Event experts for the...Event experts for the best possible experience. Welcome to The Fair, an...
Transcript of Event experts for the...Event experts for the best possible experience. Welcome to The Fair, an...
Event experts for the
best possible experience.
Welcome to The Fair, an award-winning Event Production agency
based in East London. The Fair is Big
we
Cat Group’s dedicated events
division; are large-scale event
and
delivery specialists focused on
three things: safety, quality budget.
Since 2000, we have delivered world class large-scale events and
festivals
Licensing
through our expert teams specialising in Event Production,
& Health and Safety.
Hello, We are The Fair
Company We Keep
Perfect Production Partner
92 festivals under our belts
this season alone...
We know how much work goes into promoting and growing a festival, from
branding to ticketing partnerships through to your comms planning and
much much more, it’s a full time job.
We also know our strengths and support our clients by planning and
delivering your festival seamlessly, leaving you to focus on what you do
best.
We work in partnership with our clients and are invested in ensuring
every detail is right from stakeholder management and liaising with the
Relevant Authorities through to site planning and technical production.
The relationships we have built in the industry over the past 18 years
enable us to get your festival live without a hitch.
“Having had several teething issues in our first year we entrusted The Fair to handle all production and licensing aspects for GALA
in 2017. Despite some typically rough British weather, the festival ran so smoothly it’s given us the confidence to grow in size next
summer. The Fair have played a big role in our success as a festival and without them we’re sure GALA’s future would not
look as bright.”
Giles Napier, Director – This Is Gala
Perfect Production Partner
WATF’s work spans several areas including specialist event Health and Safety consultancy, Licensing and
Production for festivals and large-scale, complex events internationally involving huge stakeholder groups
within both the corporate and live sectors.
The team have experience in delivering large-scale events, festivals, public realm and community events,
launches and brand activations for a large portfolio of clients. Some of these clients include Festival,
Boxpark, Shuffle Festival, Eastern Electrics, Holi Festival of Colours, GALA Festival, Bournemouth 7s and
Mostly Jazz Festival as well as Hammerson, Bedford Estates, Time Warner, CBS, Baker St Quarter and charities
such as The Big Issue Foundation.
Through an approach that combines Production and Health & Safety knowledge the agency differentiates itself
from competitors and delivers events that are safe, high quality and on budget, ensuring their clients and
audiences always have the best possible experience. The agency’s approach to Health & Safety is both
realistic and proportionate. The team have a rounded approach and are able to use their knowledge of event
production to work with rigor and flexibility.
The agency are members of SAGE (Safety Advisory Group for Events), NOEA, AIF and IOSH. Membership of SAGE
means regular updates from the HSE in relation to event safety information. In addition to this, the agency
subscribe to the purple guide and regularly attend events at the London metropolitan branch of IOSH. All team
members regularly take part in external training including Project Griffin, and Project Argus, Counter
Terrorism at Events (with NaCTSO).
WATF have won many awards including NOEA’s Best Practice Award for Health and Safety and The Festival
Supplier Awards for Health & Safety. Nick Morgan, founder and CEO has particular expertise in producing
complex events and Health and Safety management for events. Along with Director, Rob Dudley they oversee The
Fair's Event Production and Event Safety and Licensing divisions.
The whole team are passionate about the events and work with organisations to share knowledge, drive growth
and development, providing a positive and ambitious vision, working together to champion the industry.
Nick regularly speaks at conferences such as International Confex, The Event Production Show, Event Buyers
Live, Festout and IMEX and is also a committee member of SAGE, a Strategy Group Member of the AIF
(Association of Independent Festivals) a council member of NOEA (National Outdoor Events Association) and
sits on the board of The Roman Road Trust.
We started working with The Fair when we decided to move Eastern Electrics to a new site. They supported us throughout the licensing process and were
committed from day one to making the show happen in the way we envisaged it.
They really care about what they do and are a great group of people to work with, from the Site Office to the Production Manager to the Health & Safety Officers, their expertise spoke volumes and the friendly team atmosphere
made even the stressful times on site enjoyable - we couldn’t have asked for a better team to produce the show.”
Rob Star, Director, Eastern Electrics.
The day to day - How we work
Final budget reconciliation
De-brief
Multi-agency
pre- event meeting
Introductory meeting
Dedicated account manager &
team assigned
Outline roles & responsibilities
Contract & budget sign off
Set timeline and key
milestones
Weekly status updates
Monthly cl ient
meetings
Live show
Production and H&S - How we work
Site Build
Tool Box Talks
Compliance
SAG
ESMP
ProcurementLicensing
Rehearsal /Briefing
Live Production
Live H&S
Break
De-Brief
Evaluation
Measurement
Brief
Scoping & Feasibility
Site Visit
Site Planning
Infrastructure
Event Creative Working Budget
Added Value
Producing festivals and large-scale events for over 18 years
18 years experience working with Local Authority and
community events across the UK.
