European Champion Clubs Cup Track & Field Senior Group A … · 2015-05-14 · European Champion...
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European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
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Team Manual
www.mersin2015.com
European Champion Clubs Cup Track & Field Senior Group A
30-31 May 2015
Mersin, Turkey
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
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Subject CONTENTS Page
1. GENERAL INFORMATION 4
2. ORGANISATIONAL STRUCTURE 7
2.1 European Athletics Council
2.2 European Athletics Delegates
2.3 European Athletics Office
2.4 Executive Board of Athletics Federation of Turkey
2.5 Executive Board of Organisation
2.6 Local Organising Committee
2.7 Competition Organisation
2.8 Participating Clubs
3. ARRIVALS 10
3.1 Arrival by Air
3.1.1 Welcome Service
3.1.2 Transportation of Equipment
3.2 Arrival by Road
3.3 Visa Requirements
4. TRANSPORT 11
4.1 Transport Desk
4.2 Bus Shuttle Service
4.3 Return to Airport / Train Stations
5. ACCOMMODATION 12
5.1 Official Hotel
5.2 Information Desk
5.3 Costs and European Athletics Quota
5.4 Meals
5.5 Meeting Rooms for Teams
5.6 Telephone Calls
6. ACCREDITATION 14
6.1 General
6.2 Accreditation Procedure
6.3 Loss of Accreditation
6.4 Access Areas for Teams
7. TECHNICAL INFORMATION 15
7.1 Technical Information Centre (TIC)
7.2 Technical Meeting
7.2.1 Technical Meeting Agenda
7.3 Equipment
7.4 Inspection of the Competition Venue
7.5 Competition Area
7.6 Dressing / Physiotherapy Rooms
7.7 Training
7.7.1 Training with Official Starters
8. COMPETITION REGULATIONS 19
8.1 Team Composition
8.2 Entries
8.2.1 Final Entries
8.2.2 Final Confirmations
8.2.3 Withdrawal
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Mersin/Turkey
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Subject CONTENTS Page
8.3 Scoring
8.4 Bib Numbers
8.5 Competition Clothing
8.6 Lane and Starting Order
8.7 Starting Heights
9. COMPETITION PROCEDURE 22
9.1 Timetable
9.2 Call Room Procedures
9.3 Competition Preparations
9.3.1 Field Events
9.3.2 Trials in Field Events
9.3.3 Track Events
9.4 Starter’s Commands
9.5 Timing
9.6 Leaving the Stadium During the Competition
9.7 Leaving the Stadium After the Competition
9.8 Protests and Appeals
9.9 Doping Control
9.9.1 General information
9.9.2 Selection of Athletes
9.9.3 Additional Controls
10. MEDICAL SERVICES 25
10.1 General
10.2 Medical Services in the Hotel
10.3 Medical Care at the Stadium
10.4 Physiotherapy
10.5 Insurance
11. SECURITY 26
12. CEREMONIES 26
12.1 Opening Ceremony
12.2 Victory Ceremonies
12.3 Closing Ceremony
13. DEPARTURE 26
14. CONTACT DETAILS 27
14.1 European Athletics Office
14.2 LOC Office
15. APPENDICES 27
Appendix 1 – Implement List
Appendix 2 – Timetable
Appendix 3 – Lane and starting order
Appendix 4 – Map of competition venue
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Mersin/Turkey
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1. GENERAL INFORMATION
Being one of the 81 cities of Turkey, Mersin is located in the Mediterranean Region of
Southern Turkey. The population is 1 667 939 according to the 2011 census and it has
approximately 16 thousand square kilometres surface area.
Mersin has made important contributions with its own dynamics to the progress that has
been made in Turkey in every field recently. Initiatives are seen in every area. It has an
important potential in tourism as well as commerce and economics.
Providing important richness to the different cultures that it hosted; today, Mersin has
come through the second fastest urbanization process. Development of Mersin continues
at a great pace with its modern port, free zone and all the commercial and industrial
organizations, carrying their own unique values. With large numbers of historical sites, a
321 kilometres coastal strip, its natural green environment with citrus gardens smelling
beautiful in each different season and deep rooted cultural events, the city provides
potentially important contributions to the culture and tourism of Turkey.
History
Tırmıl Hill in the east and the Yumuktepe Mounds in the west mark the boundaries of the
city centre. These mounds indicate that there were settlements in this area long before
the establishment of Mersin in Neolithic and Chacaloitic periods.
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Mersin/Turkey
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The known history of this region is connected to Luvi, Kizzuwatna, Hittite, Assyrians and the
Kingdom of Babylon. The region was dominated by Hittite, Urartu, Assur, Babylon, Lydia,
Persian, Seleukos and the Roman Empire.
In the period from 7th century to the Ottoman conquest; Arabians, Abase, Egyptian
Tulunoğulları, Seljuklians, Mogols, the Crusaders, Memluks, Ramazanoğulları and
Karamanoğulları controlled part of the region.
From the 16th century onwards, Mersin and its neighbourhood became part of the
Ottoman land.
Geographic Characteristics
Mersin is located in one of the most fertile lands of Turkey, in the Çukurova Region that
stands out with features such as green plains, wide valleys, blue rivers, lakes, mountain
chains, historical caves and also contains different physical structure.
A great many of the plains, valleys, rivers, lakes, mountains, canals, caves and spring
water resources are located within the boundaries of the city.
