Event DIREC Exhibitor Manual

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Delhi International Renewable Energy ConferenceIndia Expo Centre & Mart, Greater Noida

National Capital Region of Delhi27-29 October 2010

Exhibitor Manual


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Please complete this form immediately on receipt of your copy of the Exhibitor Manual:

Name of Exhibiting Company: _______________________________________________________________

Contact: ________________________________________________________________________________

Address: ________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

Principals (if any) sharing your booth: _________________________________________________________

Telephone: ___________________________________ Fax: _______________________________________

E-mail: __________________________________________________________________________________

Website: _________________________________________________________________________________

This is to acknowledge receipt of the Exhibitor Manual for Delhi International Renewable Energy Conference

Signature: _______________________________________________________________________________

Name: __________________________________________________________________________________

Designation: _____________________________________________________________________________

Date: ___________________________________________________________________________________

IMPORTANT: Please tear out this page and mail or fax to:

DIREC SECRETARIAT217-B (2nd Floor), Okhla Industrial Estate, Phase III, New Delhi 110 020, IndiaTel: + 91 11 4279 5000 Fax: + 91 11 4279 5098 / [email protected]

ctc: Mr. Rohit Gupta - [email protected]


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Dear Exhibitor,

Welcome to Delhi International Renewable Energy Conference (DIREC) 2010 !

Enclosed is the exhibitor manual specially designed to address all crucial issues relating to the exhibition in detail, andto provide you with vital information for your successful participation.

Please study the contents of this manual carefully to familiarise yourself with deadlines, guidelines, policies, availableservices and their related costs.

All order forms contained in the manual should be mailed or faxed as directed. Please retain a photocopy of each formfor your records, so that queries, if any, can be addressed quickly and invoices can be checked easily and accurately.

Although you may be tempted to skip through pages to focus your attention on specific items that interestyou, we strongly urge you to read the Exhibitor Manual in its entirety, to ensure your smooth and successfulparticipation at the DIREC 2010.

The manual does not replace our personal service. If you have any queries, please contact DIREC SECRETARIAT

for an immediate response.

Again, we wish you a profitable participation and assure you of our dedicated services at all times.

Sincerely,

Your DIREC Secretariat Team

Rajneesh Khattar Rohit Gupta Harpal SinghPresident Executive General Manager - Operations

+91 98717 26762 +91 98917 67016 +91 98730 93863


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PAGE NO. FORM NO.

1. GENERAL INFORMATION

Site plan 1

Floor plan 2

The exhibition programme, venue and dates 3

Time-table 4

Payment method 5

1. Admission 6

2. Banks 6

3. Business centre 6

4. Car parking & service passes 6

5. Catering 66. Exemption of duties 6

6.1 Exemption from payment of central excise 6

6.2 Transport declaration form 6

6.3 Import of exhibits from overseas 6

6.4 A re-export bond 6

7. Exhibition hall specifications 7

8. Handover of hall(s) 7

9. Installation 7

9.1 Carpentry 7

9.2 Completion 7

9.3 Waste 7

9.4 Crates 7

10. Postal service 7

11. Possession of stands 7

12. Removal of exhibits 7

12.1 Removal of exhibits will not be permitted during exhibition period 7

12.2 Removal or delivery of exhibition stores during exhibition openhours not permitted 7

12.3 Goods removal pass 7

CONTENTS


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PAGE NO. FORM NO.

13. Storage and waste materials 8

14. Transport 8

14.1 Goods vehicles 8

14.2 Shuttle s ervice 8

14.3 Rental cars 8

15. Personal belongings 8

16. Emergency contact numbers 8

2. EXHIBITION SERVICES & CONTRACTORS

A EXHIBITIONS INDIA PVT. LTD. 9

Business Matching 9 1

Computers 9 2

Hotel Accommodation in New Delhi 9 3

Internet connectivity 9 4

Outdoor space 9 5

Plant hire / floral decoration 9 6

Power supply 9 7

Raw space booth - plan approval 10 8

Raw space contractor 13 9

Registration of Exhibition Personnel 13 10

Services location plan 13 11

Telephone / fax machine 13 12

Temporary staff and translation services 13 13

B PAVILIONS & INTERIORS PVT. LTD. 14

Fascia name and shell scheme package 14 14

Electrical accessories / Furniture 14 15

C R.E. Rogers India: Shipping, clearing and freight forwarding 15 16A

D P.S. Bedi & Co.: Shipping, clearing and freight forwarding 15 16B

E Audio visual services 16 17

CONTENTS


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PAGE NO. FORM NO.

F Photographer 16

G Security 16 18

3. RULES & REGULATIONS

1. Amendments to regulations 17

2. Animals / pets 17

3. Authority on the premises 17

4. Bill, posters and banners 17

5. Dangerous & noxious substances 17

6. Demonstration of working exhibits 17

7. Damages 17

8. Fire precautions 17

9. Force majeure 17

10. Liabilities & insurance 17

11. Manning of stands & general conduct 18

12. Noise level 18

13. Observance of rules & regulations 18

14. Retail sales prohibited 18

15. Safety & behaviour 18

16. Stand Fitting 18

ALL FORMS to be RETURNED TO ADDRESS AS SPECIFIED ON EACH FORM

DEADLINE DATE: 31 August 2010is the deadline to submit order forms.In order to avoid unnecessary surcharge on late orders, please return therelevant forms to the organisations concerned by the deadline date.

CONTENTS


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SITE PLAN

INDIA EXPO CENTRE & MART, GREATER NOIDA

Exhibitor Manual 1

General Information 1


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FLOOR PLAN

Exhibitor Manual 2



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THE EXHIBITION PROGRAMME, VENUE & DATES

EXHIBITION DATES : 27-29 OCTOBER 2010

Venue : India Expo Centre & Mart, Greater Noida, National Capital Region ofDelhi, India

Exhibition Timings : Wed 27 October 2010

Exhibition hours 1000 - 1800 hrs

Thur 28 October 2010


Fri 29 October 2010


CONFERENCE : 27-29 OCTOBER 2010

Venue : Conference Halls (2nd Floor)

Duration : 3 days (27-29 October 2010)

Timings : 27 October 2010 1000 1715 hrs. Conference

1715 1830 hrs. Official side events

1715 1900 hrs. Networking reception

28 October 2010 0930 1800 hrs. Conference


1800 2000 hrs. Networking reception

29 October 2010 0930 1300 hrs. Conference


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Time TableEXHIBITION BUILD-UP SCHEDULE DAY / DATE / TIME

'Raw Space'booth location with floor marking completion Sun 24 Oct 2010 1000 hrs

Entry of bulky / heavy and general exhibits Sun 24 Oct 2010 1100 hrs

Temporary power supply for raw space contractors Sun 24 Oct 2010 1400 hrs

Registration of exhibitors Tue 26 Oct 2010 1000 hrs

Completion and possession of shell scheme stalls Tue 26 Oct 2010 1000 hrs

Completion of booth construction and movement of

exhibits restricted Tue 26 Oct 2010 1200 hrs

Raw space booth to be ready for exhibition Tue 26 Oct 2010 1600 hrs

Exhibition hall: final cleaning Tue 26 Oct 2010 1700 hrs

BREAKDOWN SCHEDULE

Exhibitors to submit 4 copies of goods removal passes to SMO Thur 28 Oct 2010 1600 hrs

Stamping of goods removal passes Fri 29 Oct 2010 1400 hrs

Distribution of stamped goods removal passes to exhibitors Fri 29 Oct 2010 1600 hrs

Disconnection of power and other utilities Fri 29 Oct 2010 1700 hrs

Distribution of empty packing materials by clearing &

forwarding agents completion Fri 29 Oct 2010 1700 hrs

Completion of packing Fri 29 Oct 2010 Midnight

Deadline for removal of all exhibitors stand materials

from the hall Fri 29 Oct 2010 Midnight

Handover of halls to India Expo Centre & Mart Fri 29 Oct 2010 Midnight

NOTES

1. Contractors are allowed to workinside the halls during build-up and breakdown.

2. Exhibitors are allowed inside the hall from 0900 to 1800 hours during exhibition days to

service their stands.

3. Contractors and exhibitors are requested to bring in pre-fabricated booth structures at siteto avoid any delay in setting up the booth structure and should also strictly observe that

CARPENTRY, PAINTING AND WELDING WORK inside the halls is NOT

permitted. Only assembly of the display, and minor finishing / touch up is allowed.Contractors violating this guideline will be prevented from continuing work at the exhibitors

stand inside the hall.

IMPORTANT

4. Exhibitors / contractors are requested to restrict entry of temporary labour staff during

buildup and breakdown for security reasons.

5. The hazardous and toxic materials are strictly prohibited inside the halls. Equipment

emitting smoke and noxious fumes is not allowed to be operated inside the halls.