Over 25 years experience working in the music industry
Placemaking expertise.
Strong understanding and relationships with ticketing
partners
Understanding of talent booking and talent agency workings
History of working with sponsorship brokers and agencies
Stakeholder management experience of 92+ stakeholders.
UK wide and international network of promoters and festivals
Event Health & Safety and Licensing division in-house.
NEBOSH & TechIOSH accredited
Your Core Team
“We’re really excited to be working with The Fair in developing El Dorado Festival this summer. Their experience and key understanding of boutique festivals, particularly the weird and the wonderful, made this an obvious partnership for us and we’re looking forward to creating a new and incredible adventure with them in June.”
Kate Osler, Festival Director, El Dorado
Supplier Family
WATF are always a pleasure to work with. Whether they’re managing a site or procuring Technical Production, we have always found their team to be professional, flexible, polite and to have a good sense of humour – which is always important!Joe, Director, RSH Audio
Having worked with ‘We are The Fair’ for a number of years as a key contractor to them, we have always found them to be an excellent team to work with from a Supplier Side. The advance of their projects is solid, as well as maintaining a good rapport with all contractors on site with well-run and successful sites leading to a successful event for their clients – we feel that their ‘partnership’ approach with key suppliers is a big part of the successful delivery of their projects with everyone from Site and Production Managers through to fellow sub-contractors having each other’s backs – it means that jobs can happen with everyone smiling, makes for a healthy working environment and no on-site issues are insurmountable with the resources on site.
We have had the opportunity to be involved in some fantastic events with We are The Fair & highly rate their work and we look forward to many more years of continuing working together.
Tom – SWG POWER
Our festival family.
Case studies
We produce small intimate shows through to festivals with audiences of
50,000+, brand activations, charity events and public realm experiences.
From Licensing through to live production, here are some examples of our
work…
GALA 2018
BackgroundGala is an independent festival all about great food and drink; and the best of house, disco, funk and soul. The ambitious first event was held in 2016 at Brockwell Park and while none could doubt the quality of the music there were logistical challenges. In 2017, The Fair were asked to step in and manage production, enabling the organisers to focus on curation. Our partnership has safeguarded the future of the festival with the 2017 event a complete sell out, and an incredible success.
Challenge After the high of the previous year, 2018 brought a new challenge as larger events took to Brockwell Park, and Gala was faced with finding a new home. For the
organisers it was imperative that the event remained in South East London, and The Fair worked tirelessly to secure the perfect spot in a beautiful corner of Peckham Rye Park.
The location of the park coupled with suspensions on the London Overground, Southern and Thameslink services into the local area and closures of key transport hubs including Peckham Rye, Nunhead and East Dulwich made ingress and egress planning especially challenging.
DeliveryThe Fair worked alongside the GALA team, Southwark Council and various suppliers to produce the events. In spite of a looming threat of thunderstorms and torrential rain, the sun shone all weekend and the festival site was basked in a golden hue. The atmosphere was eclectic with headliners including Derrick Carter, Midland, Horse Meat Disco & Honey Dijon. The vibe and energy of the audience was infectious and it was great to see the park come to life for so many people! With KERB on board this year the food selection was second to none with highlights including Otherside Fried, Nonna’s Gelato and Oli Baba’s.
Pre-Production: Procuring high quality suppliers Working in partnership with Southwark Council, local stakeholders and local residents to develop plans while ensuring interests were protected and maintained
within a park that had never before hosted an event of this nature Working with the Friends of Peckham Rye Park and an independent Ecology Consultant to ensure the protection of wildlife within the park Live Event: Ensuring quality sound across three stages whilst keeping within the maximum offsite levels Managing production and health and safety for 8,000 attendees Break: In spite of the unfortunate English Weather and almost the entire May average of 50mm (2in) of rain falling in just a few hours we left the park as close to
possible as it was before our arrival We continue to work with Southwark Council and the local community to ensure that reinstatement works are completed as soon as possible and we hope that
after this is completed our event will leave no trace
Results 8,000 people attended GALA Festival Strong representation from the local community with 35% of ticket holders coming from Southwark,
Lambeth and Lewisham Great feedback from all who attended the festival
GALA 2018
Background
Gala is an independent festival all about great food and drink; and the best of house, disco, funk and soul.
The ambitious first event was held in 2016 at Brockwell Park and while none could doubt the quality of the
music there were logistical challenges. In 2017, The Fair were asked to step in and manage production, enabling
the organisers to focus on curation. Our partnership has safeguarded the future of the festival with the 2017
event a complete sell out, and an incredible success.