Most of the Plains found in Mersin and in its surrounding areas are largely backed by Toros
Mountains. They were formed by the sediment carried by the streams which varied
depending on the slope gradient. These areas are convenient for agriculture and lie
parallel to the mountains from the border of Mersin - Adana to Silifke.
Mersin also has the potential to provide major contributions to the region's tourism with its
own historical and cultural richness including its caves. Cennet Çöküğü Cave is a
favourite place for domestic and foreign tourists to visit.
The Church of Virgin Mary is also in Cennet Çöküğü Cave and it is important for religious
tourism.
The Cehennem Cavern located in the area is 130 meters deep, and was created by
chemical erosion which formed the underground creeks.
The "Asthma Cave" is formed by silica and mineral tunnels which are 200 metres in length
and are decorated with very interesting stalactites and stalagmites. The cave reaches
85% humidity in summer and 95% humidity in winter.
"Seven Sleepers of Ephesus (Ashab - ı Kehf)" is also in Mersin and considered a sacred
place for the Christians and the Muslims.
Language: Turkish
Currency: Turkish Lira (TRY)
Religion : Islam
Time zone : GMT/UTC + 3:00
Electricity specifications : 230 v.
International country code for Turkey: +90
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Shop opening hours : Most shops are open from 09:00 to 21:00; it is recommended to
check the opening hours displayed in the shop. Big Malls usually have longer working
hours.
Post Office opening hours: 08:30 - 12: 30 / 13:30 - 17 : 00
Bank near the Hotel and Stadium – Opening hours : 09:00 - 12:30 / 13:30 - 17:00
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Mersin/Turkey
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2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
President Svein Arne Hansen (NOR)
First Vice President Dobromir Karamarinov (BUL)
Vice Presidents Jean Gracia (FRA)
Frank Hensel (GER)
Director General Christian Milz (SUI)
Council Members Sylvia Barlag (NED)
Gregor Bencina (SLO)
José Luis de Carlos (ESP)
Alfio Giomi (ITA)
Marton Gyulai (HUN)
Toralf Nilsson (SWE)
Dimakos Panagiotis (GRE)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Erich Teigamagi (EST)
Libor Varhanik (CZE)
Salih Munir Yaras (TUR)
IAAF President (ex officio member) Lamine Diack (SEN)
European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)
Hansjörg Wirz (SUI)
2.2 European Athletics Delegates
Technical Delegate Antonio Costa (POR)
Doping Control Delegate Gatis Berkis (LAT)
Jury of Appeal To be appointed at Technical Meeting
ITO/ATOs Claes Jurstrand (SWE)
Ronan O'Hart (IRL)
2.3 European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel: +41 21 313 43 50
Fax: +41 21 313 43 51
E-mail: [email protected]
Web: www.euroepan-athletics.org
2.4 Executive Board of Athletics Federation of Turkey
President Fatih ÇİNTİMAR
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Mersin/Turkey
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Chief Executive M. Yasin TAŞ
Atıf ALA
İsmail BAYAZIT
Selim TERZİ
İhan HATİPOĞLU
Salih Munir YARAS
Adnan ŞEKER
Ali AKSU
Celalettin DENİZTOKER
Mehmet KESEN
Hasan ÇAVUŞOĞLU
Muzaffer KARADENİZ
Sururi AKGÜN
İsmail ELGAZ
General Secretary Fahrettin YILDIZ
2.5 Executive Board of Organisation
President Fatih ÇİNTİMAR
General Secretary Fahrettin YILDIZ
Consultant Nejat KÖK
Provincial Deputy Director Ahmet TARAKÇI
Sports Manager Municipality of Mersin Vedat YÜKSEL
President of ENKA SC Ekrem AY
Official of Fenerbahçe SC Gürsel ÖZYURT
2.6 Local Organising Committee
President Yasemin BAKICI
Event Management Aydın ÇETİN
Filiz MAY
Esin GÜLLÜ
Hanifi ASLANTÜRK
Işık BAYRAKTAR
Nimet ÖZDEMİR
Protocol / Hospitality Aylin UĞURLU
Press / Media Murat TARHAN
Finance Cenk Tolga ÖZCAN
Travel Suat ÖZDAL
Accommodation Beyza BİLGİN
Marketing / IT Mehmet GÜNEŞ
Ceremonies Metin TURAN
Venue Manager Cüneyt YÜKSEL
2.7 Competition Organisation
Competition Director Müslüm AKSAKAL
Technical Director Halil OĞUZ
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Mersin/Turkey
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Track Referee Doğan DEMİRHAN
Chief Timekeeper Cengiz KESKİN
Chief Photofinish Necati ÇETECİ
Chief Assembly Ali KANDEMİR
Chief Starter Adnan EDEBALİ
Jumps Referee Gözde GENÇOĞLU
Throws Referee Doğan BULUT
TIC Manager Yaprak KALEMOĞLU
Call Room Referee Ahmet Korkut YAPICI
Doping Control Aylin ÇEÇEN AKSU
2.8 Participating Clubs
Men Women
CZE TJ Dukla Praha CZE USK Praha
DEN Sparta AM DEN Sparta AM
ESP Playas de Castellon ESP Valencia Terra i Mar
GBR City of Manchester GBR Edinburgh AC
ITA Fiamme Gialle NED Phanos
POR Sport Lisboa e Benfica POR Sporting Clube de Portugal
SLO AD Mass Ljubljana TUR Fenerbahce Sport Club
TUR Enka
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Mersin/Turkey
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3. ARRIVALS
3.1 Arrival by Air
Adana Şakirpaşa Airport is the official airport. Transfer times from the airport to the hotel is
about 60 minutes.
