intheeventoneisnotavailable,anAssistantDirectormaybechosen.
4. Recommendedtohaveaminimumoffive(5)yearsmotorcycleridingexperience.
B. Duties1. RepresentsthecommitteeasawholehavingtheresponsibilitytobepartoftheCommitteetoresolveDepartmentissues.Ifneeded,Departmentissueswillberesolvedby,atleast,atwo-thirds vote.ReportsofsuchissueswillbemadedirectlytotheDepartmentChairmanwhowillforwardreportstotheDepartmentCommanderandDepartmentAdjutantforadministrativereview.
2. RepresentAreaatstatefunctions.3. ReportstoTheAmericanLegionAreaCommanderonALRchapterswithinArea;membershipandactivitiesoftheALRchapters.
4. MaintaincommunicationwithALRchapterswithinhis/herArea.5. AssistPostsrequestingtostartanALRchapter6. EnsuresALRchapterreportsrequiredbytheALRChairmenaresubmitted.7. WillprovideanoverallreviewoftheAreaChapters.8. AttendAreaandDistrictmeetings&functions.9. WillsupportInternalAffairsonallALRissues.
DISTRICTALRCHAIRMANA. Qualifications
1. MustbeamemberoftheAmericanLegion,AmericanLegionAuxiliary,orSonsofTheAmericanLegioningoodstanding.
2. MustbeamemberingoodstandingoftheFloridaALR.3. RecommendedDirectororpastDirectorofanALRChapter.Intheeventoneisnot
available,anAssistantDirectormaybechosen.4. Recommendedtohaveaminimumoffive(5)yearsmotorcycleridingexperience.
B. Duties1. Representsthecommitteeasawholehavingtheresponsibilitytobepartofthe
CommitteetoresolveDepartmentissues.Ifneeded,Departmentissueswillberesolvedby,atleast,atwo-thirds vote.ReportsofsuchissueswillbemadedirectlytotheDepartmentChairmanwhowillforwardreportstotheDepartmentCommanderandDepartmentAdjutantforadministrativereview.
2. RepresentDistrictatstatefunctions.3. ReportstoTheAmericanLegionDistrictCommanderonALRchapterswithinthe
district;membershipandactivitiesoftheALRchapters.
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4. MaintaincommunicationwithALRchapterswithinhis/herDistrict.5. AssistPostsrequestingtostartanALRchapter6. EnsuresALRchapter’sreportsrequiredbytheALRChairmenaresubmitted.7. WillprovideanoverallreviewoftheDistrictChapters.8. Attenddistrictmeetings&functions.9. WillsupportInternalAffairsonallALRissues.
ALRFINANCECOMMITTEEThefollowingproceduresoutlinethehandlingoffundsonthebehalfoftheDepartmentofFloridaALR(FALR)fortheannualLegacyRide,ALRRally,RoundRobin,Merry-go-Round,ALRSummit&Expo,ALRSafetyandTrainingandallotherfundsrelatedtoFALRexpenditures.
A. AllfundswillbedepositedmaintainedandheldbytheAmericanLegionDepartmentof FloridaFinanceOfficer.B. TheALRDepartmentChairmanandALRFinanceCommitteeChairmanshallreceive,upon
request,astatementoffundsreceived,maintained,orexpended.C. TheALRFinanceCommitteeChairmanwillgiveareporttotheALRgeneralmembershipat theConventionandConference.D. Fundsshallnotbedepositedinanyprivateaccount.Fundscanbedepositedintoa PostorChapteraccountinexchangeforacheckmadeouttotheAmericanLegionDept.of Florida.Itisrecommendedthatallfunds,becountedandverifiedby(2)persons,anda statementsignedanddatedtothateffectanddeliveredtotheDepartmentFinanceOfficer inatimelymanner.E. Receipt.Athree-partreceiptisrecommendedtobeissuedonallfundsreceived.Thetop receiptwillbeturnedovertotheAmericanLegionDept.ofFlorida.Themiddlereceipt willbemaintainedbythecommitteeconductingtheeventtoberelinquishedtotheALR CommitteeFinanceChairmanwithin30daysoftheevent.Thethirdreceiptwillbe turnedovertotheperson,partyorestablishmentprovidingthefundsreceived.F. Nofundswillbeusedbyanypersonforfood,lodging,fueloranyotherexpenditureunlessthe expenditurehasbeenapprovedbytheAmericanLegionDepartmentAdjutant,ALRDepartment Chairmanand/orALRCommitteeChairmanofFinances.Allexpenditureswillbereimbursed bytheAmericanLegionDepartmentofFloridabyCheckwhenapprovedbytheALRDept. Chairman,AmericanLegionDepartmentFinanceCommittee.
DEPARTMENTFORMSGeneraluseofAmericanLegionRidersDepartmentofFloridaforms,applications,registrations,waivers, records,reports,minutesetc.,arethepropertyoftheAmericanLegionDepartmentofFlorida. Allrecordswillbesubmittedforstoragewithin30daysofaneventorsoonerifrequestedbytheDepartmentsAdjutantorALRChairman. NorecordswillbedestroyedunlesstheDepartmentAdjutantadvisestheALRChairmantodestroyadocument. AllDepartmentofFloridaAmericanLegionRidersWaiverscanbestoredbytheDepartmentforuptoTHREE(3)yearsorlongerifneeded.DEPARTMENTALRSOPAllamendmentstotheALRStandardOperatingProceduresmustbeapprovedbytheDepartmentAdjutant,DepartmentJudgeAdvocate,andDepartmentALRChairman.TheALRSOPmustbeupdatedatleasteveryTHREE(3)years.
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DEPARTMENTLIMITATIONOFLIABILITIES
A.TheALRshallincur,orcausetobeincurred,noliabilitynorobligationwhatsoeverwhich shallsubjecttoliabilityanyotherALR,subdivision,membersofTheAmericanLegion,Post, Departmentorotherindividuals,corporationsororganizations.B.ALRoperatingamotorcyclewillmaintainindividualmotorcycleinsuranceinaccordancewith thelawsoftheStateofFlorida.Failuretodosowillresultinexpulsionfromtherespective ALRchapter.C.AdjutantmustbenotifiedofanyDepartmentRidesoinsurancecanbepurchasedpriorto theride.PostlevelridesandactivityinsurancewillbetheresponsibilityoftheChapter DirectorandPostCommanderholdingtheeventorride.D.TheorganizingALRChapterwillinsurethatallriderspriortosanctionedridesfillout“The AmericanLegionDepartmentofFloridaAmericanLegionRidersWaiverandReleasefrom LiabilityForm”.E.TheALRChapterisaprogramofthePostsand,assuch,allfundsreceivedand/ordispersedby theALRChaptermustfallwithintheguidelinesofIRSLaw(seepublication557oftheIRS).
ThenamesAmericanLegionRiders,TheAmericanLegion,AmericanLegionAuxiliary,SonsofTheAmericanLegionandtheirassociatedlogosareregisteredtrademarksandprotectedbyFederalLaws.
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AMERICANLEGIONRIDERCHAPTERPurpose:• Topromotemotorcyclesafetyprogramsandprovideasocialatmosphereformembersofthe
AmericanLegion,AmericanLegionAuxiliary,andSonsofTheAmericanLegion.• Toparticipateinparadesandotherceremonieswhichareinkeepingwiththeaimsand
purposesof theAmericanLegion.• ToorganizeandparticipateincharityeventshelpingVeterans,theirfamilies,andthelocal
community.• TouseourassociationtopromoteandsupporttheprogramsoftheAmericanLegionFamily.
A. EstablishmentofChapter
1. ChaptermusthaveasponsoringPost.2. Chaptermusthaveaminimumoffive(5)membersinterestedstartinganALRChapter.3. Chaptermusttakethenameand/orPostnumberofthesponsoringPosts.4. ChaptermusthaveapprovedStandardOperatingProcedures(SOP’s).5. ChaptermustberegisteredandapprovedbytheDepartmentofFloridaAmericanLegionbeforeitisconsideredasofficially chartered.
B. QualificationsofMembers1. BeamemberingoodstandingoftheAmericanLegion,AmericanLegionAuxiliary,orSonsofTheAmericanLegion.
2. BeamemberingoodstandingofthesponsoringPost.a. IntheeventthePostofmembershipdoesnothaveanALRChaptertheLegionFamilymemberwillbeeligibletoapplyformembershiptoanotherPost’sALRChapter.
b. ContinuousmembershippriortoAugust2015canbeexemptedfromthisrequirement.3. Beanowner/operatorofamotorcyclewithminimum500cc.
a. Haveavalidstatemotorvehicleoperator’slicensewithamotorcycleendorsementasrequiredbythestateofresidence.
b. Beinsuredasrequiredbylawofstateofresidence.4. Bethespouseofowner/operatorofamotorcycle.5. Beapreviousowner/operatorofamotorcyclethatisunabletorideduetoageormedical/physicalrestrictions.
6. AtthediscretionoftheChapterapersonwhoisanon-owner/operatorcanbeconsideredformembershipasasupporterorvolunteermember.
a. MustbeamemberingoodstandingoftheLegionFamily.b. EligibilitytoholdanofficeoftheALRisatthediscretionoftheChapter.c. VotingprivilegesatthediscretionoftheChapter.
C. Organization1. ALRChapterisaPostlevelprogramofTheAmericanLegion.2. ALRChapterexistsatthediscretionofthesponsoringPost.3. MembersmaynotatanytimeholdmembershipinmorethanoneChapteroftheALR.
a. Intheeventofdualmembership,thePostofLegionmembershipwillbeconsideredsponsoringorhomePost.
b. DoesnotprecludeamemberfromholdingofficeinanygoverningDistrict,Department,orNationaloffice.
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D. ChapterOfficers
1. ItiscustomaryforthePosttoallowtheChaptertoholdnominationsandelectOfficers.DulyelectedOfficersmustbeconfirmedbythePostmembershipandinstalledbythePostorDepartmentatasuitableinstallationceremony.
2. AllvacancieswillbeconfirmedbythePost.3. AllofficersoftheALRmustbemembersofthesponsoringPost.
a. Dualmembers(Legion/SALorLegion/ALA)holdingmembershipinmorethanonePost,LegionmembershipwillbeconsideredsponsoringPost.
4. Requiredofficers:Director,AssistantDirector,Secretary,Treasurer,Sergeant-at-Arms.a. Director,AssistantDirector,Sergeant-at-ArmsandRoadCaptainmustbeowner/operatorormeetoneoftheexemptionsunderTheNationalAmericanLegionResolution#32.
5. OptionalOfficers:MembershipChairPerson,Chaplain,Historian,RoadCaptain6. Havingduecause,thePostCommander/PostE-Board/PostMembershipcanremove/replaceanyALRChapterOfficersforanyreason.
E. Duties1. Director
a. ServesasChiefAdministrativeOfficeroftheChapterandpresidesoverallmeetingsb. ServesasliaisontotheExecutiveCommitteeofthesponsoringPostc. SuperviseallaffairsoftheChapterd. CoordinateswithotherALRofficersattheChapter,District,AreaandDepartmentlevel.e. Submitsreports,nolessthanmonthly,tothesponsoringPost,District,AreaandDepartmentlevel.ThisreportwillincludethefinancialstatusoftheChapter.
2. AssistantDirectora. PerformsuchdutiesasdirectedbytheChapterDirectorb. ExecutesthedutiesoftheChapterDirectorduringhis/herabsenceordisability
3. Secretarya. Shallmaintainmembershiprecordssufficienttoestablish:
i. Membersingoodstandingii. Memberscontactinformation
b. Maintainsalogofalleventsandgroupridesi. Listofridersandpassengersii. Lengthofeventandrideinhoursandmiles
c. Maintainsafullandaccuraterecordofallproceedingsatmeetings.d. ResponsibleformaintainingChapterSOPandanyandallamendments.
i. ChapterSOP’sarerecommendedtobereviewedevery3years.4. Treasurer
a. MaintainsaccuraterecordsofallfinancialtransactionsinaccordancewiththesponsoringPost’sfinancialrequirements.
b. DepositsfundsinassignedbankaccountanddisbursesfundsapprovedforChapteroperations
c. IssignerofallChapterbankaccountsalongwiththePostFinanceOfficer.d. ResponsibleformaintainingthefinancialrecordsoftheALRChapter
5. Sergeant-at-Armsa. Preserveorderatmeetingsandgatheringsb. AssisttheroadCaptaininenforcingallrulesofsaferidingduringridesandrunsc. Performsuchotherdutiesorchairsuchcommitteeasmaybe,fromtimetotime,assignedbytheALRDirector
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F. OptionalOfficerDuties1. MembershipChairperson
a. PromotesChapterandProgramsofTheLegionFamilyb. AssistinretainingandgainingmembershipfortheChapterc. WorkswithTheLegionFamilymembershipteamatmembershipdrivesd. ProvideanaccurateanduptodatemembershiprostertoDepartmentALRChairmani. ALRmembershiprosterwillincludethemember’sLegionFamilymembershipnumber
2. Chaplaina. Shallperformsuchdivineandnon-sectarianservicesasmaybenecessary,adheringtosuchceremonialritualsasmayberecommendedbythePost.
