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NEWSLETTER April 2016 Contents

EURBICA activities – address of the President……………2 Latvian Presidency of the EU…………………...4

Luxembourg’s Presidency of the EU ……………7 TOGETHER – State Archives from Slavic countries …….9

The meeting of European Network of Official Authorities in Charge of Secret-Police Files, Warshaw 2016…………..11

AERI: Building State-of-the-Art Scholarship and Education in Archival Science…………………………15 The International Roundtable of Archivists 2015 in Croatia....17

Archival building in Arnhem…..………..20

“Photo of the year”: The building of the Gelders Archief (Gelders Archives) in Arnhem,

The Netherlands, Archives building near the river Rhine (Photo: Gelders Archives)

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EURBICA activities-address of the President

EURBICA General Assembly 2016 Dear members of Eurbica, As announced in December 2015, on the occasion of the communication on the results of the Eurbica survey, an Eurbica General Assembly has to be organized asap and a new strategy for Eurbica focusing more on its online presence, has to be elaborated.

For practical reasons and to allow as many Eurbica members as possible to get involved, this General Assembly will be organized through an electronic procedure, as provided in the Eurbica statutes. As Eurbica member, you should by now have received an email in your own mailbox, explaining the procedure. But since this is an important GA, I nevertheless seize the occasion of the Newsletter to call your attention.

Indeed: during this General Assembly, a revised Eurbica Constitution has to be approved and a new Executive/editorial Board has to be appointed. You can find the call for candidates below. Applying is possible until 19 April 2016, via international@arch.be. Also the agenda for the General Assembly meeting can be found below.

In the weeks to come all preparatory documents for the General Assembly will be made accessible via the ICA website – http://www.ica.org/2291/eurbica-private-resources/, using your member login (if you can’t remember your login, please contact the ICA secretariat via webmaster@ica.org). After expiration of the application deadline for the Executive/editorial Board, the names and motivation letters of all the candidates will also be made available there.

As soon as all documents, including the list of candidates, will be available – presumably at the end of April – the members of the categories A-B-C who are entitled to vote according to general ICA principles, will receive a link to the online General Assembly set-up, with instructions on how to proceed.

After the deadline for participating at the online GA has expired, all members will be informed about the decisions taken via email and the ICA-website.

So let me conclude by expressing the hope that our first experience with organizing this online General Assembly will be successful and that many of you will be able to participate, and by whishing those of you wanting to run for membership of the new Executive/editorial Board the best of luck!

Kind regards, Karel Velle, President of Eurbica On behalf of the Executive Board of Eurbica

Call for candidates for Executive/editorial Board for Eurbica As was pointed out by the results of the Eurbica survey that took place in fall 2015, a large majority of the participants were in favour of the continuation of Eurbica, be it in a more performant yet more flexible format.

According to the current Eurbica constitution, a new executive board has to be appointed in 2016. In accordance with the new strategy that the resigning EB proposes, this new executive board should also function as an editorial board that manages the online presence of Eurbica to be created in the next months.

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Via an electronic procedure that shall be organised in spring 2016, the voting members (categories A-B-C) of the General Assembly have to proceed to the election of the new EB, after having agreed upon a new strategy for Eurbica, the revision of the constitution and the transformation of the executive board into an editorial team.

We invite all the Eurbica members (A-B-C-D) who for the next 4 years want to take part in elaborating and giving shape to the online presence of Eurbica and who are willing to engage themselves in being actively involved in the collection of information and the writing of texts, in the (co-)managing of the webpage and the Facebook page and, perhaps in the future, in composing the e-Newsletter, to apply as a candidate.

Seven (7) new board members will be elected. The executive/editorial board shall appoint a chairman from among its members, who will represent Eurbica within the ICA Executive Board.

Candidates should send their application to Karel Velle, the actual president of Eurbica, at international@arch.be before 19 April 2016.

Please state in your nomination as candidate for the Eurbica executive/editorial board - Your name, age and sex - Your institution and function - Your expertise and motivation to apply as a board member (max. 10 lines)

These presentations will be made available on the website of ICA after the expiring of the application deadline, in the same section as the other accompanying documents for the General Assembly. The Eurbica members will receive the link in advance by mail.