Challenge
After the high of the previous year, 2018 brought a new challenge as larger events took to Brockwell Park,
and Gala was faced with finding a new home. For the organisers it was imperative that the event remained in
South East London, and The Fair worked tirelessly to secure the perfect spot in a beautiful corner of Peckham
Rye Park.
The location of the park coupled with suspensions on the London Overground, Southern and Thameslink services
into the local area and closures of key transport hubs including Peckham Rye, Nunhead and East Dulwich made
ingress and egress planning especially challenging.
Delivery
The Fair worked alongside the GALA team, Southwark Council and various suppliers to produce the events. In
spite of a looming threat of thunderstorms and torrential rain, the sun shone all weekend and the festival site
was basked in a golden hue. The atmosphere was eclectic with headliners including Derrick Carter, Midland,
Horse Meat Disco & Honey Dijon. The vibe and energy of the audience was infectious and it was great to see the
park come to life for so many people! With KERB on board this year the food selection was second to none with
highlights including Otherside Fried, Nonna’s Gelato and Oli Baba’s.
Pre-Production: Procuring high quality suppliers
Working in partnership with Southwark Council, local stakeholders and local residents to develop plans while
ensuring interests were protected and maintained within a park that had never before hosted an event of this
nature
Working with the Friends of Peckham Rye Park and an independent Ecology Consultant to ensure the protection
of wildlife within the park
Live Event: Ensuring quality sound across three stages whilst keeping within the maximum offsite levels
Managing production and health and safety for 8,000 attendees
Break: In spite of the unfortunate English Weather and almost the entire May average of 50mm (2in) of rain
falling in just a few hours we left the park as close to possible as it was before our arrival
We continue to work with Southwark Council and the local community to ensure that reinstatement
works are completed as soon as possible and we hope that after this is completed our event will
leave no trace
Results
8,000 people attended GALA Festival
Strong representation from the local community with 35% of ticket
holders coming from Southwark, Lambeth and Lewisham
Great feedback from all who attended the festival
EASTERN ELECTRICS
EASTERN ELECTRICS
Background
Eastern Electrics is a 2 day annual dance music festival, bringing together the crème de la crème of House and
Techno DJ’s. The festival has moved around London over the years, originally kicking things off back in 2012 at
Greenwich Peninsula. After assisting them to find a home last year, The Fair worked closely with the EE team in
producing this years’ show at Morden Park
Challenge
To keep up with the increased popularity of the show, we extended the site and produced the biggest Eastern
Electrics to date, opening our doors on Saturday to over 20,000 guests. The promoters have always been keen on
the creative elements, which increased accordingly with the larger site to include a bigger and better Switch
Yard stage and a secret stage… accessible through a disguised Portaloo. During one of the hottest summers of the
year, a big challenge was ensuring the welfare of guests and staff which included bringing in cooling systems,
additional water and enhanced medical response teams
Delivery
Regardless of the blistering heat over the weekend, our dedicated guests were unfazed, as a flurry of colourful
shirts and glitter painted ravers piled in at 11am. Guests had the opportunity to make use of 8 stages, some of
which were placed in secretive locations such as; a retro themed cinema theatre at the defected stage, a rave
through a portaloo and the Tropical Tea Party, blocked off from the public eye with Hay Bales, trees and
fencing. The Switch Yard – which held grace to Alan Fitzpatrick and Eats Everything - also boasted improvements
with 2x vertical containers towering 40ft over the crowds. Considering the intense heat, We Are The Fair
implemented air cooling systems into the tents that were most prone to high temperatures, such as the defected
stage - a marquee fully covered in blackout wool fabric.
Post event, The Fair rapidly de-rigged the event with the site being returned to its original state by the end
of the week. As the area was heavily residential, several teams of cleaners were deployed throughout the
evenings to retrace our guests’ footsteps and remove any remaining mess.
Social media reviews from sites such as skiddle are all raving about the event, with plenty of twitter activity
already showing excitement for next year…. and we can’t wait!
Results
20,000 people attended Eastern Electrics Festival
Great feedback and reports from festival headliners as well as the
audience who attended the event
EL DORADO
EL DORADO
Background
El Dorado is a British boutique music festival from the minds behind Cirque Du Soul, the creative brand famed
for their colourful, magical and energetic parties. Showcasing a diverse line-up drawing from the different
strands of dance music, recent editions have featured Craig David, Groove Armada and Shy FX inside the
beautiful, intimate grounds of Ledbury's Eastnor Castle. Eccentric and wild, El Dorado's woodland, riverside
setting is a place to leave your inhibitions at the gates and jump head first into the creative worlds of this
truly fantastical festival.