3. Historiana. ShallcollectfromyeartoyearallrecordsanddataofvalueandinterestfortheChapter.
b. Shallcompileacompletehistoryoftheyear’sactivitiesc. PrepareahistorybookforsubmissionattheannualConvention.
4. RoadCaptaina. Organizeandpromotegroupridesb. EducatenewALRmembersongroupridinghandsignalsandrideretiquettec. Conductpre-ridesafetybriefingasneededd. Reviewroutesandassessesroadconditionsandweather,changerouteasneededbasedonroadconditions
e. Appointa“tailgunner”orSafetyOfficertorideattherearofthegroup
PATCHWEARANDUNIFORMITYOFALRCLOTHINGANDAPPAREL
TheAmericanLegionhaslongheldthepositionthatpatchwearisanintenselypersonalstatementbyitsmembers,similarintraditiontotherightsideoftheLegionCap.Generally,membersshouldnotbetoldwhereorwhatpatchescanbeonhis/herALRvestorapparel.
A. ArrangementofdisplaycannotbringdiscreditupontheALRProgram.B. Cannotimplyanimproperassociationwithanoutsideorganization.C. Cannotinfringeonthetrademark.D. UniformDressCode
1. CanbeadoptedatthediscretionoftheChapter.2. Recommendedtobeawhiteshirt,darkpants,ALRVest,ALRBeretorLegion/SAL/ALAofficial
headwear.E. TheALRVest
1. Onlytheprotectedlogoartworkavailableatwww.legion.org/emblem/downloadisauthorizedbytheAmericanLegionRiders.
2. PatchesandpinsmaybewornatthediscretionoftheridersaslongastheydonotbringdiscredittotheideasandprinciplesoftheLegionFamily.
3. RockersontheALRVesti. CanbewornatthediscretionoftheChapterandorthelocalareapreference.ii. CannotencircleortouchtheemblemoftheAmericanLegionRiders.
4. ThePOW/MIAandtheAmericanFlagcanbewornasoutlinedintheFloridaLegionRidersManual.
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CHAPTERFORMSGeneraluseofAmericanLegionRidersDepartmentofFloridaforms,applications,registrations,waivers, records,reports,minutesetc.,arethepropertyoftheAmericanLegionDepartmentofFlorida. Allrecordswillbesubmittedforstoragewithin30daysofaneventorsoonerifrequestedbytheDepartmentsAdjutantorALRChairman. NorecordswillbedestroyedunlesstheDepartmentAdjutantadvisestheALRChairmantodestroyadocument. AllDepartmentofFloridaAmericanLegionRidersWaiverscanbestoredbytheDepartmentforuptoTHREE(3)yearsorlongerifneeded.CHAPTERALRSOPAllamendmentstotheChapterALRStandardOperationProceduresmustbeapprovedbythePostmembershipandsentDepartmentforapproval.TheSOPmustbeupdatedatleasteveryTHREE(3)years.SUSPENSION/REVOCATIONOFACHAPTER/CHARTERA. WithduecausethehostPostCommanderhastheabilitytotemporarilysuspendtheChapter.The
PostCommandermustnotifyinwritingthePostE-BoardandALRChairmanwithin30days,thepurposeofsuspension.
B. IfthePostE-Boardfindsthesuspensionhasduecause,thehostPostwillhavetopresentacasebeforetheDepartmentExecutiveBoardorDepartmentFinanceCommitteeiftheDepartmentExecutiveBoardisnotinsession,forrevocationoftheCharter.
C. AlldecisionbyDepartmentarefinal.LIMITATIONOFLIABILITIES
A.TheALRshallincur,orcausetobeincurred,noliabilitynorobligationwhatsoeverwhich shallsubjecttoliabilityanyotherALR,subdivision,membersofTheAmericanLegion,Post, Departmentorotherindividuals,corporationsororganizations.B.ALRoperatingamotorcyclewillmaintainindividualmotorcycleinsuranceinaccordancewith thelawsoftheStateofFlorida.Failuretodosowillresultinexpulsionfromtherespective ALRchapter.C.AdjutantmustbenotifiedofanyDepartmentRidesoinsurancecanbepurchasedpriorto theride.PostlevelridesandactivityinsurancewillbetheresponsibilityoftheChapter DirectorandPostCommanderholdingtheeventorride.D.TheorganizingALRChapterwillinsurethatallriderspriortosanctionedridesfillout“The AmericanLegionDepartmentofFloridaAmericanLegionRidersWaiverandReleasefrom LiabilityForm”.E.TheALRChapterisaprogramofthePostsand,assuch,allfundsreceivedand/ordispersedby theALRChaptermustfallwithintheguidelinesofIRSLaw(seepublication557oftheIRS).
ThenamesAmericanLegionRiders,TheAmericanLegion,AmericanLegionAuxiliary,SonsofTheAmericanLegionandtheirassociatedlogosareregisteredtrademarksandprotectedbyFederalLaws.
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AmericanLegionRidersTodayFloridaALRhasover100Chapterswithover4,500members.ThemembershipoftheAmericanLegionRidersisaverydiversegroup,withmembershipopentoallTheAmericanLegionFamily,theprogramisthebridgethatunifiesthefamily.ByallowingeachALRChaptertogivethememberstheabilitytomanagetheprogramatthePostlevel,theALRhasgrowntorecordnumber.TheFloridaALRhasgrowntoover100Chapters,4500+members,raisedover$600,000forLegionFamilyprogramsandcommunitiesandriddenover1.5millionmilesinthe2015-2016year.Someeventswetakepridein:• ParticipationintheannualRoundRobin,LegacyRun(NationalandState),Merry-go-Round,Rallyand
ALRSummit&Expo.• SponsoringorparticipatinginlocalCharityeventsandprovidingCommunityService.• Supporting and fundraising for all The American Legion Programs. Supporting The Four Pillars
throughmotorcyclerunsandevents.• Participationinmemorialceremoniesandcommunityparades.Motorcycleenthusiastareaverydedicatedgroupofpeople.WhenyoucombinethiswiththefactthattheyareLegionFamilyyoucreateawin/winsituation.
BenefitsofforminganALRChapterFundraising/PromotingLegionRidersareadedicatedandenthusiasticgroupwithintheLegionFamily.ProveninthepastyearstobeveryeffectiveandpromotingandcreatingfundraisingideasthataresuccessfulinsupportingLegionPrograms.ALRChaptersarecontinuingtoshowsupport forPost/District/Area/Departmentfunctionsthatrequireraisingfundsforacauseorprogram,throughanextensivecommunicationnetworkandadrivetosupporteachother.MembershipALRmembersarecontinuingtoprovetobeaverysuccessfulmembershipresource.TheALRismadeupofaverydiversifiedagegroupofVeterans,ALAandSAL,manyofwhomarestillactivemembersoftheworkforce.ThenatureoftheALRisactiveandvibrantanddrawsothersintotheprogramthathaveaneedtofulfilltheneedtoserveothersthroughriding.EnjoymentTheprogramwasdesignedtohavepeopleworktogetherandenjoythemselves.ItmaybebyworkingonafundraiserforalocalcharityoritmaybejustawarmsummereveningridetogetherorjustsittingatthePostsharingstories.It'sallaboutmembersworkingtogetherandplayingtogether-itisthereforthemtoenjoy.
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ProcedureforStartinganALRChapter
1. ThePostistoreviewtheDepartmentALRStandardOperatingProcedures(SOP)andbecomefamiliarwiththerequirementsandobligationsoftheALRProgram.YoumaycontacttheDepartmentAmericanLegionRidersChairmanorDepartmentJudgeAdvocatetheforassistancewithproceduralquestions.
2. ThePostistogaintheinterestandcommitmentofatleastfive(5)personswhoaremembersingoodstandingoftheAmericanLegion,TheSonsoftheAmericanLegion(SAL),ortheAuxiliary(ALA),tobecomemembersoftheAmericanLegionRiders.
• Verifythemembershipandholdameetingfortheinterestedparties• Determinewhowillfilltherolesoftheelectedofficersduringthestart-upprocess.
Director,AssistantDirector,Treasurer,Sgt-at-ArmsandRoadCaptain.3. ObtaintheapprovalofthemembershipofthePostandnotesuchapprovalintheminutesof
thatmeeting.4. PostCommanderistosignaStart-UpLetterofApprovalonPost’sletterheadandsubmittothe
DepartmentALRChairman.5. DevelopaChapterStandardOperatingProcedure(ALRSOP).TheALRSOPsuggestedtemplate
isavailableonlineatfloridalegion.orgundertheLegionRiderspage.• AcommitteeshouldbeappointedtocompiletheproposedChapter’sALRSOP.
6. TheStart-UpOfficersandothercommittedStart-UpMembersaretoadopttheALRSOP7. SendaCopyofthefollowingdocumentstotheDepartmentALRChairmanatDepartment
Headquarters(P.O.Box547859Orlando,FL32854)forChapterCharterapproval.• CopyofStart-UpLetteronthePost’sletterhead,signedbythePostCommander• CopyofthePostmeetingminuteswherethePostmembershipapprovedstartingand
ALRChapterattheirPost• CopyoftheChapter’sSOP• AlistofChaptermemberstobeplacedontheChapter’sCharterdocument
8. UponfinalapprovalandreceiptoftheDepartmentsignedCharter,havethePostCommanderandAdjutantsigntheCharter.Recruitmembersandfilloutmembershipapplications.
• Membershipapplicationsshouldincludealiabilitywaiver.Thecurrentwaivercanbefoundatfloridalegion.orgundertheLegionRiderspage.ThewaivercanbemodifiedtomeettheneedsoftheindividualPost/Chapterrecommendations.
9. RequestthatthePostgeneralmembershipapproveacheckingaccountforyourchapterundertheEINissuedtothePost.
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(PostLetterhead)InsertDateDepartmentALRChairmanDepartmentHeadquartersPOBox547859Orlando,FL32854-7859DearDepartmentChairman,Ataregularmeetingofthegeneralmembershipofthepost,heldon(insertdateofmeeting),amotionwasapprovedtoallowtheformationofachapterofTheAmericanLegionRiders.Thechapter,hereinaftertobecalledChapter(Postnumber),willholdregularmeetingsatthePosthomeandwillbeunderthegeneralgovernanceofthePostandtheDepartmentofFlorida.ThisletteristoserveasofficialnoticethatPost(number)approvesandsponsorstheformationofthischapterandthattheatourpostandthatallpostrequirementshavebeenmet.ThePostCommanderandorPostAdjutanthasverifiedeachALROfficerandChartermembertobein“GoodStanding”withtheirrespectiveLegionFamilyandaremotorcycleOwner/Operators,endorsedandinsuredasrequiredbytheirstateofrecord,orhavemettheexceptionsetforthbyTheNationalAmericanLegionALRCommittee.Sincerely,(name),CommanderPost(number)Cc:File,PostOfficers
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FloridaAmericanLegionRidersChapter[#]Address
City,State,ZipCodePhone#
STANDARDOPERATINGPROCEDURES(SOP)PurposeToensureTheAmericanLegionRiders(ALR)Chapter[#]operateswithintheestablishedguidelinesandinaccordancewithTheDepartmentofFloridarules,regulationsandprocedures.TheALRwasformedto:participateinparades,escorts,andotherceremonieswhichareinkeepingwiththeaimsandpurposesoftheAmericanLegion,participateinmotorcycleevents;provideasocialatmosphereformemberswhosharethesameinterest;promotemotorcyclesafetyprogramsandmotorcycleawareness;organizeandparticipateincharityeventshelpingveteransandtheirfamilies;promoteandsupporttheprogramsofTheAmericanLegionandsupportourcommunity.AmericanLegionRidersoftheDepartmentofFloridaAmericanLegionshallbeaprogramoftheAmericanLegionPost[#].WithPost[#]sponsoringthisridingChapter,itshallhenceforthbereferredtoasAmericanLegionRidersChapter[#]or(ALR#),[City],Florida.(WhereaconflictmayarisebetweenAmericanLegionPost[#]andALRChapter[#],theAmericanLegionPost[#]ConstitutionandBy-Lawswilltakeprecedence.)THISDOCUMENTISMEANTTOBEAGUIDELINEFORCHAPTERSTOUSE.PLEASECHANGEASNEEDEDTOFITEACHCHAPTERANDTHENEEDSOFTHEMEMBERSHIPTHEALRSOPCANNOTBEANYLESSRESTRICTIVETHANTHEAMERICANLEGIONNATIONRESOLUTIONSORTHEAMERICANLEGIONDEPARTMENTOFFLORIDAALRSOP
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TableofContents
Membership Page3
ElectedOfficers Page4
AppointedOfficers Page5
Elections Page5
DutiesoftheALRChapter[#]Officers Page6
Meetings Page9
Finances Page10
DisciplinaryAction Page10
AmericanLegionRiderInsigniaandVest Page11
Membership Page12
GoverningRules Page12
Rider-DownFund(OPTIONAL) Page13
Order Page13
Amendments Page13
RecordofRevisionsandAmendments Page14
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Membership
A. ALRChapter[#]shallbecomprisedofmembersingoodstandingwithTheAmericanLegionPost[insertPost#]Familytoinclude(TheAmericanLegion,TheAmericanLegionAuxiliaryandTheSonsOfTheAmericanLegion),andriderswhoweregrandfatheredinpriortothedateofthisrevisionduetothatmembershostpostnothavingachapter.Grandfatheredridersmustmaintaincontinuousmembership.