6. Smoking, spitting & cooking is strictly prohibited inside the halls.

Exhibitor Manual 4



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PAYMENT METHOD

a) Payments to be made by:

i) Bank Draft in favour ofDIREC 2010 payable at New Delhior

ii) Wire / Telegraphic Transfer to

For US$

Bank : Citi Bank,N.A,111 Wall Street,New York, 10043,USASWIFT : CITIUS33Routing No : 0210-0008-9Account No : 36048639For Credit to

Beneficiary Bank : Vijaya Bank, BhikajiCama Place, Branch, New Delhi, IndiaSWIFT : VIJBINBBRFCBeneficiary : DIREC 2010 (A/c 602001011002175)

For Euro

Bank : Standard Chartered BankSWIFT : SCBLDEFXAccount No : 18005203For Credit toBeneficiary Bank : Vijaya Bank, Bhikaji Cama Place, New Delhi, IndiaSWIFT : VIJBINBBRFCBeneficiary : DIREC 2010 (A/c 602001011002175)

For GBP

Bank : HSBC Bank Plc,LondonSWIFT : MIDLGB22Account No : 00265172For Credit toBeneficiary Bank : Vijaya Bank, BhikajiCama Place, New Delhi, IndiaSWIFT : VIJBINBBRFCBeneficiary : DIREC 2010 (A/c 602001011002175)

NOTE: BANK CHARGES ON REMITTER'S ACCOUNT.

All orders must be submitted with full payment including any late order surcharges.Orders without full payment will not be accepted.Exhibitors, who join the show after the deadline dates stipulated, are requested tosubmit all forms immediately.

As it is impossible to provide complete protection against theft, exhibitors should

ensure that their exhibits are properly insured. We do remind you that you are responsible for

your exhibits at all times and that they will be at greatest risk during buildup and breakdown.

Do not take chances with your valuables - once they are lost, it will be very difficult or

impossible to recover them. The manager will accept no responsibility for losses or damages of

any kind. Keep your passport; exhibit goods & laptop etc. under your strict supervision at all

times.Exhibitor Manual 5



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1. ADMISSION

Entry to Site

Entry for exhibitors and conference delegates issuggested from Gate 9 of India Expo Centre &Mart. Visitors registration counter will be locatedat the lobby. The exhibition will be open to

business visitors from 1000 - 1800 hours. Children(under 16 years) will not be allowed entry.

2. BANKS

Oriental Bank of Commerce is situated in thecampus of the India Expo Centre & Mart and will

be operative during the exhibition period. Foreignexchange facility will be available at the ground

floor, India Expo Centre & Mart.

3. BUSINESS CENTRE

Photocopying, fax, telephone and other businessneeds will be provided on site at the BusinessCentre located at the exhibition site.

4. CAR PARKING & SERVICE PASSES

Goods vehicles will be allowed entry into IndiaExpo Centre & Mart only through Gate no. 9during build-up.

Exhibitors and visitors are advised to park theircars through Gate 9 & 10 and other designated

venues.

5. CATERING

Several kiosks for fast food and snacks will operateat the food court of the exhibition ground.

6. EXEMPTION OF DUTIES

6.1 Exemption from Payment of Central

Excise

The DIREC 2010 exhibition & conference hasbeen approved by the India Trade PromotionOrganisation (ITPO).

6.2 Transport Decleration Form Entry intoGreater Noida city

EXHIBITS MOVE-IN AND MOVE-OUT FOR

DISPLAY AT INDIA EXPO CENTRE & MART

Trade Tax Liability for exhibits carried forexhibition at the India Expo Centre & Mart, Greater

Noida, Uttar Pradesh.

Exhibitors may please note, no sale is allowed

during the exhibition.

As the trade tax department has abolished the

check post, hence all goods that comes across the

border or goes back requires transit pass which isavailable at www.comtaxup.nic.in

Exhibitors from states other than Uttar Pradesh

have to fill in the TRANSITPASS online athttp://www.comtaxup.nic.in/Transit.aspx

After filling in the details in the link, kindly take a

printout of the same and ensure that yourtransporter carries it along with the goods beingtransported.

Along with the above printout, please attach a

copy of the following documents:-a) Packing Invoice with details of exhibits

b) Allotment (Participation) Letter from theorganiser / manager

c) Vehicle Registration Certificate

d) Drivers Licensee) Vehicle Insurance Certificate

Exhibits move out

Note: It is mandatory for every exhibitor to carryall the above documents for all goods transported to& from to the DIREC 2010 show venue.Along with the above documents, please attach acopy of the EXIT PASS ofDIREC 2010 issued bythe managers during exit.For further assistance in the above procedure,exhibitors are requested to contact the official

freight forwarders;

Mr. Jitenderdeep WaliaMobile No.: +91 98730 06481E-mail: [email protected]. Punit SekhriMobile No.: +91 9810553944E-mail: [email protected]. E. Rogers India Pvt. Ltd.,1, Commercial Complex,Pocket H & J, Sarita Vihar,

New Delhi 110 076Tel: +91 11 2694 9801 / 02 / 5898 / 99

Fax: +91 11 2694 9803 / 5900Website:www.rogersworldwideindia.com

Mr. Pankaj KhannaMobile No: +91 93116 50077E-mail: [email protected]. Bedi & Co. Pvt. Ltd.(A P.S. Bedi Group Company)D-10, 3rd Floor, South ExtensionPart II, New Delhi 110 049Tel: + 91 11 4161 5160 - 62, 5169Fax: + 91 11 4155 2911Website:www.psbedi.com

Exhibitor Manual 6

http://www.rogersworldwideindia.com/http://www.rogersworldwideindia.com/http://www.rogersworldwideindia.com/http://www.rogersworldwideindia.com/http://www.rogersworldwideindia.com/http://www.rogersworldwideindia.com/


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6.3 Import of exhibits from overseas

As per Government of India rules, import offoreign exhibits will be allowed without paymentof import duty, import license, or customsclearance permit, provided the same are re-exported within a period of six months from thedate of import, or any other period stipulated bythe customs authorities. This facility is availableto only those foreign exhibitors who have paid

for space in foreign currency.

6.4 A re-export bond

Temporary imports into India require any one ofthe following bonds to be submitted to the customsauthorities by the exhibitor: (1) Bank guarantee (2)Embassy guarantee (3) ATA carnet. The detailed

procedure and guidelines in connection with

customs clearance of imported exhibits, will besupplied to foreign exhibitors by the OfficialClearing, Forwarding and Shipping Agent, RERoger Worldwide.

7. EXHIBITION HALL SPECIFICATIONS

Halls 1,3,5 (Ground Floor): 14,000 sqm grossHall 2 (2nd floor) : 3200 sqm grossHall 4 (2nd Floor) : 860 sqm grossCeiling Height : 5 mFreight Entrances: 5.7 m width x 7 m heightFloor Strength : 1,500 kg per sqm.

8. HANDOVER OF HALLSThe halls have to be handed over to the India ExpoCentre & Mart promptly on the final day of

breakdown. Exhibitors must ensure that theirexhibits and stand materials are removed bymidnight on 29 October 2010. The manager willdispose off any items remaining in the hall beyondthis time, and the management will not acceptresponsibility for any loss or damage. Costsinvolved will be borne by the defaulting exhibitor.

9. INSTALLATION

9.1 Carpentry

Contractors and exhibitors are requested to strictlyobserve that carpentry inside the halls during

build-up is not permitted. Only assembly of thedisplay, and minor finishing/touching up isallowed. Contractors violating this guideline will

be prevented from continuing work on theexhibitors stand inside the hall.

9.2 Completion

Installation of stands / booths should be completedby 1200 hours on 26 October 2010. Generalcleaning of the exhibition hall will be carried outimmediately thereafter and carpeting of aisles

undertaken for the Hall to be ready by 1700 hours

on 26 October 2010, for inauguration of theexhibition.

9.3 Waste

Exhibitors are advised not to throw waste materialfrom their stands on the aisles.

9.4 Crates and Positioning Equipment in

Relation to Aisle

Empty cases / crates should not be left in the aislesto ensure the safety of all SHOW participants.

10. COURIER SERVICE

Courier service will be available at the India ExpoCentre & Mart premises during the exhibition.

11. POSSESSION OF STANDS

Space only: On 24 October 2010 from 1000 hrsonwards

Shell Scheme: On 26 October 2010 from 1000 hrsonwards

Exhibitors using any contractor other than the official

stand construction contractor for their stalls, will get

possession, only if drawings / designs for their stands

have been approved by the manager (please see Form

8, Page no. 27).

Possession of indoor stands and outdoor space will be

given to those exhibitors who have made FULL

PAYMENT, and have provided security deposits as

applicable.

12. REMOVAL OF EXHIBITS

12.1 Exhibits will NOT be allowed to be taken outof the exhibition halls during the exhibition

period.

