Evaluating Transcripts from Hell May 2015. ENSURING TRANSFER SUCCESS 2015 Evaluation Process –...

Evaluating Transcripts from Hell

May 2015

ENSURING TRANSFER SUCCESS 2015

Evaluation Process – using two sample applications

Challenging Evaluation Areas

Advising Former UC Students

More Q & A

Resources

Presentation Content


Two sample admission applications

Reviewing challenging evaluation issues

Sample Applications


GPA 3.15

Units 70 semester (105 quarter)

Challenging Evaluation Issues• Lower Division Unit Limitation

• Last Term Institution GPA below a 2.0 – F13 term for F14 applicant

• Limitations – P.E. activity, ESC and PHSC, and PHYS

• TAG Applicant

Summary – Application One


Summary – Application Two

GPA 2.74

Units 109 quarter

Challenging Evaluation Issues• Math course out of sequence and math

limitations

• Physics series limitations

• Duplications of CSU work at CCC

• Repeats at CCC of courses taken at CSU

More Challenging Evaluation Issues


UC will not award credit for a repeat of the same course if a C or better grade is earned –regardless of where the it is taken

Music 100 Music Appreciation “C”

Repeated with

Music 1 Music Appreciation “A”

Duplication


Gaps in Education HistoryTerm College Attended Reason for Gap

Fall 2009 BARSTOW COLLEGE

Spring 2010 None Reported Moved out of state

Summer 2010 None Reported Not Enrolled

Fall 2010 CUESTA COLLEGE

Spring 2011 CUESTA COLLEGE


Fall 2011 CAL POLY SLO

Spring 2012 None Reported Return to comm. coll for major prep

Summer 2012 MIRA COSTA COLLEGE

Fall 2012 MIRA COSTA COLLEGE

Spring 2013 MIRA COSTA COLLEGE



Language of InstructionSchool Name School

CodeBegin/End

DatesDiploma Date Language of

Instruction

Dresden H.S. 734322 08/2007- 05/2010

05/2010 French

College Name College Code Begin/EndDates

Language of Instruction

Evergreen College

4226 08/2010-12/2010 English

College Name Term Course Title Units Grade

Evergreen College

Fall 2010 First Sem French 4 A


Footnotes on the UC Transfer Course Agreement (TCA) on ASSIST are instrumental in our evaluation process

• To determine awarding of transfer credit

• Calculation of the GPA UC uses

• To ensure students are not short of units

TCA Footnotes


Two similar courses, each is transferable, but if a student takes both, UC will award credit for only one course. • (e.g. College Algebra and Precalculus)

Two series of courses, UC will award credit for only one series. • (e.g. Business Calculus & Calculus for science and

engineering)

Total transferable units will be reduced.

Limitations


How much credit will UC award for the 3 courses completed below? 9 units?

TCA Footnotes:1 Maximum credit allowed for Poli Sci 101 is one unit if taken after Poli Sci105 or Soc Sci 132;

2 No credit for Poli Sci 105 if taken after Poli Sci 101 or Soc Sci 132

3 Maximum credit allowed for Soc Sci 132 if taken after Poli Sci 101 or Poli Sci 105 is two units

Partial Credit

SOC SCI 132 Intro to Social Science 4 units

POL SCI 105 Amer Political Ideals 2 units

POL SCI 101 Intro to Government 3 units


Dept. Fall 2011 Course Title Units Grade

CHEM Chem 1B Gen Chem 2 4 C

Sequential Coursework

Dept. Spring 2012 Course Title Units Grade

CHEM Chem 1C Gen Chem 3 4 B

Dept. Fall 2013 Course Title Units Grade

CHEM Chem 1A Gen Chem 1 4 A


Check the academic regulations of the institution to determine how to calculate an Incomplete (“I”) grade.At most collegiate institutions, an “I” lapses after one academic year.

Check the student’s: academic records, additional comments, personal statement, Transfer Academic Update or contact the student directly for an explanation about the “I” grade.

How does UC evaluate an “I” Grade?


Transfer Academic Update (TAU)

Applicants are notified by email to complete the Transfer Academic Update form when their application submission is acknowledged.

Some campuses or specific majors may require additional forms.


What Happens if the TAU is NOT Submitted?

Priority deadline is January 31st

Campuses review through March but no guarantee late submissions and/or changes will be reviewed

Transfer Academic Update


Lower Division Credit Max

Effective for Fall 2014 Applicants:

All units of lower division (freshman/sophomore level) coursework will be limited to a minimum of 70 semester/105 quarter units toward the UC degree, regardless of the type of institution the credit was earned (2 or 4yr).

• Transferable units beyond this limit earn subject credit only.

• AP, IB, and/or A-Level examination units are not included in the limitation

• UC units are added to the maximum lower division transfer credit allowed


CCC Advisers Should Ask:

• What was the student’s academic standing at UC?

• What is the student’s goal: return to the same UC or transfer to a different UC campus?

• Did the student satisfy the Entry Level Writing Requirement while at UC?

• Does the student plan to complete IGETC?

Former UC Student at a CCC


Ask the student: Are you now or have you ever been on academic probation at UC?

If yes, is the desire to:• Return to the former UC campus?• Transfer to a different UC campus?

Former UC Student On Academic Probation at UC

College/University UC Transferable Sem Units Grade Points GPA

UC Santa Cruz 25.3 47.86 1.88

Cabrillo College 36.5 122.0 3.34

Cumulative Totals 61.8 169.86 2.74


If ELWR was not completed and the student is returning to same UC campus it must be completed at that UC campus.

If ELWR was not completed and the student is transferring to a different UC campus it can be completed at the community college.

Former UC Student Entry Level Writing Requirement


Transferring to a different UC Campus

• IGETC is acceptable but may not be necessary depending on the major

Returning to the same UC Campus

• IGETC is not acceptable

Former UC Student To IGETC or Not


admission.universityofcalifornia.edu/transfer/

Guides for Counselors: http://preview.tinyurl.com/UC-Counselors-Guides

• Examination Credit (AP/IB/A-Level)• LOTE Graduation Requirement for Campuses• Presenting Yourself on the UC Application – Transfer• Statement of Transfer Credit Practices• Transfer Admission Guarantee (TAG)• Transfer Admission Guarantee (TAG) Matrix• Transfer Admission Planner (TAP)• Transfer Matrix• Transfer Maximum Limitation Policy/Chart• [email protected]

RESOURCES


QUESTIONS


Submit Future Questions

[email protected]

THANK YOU

Evaluating Transcripts from Hell May 2015. ENSURING TRANSFER SUCCESS 2015 Evaluation Process –...

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