3.1.1 Welcome Service
Upon arrival, teams will be met by the LOC representatives. Once luggage has been
collected, team members will be escorted to buses which will take them to their hotels.
Coach transport will operate for teams. Coaches will be allocated to teams and will be
clearly identified by signage. These coaches will be parked in the airport parking.
3.1.2 Transportation of Equipment
Poles will be transported together with the teams to the team hotel and then from team
hotel to the stadium.
Teams are kindly requested to inform the LOC about detailed schedule and data (size)
of poles delivery.
3.2 Arrival by Road
Teams arriving by road are kindly asked to go directly to their hotel, where
representatives from the LOC will welcome them.
3.4 Visa Requirements
The following countries require visas to enter Turkey:
Denmark (DEN), Czech Republic (CZE), Spain (ESP), Great Britain (GBR), Italy (ITA),
Netherlands (NED), Portugal (POR), Slovenia (SLO).
Visas should be obtained before leaving your country, from Turkish Embassy or Consulate.
Should you have any problems, or require a letter of invitation, please contact the LOC:
Aylin UĞURLU - [email protected]
Also, there is possibility to do it online (e-visa): https://www.evisa.gov.tr/en/.
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Mersin/Turkey
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4. TRANSPORT
4.1 Transport Desk
The transport desk will be located at the lobby of Radisson Blu Hotel and will be open
09:00 – 18:00 from 28.05.2015 till 01.06.2015 (please, see also information desks point 5.2).
4.2 Bus Shuttle Service
A regular bus shuttle service will be provided between the team hotel, training venue,
social functions and the competition venue. Full details of the schedule will be displayed
at the Information/Transport desk in each hotel. Transfer times between the hotels and
the competition venue will be between 15-20 minutes, depending on the traffic
conditions.
Special transportation will be provided for athletes and officials held back at the stadium
due to appeals or doping control.
The following arrangements have been made for the team hotel:
Departure from
Radisson Blu Hotel - Macit Özcan
Departure from
Nevin Yanıt Stadium
Saturday, 30 May 2015
Every 30 minutes
from 09:00 to 11:00 and
from 13:00 to 18:00
from 19:00 till 22:00
Sunday, 31 May 2015
Every 30 minutes
from 09:00 to 11:00 and
from 13:00 to 18:00
from 20:00 till 21:30
4.3 Return to Airport
Transport will be arranged according to the flight schedules submitted by the teams.
Further information will be available from the hotel information/transportation desks.
4.4 Training
Athletes will have the possibility to train in the warm up area at the competition venue.
Opening hours of this facility will be:
DATE MORNING AFTERNOON
28 May 2015 08:00 – 11:00 16:00 - 20:00
29 May 2015 08:00 – 11:00 16:00 - 20:00
30 May 2015 08:00 – 11:00 12:00 - 14:00
31 May 2015 08:00 – 11:00 12:00 - 14:00
Shuttle buses ae to be provided for the training. Full details of the schedule will be
displayed at the Information/Transport desk in each hotel.
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Mersin/Turkey
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5. ACCOMMODATION INFORMATION
5.1 Official Hotel
The LOC has reserved Radisson Blu Hotel Mersin for teams, providing full board
accommodation and easy accessibility to both the centre of the city and the
competition venue.
Radisson Blu Hotel, Mersin
Mahmudiye Mh. Kuva-i Milliye Cad. No.107 Akdeniz – 33060 – Mersin – Turkey –
Phone +90 (324) 336 1010
http://www.radissonblu.com/hotel-mersin
5.2 Information Desk
An information desk will be located in the lobby the hotel, which will be open from 09:00
– 18:00 from 28.05.2015 till 01.06.2015.
5.3 Costs and European Athletics Quota
According to EAA Regulation 1410.6.1 the visiting clubs should pay a contribution of
2400€ to the organizer for full board accommodation expenses. This amount is to cover
the accommodation for three nights for the maximum number of quota team members
which is 22 athletes + 4 officials maximum (per team).
The following rates must be paid for “out of quota” team members and for additional
days:
Single room Twin room
EUR EUR
105 per person/night 75 per person/night
Note: All prices include meals and VAT.
Each team will be allocated a minimum number of single rooms’ equivalent to 10% of
the total number of athletes and officials within the quota.
All payments must be made in euro, in cash or bank transfer.
The accommodation fee and the “out-of-quota” payments are to be made ideally
before the arrival by bank transfers and the latest on 29.05.2015.
The team leader must settle any extra charges (bar, laundry, telephone, etc.) at the
hotel reception desk, before departure. The team leader will be requested to provide a
credit card at the time of checking in at the reception desk to cover any extras.
5.4 Meals
All meals will be served in the hotel.
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Mersin/Turkey
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The restaurant opening times are:
29 May 2015 30 May 2015 31 May 2015
Breakfast 06:30 – 10:30 06:30 – 10:30 06:30 – 10:30
Lunch 12:00 – 14:30 12:00 – 14:30 12:00 – 14:30
Dinner 19:00 – 21:30 20:00-23:00 Final Banquet from
22:00
Accreditation cards will allow access to meals.
For lunch and dinner, soft drinks per person are available free of charge. All other drinks
must be paid for.
A late serving provision will be made for those athletes detained at the stadium due to
doping controls or protests.
5.5 Meeting Rooms for Teams
Arrangements can be made for team meeting rooms through the information desk in the
hotel. Requests shall be made at reasonable time (1day before) in advance.