12.2 Removal or delivery of exhibition stores in orout of the exhibition hall is not permittedduring the open hours of the exhibition. Suchremoval, delivery or replenishment of stockmay only be carried out before opening hoursin the morning or after closing time in theevening. If you wish to remove any item, a"GOODS REMOVAL PASS" must beobtained from the show management officeduly signed and stamped by the managers.

12.3 Goods removal pass: At the close of theexhibition, in order to remove your goodssmoothly, safely and easily, the following

paperwork must be carried out:

i) Make 4 copies of an itemised listshowing equipment and materialrequired to be exit from India ExpoCentre & Mart. These copies must be on

Exhibitor Manual 7


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the exhibitor company's letterhead, dulystamped with the company's official sealand signed by an authorised person.Sample of the Gate Pass form is on pageno. 45.

ii) Get all copies attested and stamped byExhibitions India Pvt. Ltd., themanagers.

iii) These must be submitted to the showmanagement office latest by 1600 hours on28 October 2010. The managers will not beresponsible for delay to exhibitors in removalof goods if goods removal passes are notreceived by the manager by the due date andtime.

iv) The signing and stamping of 'Goods RemovalPasses' will commence at 1600 hrs on 29October 2010.

13. STORAGE AND WASTE MATERIALS

The manager is unable to provide storage facilities in thehall for packing cases, surplus materials or other propertyof the exhibitors. Arrangements for safekeeping of suchitems must be made with the official freight forwarder.

During move-in, construction of stands and removal ofexhibits, the passageways in the exhibition halls must not

be obstructed with packing materials, constructionmaterials or debris. Contractors are responsible forremoving their own cuts-offs and waste on each day of

build-up and breakdown. Use of passageways behindstalls for storage of empties, waste or surplus material, isstrictly prohibited.

Exhibitors are requested to place their waste in the aislefor removal by the cleaners after show hours. Themanager reserves the right to invoice exhibitors for

excessive packing materials and discarded crates orcartons.

14. TRANSPORT

14.1 Goods VehiclesAs per India Expo Centre & Mart rules, entry andexit for vehicles carrying exhibition goods willonly be allowed through Gate no. 9. Goodsvehicles will not be permitted inside India ExpoCentre & Mart during exhibition days and duringshow open hours.

14.2 Shuttle Services

Please contact the travel desk for shuttle services to

assist you.

14.3 Rental Cars

Rented cars are available through various car rentalcompanies and travel agencies. Please contact your

hotel reception for this service.

15. PERSONAL BELONGINGS

All exhibitors / participants must take care of theirpersonal belongings at all times. The organiser / managerswill not be held responsible for any damage / loss etc.

Important: For any specific requirements, please seek

clarifications at least 30 days prior to the show.

16. Emergency Contact Numbers

Police station - Kasna (Greater Noida) +91120 2320871

Traffic Inspectors number

+91 9871743338

Fire station Greater Noidas number

+91 120 2569109

Exhibitor Manual 8

General InformatioGeneral Information 1


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A Please contact EXHIBITIONS INDIA

PVT. LTD. for the services listed below:

Exhibitions India Pvt. Ltd.

217-B (2nd Floor)Okhla Industrial Estate, Phase III

New Delhi 110 020, IndiaTel : + 91 11 4279 5000Fax : + 91 11 4279 5098 / 99E-mail : [email protected] : www.direc2010.gov.inCtc : Mr. Rajneesh Khattar, President

Mr. Rohit Gupta, Executive

BUSINESS MATCHING

This service will facilitate potential business

contacts amongst trade visitors, delegates & exhibitingcompanies, ensuring generation of high quality leadsduring the expo.

COMPUTERS

HOTEL ACCOMMODATION IN NEW

DELHI / NCRExhibitors should give us the price range forthe hotels with the number of guests androoms. We will provide them from single star category to5 star category hotel accommodations. Please completeform 3. Details on the website.

INTERNET CONNECTIVITY

OUTDOOR SPACE

Outdoor space is offered on chargeable basis only to thoseexhibits who cannot normally be accommodated incovered Halls.

If exhibitors construct an office / conference room tosupport the exhibits on display, such construction shouldnot exceed 33% of the total area of the plot. A rope cordon

by the exhibitor must demarcate the boundary of the plot.

Exhibitors using outdoor space will be charged for powerload if applicable, minimum of 1 kw for 9 sqm.

Empty cartons will not be allowed to be kept at the openair display. These may be stored with the official freightforwarder.

PLANT HIRE / FLORAL

DECORATION

POWER SUPPLY

For raw space, power connection from themain distribution box (DB) inside the exhibitors area willbe provided by the official contractor commencing 24October 2010 at 1300 hrs.

Connection to the exhibitors equipment from thedistribution box (DB) inside the exhibitor's area will beoperated by the exhibitor. A work completion-cum-listingreport must be provided to the official electrical contractorafter the exhibitor has completed his work by 24 October2010 at 1400 hrs.

General Rules and Information Relating to Power

Supply

i) The official electrical contractor must approve all

electrical work.

ii) Each stand will be provided with electric power atone or more main points depending on therequirement. Exhibitors should use distribution

boards, individual isolation switches for exhibits, andinsulated cables or metal conduits for connecting

power supply to exhibits.

iii) Exhibitors who use power for general lighting andrunning of equipment/exhibits in excess of theirspecified load will attract penalties and/or

disconnection.

iv) Exhibitors must install separate and independentswitch connections for each exhibit. Alternateconnections or throw-over switches are not allowed.Power load is not allowed to be taking from thesockets.

v) All the main electrical supply points must be kepteasily accessible for operation and repairs in theevent of emergency. Main electrical supply pointsshould not be concealed or covered.

vi) The wiring work must be carried out to the

satisfaction of the official electrical contractors andapproved by them.

vii) Exhibitors are advised to install equipment likevoltage stabilizers/UPS for their sophisticatedexhibits. If the exhibits are sensitive to the alignmentof the floor, placement of steel plates underneath isrecommended.

viii) Exhibitors are advised to exercise the highest

levels of safety precautions and engage the

services of only qualified professionals for

electrical wiring and installations.

Exhibitor Manual 9

Form 2

Page 20

Form 3

Page 21

Form 4

Page 22

Form 5

Page 23

Form 6

Page 24

Form 7

Page 25

Form 1

Page 19

Exhibition Services & Contractors 2


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RAW SPACE BOOTH - PLAN

APPROVAL

1. Plan Approval

Exhibitors who have reserved 'raw space' and are

using a contractor other than the official standconstruction contractor, must submit the layoutdesign of their stands in triplicate, for approval bythe manager. This is to prevent costly alterationson site being required by the hall owner and themanager. Deadline is 31 August 2010.

These plans shall include elevation drawings.One set of the drawings duly approved or withsuggested modifications, if necessary, will bereturned to the exhibitor. Actual construction anddisplay in the stand must strictly conform to thedrawings approved by the manager.

2. Rules & Regulations

i) Exhibitors are responsible for their ownstand design and construction. Themanager would be pleased to offer adviceand guidance if required.

ii) The following are strictly prohibited:

Stage shows or presentations without

prior permission in writing from themanager & without a concept note onthe proposed show.

Storage of any kind, behind the

display walls.

Suspending of display items from the

Hall ceiling or parts of it.

Cloth banners.

iii) The maximum height of any stand shouldnot exceed 2.5 mtrs unless approved bythe manager.

iv) Height of side partitions will be restrictedto 2.5 mtrs from the ground. If there isany difference in the level of partitions ofany two adjacent stands, the exhibitorwith a bigger height shall finish properlythe portion extending above the

neighboring stand.

v) Height of panel against natural back wallalong the periphery of the Hall will beallowed upto 5.0 mtrs subject toavailability of Height.

vi) Access must be given to any Fire Exit,Electrical Box, Service Room etc. fallingwithin the exhibitors stand area. It ismandatory to leave minimum oneopening in the partitions against thenatural wall to provide access forelectrical fittings etc.

vii) All open or unfinished sides of the exhibitspace, which may appear unsightly, must

be covered or the organiser will have

them covered at the Exhibitors soleexpenses @ Rs 700 per sqm. Any portionof the Exhibit bordering anotherExhibitors space must have the backsideof the portions finished and not carry anyidentification signs or other marks thatcould detract from the adjoining exhibit.

viii) All exhibit floor space must be fully

carpeted or covered.ix) Woodwork in the halls is prohibited.