Agenda General Assembly Eurbica – electronic procedure

Items Action 1. brief recap of the Survey results

notification 2. proposal of the new strategy for Eurbica, in accordance

with the Survey results decision by voting members

3. revision of the Eurbica constitution (including functioning of the Executive Board and quorum for GA) decision by voting

members 4. election of the Executive/editorial Board members

election by voting members

5. EU rules: state of affairs concerning Data Protection Regulation and review Copyright Rules notification

6. ICA strategies and projects notification

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ARCHIVAL EVENTS DURING THE LATVIAN PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION ON DIGITAL AGENDA FOR EUROPE

31th Conference of the European Board of National Archivists and 18th European Archives Group meeting, Riga, 19-20 June 2015 Latvia took over the Presidency of the EU Council for the first time in the first half of 2015. For Latvian society, and of course cultural heritage institutions it was important to host EU Presidency events in the new building of the National Library of Latvia known also as the Castle of Light.

Venue of the EBNA/EAG meetings, Riga, 19-20

June 2015 (Photo by Anete Krūmiņa)

The National Archives of Latvia was pleased to host the 31th Conference of the European Board of National Archivists and the 18th meeting of the European Archives Group in the Latvian Castle of Light. The National Library of Latvia (designed by the Latvian-born architect Gunnar Birkerts (USA)) is among the greatest cultural projects of the 21st century in Latvia. A total of 65 delegates attended, representing 31 countries – EU Member States, Norway, Iceland, as observers -Turkey and Ukraine.

The speakers from the European Commission, and the European Council Secretariat were invited. The EBNA/EAG joint meeting took place, immediately after a one of the year's main events in the digital field in Europe - the Digital Assembly 2015 Riga - One Europe, One Digital Single Market (17-18 June 2015) which was co-organised by the European Commission and the Latvian Presidency. Correspondingly, the thematic areas of the meetings of EBNA/EAG were linked with the key topics of the European Digital Agenda. Einārs Cilinskis, Parliamentary Secretary, Ministry of Culture of Latvia welcomed the participants of the EBNA/EAG joint meeting with an opening keynote speech. It was chaired by Julien Guerrier, Head of Unit “Corporate Management, Budget & Administration” at the Secretariat-General of the European Council. The heads of the National Archives shared their experiences and views on the three thematic areas where EU digital single market development would be important for the development of the National Archives: place and role of archives in the digital age; archive management; archives sector statistic. Speakers presented the national situations and expressed views on EU policy, which has links with the public sector information re-use policy (Directive 2013/37/EU), open and big data that has an impact on accessibility of archives (Hervé Lemoin, Director of Archives de France, Bjorn Jordell, Director-General, National Archives of Sweden, Malcolm Todd, Head of Information Policy, National Archives of UK). In his speech, Karel Velle, Director-General, State Archives of Belgium, pointed out the challenges of the European Digital Agenda with regard to the transition from a paper-based workflow to a fully digital workflow and the establishment of practical, generic rules to encourage the substitution of original paper documents by their digital copies. The National Archives must be active participants in the ministries’ information management and policies.

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Opening of the EBNA/EAG joint meeting, Riga, 19th June 2015

(Photo by O. Jansons) The thematic area of the second session of the EBNA/EAG joint meeting was linked with archives and the European Research Agenda. Dr. Valerie Johnson, Interim Director of Research and Collections, National Archives of UK pointed out that academic sector demands are changing. Archives researchers want to work online. Archives are used as data and as digital evidence base. Growing needs in new tools for discovery and interrogation are linked to investments in infrastructure. There are concerns whether open data models provide better quality of authentic and reliable data for re-use. Digital humanities and open science initiatives enhance collaboration between social sciences, computer sciences and archives in building new research infrastructure services (Jaana Kilkki, Deputy General Director, National Archives Service of Finland). Speakers noted an archives development funding issue in the European Research Agenda and beyond. The project „Community as Opportunity” (CO:OP) is financed within the framework of the EU programme CREATIVE EUROPE and is a collaboration of 17 archival and scientific institutions from 12 European countries (Jaana Kilkki). Josée Kirps, Director of the National Archives of Luxembourg presented the joint archives online e-training platform project of Luxembourg, Germany, Belgium and Netherlands carried out within the EU programme ERASMUS+. In the third session of EBNA/EAG, Rihards Gulbis, Scientific advisor on copyrights, Supreme Court of Latvia, explained the trends and planned changes with regard to the European copyright legislation. Josée Kirps reported on outcomes of the recent informal discussion between representatives of the National Archives and Copyright Unit of the Commission (DG CONNECT) on EU copyright on 20 May 2015. The reporter drew to the attention that some exceptions allow archives to undertake specific acts of reproductions which are not aimed at direct or indirect economic advantage. Harmonised copyright rules would abrogate territorial restrictions, will allow for content that is freely accessible in one country to be freely accessible throughout the EU. Creating a register of copyright holders at EU level would improve identification and licensing of the information.