5.7 Telephone Calls
The telephone will be automatically activated to make room-to-room calls. Any athletes
or delegation officials requiring the use of the room phone for outgoing calls must make
arrangements with the information desk at the hotel. The telephone will be made
available upon the presentation of a credit card to cover all charges.
All delegations will receive a telephone contact list of important telephone numbers for
the European Champion Clubs Cup Mersin 2015.
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Mersin/Turkey
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6. ACCREDITATION
6.1 General
Each team member will receive an accreditation card, which must be worn at all times
and should be clearly visible. Security personnel will control all areas. The accreditation
is not transferable and does not allow the holder to take another person beyond
checkpoints. Photos are not required for the accreditation card system.
6.2 Accreditation Procedure
Accreditation cards will be prepared in advance of the event, based on the information
provided by the Member Federation in the final entry system. No changes will be
accepted after the final entry deadline.
Accreditation cards will be distributed by team leaders at welcome desk.
6.3 Loss of an Accreditation Card
Any lost or damaged accreditation cards should be reported to either the hotel
information desk or TIC. Duplicate cards can be obtained where proof of identity can be
established.
6.4 Access Areas for Teams
A description of the accreditation system is included on the back of the accreditation
card.
All team accreditation cards will allow access to the team seating area, warm up area,
changing facilities and physiotherapy rooms. Only athletes who are about to compete
will have access to the call room and to the infield.
Separate cards will be issued to Team Leaders, for access to the TIC.
Tickets/separate cards will also be distributed to the coaches (1 per competing athlete)
for the coaching areas.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and
an additional pass for an accompanying person. Passes will be collected once they
enter the Doping Control Station.
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Mersin/Turkey
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7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
The main function of the centre is to ensure smooth communication between each
Team Delegation, the LOC, the Technical Delegate and the Competition Management,
regarding technical matters.
The TIC is located in the indoor hall, north entrance of the Nevin Yanıt Stadium (see
stadium plan).
The TIC will be open at the following times:
DATE OPENING CLOSING
29 May 2015 08:00 20:00
30 May 2015 08:00 22:30
31 May 2015 08:00 22:00
The TIC will be linked to all information desks set up for this event and shall be responsible
for the following:
Competition information (Start Lists, Results, etc.)
Liaison points concerning technical matters between Team Officials, the
Technical Delegate, European Athletics and LOC
Urgent notices – collection and delivery of any urgent written notices to the Team
Delegations from the Technical Delegate, EAA and LOC
Settlement of technical enquiries from delegations
Recovery of confiscated items at the call room
Applications for ‘national records’ (doping control and photo finish prints)
Receipt of final declaration of members of relay teams
Receipt of protests from the teams
Access to the information in the teams’ pigeon boxes at the TIC will be controlled by
separate entry cards, not by the accreditation card (see point 6.4.).
7.2 Technical Meeting
The Technical Meeting will be held on 30 May 2015 at 10:00 in the meeting room of
Radisson Blu Hotel.
Each team may be represented by a maximum of two people and, if necessary, an
interpreter. It is very important that all teams are represented at the Technical Meeting.
All questions related to the Technical Meeting must be presented in writing, preferably in
English, to the TIC or Information Desk in the hotel before 08:30 on 30 May 2015. The
Technical Meeting will be conducted in English.
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Mersin/Turkey
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A shuttle service from the team hotels will be provided for this meeting – please refer to
the information board in the hotel.
The Technical Meeting will be attended by:
European Athletics Delegates
Jury of appeal
Representatives of the Local Organising Committee
Chief Technical Officials
TIC Representatives
Competition Director
Doping Control Delegate
Competition Data Processing Representative
European Athletics Staff
7.2.1 Agenda
The preliminary agenda of the Technical Meeting includes:
Welcome by the President of the Local Organising Committee
Welcome by the European Athletics President or his representative
Presentation of the International Officials
Presentation of the Competition Officials
Presentation of the competition and warm up sites
Information briefing by the Technical Delegate
o Call-room procedures and schedule
o Allocation of lanes and starting order
o Starting height and bar raising Increments
o Scoring and ties
Doping Control
Victory Ceremonies, Opening and Closing Ceremonies
Answering of questions submitted in writing by the club teams
7.3 Equipment
The implements provided by the LOC (see implement list, appendix 1) are selected from
those appearing on the current IAAF approved equipment list.
Personal implements will also be allowed, providing that:
- They are readily identifiable and are IAAF certified
- They are not already on the official list
- They have been checked for compliance with IAAF Rules
- They are made available to all other athletes until the end of the event
Teams wishing to have personal implements added to the list must take the implements
to track for checking before:
29 May 2015 17:00 – 20:00
30 May 2015 08:30 – 10:00
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If approved, the implements will be under the authority of the LOC from the time of
checking to the end of the event. Personal implements will be returned only after the
completion of each day’s events at the TIC.
Any team not able to attend the technical meeting due to late arrival must present their
equipment for checking on arrival at their hotel.
Basic implements will be provided for warm up and training.
Vaulting poles must be delivered to the stadium by 14:00 in the day before the start of
each pole vault event. The poles will be kept in a locked store and will be brought to the
competition site in due time by the organisers. After the competitions, the organisers will
take the poles to the teams hotels and further transportation will be arranged by the
organisers as required.
7.4 Inspection of Competition Venue
There will be no organised tour as the presentation regarding the competition and warm
up areas will be given at the Technical Meeting.
7.5 Competition Area
Nevin Yanit (Mersin Yenisehir) Stadium and its surroundings are shown in appendix 2 of
this document. There are 2300 of seats in the stadium.