Platforms/ Panels and other decorationsfor the interior must be brought in

prefabricated condition. Only assemblyand finishing will be allowed in the Hall.Spray painting inside the Exhibition hallsis strictly prohibited and any exhibitordoing so shall bear the risk of disconnection of power supply to the

stand.x) For island / 3 side open stalls it is

mandatory for exhibitors to design theirstands in such a way that there is noobstruction on any of the open sides. Thiswill ensure free movement and giveexhibitors a feel of openness andtransparency. Exhibitors are not allowedto obstruct the view or adversely affectthe displays of other exhibitors. For themeeting room, solid Partitions upto 1.2mtrs and see-through glass / clear acrylic

partitions for the balance 1.3 mtr on top

may be used. The manager reserves theright to turn down approval for standswith any of the open sides blocked.

xi) A maximum of 70% of Stand area may beused for exhibits and the balance 30%must be left free for circulation. Theexhibitors shall not arrange the display ofmaterial in a way that would obstruct thePassage area.

xii) Natural Pillars falling within stand areamay be covered to a height of 2.5 mtrsonly. Stands with over 100 sqm area maycover pillars upto a height of 5.0 mtrs

subject to approval and availability ofheight.

xiii) The manager reserves the right tochange/alter/remove any exhibitinterfering with the aesthetics of theexhibition or hinders the general public inany way.

xiv) Grouting is permissible in limited Hallswith prior permission from the groundauthorities. Exhibitors are advised to

submit relevant drawings for clearance.Any damage to floor or structure, fittings

Exhibitor Manual 10


Form 8

Page 27



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etc will be charged @ Rs 1,000 per hole.However, grouting is not permitted.

xv) To avoid inconvenience to other exhibitors and to enable the managers tocomplete repair work of passages, cableducts etc., before the exhibition starts,exhibitors are requested to move in theirexhibits within stipulated time given.

xvi) Electrical wiring and installation must bedone by Exhibitors through registered

professional technicians using properwiring switches etc. so as to ensuresafety. The manager shall not beresponsible or liable in case of anymishap due to use of sub - standardmaterial or unskilled labour.

xvii) All wiring must be carried out in PVC,Electrometric or other plastic sheathed

cables. No exposed means of cable jointswill be permitted.

xviii)Lamps and appliances with hightemperature surfaces should be guardedand used well away from combustiblematerials

xix) No light fitting or other appliance may besuspended from the roof of the exhibitionhall.

xx) The manager reserves the right to removeany installation, which in their opinion isdangerous or likely to cause annoyance tovisitors or other Exhibitors.

xxi) In order to take care of voltagefluctuations, the Exhibitors are advised tofix up constant voltage transformers orinsulation transformer or stabilizers.Exhibitors are encouraged to use MCBwherever necessary. The main supply

points and electrical installations in thestand should be easily accessible andshould not be concealed.

xxii) The decision of the manager as regardsthe approval of the plan shall be final and

binding upon exhibitors and the workmust be carried out as per the approved

drawing only.xxiii)Exhibitors must submit 4 copies of the

design of the stand clearly detailing thedesign along with the floor plan forapproval, latest by 31 August 2010. A

penalty of Rs 50,000 will be levied ondrawings received after this date. Thedrawings must also clearly show layout ofexhibits, logo details, supporting standelectrical points etc. and clearly indicate

wall / panel height, exhibits, meetingrooms etc.

xxiv) In case any pre-fabrication is done by anyExhibitor before the approval of thedesign by the manager, the Exhibitorshall be bound by the changes /modifications advised at the time ofapproval of the design and to change thesaid pre-fabricated structure or any otherfeature so as to adhere to the basic design

guidelines.xxv) An exhibitor whose design has been

approved by the organiser / managersmay only commence erection on or afterthe due date. No exhibitor shall beallowed to start work on their standswithout the prior approval of the plan.The decision of the organiser / managersas regards to the approval of the planshall be final and binding upon exhibitors

and the work must be carried out as perthe approved drawing only.

xxvi) The exhibitors must keep one copy of theapproved drawing at the work site.

xxvii) All displays will be inspected during theset-up days and any exhibitor deviatingfrom the regulations must makemodifications as suggested by themanager on his own expense prior to theshow opening.

xxviii) All exhibitors stand must be completedin all respects by 1800 Hrs on 26 October2010.

3. Mezzanine FloorMezzanine floor maybe permitted to beconstructed inside the hall having an area ofminimum 100 sqm subject to payment ofadditional space rent and on the followingconditions:

Area of mezzanine floor shall not exceed

20% of the stand area subject to a maximumof 100 sqm.

Maximum height of the floor of mezzanine

shall not exceed 2.1 Mts.

The railing on the sides of the mezzanine

shall be of transparent material in the portionextending beyond 2.5 mts. height from theground level.

A structural engineer shall duly certify the

stability of the structure of the mezzanineand the organiser / managers shall not beheld responsible for any mishap due to thesub-standard design/workmanship/materialused for the construction of the mezzanine.

The construction of mezzanine shall be

permitted only if, in the opinion of theorganiser / managers, it is not obstructing the

display/ visibility of any adjoining stands.Exhibitor Manual 11

Exhibition Services & Contractor




18/51

The use of mezzanine floor area shall be

subject to payment of 50% of the basic spacerentals of Delhi International RenewableEnergy Conference for the area used formezzanine floor.

4. Guidelines: Built Up Space1 General Information

Features: The Shell Scheme stands will beprovided with the following:Back and sidewalls of 2.44 mts. heightFascia with companys name and boothnumberFloor covering with synthetic carpet.Basic Furniture: one table, two chairs, threespotlights, 5 amp power socket and waste

paper basket.2 Power for Demonstration: Apart from light

fixtures, one 5 Amp Power socket (for TV,Fridge, computers etc.) will be provided ineach booth of 9 Sqm. In case additional poweris required for demonstration or running ofmachinery / exhibits, the exhibitors mustinform the organiser / managers.

3 No alterations may be made in the StandardShell Scheme structure.

No Alternations may be made in the

standard Shell Scheme Fascia.

No alterations / removal of panels /

podiums / etc will be allowed.

Private furniture / carpets etc. are not

permissible Major woodwork, if any, must be

approved in advance by the organiser

before starting such work.4 The following are strictly prohibited.

Use of electrical flashes, flashguns and

neon signs.

Cloth banners, velvet banners or velvet

covers on the panels / table.

Stage shows or presentations without prior

permission in writing of the manager.

Painting, coloring, wallpapering, and

sticking of thermo cole cut letters, nailingor drilling of panels. If you requireassistance in hanging or displaying yourexhibits, please consult the Official ShellStand Contractor. Exhibitors would becharged @ Rs. 1,500 per panel for anydamages to panels.

Suspending of items from the hall ceiling

or parts of it.

Storage of any kind behind the display

walls.

Digging, grouting or cutting of the floor.

Raising the height of the back wall/fascia

for promoting the company name/logo.5 No additional out sourced stand fitting or

display may be attached to the shell standstructure.

6 All interior stand fittings must be contained

within the shell stand structure, and must notexceed 2.5m height. No freestandingequipment may exceed a height of 2.5m orextend beyond the boundaries of the siteallocated.

7 It is mandatory for Exhibitors with 2 or 3 or4 side open stands, to arrange display in sucha way that there is no obstruction on any ofthe open sides. This will ensure freemovement and give exhibitors a feel of

openness and transparency. Exhibitors arenot allowed to obstruct the view or adversely

affect the displays of other Exhibitors.8 A minimum of 30% of Stand area must beleft for circulation. Exhibitors shall notarrange the display of material in a way thatwill obstruct passage areas.

9 Natural pillars falling within stand area maybe covered to a height of 2.5 mtrs.

10 Exhibits of over 2.5 mtrs height must not beplaced on any raised platform.

11 There is no restriction on height and weightof exhibits on display except imposed by theload bearing capacity of the floor and heightof entry doors.

12 Any presentation / demonstration / exhibitlikely to interest groups of 10 or more must

be located towards the centre / rear portion ofthe stand and clearly shown on standdrawings.

5. STAND APPROVAL1 Exhibitors booking over 18 sqms. of space

must submit 4 copies of the design of standshowing elevations and plan for approval, by31 August 2010.

2 All stands will be inspected during the set-up

days and any Exhibitor deviating from theregulations must make modifications as

suggested by the manager on his ownexpense, prior to the show opening.

3 All exhibition stands must be complete in allrespects by 1800 Hrs on 26 October 2010.

RAW SPACE CONTRACTOR

1. Exhibitors using a contractor forstand construction and / or interiordecoration, other than the official contractor,must get their contractors to submit to themanagers a refundable (security use only)demand draft of Rs. 30,000 / US$ 750.

Exhibitor Manual 12

Form 9

Page 28



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2. Exhibitor's UndertakingExhibitors using a contractor, other than theofficial contractor must provide an undertaking tothe manager, on the exhibitor's letterhead.

Please complete and submit Form 8.

REGISTRATION

1. Exhibitor Stand Personnel - BADGESExhibitors badges will be pre-prepared for you,according to the list of names entered in the form.The Exhibitors' kit containing the Exhibitors'

badges can be collected from the ShowManagement Office on 26 October 2010.

An Exhibitor's badge is provided to you toregister those employees who will represent yourcompany at the show. These must not be given tocontractors or suppliers who are given separate

badges. For security reasons, you are requested towear your badge at all times in the hall. Latechanges or additional badge requests will be

provided on your arrival at India Expo Centre &Mart.