Challenge
We were brought on board to support the AEI and Cirque Du Soul teams in producing the 2018 festival, working
with a large group of stakeholders and internal production teams to produce a new and improved show for the
third instalment of El Dorado. After we won the contract there was need to completely re-design the festival
site after two years of the event taking place to this. Other challenges included building in extreme heat and
very long working hours on site.
Delivery
• CAD site plan authoring
• Supplier procurement
• Site Management
• Production Management
• Operations Management
• Security Management
• Site build and de-rig
• Crew Management
• Door Management
• Campsite build
• Campsite management
• Technical Production Management
Results
• An audience of 6000 people daily across the duration of the 4 day show
• Artist performances included Sister Sledge, Wilkinson, Maribou State,
Nightmares on Wax and David Rodigan
• 8 stages including an increased capacity floating stage and a new
woodland stage.
• Activities included The Dance Off! Yoga, a funfair and even a bit of
Bingo Lingo!
‘El Dorado Festival is more than just a music festival. It is about
theatrics, adventure, discovery and uniting everyone through shared
experiences of the weird and wonderful. Considering it is still only in
its third year, you can only expect this festival to get bigger, better
and even wackier in the future, making an exciting addition to the
boutique festival circuit.’ (Skiddle)
ART’S HOUSE
ART’S HOUSE
Background
For 2018 Columbo Group developed a new arena show concept called Art’s House, a single stage festival headed up
by the DJ Artwork. The stage would be designed as his [Art’s] house where he would play b2b with collaborator
DJ Harvey. The festival would production share with promoter Anjunadeep for the weekend.
Challenge
We Are The Fair sourced the venue at Three Mills Green & Island for the show, the same venue as Percolate Open
Air 2017, which meant the production team could use their knowledge from working at the venue.
The team had to design the site to cater for a 7k capacity as well as 10 food traders, VIP area, three bars and
traditional funfair games.
Delivery
• Venue sourcing and licensing
• Full production and event management
• Supplier sourcing and auditing
• Supplier advancing and management on site
• Health and Safety management
• Site design and CAD
Results
Bespoke designed stage and site, which included forest playground area,
varied food offering, lockers, cash machines and merch stand from Sports
Banger. Despite rain on the show day, the festival received a lot of
positive feedback for the first year.
KISSTORY ON THE COMMON
KISSTORY ON THE COMMON
Background
Having hosted numerous successful events in the UK and abroad for the past 5 years, KISSTORY were keen to go
bigger with the launch of KISSTORY On The Common their inaugural all-day festival. KISSTORY approached The Fair
to manage Production and Health & Safety for the 1-day event on Streatham Common. With a music policy based
around the very best in Old Skool and Anthems the event featured garage, drum and bass, jungle, R’n’B, Hip Hop
and House music as well as sets from KISS DJ’s including Majestic, DJ Pioneer, Mike Delinquent, Neev and Justin
Wilkes plus big PA’s from Crystal Waters, Donae’o, UK Apache, Shola Ama, Oxide & Neutrino and Fatman Scoop.
Challenge
• Producing the first ever KISSTORY On The Common festival
• Working with a new client on a first time event and maintaining a cohesive vision and joined up approach to
planning
Delivery
The Fair worked alongside the KISSTORY team, Lambeth Council and various suppliers to produce the event. From
the unique boom box mainstage to the KISSTORY Karaoke, laser tag and ball pit, to the disco ball head dancers
and giant inflatables, KISSTORY On The Common offered something different; we successfully created an
environment in which guests were encouraged to lose their inhibitions and engage in having a great time!
• Pre-Production: Procuring high quality suppliers
• Working in partnership with Lambeth Council, local stakeholders and local residents to develop plans while
ensuring interests were protected and maintained
• Live Event: Ensuring quality sound across three stages whilst keeping within the maximum offsite levels
• Managing production and health and safety for over 8,250 attendees
• Break: Leaving the park as close to possible as it was before our arrival
Results
• Sold out festival (within one month)
• 8,250 Attendees
• Hugely positive feedback from our partners, guests, artists and ticket
holders
Dancing on a big beat box made my life!!!! Awesome can’t wait to come
back again. Still buzzing at just how good this was @KissFMUK
#KISSTORYontheCommon
Literally had THE best day! #kisstoryonthecommon was UNREAL #KISSTORY
Yasmin, Rami and the team at We Are The Fair did a fantastic job
bringing our initial, and somewhat ambitious, creative ideas to life,
they completely understood the brief and objectives and we were
delighted with their recommendations. Victoria. Head of Marketing &
Events – The KISS Network