B. Uponsubmittinganapplicationforjoining,therequestingmembershallprovideproofofqualificationandattestthathe/sheisnotcurrentlyamemberofanyotherALR.
C. Membershipshallbeconfirmedbyasimplemajorityvoteofattendingmembersduringaregularlyscheduledmeeting.Furthermore,existingmembersuponrenewingyearlymembershipandlifetimemembersshallprovideproofofcurrenteligibilityduringrenewalperiod.ALRChapter[#]reservestherighttodenymembershiptoanyonenotmeetingthequalificationssetforthbytheDepartmentofFloridaALRSOP.
D. Anymemberwhofailstoprovideproofofeligibilitywillbedisqualifiedfrommembership
inALR[#].Uponbecominganeligiblemember,he/sheshallberequiredtoreapplyformembershipasanewmember.Memberswhohavefalleninarrearsformorethan30calendardaysandhavenotbecomemembersingoodstandingbytheregularlyscheduledFebruarymeetingwillberemovedfromtheALR[#]membership.
E. Individualswhomaintaineligibilitybutareworking,livingorstationedoutsideofthelocalareaandnotabletoattendregularlyscheduledmeetingsshallbepermittedtotransmittheireligibilityviaelectronicmedium.
F. EachALRmembershallestablishandmaintainmembershipbyowning,individuallyorthroughmarriage,amotorcyclelicensedandinsuredasrequiredbystatelaw.(PerNationalResolutionandNationalProgramRecommendations)
G. ALRprogramsmayallowforcontinuedmembershipforthosememberswhohavegivenupmotorcycleownershipbecauseofage,illness,injury,orotherreasonsoutsidethemember’scontrol.
H. Membershipisopentonon-riding/owner/operatormembersasSupportorVolunteer.a. MustbeamemberofTheAmericanLegion,TheAmericanLegionAuxiliaryorThe
SonsoftheAmericanLegion.b. MustdemonstrateadesiretovolunteeratandsupporttheAmericanLegionRiders
functionsandevents.
I. LifetimemembershipsareNon-Transferrable.(EachChaptercanmakedeterminationtoacceptordenylifetimemembertransfersfromotherALRChapters)
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ElectedOfficersofALRChapter[#]:
A. Director(REQUIRED)1. Musthaveaminimumoftwo(2)yearsasanAmericanLegionRider,aminimumof
three(3)yearsmotorcycleridingexperience,havebeenamemberofALR[#]forthepasttwo(2)yearsandcurrentlyownandoperateamotorcyclelicensedandinsuredasrequiredinthestateofFlorida.
2. Musthaveavaliddriver’slicensewithacurrentmotorcycleendorsement.
B. AssistantDirector(REQUIRED)1. Sameminimumrequirement1and2asDirector.
C. Sergeant-at-Arms(REQUIRED)
1. MusthavebeenamemberofALR[#]foraminimumofone(1)year,aminimumoftwo(2)yearsmotorcycleridingexperienceandmustcurrentlyownandoperateamotorcycle.
2. Musthaveavaliddriver’slicensewithacurrentmotorcycleendorsement.
D. RoadCaptain1. MusthavebeenamemberofALR[#]foraminimumofone(1)year,haveaminimumof
one(1)yearmotorcycleridingexperienceandmustcurrentlyownandoperateamotorcyclelicensedandinsuredasrequiredinthestateofFlorida.
2. Musthaveavaliddriver’slicensewithacurrentmotorcycleendorsement.
E. Treasurer(REQUIRED) 1.MusthavebeenamemberofALR[#]foraminimumofone(1)year.
F. Secretary(REQUIRED)1. MusthavebeenamemberofALR[#]foraminimumofone(1)year.
G. MembershipOfficer[optional]
1. MusthavebeenamemberofALR[#]foraminimumofone(1)year.
IIIAppointedOfficers:(thesearenotrequiredandcanbeappointedorelectedbasedonChapter)
A. AssistantSgt-at-ArmsB. SafetyOfficer
a. MusthavebeenamemberofALR[#]foraminimumofone(1)year,haveaminimumofone(1)yearmotorcycleridingexperienceandcurrentlyownandoperateamotorcyclelicensedandinsuredasrequiredinthestateofFlorida.
b. Musthaveavaliddriver’slicensewithacurrentmotorcycleendorsementC. HistorianD. EventCoordinatorE. Chaplain
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Elections:A. AnelectionshallbeheldduringthesametimeperiodasthePostelectionsasstipulatedby
theDepartmentofFloridaAmericanLegionConstitutionandBylaws.B. Nominationswillberequestednolaterthaneachofthetwo(2)monthspriortothe
election.C. Allnomineeswillacknowledgebeforetheassemblythattheyarequalifiedandwillingto
acceptthepositionandresponsibilitiesofthepositionforwhichtheyarenominated.D. AqualifiedALR[#]membershallbepermittedtonominatehim/herselfforapositionthey
desiretohold.E. Write-incandidateswillbeacceptedthedayoftheelection.However,theymustmeetthe
qualifications.F. Priortocastingaballot,allvotingmembersmustpresentavalidAmericanLegionFamily
andALR[#]membershipcardtotheSergeant-at-Arms.G. TheElectionCommittee,whichwillbeappointedbyALR[#]Directorfromthegeneral
membership,shalltallytheballots.Resultsshallbereadtothemembershippriortotheconclusionofthemeeting.TheDirectorshallprovidetheresultsoftheelectiontoallmembersoftheChapterviathenewsletter[optional]andshallalsoprovidetheresultstotheAmericanLegionPost[#]Commander,[#]DistrictALRChairandDepartmentALRAdjutant.
H. Membersmustbepresenttovoteandeveryattemptshallbemadetoensurethatballotssubmittedduringtheregularlyscheduledmeetingareanonymous,withthefollowingexception:1. AbsenteeballotswillbeacceptedbyElectionCommittee.
a. Theymustbesealedinanenvelopecontainingacopyofthemember’scurrentAL,ALAorSALandALR[#]membershipcardandtheactualballot.
b. Absenteeballotswillnotreflectawrite-incandidateforanyofficeI. Oncetheballotsaretalliedandresultsread,nofurtherballotsshallbeconsidered.The
candidateforeachofficewhohasreceivedthemostvoteswillbeconsideredtohavewontheirrespectiveofficeandshallassumethedutiesofthatofficeimmediatelyafterbeinginstalledatanInstallationCeremony.Intheeventtwoormorecandidatesforthesameofficereceivethesamenumberofvotes,theyshallberequiredtoaddressthegeneralassemblytomaketheircaseastowhytheyshouldbeelectedtothatposition.Immediatelyafterward,are-voteofthegeneralassemblyshalltakeplaceandwhencombinedwiththepreviouslyreceivedabsenteeballots,theelectioncommitteeshallrecounttheballots.Ifafterthesecondseriesofvotingthereisstillatievote,theelectionofthatofficewillbesuspendeduntilthenextregularlyscheduledmeeting.Theresultsofthetievotewillbecommunicatedtothemembershipviatheemail/newsletteralongwiththenecessityofre-votinginpersonorabsenteeasauthorizedatthenextregularlyscheduledmeeting.
J. Ifduringtheyear,anelectedofficerisunabletocontinuefillingtheiroffice,thevacancyandneedforareplacementshallbeannouncedbyemail/newsletter.Nominationsandanelectionshallbecalledforateachmeetinguntilareplacementiselected.Intheeventthereisonlyone(1)personincontentiontofillsaidvacancy,theyshallbevotedinduringthenextregularlyscheduledALRmeeting.Theymaybepermittedtoactastheinterimofficerofsaidpositionuntilsuchtimethattheycanbevotedintoofficebyasimpleshowingofhandsatthetimeoftheirnomination.
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K. Theappointmentofnon-electedofficerswillbemadebytheDirectorandratifiedbyasimplemajorityvotebythememberspresentattheALRGeneralMembership.Ifduringtheyear,anappointedofficerisunabletocontinuefillingtheiroffice,theDirectorshallappointareplacementwhowillberatifiedbyasimplemajorityvotebythememberpresentattheALRGeneralMembership
L. AnyonefoundguiltyofvoterfraudoralteringtheoutcomeoftheelectionswillbeexpelledfromALR[#].
DUTIESOFTHEALRCHAPTER[#]OFFICERSA. Director:
1. ServeasChiefAdministrativeOfficeroftheChapterandpresideoverALRmembershipmeetings
2. ServeasliaisontotheExecutiveCommitteeofPost[#]3. Serveasanex-officiomemberofallcommittees4. SuperviseallaffairsoftheChapter5. CoordinatewithotherALRofficersattheDistrict,DepartmentandNationallevels6. SubmitreportsasrequiredbyPost,DistrictandDepartment7. AttendDistrictandStateALRmeetingsandfunctions8. Keepmembershipinformedoflocal,stateandnationalALRactivitiesbyregularweekly
correspondenceviaelectronicmediumandnewsletter
B. AssistantDirector:1.Willingtoassumedutiesofdirectorifneeded.
2.PerformsuchdutiesasdirectedbytheDirector.3.ExecutethedutiesoftheDirectorduringhis/herabsenceordisability.
C. Sergeant-at-Arms:
1. Preserveorderatmeetingsandgatherings.2. AssisttheRoadCaptaininenforcingallrulesofsaferidingduringrides,runsand
events.3. EnsuremembersattendingALR[#]meetingsarecurrentmembersingoodstanding,
identifyanyguest(s)andtheirbusinesswithALR[#]andmakeintroductionswhencalledupon.
4. BeresponsibleforthelogisticsandproperstagingofflagsandmeetingroomforallmeetingsandtheproperstagingofFlagBikesandmotorcyclesduringparadesandescorts.
D. AssistantSergeant-at-Arms: 1.ExecutethedutiesoftheSergeant-of-Armsduringhis/herabsenceordisability.
E. RoadCaptain:1. Organizeandparticipateinaftermonthlymeetingfunrunsandothergrouprides,
(exclusiveofEventRuns)determiningdates,timesroutesandmeeting/stoppinglocationsforthosetakingpartintherun.
2. AppointtemporaryAssistantRoadCaptainsasrequiredtosafelymanagerunsorgrouprides.
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3. Ensurethatallnon-memberguestridershavesignedaRelease/WaiverFormpriortodepartureonallruns,groupridesorevents.
4. MaintainasupplyofblankguestALRRelease/WaiverForms.5. Providetrainingforsafegroupriding.
F. SafetyOfficer:
1. AssisttheRoadCaptainwhenandasrequiredforthesafetyofthegroup.2. ExecutethedutiesoftheRoadCaptainintheeventofhis/herabsenceordisability.3. Keepthegroupinformedofsafetyrelateditemsandprovidemotorcyclerelated
trainingasrequired.
G. Treasurer:1. MaintainaccuraterecordsofallfinancialtransactionsinaccordancewithPost[#]
financialrequirement.2. Provideadetailedfinancialreporttothemembershipduringregularmonthlymeetings.3. SubmitrequiredfinancialreportstothePostCommanderandthePostExecutiveBoard
asrequired.4. Depositfundsinassignedbankaccountasexpeditiouslyaspossibleanddisbursefunds
approvedforChapteroperation.5. SignallChapterbankaccountsalongwiththeDirectorand1otherelectedPostofficer,
mustbethePostCFOorPostCommander.6. Strivetoensurethatanegativebalanceisneverachievedregardlessofcircumstances
bycommunicationwhateffectaproposedexpenditurewouldhaveonthestatusofthebalancesheetpriortothemembershipauthorizingsaidexpenditure.
H. Quartermaster/Merchandise(optional):
1. MaintainanaccurateinventoryofallALRmerchandise,salesreceiptsandinvoices,provideadetailedreporttothemembershipduringregularmonthlymeetings.
2. Allmoniescollectedabove$50.00changefundshallbepromptlyturnedovertotreasurerfordeposit.
3. EnsureanadequatesupplyofauthorizedALRmerchandiseisonhandforsale.
I. Secretary:1. Maintainafullandaccuraterecordofallproceedingsatmeetings.2. MaintainthePostConstitution,By-LawsandAmendments.
J. Membership:
1. MaintainmembershiprecordsofmemberswhoarecurrentandingoodstandingandprovideanaccuraterostertotheDirector,District/Area/DepartmentALRChairmanandDepartmentALRAdjutantasrequired.
2. Maintainmembers’contactinformationandcurrentreleaseforms.3. Informallmembersoftheinformationrequiredtomaintaincurrentmembershipin
ALR[#]nolaterthan30dayspriortotheirduedate.4. SendadelinquentnoticetomemberswhosedueshavelapsedandtothoseLife
Memberswhohavenotprovidedproofofeligibilityby1January.
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5. ProvidetheDirectoralistofmemberswhoaredelinquentgreaterthan30daysfrom1January,thusmakingthemnotcurrentandtherefore“membersnotingoodstanding”.