Zoltán Szatucsek, Chair of the DLM Forum Foundation reported on outcomes of the Riga DLM Forum „Options understanding approach and harmonization measures” on 16 – 17 June 2015.

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The event was attended by 94 participants from EU Member States, Norway, United States and Oman, Latvian archivists and IT industry. DLM forum was focused on topics on opportunities to harmonise understanding, approaches and activities in the broad field of information governance - standards across the world, MoReq2010, European Archival Records and Knowledge Preservation project (E-ARK) achievements and next steps and others. The presentations are available on the website of the DLM forum http://www.dlmforum.eu/

The family photo of participants of EBNA/EAG meeting in Riga, 19th June 2015

(Photo by O. Jansons) On the next day the EBNA conference was started with a round table discussion about archives role and input in the economic development. Heads of the National Archives presented national situations with regard to the digital environment. The lack of understanding for problems that archivists have to face was pointed out, as well as the challenges of the digital era that the national policy makers must address, which is linked with insufficient state funding to cover rising costs. Archives performance should be reflected through international standards. Gatis Karlsons, Deputy Director of the National Archives of Latvia, presented the ISO Technical Committee "Information and documentation" O46 Committee SC08 "Quality - Statistics and performance evaluation" outcomes. Eirikur Gudmundsson, Chief Archivist of Iceland, proposed joint performance indicators. After the EBNA conference, participants were also offered a guided excursion to a Soviet bunker located 9 metres underground in Līgatne, built during the Cold War in the 1980s and to the most renowned Gauja Valley castles, Turaida Castle and at Gūtmaņala (Goodman's Cave). Māra Sprūdža Director of Latvijas Nacionālā arhīva

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Luxembourg’s

Presidency of the Council of the

European Union

From 11th to 13th October 2015, the Luxembourg National Archives hosted the joint

meeting of the European Archives Group (EAG) and the European Board of National Archivists (EBNA) at the facilities of the Luxembourg Chamber of Commerce. 55 delegates from 30 countries came to Luxembourg in order to discuss the latest developments in the archives sector. The convention started off with a social program on Sunday 11th October, when the delegations visited the “Family of Man” photo exhibition, which is part of the UNESCO World Heritage.

The 19th EAG on Monday 12th October was opened by the Luxembourg Minister of Culture Maggy Nagel. who emphasized the importance of Archives in a modern democratic society and acknowledged the challenges Archives are facing today. The European Archives Group, chaired by Julien Guerrier, Head of Unit “Corporate Management, Budget & Administration” at the Secretariat-General of the European Commission, addressed a lot of these current challenges. The delegates were informed about the transposition of the revised PSI directive by the member states and discussed good practices as well as obstacles they are facing in this context. The London Manifesto calling for a fair copyright reform for Archives and Libraries was discussed before the morning session closed with a presentation from Federico Milani (European Commission, Directorate General for Communication Networks, Content and Technology) about the EU Horizon 2020 program.

The meeting of European Archives Group (EAG) and the European Board of National Archivists (EBNA) in the Luxembourg Chamber of Commerce, 11th to 13th October 2015 (photo: © Archives nationales de Luxembourg) After lunch, the delegates discussed a letter to Günther Oettinger, Commissioner for Digital Economy and Society. During a meeting with a delegation of archivists in Riga on 18th June

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2015, Commissioner Oettinger invited the European National Archivists to convey their position on issues of interest to the archives community.

The draft letter, meant as an answer to this invitation, was amply discussed during this session and finalized in the days following the meeting. After this debate, Serge Raucq (Luxembourg government IT Center) presented the challenges electronic signatures pose for intermediate and historical archives, followed by an update on the European General Data Protection Regulation from Gérard Lommel, (Commissioner for Data Protection at the Luxembourg government). The EAG closed with reports from the Archives Portal Europe Foundation (APEF) by Arjan Agema (President of the APEF Governing Board) and an update from the E-ARK project provided by Zoltán Szatucsek (Deputy Director of the Hungarian National Archives).