The stadium has the following competition facilities:
8 lanes
2 High Jump sites
2 Pole Vault sites
2 sites for Long/Triple Jump
2 Shot Put Circle
2 Combined Discus/Hammer Circle
2 Javelin sites
The Warm up area has separate areas for track, jumps and throwing events adjusted to
the competition venue. The facilities include the following:
6 lanes
High Jump site
Pole Vault site
2 sites for Long/Triple Jump
Shot Put Circle
Combined Discus/Hammer Circle
Javelin site
Teams’ seats are located in A Block of the Stadium tribune (please, appendix 2).
7.6 Dressing Rooms
Dressing rooms with showers are located in the Nevin Yanıt Stadium.
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7.7 Training
Athletes will have the possibility to train in the warm up area at the competition venue.
Opening hours of this facility will be:
DATE OPENING CLOSING
28 May 2015 08:00 20:00
29 May 2015 08:00 20:00
30 May 2015 08:00 14:00
31 May 2015 08:00 14:00
The throwing events training will be held on the warm-up throwing facilities adjustment to
the main stadium. The training will be supervised by the officials.
Equipment and implements necessary for training will be available at the training venue.
Officials will be present to help in the case of problems or special requirements. Water
will be available at the training venue. Accreditation must be handed in when
borrowing equipment, and will be returned to the athlete when the equipment is
handed back in.
The Weight training room is situated in Nevin Yanıt Stadium. Opening hours are: from
08:00 to 20:00 every day starting from 28 May.
Details about transportation for training sessions are included in the transport section of
this manual. The transport schedule will be displayed at the information desk in the hotel.
7.7.1 Training with Official Starters
The training with official starter will take place at Nevin Yanıt Stadium on 29 May 2015
from 16:30 to 17:00.
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8. COMPETITION REGULATIONS
8.1 Team Composition
There will be 20 men’s events and 20 events for women. According to the European
Athletics Regulation 1402.3.1 only clubs recognised by the Member Federation as
National Champions of the preceding year are eligible in the ECCC Track & Field Seniors.
If the Champion club is not able to take part then the Member Federation may
nominate the second placed club and so on.
Only athletes aged at least 16 (sixteen) years on 31 December of the year of the
competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF
Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the
competition may participate in the Shot Put (men) and Hammer Throw (men).
A Club may only select national or foreign athletes to compete in the ECCC Track & Field
Seniors who are eligible under the Member Federation terms of eligibility at the date in
the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is
a bona fide member of that club for a period starting at least on 1 January of the year of
the ECCC Track & Field Seniors.
An athlete cannot compete for 2 different clubs which participate in at least one of the
ECCC competitions of the same year.
The number of foreign athletes is strictly limited to two (2) for each club team in ECCC
Track & Field Seniors.
The Technical Delegate reserves the right to inspect resident cards or passports.
Each club team shall consist of one athlete in each event, except relays.
Each athlete can take part in a maximum of three events of which at least one must be
a relay-race.
8.2 Competition Entry Procedures
8.2.1 Final Entries
Final entries shall be made through the European Athletics Event Management System
which will be accessible at the following link: https://arena.european-athletics.org/.
Member Federations' entries manager shall use their already known individual and
personalised access.
Final entries indicating the names and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the
officials must be received not later than 10 (ten) days before the first competition day.
According to the regulations the deadlines for the final entries are:
According to the regulations the deadlines for final entries are:
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opening date of the online entry system: 5 May 2015
closing date of the online entry system: 20 May 24.00 CET
8.2.2 Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors
already entered who will actually take part in the competition.
Forms for the final declaration and confirmation will be distributed to each delegation
during accreditation. The forms must be completed and returned immediately. Final start
lists will be ready for collection at the Technical Meeting.
Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries
must be delivered during accreditation, together with Final confirmations.
The final relay team and the running order must be submitted to the TIC using the
respective form not later than one hour before the published first call time for the first
heat of each round of the competition.
8.2.3 Withdrawal
Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on
the official withdrawal form.
8.3 Scoring
The winner of each individual event and each relay in each match shall score as many
points as there are teams competing, the second will score one fewer, and so on.
Athletes or relay teams disqualified or not finishing shall not score.
If two or more athletes tie for a place in any event, the attributable points shall be
divided equally between them.
The team having the highest aggregate number of points shall be the winner of the
match, and so on.
If two or more club teams have the same aggregate number of points, the tie shall be
decided in favour of the club team having the greater number of event winners. If the tie
still remains it shall be decided in favour of the club team having the greater number of
second places, and so on.
8.4 Bib Numbers
The LOC will provide the teams with the bib numbers immediately after the Technical
Meeting to be held on 30 May 2015, at 10:00 in the Radisson Blu Hotel.
For individual events, each competitor will receive 2 bibs. These must be pinned to the
front and back of the competition clothing. Exceptions are made for High Jumpers and
Pole Vaulters. The competitors in Pole Vault and High Jump are permitted to attach the
bib only to the front or to the back of their competition clothing. Bibs must not be cut,
folded or covered in any way.
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 21 of 32
Teams that were not able to attend the Technical Meeting, under extreme
circumstances, can collect their competition numbers from the TIC after the technical
meeting.
8.5 Competition Clothing
Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly
applied. Please make sure to follow the IAAF Advertising Regulations in force, available
at http://www.iaaf.org/mm/Document/06/32/49/63249_PDF_English.pdf. Clothing and
items not conforming to this rule and the current IAAF Advertising Regulations will be
removed or taped at the call room.