6. Maintainasupplyofblankmembershipcardsandapplications.7. Collectyearlyduesandissuemembershipcardstoeligibleandapprovedmembers
uponverificationofcurrentmembership.8. Provideadetailedreportofcurrentmembershipduringmonthlymeetings.9. Allmoniescollectedabove$25.00changefundshallbepromptlyturnedovertothe
treasurerfordeposit.10. [MembershipChairwillsendoutacurrentrostertoallmembersevery6months.
Memberswhodonotwanttheirinformationpublishedwillnotifythemembershipchairman].OPTIONAL
K. Historian:1. Recordeventsofinterestforfuturereviewwhichshouldincludephotos,RideFlyers
andabriefnarrativeoftheride/event.2. MaintainarecordofalleventsandridesincludingthenumberofALR[#]members,
sisterALRChaptermembersandnonALRguestspresent,lengthofeventandmilesridden.
L. EventCoordinator:1. Organizealleventswiththeexceptionoftheaftermeetingfunruns,escorts,parades
andspontaneousfunrunsorganizedbytheRoadCaptain.
M. Chaplain:1. Offertheinvocationatthebeginningandthebenedictionattheendofallmeetingsand
Chapterfunctions.2. Visitsickanddistressedmembers,theirimmediatefamilyandfellowveterans,
reportingtothemembershiptheirstatusandneeds.3. ReportthedeathofanyChaptermemberstotheDirector,theDistrictandDepartment
Chairman.
N. WebMaster:1. ShallestablishandmaintainChapterWebSites,Facebook,Tweeterorothersuch
electronicorsocialMediaaccountsasauthorized
MEETINGSMeetingswillconsistoftwo(2)types:
1. RegularlyscheduledGeneralMembershipMeetings.2. SpecialEventmeetings.
A. GeneralMembership:
1. Generalmembershipmeetingswillbeheldmonthlyonthe[dayofmonth]at[time].ThemeetingmaybemovedasneededduetoholidaysorasdeemedneededbytheALRgeneralmembership.
2. Ten(10)membersshallconstituteaquorum.[notethiscanbechangedtosuittheChaptersneedsormembership]
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B.SpecialEvent:1. SpecialEventmeetingswillbecalledatthediscretionoftheEventChairman.2. AquorumshallconsistoftheEventChairmanandthree(3)Officers,plusanyother
membersdesignatedbytheEventChairman.3. Thedate,length,locationanddurationshallbedeterminedbytheEventChairmanand
approvedbytheDirector.
FINANCESA. Financeswillbederivedfrommembershipdues,saleofmerchandiseand/orsuchother
revenuesourcesasareapprovedbythegeneralmembership.B. ThePostCommanderorFinanceOfficermustbeonallfinancialaccounts.ThePostOfficer
doesnothavetohavetobeasignorontheaccount.C. AdetailedfinancialreportwillbeprovidedtothePostCommander,FinanceOfficer,and
CPA{ifneeded}.D. Disbursementoffundswillbeonlythoseauthorizedby¾oftheALROfficersand/orthe
generalmembership(presentatameeting).E. Underextenuatingcircumstances,theALRDirectorhastheauthoritytodisburseupto
$500permonthathis/herdiscretionforthegoodoftheRiders.F. ALRChapter[#]isanon-profitorganizationwhichfallsunderthetaxexemptstatusof
AmericanLegionPost[#],andshallcollect,retain,anddisbursefundsinamannerthatisinkeepingwithalllocal,stateandnationallawsregardinganonprofitorganization.
G. FundsshallremainthepropertyofALR[#]untilsuchtimethattheALRChapter[#]votestodisbandorsuchtimeastheDepartmentExecutiveCommittee(DEC)ortheDepartmentFinanceCommitteewhentheDECisnotinsession,suspendsorrevokestheCharter.
H. ShouldtheALRChapter[#]bedissolved,suspendedorrevoked,alloutstandingdebtsshallbeexpedientlydischargedandtheremainderofallmoniesandpropertywillbeturnedovertoPost[#].IfALR[#]isdissolved,nomoniesshallbedistributedamongChaptermembers.
DISCIPLINARYACTION
A. AnymembermaysustaindisciplinaryactionfromthePostorChapterforthefollowingreasons:1. Member’sfailuretomaintainstatusasamemberingoodstandingwiththemember’s
sponsoringAmericanLegion,AmericanLegionAuxiliaryorSonsoftheAmericanLegion.
2. Member’sfailuretoremainingoodstandingbybecomingdelinquentinChapterduesand/orfailuretoprovideMembershipOfficerproofofremainingamemberingoodstandingwithsponsoringAmericanLegion,AmericanLegionAuxiliaryorSonsoftheAmericanLegion.
3. TheftofPost[#]orALR[#]propertyormonies.
B. Suspensionistobeconsideredasatemporarydisciplinaryactionforminorinfractionsandshallnotbeforaperiodgreaterthanone(1)calendaryear.Amembershallbeallowedtoparticipateinallchapteractivitiesuponthecompletionoftheassignedsuspensionperiod.
C. AnysuspensionfrompostfamilywillresultinsuspensionfromALR.
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AMERICANLEGIONRIDERINSIGNIAANDVESTA. TheofficialinsigniaoftheAmericanLegion,DepartmentofFlorida,andAmericanLegion
RiderswornbyallALRChapter[#]membersshallbeasapprovedbyNationalEmblemSales.
B. BackPatchshallbecentered,lefttorightandattachedtothebackofthevest.
C. Lifemembersshallbeentitledtoweartwo(2)goldstarsoneoneithersideofthewordAmerican.
D. CharterMembersshallbeentitledtowearagoldborderaroundtheirPatch.
E. ScrollsaboveorbelowtheALRPatchmaybepermittedprovidingtheyconformtoNationalandorDepartmentALRstandards.
F. U.S.Flagmaybeattachedtotheupperleftsideofthefrontofthevestwithnothingaboveit.
G. IfworntheALRNationalshoulderpatchshallbeattachedtolowersideofthefrontofthe
vest.
H. Individualpatchesandpinswillnotberestricted;however,theyshouldpresentapositiveimagebynotbeingdegradingorderogatorytohumanityorcountry.
I. IntheeventanALRmemberissuspended,membershiprevokedorstatuschangestoa“membernotingoodstanding”,saidmembermustimmediatelyceasewearingtheALR[#]Patchuntilsuchtimeassaidmemberisonceagainconsidereda“memberingoodstanding”.
MEMBERSHIP
A. Annual1. Annualmembershiprequiresthemembertorenewannuallyinaccordancewith
NationalandDepartmentmembershipguidelines.(thisisrequiredby2018dues)
B. Lifetimemembership.1. Lifetimemembershipshallbeaffordedtoanyqualifiedmembers.2. Lifetimemembershipdueswillbebased[eachChaptershoulddecideamountandor
agerequirementsforlifetimemembership]3. LifetimemembershipifforfeitedifLegionFamilyduesarenotinGoodStanding.
C. CharterMembership
1. CharterMembersareanyonewhojoinedpriorto[insertdateofcharter].2. AllCharterMembersshallbeentitledtowearagoldborderaroundtheirpatch
signifyingthattheyareCharterMembers.3. DuesandcontinuedeligibilityforCharterMembersremainthesameasAandB.
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GOVERNINGRULESA. ThisSOPalongwiththeDepartmentofFloridaAmericanLegionALRSOP(Standard
OperatingProcedure)andNationalAmericanLegionALRProgramGuidelineswillbeadoptedasgoverningrules.
B. ThisSOPshallbenolessstringent,norcantheybeinconflictwiththeNational/DepartmentConstitutionandBy-LawsoftheAmericanLegion,theBy-LawsofAmericanLegionPost[#],NationalAmericanLegionALRProgramGuidelinesortheDepartmentofFloridaALRSOP.
C. ALRChapter[#]isaprogramoftheAmericanLegionPost[#].TheDirectorand/orhis/herdesignatedrepresentativeshallattendmonthlyAmericanLegionPost[#]ExecutiveBoardmeetingsatthediscretionofthePostCommander.
RIDERASSISTANCEFUND(OPTIONAL)
A. Permissiontograntassistancecanbemadebyamajorityvoteofthesittingofficers.1. Eachincidentwillhaveasuggestedcapof$500.00,butcouldbeelevatedto
$1500.00dependingoncircumstances.Thisincreasewouldalsobesubjecttoapprovalofthesittingboardofofficers.
2. Noincidentwouldeversurpassthemaximumamountof$1500.00.3. Thefunditselfwouldhaveatotalcapof$5000.00.4. Anymoniesreceivedthatwouldputthefundabovethe$5000.00capwillberolled
overintotheGeneralOperatingaccount.5. Theaccountwouldbefundedwithmoniesdonatedatthemonthlymeetingsofthe
ALRChapter[#],50/50sandanyotherfundraiserintendedforthisfund. ORDER
ChaptermeetingswillbeconductedunderinaccordancewithPost[#]ConstitutionandBy-laws.
AMENDMENTS
A. ThisSOPreplacestheoriginalBy-Lawsintotal.
B. ThisSOPmaybeamendedforminorchangesbyamajorityvoteofALRChapter[#]membershippresentatameeting.
C. MajorchangesorcompleterevisionswillbepresentedtotheChapteratthegeneralmeetingandthenvotedonatthenextgeneralmeeting.
D. Athree-fourths(3/4)voteofattendingmembersshallberequiredtoapproveamajorchangeorrevision.
E. ThisSOPshallbereviewedbyeveryneworre-electedOfficerorevery3years.
F. ThisSOPshallbeamendedorrevisedwhennecessaryasrecommendedbytheE-Board.
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G. TheacceptanceofthisSOP,aswritten,shallbevotedonbytheGeneralMembershipataperiodnottoexceedthree(3)yearsorafteranymajorchangesorrevisionsaremade.
RECORDOFREVISIONSANDAMENDMENTS
ThisSOPwereoriginallyvotedonandadoptedon[insertdate]bytheALRChapterMembersataregularGeneralMembershipmeeting.
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MeetingoftheAmericanLegionRidersAllOfficersshouldbeinAmericanLegionRiderAttire,wearinganofficialAmericanLegionCover,SonsofTheAmericanLegionCoverorLegionRiderheadgear.ALRMeetingAgendaDirector-Themeetingisabouttoopen.Officersshalltaketheirstations.Director-(1rapofthegavel)TheSergeant-at-Armsshallclosethedoorsofthemeetinghall.Director-(3rapsofthegavel),WithColorsofourCountryinplace(orPostColors),HandSalute;Two.Director-PleaseUNCOVERtheChaplainwillofferPrayerChaplain-LetUsPray..........................................AMEN.Director-Resolution288,adoptedatthe67thNationalConvention,callsfordesignatingaPOW/MIA“EmptyChair”atallofficialmeetingsofTheAmericanLegionasaphysicalsymbolofthethousandsofAmericanPOW/MIAsstillunaccountedforfromallthewarsandconflictsinvolvingtheUnitedStatesofAmerica.Accordingly,atthistimetheSGT@ARMS(orwhotheDirectordesignates)willplacethePOW/MIAflagonthe“EmptyChair”asareminderforallofustosparenoefforttosecurethereleaseofanyAmericanPrisonersfromcaptivity,therepatriationoftheremainsofthosewhodiedbravelyindefenseofliberty,andafullaccountingofthosemissing.Letusdedicateourselvesforthisvitalendeavor.(PlacethePOW/MIAflagontheEmptyChair).PleaseobserveamomentofSilenceforthosewhoareservingandwhoservedindefendingourcountryfromallwarsandconflicts(60secondsshouldbeobserved).Director-TheSGT@ARMS(OrastheDirectorappoints)willleadusinthePledgeofAllegiance.”SGT@ARMS)-“IpledgeallegiancetotheFlagoftheUnitedStatesofAmericaandtotheRepublicforwhichitstands,oneNationunderGod,indivisible,withlibertyandjusticeforall.”
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Director-“Inowdeclare__________ALRChapter#_____AmericanLegionRiders,DepartmentofFlorida,regularlyconvened.”(1rapofthegavel)Director-SecretaryRollCallofOfficers,readingofminutesandcorrespondence.Secretary
a.RollCall:QuorumYes/Nob.Readingofpreviousmeetingminutes.
AdditionsorCorrections.Motiontoacceptby: Secondedby:PassorFail.
c.CorrespondenceDirector-Introductionofguestsandnewprospective(ALR)members.Treasurer-ReadingoftheFinancialReport.MotiontoacceptthereadingoftheTreasurerreport,subjecttoAudit.Secondedby:AnyCorrections.Voteonthemotion,PassorFail.CommitteeReports:-
1)Director2)AssistantDirector3)Membership4)RoadCaptain5)Standingandspecialcommittees.