2. Conference DelegatesRegistration of conference delegates will alsotake place on conference days, at the registrationcounter situated at the conference venue, whereidentification / entry badges will be issued. Thevenue may be subject to change.

3. ContractorsContractors will be issued their identity / entry

badges from 1200 hours onwards on 24 October2010. These can be obtained from the Show

Management Office.

4. VisitorsAll visitors are requested to register at thededicated visitor registration counters located atthe main entrance. They will be issued an entry

badge, allowing them entry into the exhibitionhall.

BADGE PASSING: Badge passing is a serious violationand a breach of the Agreement for exhibit space. If wehave refused to register someone, do not give them your

badge or that of someone else in your company.

SERVICES LOCATION PLANExhibitors are requested to pleasecomplete and submit Form 12 showing the location ofutilities such as power outlets, spotlights etc.,

including those supplied with the standard shellscheme package. This will ensure that yourrequirements are correctly located before you arriveon site.

TELEPHONE / FAX MACHINE1 Telephone / Fax Machine

Telephones and fax machines are available ondemand. ISD facilities can be provided as perrequirement. A direct BSNL connection will be

provided. Please advise your requirement wellbefore the deadline, as these services are noteasily obtainable and require substantial planningif one wishes to have a reasonably efficientservice.

Do not forget to enclose the payments, as thetelecom authorities will not provide facilities until

payment has been made. Late orders cannot beguaranteed.

2 Return of Telephone / Fax Machine etc.Exhibitors should ensure that their telephoneinstrument and fax machine (complete with plugetc.) is clearly labelled with their company'sname and stand number, is returned to the ShowManagement Office immediately upon the closeof the show, between 1600-1800 hrs on Friday,29 October 2010. A charge will be raised againstthe subscriber for damaged or lost instruments.

TEMPORARY STAFF &TRANSLATION SERVICESExhibitions India Pvt. Ltd. will provide you the temporarystaff (secretaries, stand hostesses, translators etc.)requirements. For security reasons we request you to becareful with temporary staff offering their services at the

site.

Exhibitor Manual 13

Form 10

Page 29

Form 11

Page 31

Form 12

Page 33

Form 13Page 34


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B PAVILIONS & INTERIORS FOR THE

SERVICES LISTED BELOW:

Pavilions & Interiors India Pvt. Ltd.

A-63, Sector 57

Noida 201 301, UP, IndiaTel: + 91 120 258 1119, 258 1217, 258 1218Fax: + 91 120 258 1215E-mail: [email protected]

[email protected]@gmail.com

[email protected]

Website:www.pavilionsinteriors.comCtc: Mr. C Shibu (M: 98110 81715)

Mr. C.S. Pratap (M: 98107 47645)


I-40, Lajpat Nagar IIINew Delhi 110 024, IndiaTel: + 91 11 2983 4413, 2984 4344Fax: + 91 11 2983 4388E-mail : [email protected] : www.pavilionsinteriors.com


017, Brahmasiddhi, Century Bazar LanePrabhadevi, Worli, Mumbai 400 025, IndiaTel: + 91 22 2431 4891, 2432 2190, 6666 1338/9Fax: + 91 22 2436 2872E-mail: [email protected]: Mr. Vinod (M) 98670 04000

Ms. Mamta (M) 3094 5831


XL-1641, Press Club Road

Kochi, Kerala 682 011, IndiaTel: + 91 484 235 5324, 235 1832Fax: + 91 484 235 1838E-mail: [email protected]


BB-63, (Ground Floor)Sector I, Salt Lake CityKolkata 700 064, India

Tel: + 91 93308 64646

E-mail: [email protected] & Interiors India Pvt. Ltd.

C-203, 76, Sharda Niwas, 15th Cross6th Main, Indra Nagar, 2nd StageBangalore 560 038, IndiaTel: + 91 80 2526 3182, +91 98451 08042Fax: + 91 80 2543 5330E-mail: [email protected]


Sidco Industrial Area

KurichiCoimbatore 641 021, IndiaTel: + 91 98470 44358

CARPETING & CLEANING

The manager will arrange for the general cleaning ofthe exhibition premises and stands (excluding exhibitsand displays) prior to the opening of the exhibitionand daily, thereafter. It is the responsibility of theexhibitors to keep their own stands tidy. The colour ofthe carpet in the aisles is green and that in the boothsis blue.

FASCIA NAME AND SHELL

SCHEME PACKAGE

Pavilions & Interiors will provide a variety of

modular systems and custom built stands to meet allexhibitors' requirements. They cover design,construction, decoration, all forms of electrical fittingsand graphics.

Exhibitor Name on Fascia and Shell Scheme

Package

Shell scheme exhibitors' names will be put on thefascia, with Helvetica style cut-out lettering.Depending on the length of the fascia, standard

abbreviations will be used if necessary. Fascialettering and booth nos. are in white on red fascia.

ELECTRICALS ACCESSORIES

1. Supply

The supply system, voltage, standardfrequency, earthing system and unit of supplyof the electricity service provided by theFairground Authority are as follows:

i) Single Phase: 220 Volts 5%

ii) 3-phase-Neutral (TPN): 415 Volts, 50cycles 5%

iii) Frequency: 50 CPS

iv) Earthing system: Earthing at suitabledistribution points of supplier.

v) Unit of supply: A single power supplysystem through suitable supply points foreach exhibitor depending upon powerdemand.

vi) The fluctuations mentioned above are onlyindicative. Larger variation could beexpected. Exhibitors are advised to usevoltage stabilizers for sensitiveequipment(s).

2. Lighting

Exhibitor Manual 14

Form 14

Page 35

Form 15

Page 37/38



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i) Manager will provide the general lightingin the halls.

ii) Supplies to stands will be switched off atsource 30 minutes after the exhibitioncloses each day and at 1800 hours on the

final day.

FURNITURE

Exhibitors wishing to rent extra furniture / fittings inaddition to that already supplied under the shellscheme package, may do so at an additional cost.

C R.E. ROGERS INDIA: SHIPPING,

CLEARING AND FREIGHT

FORWARDING

R.E. Rogers have offices or associates in all majorcountries. Their addresses will be found in the freightforwarding information package which you willreceive directly from them.

India is now a signatory of the ATA carnet system.

Goods entering on carnet would be exempted from

guarantee requirements. You are advised to shipyour exhibits in good time to avoid any delays inclearance. The words "Rush Exhibition Goods" onall packing materials can also be helpful. Please notethat only R.E. Rogers is permitted to work and

operate lifting equipment in the hall. Any

forwarder may deliver to the doors of the hall, butR.E. Rogers must handle it from there to your

stand, unless this item can be hand-carried by one

man. This regulation will be strictly enforced and isnecessary for reasons of insurance, control andavoidance of damage to site property and others'equipment / exhibits.

Exhibitors are reminded that in the interest of

security and efficiency RE Rogers is

EXCLUSIVELY responsible for coordinating the

handling of goods and exhibition material into andout of the exhibition centre.

INDIA

Rogers Worldwide

R.E. Rogers India Pvt. Ltd.1, Commercial Complex, Pocket H & JSarita Vihar, New Delhi 110 044, IndiaTel: + 91 11 2694 9801 / 9802 / 5898 / 5899Fax: + 91 11 2694 5900 / 9803E-mail: [email protected]

[email protected]@rogersworldwideindia.com

Website: www.rogersworldwideindia.com

Ctc: Mr. Surjeet Singh - 9810139800Mr. Puneet Sekhri - 9810553944

Rogers Worldwide

109 Standard House

83 Maharishi Karve RoadMarine Lines, Mumbai 400 002, IndiaTel: + 91 22 2207 5238 / 39Fax: + 91 22 2207 5241E-mail: [email protected]: Mr. Darayus Palia, General Manager

Rogers Worldwide

308, Prestige Terminus-I3rd Floor, Airport Exit RoadBangalore 560 017, IndiaTel: + 91 80 2522 9615Fax: + 91 80 2522 9757

E-mail: [email protected]: Mr. Shrenik Jain

To avail worldwide services for this expo, please

contact their New Delhi office.

D P.S. BEDI & CO. PVT. LTD.: SHIPPING,

CLEARING AND FREIGHT

FORWARDING

P.S. Bedi & Co Pvt. Ltd. (PSBCPL), incorporated inDecember 1975, is a global logistics service provider

rendering services for Customs Clearance,International Freight Forwarding, Warehousing andDistribution, Defence Logistics, Exhibitions & Event

management, Supply Chain Management and Projecthandling.

PSBCPL, has vast experience in handlingexhibition cargo into India as well as Overseas.

The company is one of the empanelled freight

forwarders & customs clearing agents registered

with India Trade Promotion Organisation (ITPO),

Ministry of Commerce, Govt. of India for handling

exhibition cargo.