Participating clubs must provide European Athletics with a full set of their club team vests
until the closing of the final entries and will have the obligation to wear them throughout
the competition.
All competitors must wear registered vest of the same design and colour of the club they
are representing.
8.6 Lane and Starting Order
The allocations of lanes and order of attempts in field events was decided by a draw
conducted by the Technical Delegate. Each participating club is allocated a letter,
which determines the allocation of lanes and starting order, in accordance with the
appropriate chart of the European Athletics Regulations. See Appendix 3 for details.
8.7 Starting Heights
According to the Competition Regulations, initial heights for Track & Field Seniors Group A
shall be not below as follows:
High Jump Men: 1.80m Women: 1.50m
Pole Vault Men: 4.00m Women: 3.00m
The heights progression will be communicated to the teams at the Technical Meeting.
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 22 of 32
9. COMPETITION PROCEDURE
9.1 Timetable
Please refer to Appendix 2 for the competition timetable.
9.2 Call Room Procedures
The Call Room is located North entrance and South entrance. It is the responsibility of
the team managers to ensure that their athletes are aware of the last check-in times for
entry to the call room. Athletes arriving late may be excluded from participation in the
event.
All athletes must report to the Call Room before each event and will then be escorted to
the competition site as follows:
Event Entrance to
Call Room
Exit from
Call Room
Entrance to
Infield
Running events (except hurdles) 20 min before 10 min before 6 min before
Hurdles 25 min before 15 min before 10 min before
Pole Vault 65 min before 55 min before 50 min before
Horizontal Jumps & Throwing Events 40 min before 30 min before 25 min before
High Jump 50 min before 40 min before 35 min before
The following checks will be carried out on equipment that must comply with IAAF
Advertising and Competition Rules:
- Competition clothing;
- Shoes;
- That non-authorised equipment (radio, i-pod, mobile phone, camera etc.) are
not brought infield.
A detailed Call Room time table will be displayed and circulated to the teams.
9.3 Competition Preparations
9.3.1 Field Events
Each athlete is allowed a minimum of two practice trials under the supervision of the
officials, more if time allows. For throwing events, the athletes will be called to the
practice trials in the competition order. Only official markers provided by the LOC will be
allowed for marking the runways.
9.3.2 Trials in Field Events
In accordance with the decision of European Athletics Council, all participants in the
field events (except high jump and pole vault) will be allowed four (4) trials.
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 23 of 32
9.3.2.1 Measurements
All field events will be measured by EDM system (except Pole Vault and High Jump,
which will be measured by certified measurement device).
9.3.3 Track Events
Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed
zone for collection after the race.
9.4 Starter’s Commands
The starter’s commands will be given in English.
The starter’s command for the distances up to and including 400m and 4x400m relay are:
“On your marks” and “Set”.
For distances of 800m and over, the commands will be:
“On your marks”
Polanik starting blocks will be used at the European Champion Clubs Cup – for events up
to 400m and including first leg of 4x400m. These blocks have a false start detection
system and are linked to the false start console.
9.5 Timing
The official timing will be provided by Finishlynx and will be displayed on the official
electronic timing instrument and photo finish cameras provided by Finishlynx. For all
races of 800m or more, the elapsed time will be displayed on electronic timers located at
the end of each straight.
9.6 Leaving the stadium during the competition
An athlete may only leave the competition area when accompanied by a judge. The
intention has to be communicated to the Referee.
9.7 Leaving the stadium after the competition
After the competition, athletes leave immediately the infield through the mixed zone
where media interviews will be carried out.
9.8 Protests and Appeals
Protests are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete
himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests
concerning the result or conduct of an event shall be made within 30 minutes of the
official announcement of the result of that event (posted on the TIC information board).
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 24 of 32
Any written appeal to the Jury of Appeal must be signed by a responsible official on
behalf of the athlete and submitted to TIC within 30 minutes after the official
announcement of the decision made by the Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If
the protest is unsuccessful, the deposit will not be returned.
The Jury’s decision will be provided in writing.
9.9 Doping Control
9.9.1 General Information
Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping
Regulations under the supervision of the European Athletics Doping Control Delegate.
Both urine and blood samples may be collected immediately before, and during, the
Cup.
Athletes selected for doping control shall be informed by anti-doping officials. Athletes
will be required to sign a confirmation of notification. Athletes who are to be tested may
invite a team official to accompany them to the Doping Control Centre (DCC).
A selected athlete should report immediately to the DCC unless there are valid reasons
for delay. All selected athletes will be accompanied by a trained chaperone or Doping
Control Officer from the time of notification until arrival at the DCC. Athletes are
reminded that refusal to provide a sample can render them liable to disqualification and
may lead to further disciplinary action.
A selected athlete shall provide valid photo identification card (passport or national ID
card) on arrival at the DCC.
Athletes who are required to use prescribed medication for the treatment of a medical
condition should ensure that they have registered their medication, where necessary,
through the Therapeutic Use Exemption system prior to attending the event.
9.9.2 Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis
under the supervision of the European Athletics Doping Control Delegate. In addition, the
selection of further athletes may be ordered at the discretion of the European Athletics
Doping Control Delegate.
All athletes setting World or European records must report to the DCC to provide a
sample. Failure to provide a sample will result in the record not being ratified.
9.9.3 Additional Controls
Additional athletes, such as those achieving National Records who have not been
selected for doping control, may present themselves for testing. These athletes must
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 25 of 32
report to the TIC where they will have to complete the “Doping Control Request Form”.