Unfinishedbusiness-
VotingonALRCandidates-InitiationofnewALRmember.Newbusinessandcorrespondence-ForthegoodoftheAmericanLegion,LegionRiders-(funeraltoattend,membersillnesses,membersinneed,anyinformationmembermightneed.)Director-“Isthereanyfurtherbusinesstocomebeforethemeeting?Director-(3rapsofthegavel)Pleaseuncover,TheSGT@ARMS(orwhotheDirectordesignates)willretrievethePOW/MIACoverfromtheemptyChair.Director-TheChaplainwillleadusinaclosingprayer.Chaplain-LetusPray..........................................................AMEN
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Director-Pleaserecover,handsalute(OrRetrieveColors),TWO.Director-“Inowdeclare___________ALRChapternumber_________AmericanLegionRiders,DepartmentofFlorida,regularlyadjourned.”(1rapofthegavel)Whenconductingameeting,makingmotionsandproperproceduresarecoveredbytheAmericanLegionConstitution&BylawsorLegionRiders(SOP).Whenanissueisinquestionornotfullycovered,pleasecontactDepartmentHeadquartersinOrlandoFlorida.TheAmericanLegionRidersRegularmeetinginstructionswereestablishedtohelpALRchaptersinprocedures.TheseprocedurescanbeobtainedbyusingtheOfficer’sGuideandManualofCeremonies,AmericanLegionNationalHeadquarters.
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AMERICANLEGIONRIDERSINSTALLATION
INSTALLINGOFFICER:“YouhavebeenchosentofillthevariousOfficesofthisPost’sAmericanLegionRidersgroup.Youwill,know,andvindicatethetrustthathasbeenreposedinyou,andfulfillineverywaytheobligationsthattrustentails.YouwillrememberthatwearethetruefamilyoftheAmericanLegion,becauseweembraceallmembersoftheAmericanLegionFamily,withoutregardtotheiraffiliationtotheAmericanLegion.YouwillatoncefamiliarizeyourselveswiththeDutiesofyourparticularofficesandyouwillproceeduponthosedutiesinthesamespiritofdevotionandendeavorthatcharacterizedthoseofyouraffiliationtotheAmericanLegion.YoumustknowthatthewelfareandsuccessofthisRidergroupdependslargelyonyou:AndYoumustalsoknowthatuponyourshouldersequallyreststheburdenofpreservingtheintegrityoftheAmericanLegion.BywearingofthatpatchyouarethemostobviousparticipantsoftheAmericanLegionFamily.You,therefore,mustensurethattheconductofthisAmericanLegionRidersGroupisabovereproach.Whatyouandyourgroupdoandhowthepublicviewsyou,reflectsupontheentireAmericanLegionFamily.Youmustprotectandadvanceitsgoodnamebeforethepeopleofthiscommunity,stateandNation.Youmustexultitintheireyes.
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Youmustmakethemknow,asweknow,itspurposesanditspolicy.Thereisnorankamongusforeachservesastheequalofourcomrade:andYoumuststrivetowardthesamegoalsastheAmericanLegion,bysupportingtheprinciplesandprogramsoftheAmericanLegionFamily,Postandcommunity.”Youwillraiseyourrighthandandrepeatafterme,Givingyournames:“I_____________,dosolemnlypledgemyselftoperformfaithfullyandimpartially,thedutiesoftheofficeintheAmericanLegionRidersChapter_____thatIamabouttoassume,AndIFurtherpledge,IwillsupportthegoalsandprincipalsofTheAmericanLegion,IattestthatIamnotamemberof,anddonotsubscribeto,theprinciplesofanymotorcyclecluborgroupopposedtoourformofgovernment.”Turnandfacetheaudience,IpresenttoyoutheOfficersofyourchoice.Icongratulateyouontheselectionsyouhavemade.NowthatyouhavechosenthemtoguidethedestiniesofthisChapter____,itisyourdutytoaidthemineveryway.RemembertheyrepresenttheentirefamilyoftheAmericanLegion.HelpthemkeeptheAmericanLegionRidersafreeorganizationofFreeMenandWomen,faithfultoitsprincipalsandideas.
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Track Sheet For the purposes of keeping track of your yearly events
This will make it easier to complete your End of Year Report
Date of Event
Charity Name Amount Raised Miles Traveled # of Riders
Chapter Director ________________________________________________
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AmericanLegionRidersChapter(###)City,State
MemberInformationForm/ApplicationforALRMembershipAboutYou:
LastName_________________________________FirstName_______________________________Nickname/RiderName:_______________________________________________________________HomeAddress:______________________________________________________________________City:_______________________________State:______________________ZipCode:___________CellPhone:()-EmailAddress:___________________________Birthday:____/____/_____SpouseName:_____________________________________EmergencyContact:_______________________CellPhone:()_-_
(this is the person that will be contacted in the event something shouldhappentoyou)
Memberof:__AmericanLegion__AmericanLegionAux__SALMember#:________________ (Legion,ALA,SAL)
Aboutyourbike:completethissectionifyouwillberidingamotorcyclewiththeALR.Donotfilloutifyouareapassenger
Make:_________________________Model:______________________Displacement:____________Checktheboxalongsidetheappropriatestatementbelow,drawalargeXthroughthestatementthatdoesnotapplytoyou.Signanddatebothsections.☐Itheundersigned,certifythatthemotorcyclelistedaboveisregisteredinmynameandin
accordancewithstate,city,and/orlocallicensingandregistrationrequirements.IfurthercertifythatIcarrypropertyandliabilityinsuranceformyself,mypassengers,andmymotorcyclewhichmeetsatleasttheminimumstate,city,and/orlocalinsurancerequirements.IalsocertifythatIcarryavaliddriver'slicensewithaMotorcycleendorsementinaccordancewithstate,city,and/orlocallaws.Ifmystatuschanges,Iwillrequest,complete,andsubmitanewMemberInformationForm."
☐IamjoiningasapassengerofthefollowingRider:Iwillnotbeoperatingamotorcycleasan
AmericanLegionRider,butmaybeparticipatinginAmericanLegionRidereventsasapassenger.Ifmystatuschanges,Iwillrequest,complete,andsubmitanewMemberInformationForm.
MemberSignature______________________________Date______________________
New____Renew_____Card#_____________________Exp.Date_______________
Amt.Rcvd$___________________Cash___________Check#_________________Toberenewedannuallyandkeptonfile.
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FloridaAmericanLegionRidersRoadCaptainGuide
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TheRidersCreed
RIDERSLEADTHEWAY
RIDERS
IDERSDEDICATETHEMSELVESTOTHESUCCESSOFTHEAMERICANLEGIONFAMILY,IKNOWTHROUGHMYEFFORTSICANMAKEADIFFERENCE.ALONEAMRESPONSIBLEFORMYSELFANDMYFELLOWRIDERS.IWILLCONDUCTMYSELFWITHTHEHIGHESTDEGREEOFINTEGRETITYANDHONOR.EEDSNOWORDSCREATECHANGE.IWILLPRESEVEREAGAINSEANYANDALLTHINGSTHATPREVENTMYSUCCESS.MYRELSOVEANDSTRENGTHWILLOEVERCOMEALLOSTACLES.EACHRIDERISFRISTAMEMBEROFTHEAMERICANLEGIONFAMILY.IWILLACTIVELYPARTIVIPATEINANDSUPPORTTHEIRENDEAVORS.EADILYWILLIJOINOTHERRIDERSINACTIVITIESANDEVENTSWHICHSUPPORTOURMISSIONS.IWILLDOSOGLADLYKNOWINGIVOLUTEEREDTOBEANAMERICANLEGIONRIDER.UCCESSISTHEONLYACCEPTABLECONCLUSION.IWILALLOWNOTHINGTODSSUADEMEORIMPEDEMEFRIMSERVICETOMYFAMILY,COMMUNITYANDCOUNTRY,ESPECIALLYTOURVETERANS
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Introduction…………………………………………………………………………………………..4Participation….………………………………,…………………………………………...……....4RidePositions………………………………………………………………………………………...5
RoadCaptainMidCaptainRoadSafetyOfficer
IndividualResponsibilities….….………………………………………………………….…..6HandSignals…………………………………………………………………………………………..7RidingTogether……………………………………………………………………………………..8
FormationsLaneChanges/PassingGroupSeparationsBreakdown/AccidentsParking
TimetoRide…………………………………………………………………………………………10MeetingPlace/TimeOvernight/Out-of-TownRidesPre-RideBriefingGettingyourHeadintheRide
RideTypes……………………………………………………………………………………………13SundayRidesSponsorRidesPokerRunsHotzeeRuns
Equipment……………………………………………………………………………………………14SafetyEquipmentFirstAidKitToolKit
Mentors……………………………………………………………………………..…………………15WaiverandLiabilityRelease.…………………………………………………..……………16
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INTRODUCTION:Congratulations!!!YouhavejoinedAmericanLegionRiders,oneofthegreatestridingorganizationsintheworld.OurnumberonegoalistoridesafeandhavefunwhilerepresentingtheAmericanLegioninapublicvenue.Inordertohavefunridinginagroup,wehavetobesafeandthatmeansallridersknowandunderstandtheimportanceofsafety.Thismanualisdesignedtohelpyouunderstandourridingprogramandwhatyoucanexpectwhenparticipatingingrouprides.Themostimportantthingtorememberis,“Youandyoualoneareresponsibleforyoursafety.“Therefore,rideyourownrideandneverexceedyourridingcapabilitiesorrideoutsideyourcomfortzone.ThePRIMEDIRECTIVE,don’thitthebikeinfrontofyou…oranyotherbike.Yoursafetyandyourlifearemoreimportantthanarrivingtogetherasagroup;afterall,wearealloutforfunandenjoyment.Enjoyparticipatingingrouprides;weneedyourinputsandideas.
PARTICIPATION:Participationisthekeyforthisorganizationtoaccomplishallofourgoals.Ifitweren’tforthevolunteers,wehavethatmakethingshappenthisorganizationwouldn’tbehere.FromvolunteeringtocookforBikeNightordinnernights,topreppingforarunorsponsoringanothervenueatthepost;wearetheindividualswhomakeourpostshine.WehavethebestAmericanLegionRidersProgramandweareproudofthatfact.Socomeonoutandmeettherestofthegreatpeoplewhoyouwillberidingwithatyourpost!Thanksforallthatyoudo…Much of the information in this manual is derived from a variety of valued sources.
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RidePositions
1.ROADCAPTAIN:TheRoadCaptainisafundamentalpartofanyrideplanningandhe/sheisinchargeofgrouprides.TheRoadCaptaindealswiththepoliceandotherunexpectedsurprisesmakingsureeverybodyhasafunandsaferide.
He/shewillinstructanyridertorideinaspecificpositionwithinthegroup,ortoleavethegroupentirely,forreasonsofmisconduct,disorderlyorunsaferiding,orforobservedfaulty/unsafeequipment.Watchforhis/herdirectionsandsignals.
He/shehelpseducatenewridersinhandsignalsandotherridingetiquette.YoucanfeelcomfortableaskingtheRoadCaptainquestionsonallaspectsofmotorcycleridingandsafety.
Ateachridehe/shetypically,butnotalways,doesthefollowing:-Conductpre-ridebriefsasnecessaryandansweranyquestionsyoumayhave.-Reviewtheriderouteandchangetherouteasactualroadconditions/weatherdictates.-Appointatrailrider(SafetyOfficer/Sweep)torideattherearofthegroup.-Adviseridersaboutthepaceoftherideandtherideformation.2.MIDCAPTAIN:AMidCaptainsresponsibilityismuchthesameastheRoadCaptain.Inalargegroup,MidCaptainsareusedfor"breakingup"themaingroupintosmallermorecontrollablesizes.Mostoftenthisisusedwhiletravelinginheavytrafficorinareasofmultiplestopsignsorlights.Smallergroupshelptheridetobecompletedmoresafely.Smallgroupswillblendbackintothemaingroupatalaterpointin.MidCaptainshelppreventridersfromspeedingorotherwiseusingpoorjudgmentintheattemptto"keepup"withthemaingroup.
3.RIDESAFETYOFFICER/SWEEP:Thisveryimportantpositionisoftenoverlooked,butcanbeacriticalpartofthesuccessfulandsafegroupride.TheSafetyOfficerseesall...becausetheytakethe"last"positioninthegroup.And,theresponsibilitiesofthispositioncanbevariedandmultiple.TheSafetyOfficercommunicatestotheRideCaptain,throughhandsignals,thestatusofthegroup.ThemostusedsignalisafisthighintheairsignalingtotheRideCaptainthateveryoneistogetherandmadeitthroughthattrafficlightoraturn.TheRideCaptainwill"acknowledge"thisbysignalingbackthesameway.Thisalsohelpstoremovetheanxietyoftheridersinthegroup,wonderinghoweveryoneisdoing.OthersignalsareusedanddiscusseddirectlybetweentheRoadCaptainandSafetyOfficertoinsurepropercommunication.Ifthegroupbecomesseparated,theSafetyOfficermovestoaleadpositionandbecomesaMidCaptain.Ifthereisaproblem,itbecomestheSafetyOfficer'sresponsibilitytooversee,andcommunicateappropriatelysothatemergencyhelpcanbenotifiedasnecessary.Obviously,theSafetyOfficerisequippedwithacellphone,radioordevicecapableofdoingso.