PSBCPL is registered with the Commissioner ofCustoms at New Delhi, Mumbai Kolkata, Chennai,

Bangalore, Hyderabad, Ludhiana, Amritsar,

Kandla, Chandigarh & Jaipur & this setup overthe years has

grown into over a 350 employee company havingoffices in New Delhi, Mumbai, Kolkata, Chennai,Bangalore, Hyderabad, Ludhiana, Amritsar, Kandla,Chandigarh & Jaipur. PSBCPL has a worldwide

presence through its network of agents who are

Exhibitor Manual 15


Form 15

Page 37

Form 16A

Page 41


Form 16B

Page 42


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renowned in exhibition freight handling in theircountries & act as an extension of PSBCPL.

Having a worldwide agent network, PSBCPL has nowextended its service of Door to Door to our valuedclients, for both inbound and outbound shipments. In1997, PSBCPL attained the status of an IATA Cargoagent & an MTO registered with DGFT in 2005.

Our mission is to continually improve our services toensure the highest level of customer satisfaction & to

provide a Time-bound and Cost-Effective Qualityservices supported with requisite information andExpert guidance.

Head Office

P S Bedi & Co. Pvt. Ltd.

(A P S Bedi Group Company)

D-10, 3rd Floor, South Extn. Part-II,New Delhi 110 049, IndiaTel: +91 11 4161 5160 / 61 / 62 / 69Fax: +91 11 4155 2911Email: [email protected]: www.psbedi.com,www.psblogistics.com

Branch Offices

Airport (For Air and Sea Cargo)

P S Bedi & Co Pvt. Ltd

L-181, Street No.7Mahipalpur Extension

New Delhi 110 037, India

Tel: +91 11 2678 4173, 2678 6330Fax: +91 11 2678 4180, 2678 3912Email: [email protected]

For Sea Cargo

P S Bedi & Co Pvt. Ltd.

12-13-14, First Floor, IDA Mansion18, Vaju Khotak MargFort - Mumbai 400 001, IndiaTel: +91 22 2269 6197, 2226 6113, 2265 5963Fax: +91 22 2269 2894Mobile: +91 99719 92779

Email: [email protected]

For Air Cargo


Mangalya, B Wing, 3013rd Flr, (Behind "The Sangeet Plaza")Off Marol Maroshi RoadMarol, Andheri (East), Mumbai 400 059, IndiaTel: +91 22 4032 1009 - 19Fax: +91 22 2850 9820E-mail: [email protected]

Bangalore


#101 & # 102, First FloorPrestige Terminus 1Airport Exit RoadBangalore 560 0017, IndiaTel: +91 80 5228 608 / 5125 8443Fax: +91 80 5228 588Email: [email protected]

E AUDIO VISUAL SERVICES

Grover Audio Visual Services

C-69 Shivalik, Near Malviya NagarNew Delhi 110 017, IndiaTel: +91 11 4230 3030 / 26683806Fax: +91 11 4606 1771E-mail: [email protected]

[email protected]: Mr. Ravi Grover (M) 98100 17114

Mr. Abhishek Kumar (M) 98100 17116

F PHOTOGRAPHER

Friends Photo Company

85-(Ground Floor) VinobapuriLajpat Nagar II, New Delhi 110 024, IndiaTel: +91 11 6556 9387Ctc: Mr. Babloo Arora (M) 92120 28770

Mr. Ajay Bamola (M) 92120 28771

G SECURITY

India Exposition Mart Ltd.

Plot No 23, 24, 25, 27, 28 7 29Knowledge park - II

Dist. Gautam Budha nagarGreater Noida 201306 (U.P), IndiaTel: + 91 120 2328011-20Fax: + 91 120 2328010E-mail: [email protected]: Mr. Vishamber Singh

(Chief Security Officer)

We have engaged an alert and efficient security forceand will do our best to ensure the safety of yourexhibits. Nevertheless, you must arrange your owninsurance against all risks to cover all stages of the

event. While the manager will maintain securitysurveillance at all times throughout the exhibition,exhibitors are reminded that goods will be at highestrisk during build-up and immediately after the showcloses on the final day. Please ensure that your standis not left unattended at these times. Particular careshould be taken of small portable items, tools andinstruments, including telephones. The managercannot accept responsibility for theft, loss or damageto exhibits.

Exhibitors' personnel or private security guards arenot allowed to stay in the exhibition Halls after

Exhibitor Manual 16

Form 17

Page 43

Form 18

Page 44
mailto:[email protected]://www.psbedi.com/http://www.psbedi.com/http://www.psblogistics.com/http://www.psblogistics.com/mailto:[email protected]:[email protected]://www.psbedi.com/http://www.psblogistics.com/mailto:[email protected]


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closing hours. Arrange individual security for yourbooth only with the official security agency.

Exhibits and personal property should not be leftunattended at any time at your stand.

1. AMENDMENTS TO REGULATIONS

The manager reserves the right to issue amendments /additions to rules & regulations.

2. ANIMALS / PETS

Not allowed entry into the exhibition halls.

3. AUTHORITY ON THE PREMISES

The manager shall be responsible for and be entitledto act as the owners of the premises throughout thetenancy period. The decision of the manager in any

problem or dispute will be final.

4. BILL, POSTERS AND BANNERS

Bill, posters and banners will be provided by themanager only and may be displayed in accordance

with the guidelines provided in the Publicity Manual.

5. DANGEROUS & NOXIOUS SUBSTANCES

Substances, which in the opinion of the manager aredangerous, explosive or of an objectionable naturewill not be allowed within the premises of the India

Expo Centre & Mart complex.

6. DEMONSTRATION OF WORKING EXHIBITS

An Exhibitor intending to demonstrate workingequipment on his stand must:

i) Provide the manager with full details in advancein writing of any working exhibits involvingmoving parts, naked flame, lasers, or other items,which could be hazardous to visitors or otherexhibitors.

ii) Give proper consideration to the safety andconditions under which the exhibits will be

demonstrated.iii) Cause no annoyance to visitors or otherexhibitors. Where a high level of noise or otherobjectionable factor is involved, demonstrationsmay only take place at the times stipulated by theManagers, who reserve the right to terminate ademonstration at any time.

iv) Isolate controls so that visitors cannot operate

them.v) Not use flashing or winking lights.

7. DAMAGES

Exhibitors are responsible for any damages ordilapidations to the exhibition premises, whethercaused by themselves, their agents, and contractors or

by any person or persons employed or engaged ontheir behalf by such agents or contractors. Exhibitorsoccupying shell scheme stands are also responsiblefor restoring or renewing any damages ordilapidations to their shell stand structures, floor

coverings, light fittings, or any part thereof, whethercaused by themselves, their agents, contractors or byany person or persons employed or engaged on their

behalf by such agents or contractors. The damage willbe assessed by the official shell scheme contractor andcharged to the exhibitor. The manager, in conjunctionwith the India Expo Centre & Mart will inspect thehall before build-up and after breakdown of theexhibition.

8. FIRE PRECAUTIONS

Every hall will be provided with fire extinguishers,which will be located at each entrance and exitdoorway to the hall.

Exhibitors, who because of the nature of theirexhibits, require a special type of fire extinguisher,must make arrangements at their own cost for the

provision of such equipment. The manager will assistin and advise on sourcing, if required.

Any person seeing an outbreak of fire, however slight,must immediately sound the alarm and make every

endeavour to extinguish the outbreak or to confine itby the use of extinguishers and/or removal of goods in

the vicinity.

9. FORCE MAJEURE

The exhibition may be postponed, shortened orextended due to any cause whatsoever outside thecontrol of the manager. The manager shall not beresponsible for any loss sustained by the exhibitor,directly or indirectly attributable to the elements ofnature, force majeure or orders and directives imposed

by any governmental authority. In the event of suchcircumstances, the money paid by the exhibitors shallnot be refundable.

10. LIABILITIES & INSURANCEThe manager will not accept liability for loss ordamage to any exhibit, or for injury to exhibitor

personnel at any time. Exhibitors are strongly advisedto insure their exhibits against theft, loss or damage,including the risk of fire, and to cover themselvesagainst third party liability for stand personnel andvisitors on their stands. Such insurance shall name themanager as an additional insured, and exhibitor shallupon request provide the manager with certificate soindicating. All property of the exhibitor is understoodto remain under its custody and control in transit to

Exhibitor Manual 17

Rules & Regulations 3


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and from the confines of the exhibit hall and duringthe show.

11. MANNING OF STANDS & GENERAL

CONDUCT

Stands must be staffed and operational throughout theopen hours of the exhibition. Exhibitors may not

participate in any activity, which causes or is likely tocause annoyance to visitors or other exhibitors. In

particular, audiovisual display equipment must bepositioned and sound level so adjusted to avoidinconvenience to neighbours. All sales/attractionactivities must be restricted to limits within ones own

booth and not extend to the aisles. In the event of anydisagreement, the managers decision in this field isfinal.