They will then be escorted to the DCC.
The cost of this control (EUR 400) will have to be paid for on site by the requesting club to
the LOC.
10. Medical Services
10.1 General
The medical service is in charge of any medical assistance to the team leaders, the
competition organisation, the information personnel, the honorary guests as well as,
during the competition, to the spectators in the stadium.
In case of an emergency please contact the nearest medical aid station, in other cases
the given instructions should be followed. Below is information on the medical care sites
and relevant instructions. Dr Aylin ÇEÇEN AKSU is in charge of the medical service and
can be reached on 0532 424 40 74.
10.2 Medical Services in the Hotel
In case of any emergency, please call 112.
10.3 Medical Care at the stadium
The stadium medical service is responsible for any problems concerning the athletes’
health. There is also a room for medical attention next to the finish line. The team doctor
has access to the medical service facilities when an athlete of his/her own team is hurt or
is in need of other medical attention. There are also well equipped physiotherapy
facilities here. The stadium medical service is also responsible for first aid in the warming
up area.
There are two first aid teams in the infield, supervised by a doctor and marked with red
crescent.
10.4 Physiotherapy
A space will be reserved in the Warm-up Area for physiotherapy, where physiotherapy
tables and ice machines will be available.
There are well equipped physiotherapy facilities in connection with the Medical Centre.
The physiotherapy rooms are equipped with ultrasound, lymph drainage, contex, hot
bag, pen etc. and will be open on 29 May 2015, 09:00 -19:00, 30 May 2015 09:00 – 21:00
and 31 May 2015 09:00 – 21:00. Please reserve treatments at the Medical Centre office.
The team physiotherapists and doctors may use the equipment in the physiotherapy
rooms in co-operation with the medical staff.
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 26 of 32
10.5 Insurance
The participating teams are responsible for taking out their own insurance to cover illness
or injury to any member of their team when travelling to and from European Athletics
competitions and during the event itself (European Athletics Regulation 610.12). Please
take the necessary steps to fulfil these requirements well in advance.
11. Security
Instructions given by the LOC, the security personnel and the police must be followed in
all areas, as well as during transport from one location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC information desk.
The emergency phone numbers are:
Police 155
Ambulance 112
Fire department 110
If necessary, the police can be contacted through the LOC information desk at your
hotel.
12. Ceremonies
12.1 Opening Ceremony
The Opening Ceremony will take place on Saturday May 30, commencing at18:30.
12.2 Victory Ceremonies
The victory ceremonies for the winning teams Men and Women will take place at the
competition venue. Athletes must wear the official team clothing for the ceremonies.
12.3 Closing Ceremony
The closing banquet will be organized on 31 May 2015, at 22:00, in Macit Özcan Sport
Complex.
13. Departure
Teams will be asked to provide full travel details in the final entry system. Teams will also
receive a departure form, which should be completed and returned to the LOC
Information Desk in the hotel, at least 24hours before departure, especially if there are
any changes to the preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the
hotel Information Desk.
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 27 of 32
All outstanding fees, charges and possible other expenses must be settled with the
cashier. On the day of departure the LOC Hotel Manager checks the rooms together
with the team leaders.
14. Contact Details
For further details about the European Champion Clubs Cup Track and Field Seniors 2015,
Group A, Mersin/TUR, please, contact:
14.1 European Athletics Office
Avenue Louis-Ruchonnet18,
1003 Lausanne,
Switzerland
Tel: + 41 21 313 43 63
Fax: +41 21 313 53 51
14.2 LOC Office
Türkiye Atletizm Federasyonu Başkanlığı
Ulus İş Hanı 6. Kat A Blok Ulus / ANKARA
Tel: +90 (312) 309 19 61
Fax: +90 (312) 309 19 70
http://www.taf.org.tr/
15. Appendices
Appendix 1 - Implement List
Appendix 2 - Timetable
Appendix 3 - Event Draw
Appendix 4 - Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms,
Workrooms
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 28 of 32
Appendix 1. Implements List
SHOT 4KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
N1118E Nelco IND Shot 4kg, Turned iron, dia:
108mm Red I-99-0094
1
N1118EB Nelco IND Shot 4kg, Turned iron, dia:
100mm Blue I-99-0136
2
N1118EA Nelco IND Shot 4kg, Turned iron, dia:
104mm Black I-99-0137
3