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IndividualResponsibilities
RIDEWITHINYOUROWNKNOWNSAFECAPABILITIES-PERIOD
Participantsinagroupridemustbewillingtofollowbasicandsensiblerulestoinsurethesafetyofeveryoneinvolved.Ifyouareunwillingtofollowtherules,thendonotparticipateinthegroupride.Ridebehindorseparate,butnotbetweentheRideCaptainandtheSafetyOfficeroryouwillbeaskedtoleavethegroup.
Ridersshouldknowthebasichandsignalsofgroupridingand"usethem".
Everyriderinthegrouphasthecapabilityandresponsibilitytousehandsignalsatanytimenecessary.TheRideCaptainmaymissaroadobstacle,ornotsignalforavarietyofreasons,includingthefactthathe/shejustdidn'tseeit.Itbecomesyourindividualresponsibilitytosignaltotheridersaroundyouandbehindyouthatthereisanobstacleintheroad.Otherridersdependheavilyonthesesignals;ridingasagroupreducesyourviewoftheroad.
Anyriderthatisuncomfortablewiththespeedoftheride,shouldmotiontheridersbehindtopassandtakeaforwardposition.TheRideSafetyOfficerwilltaketheresponsibilitytoridewiththispersonseparatelyorstoptoassistifthereisaproblem.
Iftheriderinfrontofyou,includingtheRideCaptain,signalsanobstacleintheroad,youare"obligated"topassthatinformationontotheridersbehindyouusinghandsignals.Ifyoudonot-andthepersonbehindyouhitstheobstacle-youmightbefacingaseriousdiscussion...
AllsignalsfromtheRideCaptainshouldberelayedthroughthegroupbyrepeatingthesamesignalbacktotheSafetyOfficer.Itisimportantthatallsignalsgetpassedthroughtheentiregroupatalltimes.
Lessexperiencedridersshouldridenearthefrontofthegrouptominimizetherubberbandeffect.ThishelpsaidtheRoadCaptaininadjustingthepaceoftheride.Moreexperiencedridersshouldridetowardsthebackofthegroup.Allridersareexpectedtobereadytodeparttheassemblypointwithafulltankoffuel,fullstomach,emptybladder,andappropriatelyclothed.Bepreparedtorideforatleastonehourbeforestopping.Safetyiseveryone’sresponsibility.Donotconsumealcoholoruseanydrugsormedicationthatcouldimpairyourjudgmentandabilitytoride.Neverblocktrafficyourself.It’sdangerousanditisagainstthelaw.CanyouspellLIABILITY?Ifyouhaveanyconcernsabouttheride,talktotheRoadCaptainandhe/shewilltrytoaddressyourconcern.
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Hand Signals
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RidingTogether/GroupRides
1.Formations:
• Ifatanytimeyoufeeltheridingintensityisbeyondyourcurrentskilllevelyoushoulddropoutofthegroupride.Tryingtokeepupwiththegroupmaybehazardoustoyouandotherridersinthegroup.
• WatchforsignalsfromtheRoadCaptain.Turning,staggered/singlefile,slowingandhazard
signalsaretobepassedbackthroughthegroup.
• Thegroupwillstopforalltrafficsignalsandobeyalltrafficlaws.Donotrunstopsigns.Onlyofficialpoliceescortsmayblockintersections.
• Watchfortrafficsignalchangesandbeprepared.Safelybunchupatapproaching
intersectionstoshortenthegrouplength.Donotruncautionorredlights.
• Staggeredformationisthenormonmostroads.Instaggeredformationyoushouldfollowthebikedirectlyaheadby2secondsandthebikeintheotherleftorrightlanepositionby1second.Thisisnotalwayspossible.Singlefileformationisnormalfortwistyroads,Interstateentranceandexitrampsandconstructionareas.WatchforRoadCaptainsignals.
• Theentirewidthofthelanebelongstoyouortheotherrider;sodonotridebesideanother
rider.Allowroomtoswerveincaseofanemergencyorroadhazard.
• Maintainyourlocationwithinthegroupanddonotpass.Ifyouneedtochangelocationinthegroupwaituntilthenextstopthenchangeyourpositionwhentheridestartsagain.Itiscommoncourtesyfortheriderwhoisfollowing,intheotherpositionofthelane,tosignaltothenextriderinthelanewiththevacancytomoveuponeposition.Iftheriderdoesnotsignal,slowlybegintomoveintothevacantposition.
2.LaneChangesandPassing:
• WatchforandpassbacktotheSafetyOfficerallturningsignalsfromtheRoadCaptain.
• Multi-lanehighwaylanechange;allriderswillholdtheirposition.TheSafetyOfficerwillrepositionintothenewlanetoopenagapfortherestofthegrouptoenter.Again,riders,holdyourpositionuntiltheriderinfrontofyouchangeslanes.
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• Twolanehighway;nomorethanoneortwobikesshouldenterthepassinglaneatanyonetime.Whenthosebikeshavepassedandpulledintothelane,thenext1or2ridersmaybegintopass.TheRoadCaptainwillstayinthepassinglaneafterpassing,aslongastheroadaheadisclear,tocreatealargegapaheadofthepassedvehicle.Followingbikespassasindividualridersandreturntostaggeredformationafterpassingifappropriate.
• Vehiclesintheformation:Othervehiclesmayenterthegroupforashortperiod.Respect
theirrighttousetheroad.Theyusuallyleavethegroupatthefirstopportunity.Ifyougetintoadisputewiththedriverofavehicle,thevehicledriverwillalwayscomeoutahead.
3.GroupSeparations/DroppingOut:
• Ifyoumustleavethegroup,exitfromthesideofthegroup,preferablyatalocationthatdoesnotdisturbtheotherriders.SignaltoanotherriderthatyouareleavingsotheymayinformtheRoadCaptainatthenextstop.
• TheSafetyOfficerwillfollowatthebackofthegroupandwillstoptohelpanyriderwhohas
todropoutofthegroup.WhentheSafetyOfficerriderstopstohelpsomeone,thelastriderinthegroupbecomestheSafetyOfficerriderandwillinformtheRoadCaptainatthenextstopthatridershavebeenleftbehind.
• Ifthegroupgetsseparatedatatrafficlight/stopthelastrideroftheforwardgroupbecomes
theSafetyOfficerofthatgroup.TheRoadCaptainwillstoporleavearidertowaitforanddirectthefollowinggroupatanyintersectionwherethegroupmakesaturn.Ifyoubecometheleadofthetrailinggroupanddonotknowthegrouprideroute,thenstopyourgroupatthenearestsafepulloffpointandgetariderwhoknowstheroutetoleadthegrouptothenextscheduledstop.TheRoadCaptainmaysendtworidersbacktocheckonthemissingridersand/oropttocontinuetheride.
4.Breakdowns:Onlongrides,pairupwitharidingpartner.Ifyourridingpartnerdropsout,youaretodropoutandassistifpossible.Inthisinstance,theSafetyOfficerwillcontinuewiththegrouptothenextstopwheretheRoadCaptainwillbeinformedofthemissingriders.Iftheriderbreakingdowndoesnothaveapartner,theSafetyOfficerwillstaybehindandcalltheRoadCaptaintoadvisehimofthesituation.5.ACCIDENT:IfamishapoccurswithariderinthegrouptheSafetyOfficerandriderpartnerwillstoptorenderassistance.Otherridersshouldcontinuewiththegroup.Thegroupwillpullofftheroadatthefirstsafeplaceandrespondtotheincident.Donotcreatecongestionontheroadwayintheareaofthemishap.USEEXTREMECAUTION.
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6.Parking:WatchwheretheleadRoadCaptainpositionshim/herselfintheparkingarea.Slowlyridebehindhim/herandgeton-line.Aftereveryoneison-linethegroupbacksintotheparkingslots.WhentheRoadCaptainpullsintoasmallparkingspace;that’syourcuetofindyourownspottopark.TimetoRide
1. MeetingPlaceandtime:Ridersshouldstrivetoarriveontimeatthemeetingplace.Thisgives
ridersanopportunityforafinalgearcheck.Localrideswillnormallymeet,departandreturntotheAmericanLegionParkinglot.TheRoadCaptainwillnormallyarriveatthedeparturelocationaminimumof30minutespriortothePre-RideBrief.Ifyouhavequestionsabouttheride,theroute,orevenabouttheAmericanLegionRidersprogram,thiswouldbeagoodtimetoapproachtheRoadCaptain.
2. Overnight/Out-of-TownTrips:TheseridesusuallyhavemorethanonerideplaninvolvingmultipleRoadCaptains.Themeetinglocationswillbepre-determinedbytheRoadCaptainleadingeachgroup.EachGroupRoadCaptainwillleadtheirrideandtheyareresponsibleforalltheplanninginformation.
3. Pre-RideBriefing:TheRoadCaptainwillconductabriefingfortheentiregroup–BETHERE.He/Shewillreviewtheroutetothefinaldestination,plannedstops,procedureforthereturnride(i.e.onyourown,organizedgroups,andplannedroutes).TheRoadCaptain(s)andSafetyOfficer(s)willbeidentifiedshoulditbenecessarytobreaktheridersintogroupsforsafety.Thebriefinggenerallycontainsthefollowing:
a. StaggeredRiding–1secintervalminimum,alternatinglanepositions.
b. StopSigns-doubleup,proceedthroughaspairsandthenreturntonormalstaggered
formation.AuthorizedbyFloridaStateStatue316.209.
c. StopLights–stopifthelightturnsred,regardlessofyourpositioninthegroup.Proceedongreenwhenthewayisclear.TheRoadCaptainwillslow-upsothatyoumaysafelyrejointhegroup.
d. LaneChanges–passthesignalback.Eachriderisultimatelyresponsiblefortheirown
safety.Onmultiplelanehighways,holdyourlaneuntilthemotorcycleinfrontofyouchangeslanes.TheRoadCaptainwaitsontheSafetyOfficertosecurethelane.OncetheSafetyOfficerhassecuredthelane,theRoadCaptainwillinitiatethelanechangefollowedbyeachoftheriders.
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e. PassingTraffic–singleupwhilepassing,useyourownjudgment.TheRoadCaptaininthepassinglaneindicatesnooncomingtraffic.Returntoyourlaneandproperformationwhenit’ssafeandassoonaspossible.Onlypasswhenlegal.
f. HandSignals–Passsignalsbacktotheriderbehindyou.Donotmaintainorperformany
handsignalifsafetyrequirestwohandsonyourhandlebars.4. GettingYourHeadintheRide:Therearealotoftrapsoutontheroads,allroadshavehazards
thatweneedtonegotiate.Thisthoughtprovokingsectionhighlightsonlyafewroadhazardsyoumayencounter.Whileeveryhazardmayappearthesame;allhazardsaredifferentandthereisnosinglesolution.Theridermustdecidetheirowncourseofactiontosuccessfullycopewiththeobstacle.Fromonepatchofsurfacetothenext,onedaytoanother,it’snotrealistictoassumetheroadsurfacewillbeconsistentlygood.Lookforchangesincolorortextureoftheroadahead.Avoidingcommonhazardsmeansobservingthehazardintimetodosomethingaboutthesituation.Sourceofthefollowinginformationisfrom“ProficientMotorcycling”byDavidL.Hough–“MasteringtheRide”.Remember,practiceistrainingandwhenyou’reexcited,youarereliantonyourtraining.
a. RoadConfigurations–Twistingandcurvingroadsincreasestheenjoymentofridingon
backroadsformostriders.Familiarroadsfreeofsurfacehazardsmaystilltakeariderbysurpriseasariderdoesn’trecalleverycurveexactly.Smallerrorscanhavemagnifiedconsequenceswhenridinginagrouporformation.Alwaysoperateyourmotorcycleatasafespeednottoexceedyourvision.
• UnexpectedObjects–Alwaysbepreparedforanabruptstoporalteredcourseas
younegotiateeachcurve.Prepareforwhatevercombinationsofdipsandturnsintheroadsthatmaybejustbeyondoroutofyoursight.
• Apexes/CorneringLines–The“TailoftheDragon”isagreatexampleasmanyriderssharpentheirfloorboardsacceleratingthroughcurves.Almostall318curvesinthe11mileruncamber(slant)nicelyintotheturnthusincreasingtractionandleanoverclearance.However,thereareafewcurvesthatslantthewrongdirectiondecreasingleanoverclearanceandavailabletraction.Animproperlygradedroadcanbeadisasterinthemaking.Usethe“slow,look,lean,androll”technique.
b. RoadwayContaminants–Spendtimelearninghowtoreadtheroadaheadandadjustyour
speedandlinetokeepalotofreservetractionavailable.Thekeyistolookforchangesintheappearanceofthesurfacethatindicateapossiblechangeintheroadcondition.Avoidingcommonhazardsmeansobservingthehazardintimetodosomethingaboutit.
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• Sand–WeliveinFlorida,expectsandtobuildinthecornersand/orbeblownacrosstheroad.Loosesandnormallydecreasestractiononadryroadbutmightactuallyimprovetractionintherain.
• Edgetraps–Workzonewarningsignsmaybeyourfirstindicationandshouldn’tbe
ignored.Keepyourtiresawayfromraisedpavementedges.Ifyoumustcrossoveranedge,dosoatmaximumangle.Treatitlikeacurb,swerveawayfromtheedgeandcrossata45-degreeangle.Rollthethrottletobouncethefrontwheelovertheedgethenstraightenthebike.