12. NOISE LEVEL

The managers rulings on sound levels will be finaland we appreciate your cooperation on this issue.1. Exhibitors will be permitted to demonstrate

products for a period of not longer than 10 secondsat a time, at a maximum of 80 db.

2. Live bands will not be permitted to perform on orin any exhibit space.

Failure to comply

If the managers repeated request to keep the volumeof the equipment down is not adhered to by theexhibitor, the manager reserves the right to:a. switch off the power supply

b. close the exhibit spacec. in the event of closure of exhibit space for non

compliance of noise levels, the Exhibitor will notbe entitled to any refunds.

13. OBSERVANCE OF RULES & REGULATIONS

All exhibitors and their personnel must observe therules and regulations stated in this Exhibitor Manualunder this section and on the reverse of the exhibition

participation agreement, while working or beingpresent in the exhibition hall.

14. RETAIL SALES PROHIBITED

Retail sales of plant, machinery, ancillary equipmentand samples is strictly prohibited. Spot orders for thesame may be booked and delivered after theexhibition is over. However, the sale of books,

periodicals and magazines is permitted.

15. SAFETY & BEHAVIOUR

No person present inside the exhibition hall is tobehave or act in a manner that may cause any harm,injury or damage to other person or exhibits, nor to

exhibition hall property or fixtures.

16. STAND FITTING

For the sake of overall uniformity and harmony of theentire exhibition, the following must be observed:

i) No part of an exhibit should project out of, noranything be placed outside, the boundaries of thestand area, by any exhibitor.

ii) There should be sufficient free space in the standfor easy and safe movement of visitors. Entry andexit to stands must be at least 1 m wide.

iii) No overhead structure should adversely affectadjacent exhibitor stands.

iv) Grouting, digging in floors or walls is notallowed. Raised wooden platforms of not morethan 4 inches in height are allowed.

v) Painting, wallpapering or nailing (and use ofscrews) on the plywood partitions supplied undershell scheme, is prohibited. Exhibitors, whocannot do without painting or wallpapering ofwall panels due to design constraints, mustinform the official shell scheme contractor whowill provide a quotation for the requirement.Photographs, charts, etc., may be fixed withadhesive tape, or suspended with nylon threadwith the help of clamps (cyma hooks) hooked onthe top horizontal channel. If you requireassistance in hanging or displaying your exhibits,

please consult the official shell scheme

contractor.vi) Naked lights are not allowed in the stand.vii) Exhibitors should endeavour to maintain a high

standard of cleanliness, avoid littering and takeall necessary care not to disturb neighbouringexhibitors. Their co-operation with the managerin maintaining continuity and keeping with thegeneral aesthetics of the show will be greatlyappreciated.

viii)Any change to the type or colour of the floorcovering provided must be by prior negotiationwith the shell stand contractor. The cost will be

borne by the exhibitor.

ix) An exhibitor occupying a corner booth has thechoice to have either a wall or an additional openside on to the aisle.

x) Manager will not give any financial credit for anypackage item not utilised.

Exhibitor Manual 18

Rules & Regulations 3


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Specific companies & persons you are interested to meet with:

Sno Company Contact Person Designation Contact Details

Submitted by: Name: _________________________________________Designation: ______________________________

Should you need additional information, please do not hesitate to contact us.

Note: Please fill-up this form in detail. It is a vital source of information in the business matching activity to bring you

the relevant customers.

Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address___________________________________________________

_________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________

Contact Person _________________Designation___________________

Signature______________________Date_________________________

Form 1:Business Matching

Deadline: 31 August 2010

Return this form to:

Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5048 / 5109Fax: + 91 11 4279 5098 / 99Email: [email protected]

kanut@ direc2010.gov.inWebsite: www.direc2010.gov.inCtc: Ms. Latesh Vats / Mr. Kanu Talwar


26/51

Please supply:

Qty DescriptionCost for show days*

Qty.Total Cost US$ /

Rs.US$ Rs.

Pentium IV - 2.0 GHz with 512 MB RAM/ 1.44MB FDD / 40 GB HDD / 15 TFT Monitor /Mouse / Keyboard / Multimedia Kit

110 5,000

17" TFT Colour Monitor 95 4,500

19" TFT Colour Monitor 150 7,000

Grand Total US$ / Rs.*Additional service tax as applicable.

Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local cheque,payable at New Delhi in favour ofDIREC 2010 For payment through wire transfer, please refer to page no. 5.

Enclosed is a draft/cheque no. ...................................... dated ..............................for the amount of US$/Rs. .............................

drawn on Bank ........................................................................................... in favour of ...........................................................

Orders received after the deadline date may not be met, and if they are, will be subject to a 20% surcharge.

Exhibitor Name___________________________________________

Hall No. _____________________ Booth No.___________________

Address__________________________________________________________________________________________________________

City ________________________ Pin Code ____________________

Country__________________________________________________

Tel _________________________ Fax________________________

E-mail ______________________ www_______________________

Contact Person ________________Designation__________________

Signature_____________________Date________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5109Fax: +91 11 4279 5098 / 99Email: [email protected]: www.direc2010.gov.inCtc: Mr. Kanu Talwar

Manager IT

Form 2: Computers


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Room category

Single / Double

Price range*Name Check in Date Room Nights

Rs.

3,000 4,000

4,000 7,000

7,000 10,000

10,000 and above

*Additional taxes as applicable.

For details information, please visit http://direc2010.gov.in/hotel-accommodation.html

Passport details

Passport Number _________________ Date of Issue ___________ Place of Issue ________________

Date of Expiry ___________

Credit card details: {Tick ( ) any of the following:}

AMEX VISA MASTERCARD OTHERS ___________________

Credit Card No. ___________________________ Date of Expiry ________________ Signature _____________________

Hotel reservation information & conditions:

The above rates are exclusive of all government taxes as applicable.

The Indian rupee rates will be applicable to all. Foreign nationals will be charged equivalent foreign currency, based onthe prevailing exchange rate.

In case of cancellation made, after 31 August 2010, one night retention will be charged. Credit Card and flight details are required to guarantee your reservation. In the case of "no-shows" or "cancellations"

notified in writing after the above-mentioned cut off date one nights rate will be charged to your card.

Rooms are available on first come, first serve basis and are subject to availability.

Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address____________________________________________________________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________


Signature______________________Date_________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5093 / 5018Fax: +91 11 4279 5098 / 99Email: sharads@@direc2010.gov.in

tarunm@@direc2010.gov.inWebsite: www.direc2010.gov.inCtc: Mr. Sharad Sharma, Asst. Manager Travel

Mr. Tarun Malhotra, Executive - Travel

Form 3: Hotel Accommodation


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Exhibitor shall bring their own modems, TAs etc. or the managers can provide the same on rental basis(requirement should reach well in advance to the managers)

Wireless Internet Connectivity Requirement

Internet connectivity Cost (US$ / Rs.)* No. of Connection Total (US$ / Rs)

256 Kbps wi-fi connection 295 / 13,200

512 Kbps wi-fi connection 690 / 30,800

1 Mbps wi-fi connection 890 / 38,500

2 Mbps wi-fi connection 1,715 / 77,000

3 Mbps wi-fi connection 2,570 / 1,15,500

4 Kbps wi-fi connection 3,425 / 1,54,000

6 Mbps wi-fi connection 4,160 / 1,87,000

Additional IP will cost @ US$ 50 / Rs. 2,500

*Additional service tax as applicable.

Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local cheque, payable at NewDelhi in favour of DIREC 2010. For payment through wire transfer, please refer to page no. 5.

Enclosed is a draft/cheque no. .................................... dated ......................... for the amount of US$/Rs. ................... ...................... .....

drawn on Bank ................... ...................... ..................... ....................... ........ in favour of ................... ....................... ...................... .........


Exhibitor Name___________________________________________

Hall No. _____________________ Booth No.___________________

Address__________________________________________________

________________________________________________________

City ________________________ Pin Code ____________________

Country__________________________________________________

Tel _________________________ Fax________________________

E-mail ______________________ www_______________________

Contact Person ________________Designation__________________

Signature_____________________Date________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5021 / 5069Fax: +91 11 4279 5098 / 99Email: [email protected]: www.direc2010.gov.inCtc: Mr. Rajesh Sharma

Group Manager IT

Form 4: Internet Connectivity


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Please supply:Outdoor space / area Cost per sqm* Total cost US$ / Rs.

___________ Sqms. US$ 100 / Rs. 4,500 _________________

If you are using a contractor other than the official stand contractor to install required fittings, accessories, cables etc., pleasefill in the following details:

Company ___________________________________ Contact Person ____________________________________________

Address _____________________________________________________________________________________________

_____________________________________________________________________________________________

Tel ___________________________________ Fax __________________________ E-mail ____________________

Power Load Requirement

(Exhibitors should apply for a minimum of 1 kw of power for 9 sqm or part thereof. ie. 18 sqm area will use a

minimum of 2 kw, 27 sqm will use a minimum of 3 kw etc.)