EBNA/EAG meeting during the coffee break, Mr. Karel Velle, Mrs. Josee Kirps and Mr. Marcel Watelet (Project Officer, European Commission, DG Communications Networks, Content and Technology Creativity Unit), Luxembourg, 11-13 October 2015 (photo: © Archives nationales de Luxembourg)

The day closed with a guided tour through the old town of the City of Luxembourg,

also part of the UNESCO World Heritage, and with a dinner. On Tuesday 13th October, Josée Kirps (Director of the Luxembourg National

Archives) chaired the 32nd Conference of the European Board of National Archivists. She informed the attendees about the current situation within the Forum of National Archivists (FAN) and regretted that Europe and North America are currently not represented within this forum. Giulia Barrera (Italian Directorate General of Archives) gave an update on the ICA Human Rights Working Group and spoke about the importance of the basic principles regarding the role of archivists in support of human rights.

Participants of the EBNA/EAG meeting in Luxembourg, 11-13 October, 2015 (photo: © Archives nationales de Luxembourg)

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After her presentation, Wladyslaw Stepniak (Director of the Polish National Archives) gave an inside view on the elaboration of the UNESCO Recommendation concerning the Preservation of, and Access to, Documentary Heritage including in digital form. Following a call for papers, Andreas Kellerhals, Priit Pirsko and Björn Jordell (Directors of respectively the Swiss, Estonian and Swedish National Archives) showed how Archives contribute to the public sector modernization in their respective countries. The last topic on the agenda was on Digital Humanities: Marianne Backes (Director of the Luxembourg Centre Virtuel sur la Connaissance de l’Europe) gave a presentation called “From data analysis to digital research infrastructures” and Lorna Hughes (Professor of Digital Humanities at the University of Glasgow) spoke about ‘Digital Humanities and Archives: New collaborations, new opportunities'.

Finally, Marens Engelhard (Director of the Dutch National Archives) closed the meeting by giving an outlook on the next joint EAG/EBNA meeting taking place in The Hague in June 2016. Romain Schroeder, Public Relations, the Luxembourg National Archives

TOGETHER – State Archives from Slavic countries

The international foundation Forum of Slavic Cultures (http://fsk.si/) joined the first gatherings of archivists from Slavic countries years ago, when they took place at the initiative of Peter Pavel Klasinc. The meetings took place in Ljubljana, Lipica and Trieste, providing archivists the opportunity to share their experience. As it is FSC's mission to nerve the creativity of Slavic cultures, bring together institutions and individuals, and allow them to further develop their expertise through diverse activities, meetings and good practices, we made the first step toward bringing together archives from the Slavic region in 2013 with our first integration project, the joint exhibition “Slavic Capitals in 2D” (which opened at the UNESCO headquarters in Paris). The first international conference TOGETHER is therefore a step forward in our efforts to build professional bonds and appear together among the professional and general public outside the borders of Slavic countries. Recently, archives have increasingly become cultural institutions that have opened their doors and allowed access to the unknown that had been hiding among the known; they have learned how to present the previously frequently hidden archive material in an open, contemporary manner. The First World War offers itself as the best subject for the discussion on the preservation of archive material and digitization that we aim to complete by the centenary of its end in 2018. At the FSC we are convinced that based on the stories “safely kept” in archives, our common stories of the present are the stories of future success. On the other hand, professional liaisons and exchange of good practices in the Slavic region and beyond serve as the path to getting to know each other and the Slavic cultures in the European and global cultural arena.

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The opening of the 1st Conference of national archives of Slavic countries, by the Minister of Culture of Republic of Slovenia Mrs. Julijana Bizjak Mlakar (Photo by Samir Hadžić) The 1st International conference of State Archives from Slavic countries TOGETHER took place in Ljubljana (Slovenia) on September 24 – 26, 2015, and was officially opened by the Minister of Culture of the Republic of Slovenia, Mrs. Julijana Bizjak Mlakar. The participants from ten Slavic countries presented the Archives and their archival fonds and collections on the First World War theme and made a plan of activities for the future.