N1118FX Nelco IND Shot 4kg, Turned steel, dia:
109mm Red I-01-0248
1
SHOT 7.26KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
N1118AC Nelco IND Shot 7.26kg, Turned iron,
dia: 120mm Blue I-99-0133
2
N1117A Nelco IND Shot 7.26kg, Brass, dia:
110mm Gold I-99-0144
1
5131726 Nordic Sport SWE
Shot 7.26kg, Olympic
Super, turned lacquered
steel, dia: 128mm
Yellow I-99-0021
1
5131727 Nordic Sport SWE
Shot 7.26kg, Olympic
Super, turned lacquered
steel, dia: 125mm
Black I-99-0022
1
PK-7,26/115-S Polanik POL Shot 7.26kg, Stainless steel,
dia: 115mm Silver I-00-0197
3
DISCUS 1KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
6131100 Nordic Sport SWE
Discus 1kg, Super Spin,
brass rim, black fiberglass
sides
Black/gold I-99-0031
4
6176100 Nordic Sport SWE Discus 1 kg. Gold White/Gold I-99-0005 3
DISCUS 2KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
6176200 Nordic Sport SWE Discus 2kg, Gold, brass
rim, fibreglass sides White/gold I-99-0006
3
6131200 Nordic Sport SWE
Discus 2kg, Super Spin,
brass rim, black fibreglass
sides
Black/gold I-99-0030
5
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 29 of 32
HAMMER 4KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
5125400/5120040 Nordic
Sport SWE
Hammer 4kg, Brass, dia:
95mm Gold I-99-0009
3
5127400/5120040 Nordic
Sport SWE
Hammer 4kg, Stainless
steel, dia: 95mm Silver I-99-0010
3
PM-4/95-
S/UP/UW-110 Polanik POL
Hammer 4kg, Stainless
steel, dia: 95mm Silver I-00-0201
1
HAMMER 7.26KG
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
ZH-7,26-G/UW-
115 Polanik POL
Hammer 7.26kg, Ziolkowski
Gold, Brass, dia: 110mm Gold I-10-0467
2
ZH-7,26-S/UW-
115 Polanik POL
Hammer 7.26kg, Ziolkowski
Silver, Stainless steel, dia:
110mm
Silver I-10-0468
5
JAVELIN 600G
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
7917603c Nordic Sport SWE
Javelin 600g, Diana
Carbon flex 5.3, carbon,
blue cord
White, lilac
spiral I-99-0191
2
7925600 Nordic Sport SWE Javelin 600g, Viking 600
flex 11.1, steel Grey I-04-0306
2
7917601 Nordic Sport SWE Javelin 600g, Diana Classic
flex 7.2, 600g Pink I-99-0015
3
7917604 Nordic Sport SWE Xena Steel silver cord 60m Blue/White
Spiral I-01-0242
1
JAVELIN 800G
Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number
7913800 Nordic Sport SWE Javelin 800g, Master 800,
steel, black cord Blue I-99-0013
2
7916802 Nordic Sport SWE
Javelin 800g, Super Elite
Classic, steel, red cord,
80m
Black, white I-99-0019
2
7916808c Nordic Sport SWE Javelin 800g, Orbit Carbon
flex 5.0, carbon, blue cord
White, blue
spiral I-99-0190
1
7922800 Nordic Sport SWE Javelin 800g, Viking 800
flex 10.4, steel Grey I-04-0308
3
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 30 of 32
Appendix 2. Timetable
European Clubs Champion Cup - Track & Field
Mersin 2015
1st DAY - Saturday 30 May
2015
2nd DAY - Sunday 31
May 2015
17:30 Hammer M 17:30 Hammer W
18:10 100 m M Extra 18:30 110 m H M
18:20 100 m W Extra 18:35 Pole Vault M
18:30 Opening Ceremony 18:40 800 m M
18:45 Pole Vault W 18:45 Triple Jump M
18:50 Triple Jump W 18:50 1 500 m W
19:00 400 m H W 18:55 Discus M
19:05 Discus W 19:00 High Jump W
19:10 400 m H M 19:05 3 000 m St M
19:15 High Jump M 19:25 100 m H W
19:20 100 m W 19:30 Shot Put W
19:30 100 m M 19:35 200 m W
19:40 800 m W 19:45 200 m M
19:50 1 500 m M 19:50 Javelin M
19:55 Shot Put M 19:55 5 000 m W
20:00 3 000 m W 20:00 Long Jump W
20:15 Javelin W 20:20 3 000 m M
20:20 400 m W 20:35 4x400 m W
20:25 Long Jump M 20:45 4x400 m M
20:30 5 000 m M 21:10 Victory Ceremony
20:55 400 m M
21:05 3 000 m St W
21:20 4x100 m M
21:30 4x100 m W
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 31 of 32
Appendix 3. Lane and starting order
According to European Athletics Competition Regulations, the allocations of lanes and
order of attempts was decided by a draw conducted by the Technical Delegate. Each
participating club team is allocated a letter which determines the allocation of lanes
and starting order in field events.
Men
Club Enka Playas de
Castellon
TJ Dukla
Praha
City of
Manchester
Fiamme
Gialle
Sport
Lisboa e
Benfica
AD Mass
Ljubljana
Sparta
AM
Country TUR ESP CZE GBR ITA POR SLO DEN
Event/Order A B C D E F G H
100/1500/HJ 1 2 3 4 5 6 7 8
200/5000/PV 2 3 4 5 6 7 8 1
400/3000/LJ 3 4 5 6 7 8 1 2
800/3000sc/TJ 4 5 6 7 8 1 2 3
110H/SP 5 6 7 8 1 2 3 4
400H/DT 6 7 8 1 2 3 4 5
4x100/HT 7 8 1 2 3 4 5 6
4x400/JT 8 1 2 3 4 5 6 7
Women
Club Phanos Sporting Club Valencia
Terra i Mar
USK
Praha
Sparta Edinburgh AC Fenerbahce
Country NED POR ESP CZE DEN GBR TUR
Event/Order A B C D E F J
200/1500/TJ 1 2 3 4 5 6 7
400/5000/HJ 2 3 4 5 6 7 1
800/LJ/HT 3 4 5 6 7 1 2
4x100/3000/SP 4 5 6 7 1 2 3
4x400/3000sc/DT 5 6 7 1 2 3 4
100H/JT 6 7 1 2 3 4 5
100/400H/PV 7 1 2 3 4 5 6
European Champion Clubs Cup
Track & Field Senior Group A
Mersin/Turkey
Page 1 of 32
Appendix 4. Map of the Competition Venue