• LooseGravel–Stayoutofthedeepstuffandawayfromthecenterlineonatwo
laneroad.Ridingtooslowcausesmorewobblesthanmovingalongalittlefaster.Nothingexcitesariderlikethefrontwheelplowingintoloosegravel.Thedeepgravelneartheentrancetoourpostcantakedownanunsuspectingrider.
• TarSnakes,potholes,andslipperystuff–It’simportanttodevotepartofyour
attentiontoroadconditions.Evenwhenridinginagroup,youaloneareresponsibleforyourcoursedirection.Ariderinfrontofyoumaynotbeawareormaynotbeabletopointoutahazardintheroad.
• Dirt–Dirtblownacrosstheroadmightdecreasetractiontosomeextentbutwill
quicklyturntoslipperymudwithrain.
• Oil–Whenstopping,lookatthepavementwhereyouputyourfeetdown.Vehiclesleakoilandoilbuildupsarecommonatintersections.Beawareofthetemperatureandcurrentweatherconditions.Iftheweatherishotanddrybesuspiciousofdarkpuddles.Itmaybewaterthatwillquicklyevaporateoffyourtiresoritmaybeoilthatwilllubricateyourtiresforseveralmiles.
• Bridges–AssuredencounterinFlorida.Beawareofsmoothconcreteorthehated
steelgrates.Steelgrateswillcauseyourtirestowigglearoundandchangetheavailabletraction.
• Agriculturalareas–Weallenjoythecountrysiderides.Scrutinizetheroadfor
coloredareasindicatingfarmequipmenthastrackeddirtormudontothepavement.Whilethespeedsaregenerallythesame,usuallythebackroadsarenotmaintainedaswellasamajorhighway.
• Objects–Evenflatobjectsarereasonforconcern.Flattenedsodapopcanshave
beenknowntobecomeaskiwhenthetirescrossoverthecanatthesametime
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thebreaksareapplied.Alwaysattempttoputyourtiresoverthebestsurfaceoftheroad.Letoffthebreaksandallowyourtiretorollovertheobjectifitbecomeslodgedunderyourtire.
• Loggingtrucks–OnofFlorida’sfavoritevehicles.Ridersshouldincreasetheir
followingdistancesignificantlywhenstuckbehindaloggingtruck.Loggingtrucksareknownforfallingdebrisaswithanyvehiclehaulinganopenload.Becarefulwhenpassingasdriversofthesetruckshaveturnedleftwithlittletononoticewhereyouleastexpectaturn.Logtrucksmusttraveldirtroadstobeloadedwithtimber.
RideTypes
1. Meet&DecideRides:RidesoccuronSundaybutanydaymayserveasasuitablesubstitute.
Thisisnotanorganizedride;rather,membersmeetatthepostatadesignatedtime(presently10:00a.m.)andchoosethedestinationandroute.IftheRoadCaptainisparticipating,hemaychoosetoleadtherideorallowanyoneinterestedtoleadtheride.Usually,therewillbeastopforluncheitherduringtherideorattheconclusion.Thegoalistodragmorepeopleoutforridesandgettingtoknowyourfellowridersonamorepersonablelevel.
2. SponsorRides:RideoccursanydayoftheweekandusuallyatnightMonday–Friday.Thisisnotanorganizedride.It’sdesignedtogetmaximumparticipationfromourriderstoshowappreciationtoabusinessthatsponsoredtheHotzeeRun.Agoodshow-of-forceisexpectedandwillhelpensurethatwereceivequalitysponsorshippackagesfrombusinessesforfutureHotzeeRuns.
3. PokerRuns:Anorganizedeventwhereriders(sometimesothervehicles)visitfivetoseven
checkpointsdrawingaplaycardateachcheckpoint.Theeventhasatimelimit,however,theparticipantsarenottimedandwinningispurelyamatterofchance.Usually,asmallpartofthefeemaygotofundingtheevent,includingtheprizeswhiletherestgoestotheevent’scharityrecipient.ThereareseveralvariationssuchastheWestCoastrules(eachcardhasanassignedvalue)anddiceruns(participantsrolldiceateachstop).
4. HotzeeRun:TheHotzeeRunisadiceeventwhereparticipantswillrolldiceatthedesignated
stops.TheAmericanLegion,PaulW.AireyPost392isthehostforthisannualevent.Maximumparticipationfromallridersisexpectedtowork,ratherthanride.Thiseventhasbeenahugesuccessinthepastanditisalsohowourpostbecameknowntothelocalcommunity.PastcharityrecipienthasbeentheCovenantHospice,whichprovidescareformorethan6,000patientsandfamilieseachyearthroughoutnorthwestFloridaandSouthAlabama.
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Equipment
1. SafetyEquipment
• ADOTapprovedhelmetgoesalongwaytowardssavingyourskullincaseofanaccident.Evenifyou’vedecidedyoudon’twanttoprotectyourbrain,helmetsoffershelterfromwindnoiseandrain.ItmaybeprudenttobringaDOTapprovedhelmetwhentravelingonovernighttripsorwhentravelingthroughastateoronamilitarybasewithahelmetrequirement.Allmilitaryinstallationsrequirehelmets,longsleeveshirts,eyeprotection,boots,andgloves.
• Eyeprotectionisrequiredbylawforboththeriderandpassenger.Eyeprotectionnot
onlykeepswindfrommakingtearsstreakdownyourface,theyalsokeepallmannerofdebrisandbugsfromflyingintoyoureyes.Floridahasalotofbugsranginginvarioussizes.
• Earplugscutthewindnoiseonamotorcycleathighwayspeedsandhelpspreserveyour
hearing.Niceitemtohaveoncrosscountrytrips.
• Glovescanprotectyourpalms,knuckles,andfingers.It’sabasichumanreflextobrakeyourfallbyacat-likeextensionofthearmswhenarideristhrownoffhis/herbike.
• Bootsnotonlyprotectyourfeet,bootshelpkeepyourfeetfirmlyplantedonthefloor
boardsandthepavement,whenstopped.Anyshoeovertheanklewillhelpprotectyourskinfromcomingincontactwiththeblisteringhottailpipes.
2. ToolKits:MostRoadCaptainsandSafetyOfficerscarryanextensivetoolkit.It’srecommended
thatyoubringyourowntoolkit.Ifyouarewithouttoolsandfindthatyouneedtomakeadjustmentstocontinuetheride,checkwithanyALRofficerorsomeofthemoreexperiencedriders.Toolkitsareinvaluablewhenneeded.Atoolkitchecklistofthemostcommonlyusedtoolscanbefoundbysearchingoftheinternet.
3. FirstAidKits:Thereisanoldsayingthat,“Therearetwotypesofbikers,theonesthathavegonedown,andtheonesthatwillgodown.”Akitcanbeaslargeorassmallasyoudesire.Anordinaryfirstaidkitjustwon’tcutit,mainlybecauseofthesizebutalsobecauseofthetypeinjuriesbikerssuffer.Youprobablywon’thavemuchtimetoreadinstructionssoknowwhat’sinyourkitandhowtouseit.It’salwaysbeneficialtotakeacourseinCPR,learninghowtostopbleeding,treatingburnsandeyeinjuriesandhowtostabilizeafracturedlimb.Aquickresponsetosomeone’smedicalneedscanmakeadefinitedifferenceandhelpensurethemostpositiveoutcomepossible.
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MentorProgram
Purpose:Simple,decreaseaccidents.Anynewriderormemberswithquestions--contacttheRider’sDirectortobeteamedupwithavolunteermentorthatwillhelpteachtheropes.Ourmentorshipprogramistohelpmaterializeournumberonegoal,“ToridesafeandhavefunwhilerepresentingtheAmericanLegion.”Thebeautyofthismentorshipprogramisthatriderscanaskanyquestionandreceivequalitycounselwithoutthefearofbeingridiculed.Wehaveallbeenthere,thenewAmericanLegionRiderwithcountlessquestionsaboutmotorcyclesandmotorcyclecustoms.AnewRidercanreallybenefitfromgettinggreatadvicefromexperiencedriders.Mentorsenhancearidersexperiencebyservingasrolemodelsandadvisors.Asuccessfulridersprogramrequiresthesupportofitsmembers.Post392’sinformalmentoringprogrammatchesexperiencedseasonedriderswithnewriderstoprovidesupportinsafety,helpunderstandmotorcycledynamics,andtoprovideknowledgeabouttheAmericanLegionRidersandothermotorcycleclubetiquette.GETINVOLVED:OneofthemostexcitingandrewardingwaysyoucanvolunteerwiththeAmericanLegionRidersistobecomeamentor.It’ssimple,contacttheAmericanLegionRider’sDirectorandwhenanewriderrequestassistance,you’llbetheretohelp.
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TimeManagementandPlanning(Commander&AdjutantSALPlanBook2016-2017)Introduction
Timemanageistheabilitytoplanandcontrolhowyouspendthehoursinyourdaytoeffectivelyaccomplishyourgoals.Anyoneinleadershiprolesshouldkeeptheideafirmlyathandthatyouarenotmerelymanagingyourtime,butthoseyoulead.Volunteersneedeffectiveleadershipthatvaluesthetimetheydonate.Toquote:“timeismoney”,attributedtoBenjaminFranklin,itisimportanttonotethatmoneycanbereplace,buttimecannot.
Ifyouareleadingateamorareakeymemberoftheteamtryingtoaccomplishaworthygoal,howyoumangeryourowntimewillaffecttheteamsoverallperformance.Remember:agoodleaderpullsotherstothecause…theyaredrawntothepossiblesuccess.Poorleadershiporlackofleadershipcanleadtopushingtheprojectandthepeople,oftenthisleadstovolunteersleavingaltogether.TimeManagementSkills Thefollowingisssimplelistoftypesoftimemanagementthatmaybeemployedtoimproveeffectiveness.Thebestfitforanyleaderwillbeablendofseveralmethods.
• KeeptheGOALSinmindatalltimes.Wherecanyoudelegate?• Donotwastetime.Procrastinationkillsprojectsandlosesvolunteerthatdonotwant
towaitforyoutogetorganized.Startnow.Don’twait.• KIS!Keepitsimple.Don’twastetoomuchtimeplanning.
Keepeverythinginbalance:family,work,health,volunteering,R&R.Thereisonlysomuchtimeintheday.Makethemostofit.The80/20Rule ThePeretoAnalysisusestheconceptthat80%oftaskscanbedonein20%ofthetime.Theremaining20%oftaskswilltakeup80%ofyourtime.Mapoutandlistwhichtaskswilltakeupthemosttimeanddelegatevolunteerstoaccomplishthosefirst.Focusonthelesscomplicated20%after.
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The10StepstoaSuccessfulFundraisingEvent
Fundraisingeventsareapopularformoffundraising.Whiletheycanbegreatmoneymakersforanorganization,theycanalsobetimeconsumingandexpensive.Thesuccessofeventsdependsoncarefulplanning.(Yes,youshouldhaveawritteneventplanforeveryeventyouhold!)Tohelpyouensurethatyourfundraisingeventisawinner,herearetenmajorcomponentsthatyoumustincorporateintoyoureventplan:
1. Purpose:Beforedoinganythingelse,youmustdecidewhatthepurposeofyoureventis.Isthistrulyafundraisingevent?Ordoesithaveothergoals?Perhapsyourorganizationmaybehopingtoraisemoneyattheevent,butthemainfunctionoftheeventistogainpublicity,orreachouttoanewnetwork.Manycharitableeventshavemorethanonegoal.Figuringoutthedetailsforyoureventwilldependonknowingwhatgoalsyouaretryingtoachieve.
2. FundraisingGoal:Inconjunctionwiththeeventhostcommittee,organizationstaff,andkeyfundraisers,youmustdecidewhatamountofmoneyyouplantoraiseattheevent.Ifthisistrulyafundraisingevent,theneverythingintheeventplanwillbegearedtoraisingthisspecificamountofmoney.Theamountyouchooseshouldbewhatyouhopetonet,thatis,theamountyouplantoraiseafterexpensesarededucted.
3. Budget:Everyfundraisingeventplanshouldcontainacompletebudgetlistingalloftheexpensesthatwillberequiredtoholdtheevent.Yourbudgetshouldincludestaff,invitations,spacerental,catering,entertainment,transportation,security,utilities,andanythingelsethatwillberequiredtomaketheeventasuccess.Yourbudgetshouldtakeintoaccountyourfundraisinggoal,ensuringthatyouraisethatamountaboveandbeyondallexpenses.Besuretoleavealittleextraroominyourbudgetforunforeseencosts.
4. Leadership:Aspartofyourfundraisingefforts,youreventwillmostlikelyhavea“hostcommittee”andoneormore“hostcommitteechairpersons.”Thesepeopleareresponsibleforcontributingsubstantialamountstotheeventandencouragingotherstodothesame.Thehostcommitteeisgenerallycomposedofwealthydonors,businessleaders,orlocalcelebrities.Thehostcommitteeandchairpersonsarenotresponsibleforactuallyrunningtheevent,butareintegraltoensuringthatyoureachyourfundraisinggoals.