My total power load requirement including extra load for Outdoor Space is ________________Kw

Note: For power load rates please refer to Form 7.

PLEASE NOTE:1. Exhibitors must submit the stand layout plan and design in triplicate to the manager for approval, if the outdoor space is being used for

display of equipment for the visitors. Stand construction without the manager's approval will not be permitted.

3. Exhibitors must provide an undertaking on their company letter head as per the following sample:

UNDERTAKING: We hereby undertake and declare that:

i) We will work as per the design approved by the rmanager.

ii) We shall strictly abide by the rules and regulations as required and laid out by Exhibitions India Pvt. Ltd. and India Expo Centre &

Mart.iii) We will ensure that existing structures such as floors, walls, ceiling, columns/pillars, as well as electrical installation/wiring and other

as exists in the hall, are not damaged or tampered with. However, if such damage occurs in the opinion of the manager, then we herebyundertake to pay damages as determined by the manager, and their decision in this matter shall be final and binding to us.

4. ALL electrical work MUST be approved by the Official Electrical Contractor. Orders are valid only whenaccompanied by full remittance together with the refundable deposit. Payment should be made by bank draft / localcheque, payable at New Delhi in favour ofDIREC 2010 For payment through wire transfer, please refer to page no.

* Additional service tax as applicable.

Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address____________________________________________________________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________


Signature______________________Date_________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5054 / 5087Fax: +91 11 4279 5098 / 99Email: [email protected],

[email protected]: www.direc2010.gov.inCtc: Mr. Rajneesh Khattar, President

Mr. Rohit Gupta, Executive

Form 5: Outdoor Space


30/51

DescriptionCost for show days*

Qty.Total

Rs.Rate for per plant / Rs.

Indoor plants assorted :(Including Areca palm, ficus, syngoneium etc.)

Small 200

Medium 300

Large 400

Floral Decoration

Small 800

Medium 1,500

Large 2,500

*Additional service tax as applicable.

Payment will be collected on the spot in cash only.


Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address____________________________________________________________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________


Signature______________________Date_________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5107Fax: +91 11 4279 5098 / 99Email: [email protected]: www.direc2010.gov.inCtc: Mr. Rohit Gupta, Executive

Form 6: Plant Hire / Floral Decoration


31/51

Voltage fluctuation of up to 10% can be expected from the mains supply of 230V single phase 50Hz AC and 415V TPN50Hz AC. You should bring with you any transformer/regulator necessary if your machines cannot cope with thesefluctuations. You should bring with you any power factor improvement capacitor if required for your equipment.

POWER LOAD REQUIREMENT OF RAW SPACE EXHIBITORS

Cost for show days* Kw required Total cost

US$ / Rs.US$ / per kw Rs. / per kw

Power Load 80 3,000

Exhibitors will be charged for a minimum of 1 kw of power for every 9 sqm which will increase on a pro-rata basis for

every additional 9 sqm i.e. 18 sqm area will be charged for a minimum of 2 kw, 27 sqm will be charged for a minimum

of 3 kw etc.

POWER LOAD REQUIREMENT OF SHELL SPACE EXHIBITORS

Cost for show days* Kw required Total cost

US$ / Rs.US$ / per kw Rs. / per kw

Power Load 80 3,000

Exhibitors will be provided 1 kw of power for every 9 sqm. For additional requirement, please complete the above

table.

The official contractor will provide fixing and laying of the power line from the nearest distribution board to the exhibitorsstand with earth, isolator and connections as required. Power will be provided a day prior to the exhibition.

Orders are valid only when accompanied by full remittance. Payment should be made by bank draft / local cheque,payable at New Delhi in favour of DIREC 2010.For payment through wire transfer, please refer to page no. 5.

Enclosed is a draft/cheque no. ................................... dated ................................for the amount of US$/Rs. ...............................

drawn on Bank ................................................................................................ in favour of ..........................................................


INDICATE THE LOCATION OF YOUR ELECTRICAL FITTINGS ON

THE REVERSE OF FORM 12 SERVICES LOCATION PLAN

* Additional service tax as applicable.

Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address____________________________________________________________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________


Signature______________________Date_________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5107Fax: +91 11 4279 5098 / 99Email: [email protected]: www.direc2010.gov.inCtc: Mr. Rohit Gupta, Executive

Form 7: Power Supply


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(Continued)

The following information must be completed by all Exhibitors:

Method of starting machines: Up to 5 HP - Direct on Line

5 HP to 25 HP - Star Delta

25 HP & above - Auto-transformers

Exhibitors are requested to attach technical specifications of each machine showing full electrical requirements and where

applicable, details of heaters or other equipment to this Form. Exhibitors should also include details of computers or other

equipment which may require special supplies.

Please provide details of equipment / machine to be used:

Machine / Equipment

ReferenceRating - HP / KW Starting Method

Starting Load

(AMPS)

Running Load

(AMPS)

Form 7: Power Supply


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It is important that visitors reach all areas of the exhibition and each stand is located to its best advantage, while ensuring thatit does not restrict flow or blocks the view of other stands.

GENERAL DESIGN RULE

Designs must ensure that neighbouring stands are not boxed in or blocked from view.

Outside walls must have a maximum length of 3 meters, after which an access into the stand, having a minimum width of 2meters must be applied. An 'open architecture' creates an environment that is attractive and inviting. If the stand must haveoutside walls, then the design should confirm to the above guidelines in order to maintain visitor flow to neighbouring stands.

No part of the stand fixture or fitting must overhang or encroach the aisles, or neighbouring stands. This rule also applies tothe projection of logos etc. onto the floor, which should always be kept within the stand space.

The building height of the stand should always be in proportion to the size of the rented space. High stands will generally notbe located at the entrances of the exhibition halls.

PLAN APPROVAL

1. Exhibitors, who have taken raw space, must submit the plan of their booth on A3 size paper on a scale of 1:100indicating the floor plan, the front elevation, prospective view, and one cross section, indicating the height andmaterial used. The design needs prior approval by the manager.

2. Include the name and addresses of your contractor in your plan.

3. Plans should be submitted in triplicate together with this form to Exhibitions India Pvt. Ltd. Construction work

will not be permitted to commence unless plans are approved. One copy will be returned to the exhibitor once it has

been approved, showing modifications if these are necessary.

Exhibitor Name____________________________________________

Hall No. ______________________Booth No.____________________

Address____________________________________________________________________________________________________________

City _________________________Pin Code _____________________

Country___________________________________________________

Tel __________________________Fax_________________________

E-mail _______________________www________________________


Signature______________________Date_________________________



Exhibitions India Pvt. Ltd.217-B (2nd Floor)Okhla Industrial Estate, Phase IIINew Delhi 110 020, IndiaTel: + 91 11 4279 5000 / 5017 / 5047Fax: +91 11 4279 5098 / 99Email: [email protected],

[email protected]: www.direc2010.gov.inCtc: Mr. Harpal Singh, General Manager - Operations

Mr. Madhur Anand, Asst. Manager - Operations

Form 8: Raw Space Booth Plan Approval


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If you are using a contractor for stand construction and/or interior decoration other than the Official Shell Scheme Contractor,please fill in the following details:

Company _______________________________________________________________________________________

Contact person _______________________________________________________________________________________

Address _______________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

Telephone _______________________________ Fax _____________________ E-mail ________________________

Mobile __________________________________________________________________________________________

PLEASE NOTE:

1. Exhibitors / contractor must submit the stand layout plan and design in triplicate to the manager for approval. Stand constructionwithout the manager's approval will not be permitted.

2. Exhibitors / contractor must place a refundable Demand Draft (Payable in New Delhi) or cheque of US$ 1000 / Rs. 50,000.3. Exhibitors must provide an undertaking on their company letter head as per the shown overleaf.4. ALL electrical work MUST be approved by the Official Electrical Contractor.

Orders are valid only when accompanied by full remittance together with the refundable deposit. Payment should be made by bank draft

/ local cheque, payable at New Delhi in favour ofDIREC 2010 For payment through wire transfer, please refer to page no. 5.

SAMPLE OF UNDERTAKING TO BE GIVEN ON EXHIBITORS LETTER HEAD:We hereby undertake and declare that :

i) We will work as per the design approved by the manager.

ii) We will not undertake any work inside the halls other than that, which is strictly necessary for finishing and touching up. All

carpentry and prefabrication and painting work will be completed outside the halls.

iii) We shall strictly abide by the rules and regulations as required and lay out by Exhibitions India Pvt. Ltd. and India Trade PromotionOrganisation.

iv) We will ensure that existing structures such as floors, walls, ceiling, columns/pi

Event DIREC Exhibitor Manual

Documents

Transcript of Event DIREC Exhibitor Manual