5. TargetAudience:Whoisthetargetaudienceforyourevent?Isthisageneralfundraiserwhereeveryonewillbeinvited?Oristhiseventgearedtowardsaspecificgrouplikebusinesspeople,parents,oryoungprofessionals?Inshort,youmustdecidewhomyouwillinvitetoyourevent.
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6. Set–Up:Youreventstaffshouldplantheeventset-upwellinadvance.Theset-upincludesalloftheparticularsoftheactualevent:Wherewillitbe?Willfoodbeserved?Willtherebeentertainment?Whatkindofdresswillberequired?Whatistheitineraryfortheevent?
7. Marketing:Justlikeanewproduct,youreventneedstobeaggressivelymarketedtoyourtargetaudience.Youneedtoconvinceyoursupportersthatyourorganizationandeventareworthyoftheirtimeandmoney.Drawupanentiremarketingplanfortheevent.Possiblemethodsof“gettingthewordout”include:usingyournon-profit’sfundraisingnetwork,mailedinvitations,directmail,phonebanks,wordofmouthandtheeventhostcommittee.
8. Sales:Onceyoumarketyourevent,theremustbeaprocedureinplaceformakingtheactualticketsales,oracceptingdonationsfortheevent.Youmustdecidewhethertherewillbedifferentcontributionlevelsfortheevent(suchasaflatticketcharge,anextrachargetobeinvitedtoaV.I.P.receptioninadditiontotheevent,etc.).Youmustdecidewhowillsellthetickets,howtheywillbeshippedordelivered,andwhowillberesponsiblefororganizingtheincominginformation.
9. Practice:Whileyouprobablywon’tneedafullrun-throughofyourevent,itisessentialthateveryonewhoisworkingtheeventknow,aheadoftime,whattheirresponsibilitiesare,wheretheyshouldbeduringtheevent,andhowtheeventisgoingto“flow.”Ifyouarehavingalargeorunusualevent,thekeyeventstaffmaywanttohaveapracticeruntomakesurethatyouroperationisrunningsmoothly.
10. Thank–You:Oneofthemostoftheardcomplaintsfromcontributorstocharitablefundraisingeventsis,“Theyneverevensaid‘thank-you.’”Dittoforyoureventvolunteers.Makesurethattheorganizationtakesthetimetosendthank-younotestoeveryonewhoisinvolvedinyourevent,includingcontributors,volunteers,staffandvendors.Keepyourdonorshappy…you’reprobablygoingtobeaskingthemforanotherdonationsometimedowntheroad.
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Protocol
ThisProtocolguideisintendedtoassistthoseresponsibleforplanningandconductingAmericanLegionFunctionstoachievesuccessfuloutcomesfortheseevents.FollowingestablishedprotocolsenablesfunctionstoproceedsmoothlyandpredictablyandservestoenhancetheimageofboththehostorganizationandtheAmericanLegion.Thisiscritical,especiallywhenAmericanLegionvisitorsfromoutsidetheDepartmentandwhentheGeneralPublicarepresent.
ThisguidecoversbothplanningandconductofAmericanLegionfunctions,includingvisitationsbyAmericanLegiondignitaries.ItdoesnotcoverpubliceventssuchasMemorialDayandVeteran’sDayceremonies.(Seethe―OfficersGuideforprotocolatthesefunctions)ProtocolGuidelinesAlthough―protocolisatermusedprimarilyinsettingtherulesofetiquette,whichgoverndiplomaticfunctions,thereisacertainamountofprotocol,whichappliestoAmericanLegionmeetingsandsocialfunctions,especiallythosetowhichdignitarieshavebeeninvited.ProtocolforthoseeventsistheresponsibilityofthePostCommanderwhoshouldbeawareofcertainguidelines,whichbeginwiththeplanningoftheevent.IftheDepartmentCommanderistobeinvited,thismattershouldbeclearedpromptlywithdepartmentheadquarters.Inpreliminaryplanning,itisadvisabletohaveanalternatedateintheeventtheDepartmentCommanderisalreadycommittedfortheoriginaldate.Accompanytheinvitationwithsomebasicfactsabouttheengagement:Time,place,whetherornotitisadinneroccasion,significanceoftheevent,etc.WillitbeajointLegion-Auxiliaryfunction?Willtherebenon-Legionnairedignitariespresent?Remember,thisisyour―homeandthoseyou’veinviteddeserveallthecourtesiesandconsiderationstobeaccordedsuchdistinguishedguests.Iftheeventisadinner,thosewhowillbeseatedattheheadtableshouldhavebeennotifiedofthisfactbeforetheyarrive.Theyshouldbeescortedtotheirplacestoavoidconfusion.Themainspeakerisseatedjusttotherightofthepodium.Placecardsidentifyingthoseattheheadtableshouldbeused.ThePresidingOfficerisalwaysatthecenteroftheheadtableorrightoffcenter,firstplace.TheguestofhonorisalwaysseatedattherightofthePresidingOfficerandtakesprecedenceoveranyotherdignitary.Otherguestsmaybeseatedright,left,right,etc.,ofthePresidingOfficeraccordingtorank,orallotherguestsofhonormaybeseatedtotherightofthePresidingOfficerandotherdignitariestohis/herleft.TheSgt-At-Arms(SAA),AsstSgt-at-Arms(ASSA)andtheDistinguishedGuestChairmanshouldescortguestsbeingescortedtoplatformorheadtable.UponreachingthePresidingOfficersstation,theescortwillsteptothesideandwaitwhiletheDistinguishedGuestChairmanpresentsthegueststothePresidingOfficer.ThePresidingOfficershakesthehandofeachguestaspresentedandseatshim/herbeforethenextguestispresented.Afterallinthegrouphavebeen
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presentedandseated,theSAA,AsstSAAaboutfaceandfollowedbytheDistinguishedGuestChairman,returntotherearoftheroomtoawaittheordertopresentthenextgroupofguests.Introductionsbeginafterthemeal.Thepresidingofficerstandsatthecenteroftheheadtableandmakestheintroductions,beginningattheextremeleft,continuingtothecenterofthetable,andthenstartingattheextremerightandcontinuingtothecenter.Themainspeaker,theguestofhonor,isthelastpersonintroduced.AmericanLegionofficersareintroducedintheorderbywhichtheywereinstalledintooffice:Sergeant-at-Arms,ServiceOfficer,Historian,JudgeAdvocate,Chaplain,Treasurer(FinanceOfficer),Adjutant,ViceCommanders,andCommander.Aswithallrules,therearesomeexceptions.IfitisafunctionofbothTheAmericanLegionandtheAmericanLegionAuxiliary,theAuxiliaryofficers,dignitaries,etc.,areintroducedfirst.ANationalExecutiveCommitteemanorAlternateNECmanshouldbeintroducedimmediatelybeforetheDepartmentCommander.DistinguishedGuests–BasicProtocol
a. Writeorcallyourguest/speakerassoonasyouhavedecidedonyourprogram.Ifyoucall,followupwithawrittenconfirmation.Adviseeachinvitedguestofhis/herparticularfunctionatthemeeting.Includeabriefoutlineofthetentativeprogramandadatasheetonyourorganization,whichdescribesitsaimsandpurposes.Tellthepersonwhythegroupwouldappreciatehavinghim/herasaguestorspeaker.
b. Telltheguestthetimethathasbeenallottedforhis/herspeechorremarks,thetime
themeetingwillbeginandtheprobabletimeofadjournment.
c. Askyourguestifhe/shewouldliketobeexcusedearly.Theguestmayhaveothercommitmentsandmaynotwishtostayforthebusinessandentertainmentpartofthemeeting.
d. Requestconfirmationandaskformaterialthatmaybeusedforadvancepublicityorin
introducingtheguest.Askwhetherhe/sheobjectstobeingphotographedortobeinginterviewedbythepress.
e. Tellhim/herwhetherornotaquestionandanswerperiodisscheduledfollowingthe
speech.
f. Giveyourguest/speakersomeideaofwhatyouwouldlikehim/hertotalkabout.
g. Tellyourguest/speakerthetypeofmeeting(dinner,luncheon,etc.)thatisscheduledandtheappropriatedress(formal,semi-formal,casual,etc.).
h. Tellhim/herinwritingwherethemeetingwillbeheld.Givetheaddressanddirections
onhowtogetthere.
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i. Ifthevisitrequiresanovernightstay,describethetypeofaccommodationsavailable
andmakereservationsforthepersonifthatisdesired.Determinewhethertheguestwillneedtransportation.
j. Tellyourguestthenameofthepersonwhowillescorthim/herduringhis/hervisitso
he/shewillknowwhomtoaskforuponarrival.Sendyourguestacopyofyourprogramandtellhim/herthenameofthepersonwhowillintroducehim/her.
k. Adayortwobeforethemeetingcallorwriteyourguesttoremindhim/herofthe
upcomingmeeting.
l. Ifticketsarerequiredforyourguest,seethatcomplimentaryticketsareprovidedinadvance.
m. Ifyouhavemadearrangementsforovernightaccommodationforyourguest,allow
him/hersometimealonetorelax.Besuretoconsulthim/herbeforearrangingpartiesorotheractivities.
n. Ifyourguestbringsacompanion,besuretheyareintroducedtothepersonsseatedon
eithersideofthem.Ascertaintheircorrectnamesandwhethertheyhavetitles.BEsuretheyareintroducedtotheassembly.
o. Iftheguest/speakerwishestoleaveattheendofhis/herpartoftheprogram,thank
him/heronbehalfofyourgroupandhavetheescortconducthim/hertotheirtransportation.
p. Ifyouaregivingyourspeakerafee,expensemoneyoragratuity,presentitinan
envelopebeforetheydepart.GeneralVisitationProtocolThefollowingprotocolenablesAmericanLegionactivitiestoproceedsmoothlyandpredictablyandservestoprovidethecourtesiesthatweshouldextendtooneanother.ItenhancestheimageoftheAmericanLegiontothebenefitofeveryoneassociatedortouchedbyitsactivitiesandfunctions.PostVisitations-TheCounty,District,andDepartmentMembershipChairman,ViceCommandersand/orCommandersshouldindividuallyattendatleastonecompletemeetingatallPostsintheirrespectivearea,coordinatingthesevisitswellinadvance.CountyVisitations-TheDistrict,andDepartmentMembershipChairman,ViceCommandersand/orCommandersshouldindividuallyattendatleastonecompletemeetingatallcountiesintheirrespectivearea,coordinatingthesevisitswellinadvance.DistrictVisitations-TheDepartmentMembershipChairman,ViceCommandersand/orCommandersshouldindividuallyattendatleastonecompletemeetingatallDistrictsintheirrespectiveDepartment,coordinatingthesevisitswellinadvance.
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DepartmentCommanderVisitations-CoordinationforDepartmentCommander’sVisitationtoPostsThePostisthehostforthesevisitationsESVPlettersifinvitation,withitineraryandcomplimentaryticket(s),ifapplicable,shouldbesentto:Departmentlevel–Commander,Adjutant,NECand/orAltNEC,ViceCommander,Sergeant-at-Arms,AuxiliaryPresident,SALDetachmentCommander(ifjointvisitation).Districtlevel–Commander,ViceCommander,Adjutant,AidetotheCommander,CountyCommanders.Other–PastDepartmentCommanders,PastDepartmentPresidentsfromthehostDistrict,AuxiliaryOfficers(ifnotajointvisitation),localdignitariesofthehostorganization.
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January 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 5 6 7 Jan 01: New Year’s Day
Jan 16: M L King Day 8 9 10 11 12 13 14 Jan 19-22: Florida ALR Summit
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
February 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 Feb 14: Valentine’s Day
Feb 20: Presidents' Day 5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28
March 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 Mar 3-5 Florida ALR Rally Jacksonville
Mar 11: State Oratorical Contest 5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
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April2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: Merry – GO – Round Month 1 Apr 01: C&Y Picnic Post 117
Apr 01: Florida Legacy Run Kick-Off Lady Lake 2 3 4 5 6 7 8 Apr 2-8: Florida Legacy Run Apr 15: Teacher of the Year Noms Due
9 10 11 12 13 14 15 Apr 16: Easter Apr 25: Law Enforcement of the Year Noms Due
16 17 18 19 20 21 22 Apr 25: Firefighter of the Year Noms Due
23 24 25 26 27 28 29
30
May 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 5 6 May 14: Mother’s Day
May 29: Memorial Day 7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
June 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 Jun 18: Father’s Day
Jun 18-24: FL Boys State 4 5 6 7 8 9 10 Jun 28-Jul 2: Dept. Convention
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
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July 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 Jul 04: Independence Day
Jul 9-14: Youth Law Cadet Academy 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
August 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
September 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 Sep 04: Labor Day
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
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October 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: Round Robin Month 1 2 3 4 5 6 7 Oct 09: Columbus Day
Oct 31: Halloween 8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
November 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 3 4 Nov 2-5: Dept. Fall Conference
Nov 11: Veterans Day 5 6 7 8 9 10 11 Nov 23: Thanksgiving Day
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
December 2017
Sun Mon
Tue Wed
Thu Fri Sat Notes: 1 2 Dec 25: Christmas Day
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31