Participants of the 1st Conference of national archives of Slavic countries in the conference venue of The Museum of Ljubljana (Photo by Samir Hadžić)

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Participants were: Dmitry Yatsevich, Director of the National Historical Archives of Belarus, Belarus; Šimun Novaković, PhD, Director of the Archives of Bosnia and Herzegovina, BIH; Vlatka Lemić, PhD, Director, and Zlatko Draganović, Deputy Director, Croatian State Archives, Croatia; Jasmina Damjanovska, Counsel for collecting and processing archival material, State Archives of the Republic of Macedonia, Macedonia; Stevan Radunović, Director of the State Archives of Montenegro, Montenegro; Paweł Pietrzyk, PhD, Director of the Department of Shaping the National Archival Holdings, Head Office of the State Archives in Poland, Poland; Irina Garkusha, PhD, Director, Russian State Military History Archives, Russia; Ana Kos Vujovic, archivist, Archives of Serbia, Serbia; Bojan Cvelfar, MA, Director, Jure Volčjak, PhD, Head of the sector for the Protection of oldest records, Archives of the Republic of Slovenia, Slovenia. The participants of the 1st Together conference appointed the core expert group CEG for the tree-years project of the Guide book for the archives World War I – members are: Mr. Yatsevich (Belarus), Mrs. Lemić (Croatia), Mr. Pietrzyk (Poland), Mrs. Rihter (Slovenia) and Mr. Cvelfar (Slovenia). They also adopted the conclusion of the Guide to Archival records of World War I in State Archives in Slavic Countries to be published and the national archive services will be presented in the joint catalogue. The 2nd Together conference took place on March 10, 2016 in Dubrovnik (Croatia). Tina Huremovič, Project Manager, Forum of Slavic countries The meeting of European Network of Official Authorities in Charge of Secret-Police Files, Warshaw 2016

The Institute of National Remembrance – Commission for Prosecution of Crimes

against the Polish Nation (IPN) was founded on the basis of the Act of December 18, 1998. Actual activity began in the middle of 2010. Since 28 June 2011 Dr. Łukasz Kamiński has been the fourth President of the Institute. The preamble to the Act establishing the Institute of National Remembrance lists among the tasks of the Institute the remembrance of victims and heroes of the fight against the occupiers during World War II and the struggle for independent existence of the Polish State after the war.

In the IPN’s resources are preserved documents of the state security authorities

produced and accumulated from July 22, 1944 until July 31, 1990, as well as the documents of the security authorities of the Third Reich and the Soviet Union relating to the Nazi crimes, the Soviet crimes and other crimes against peace, humanity or war crimes which were perpetrated on persons of Polish nationality or Polish residents of other nationalities between September 1, 1939 and July 31, 1990.

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Moreover, the archival materials concern other politically motivated repressions, instigated by the officers of the Polish law enforcement agencies or the judiciary or persons acting on their order which were disclosed in the contents of the rulings made in the cases of persons oppressed for their activities for the cause of an independent Polish State. The Institute gathered documents from:

• Ministry of Internal Affairs and Administration • Office for State Protection • Ministry of Defence • Ministry of Justice • common and military courts, common and military prosecutor’s offices • state archives • Chief Commission for the Investigation of Crimes against the Polish Nation • international archives and institutions • private donations

The Institute performs the functions of a state and justice administration, of an archive, an academic institute, an education centre and of a body which conducts vetting proceedings. There are four substantial offices, which are responsible for each domain: the Commission for the Prosecution of Crimes against the Polish Nation, the Office for the Preservation and Dissemination of Archival Records, the Public Education Office and the Vetting Office. The headquarters is located in Warsaw. There are 11 branches of the Institute in the cities where the appellate courts operate and 7 delegations, whose tasks reflect those of the main central office.

In 2015, the Institute celebrated its 15th anniversary. The fifteen-year-old legacy of the IPN consists of more than 90 kilometres of archival holdings collected, 1,794 publications, 453 exhibitions, 817 conferences as well as 30 educational portals. It also accounts for more than 103,000 witnesses interviewed and 508 persons covered by the acts of indictment, which resulted in the courts sentencing 137 people.

The president Andrzej Duda in the Royal Castle during the Celebration (photo: IPN/ Piotr Życieński)

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The major issue is also the international cooperation. The external projects embrace many joint activities: conferences, publications and exchanges of archives, presentation of exhibitions of the Institute abroad and educational projects. Additionally, each month we publish an archival newsletter about the most essential events of IPN’s activities, which is directed to foreign institutions. It is distributed by the International Council on Archives.

One of the most significant international projects the Institute of National

Remembrance deals with is the European Network of Official Authorities in Charge of the Secret Police Files. The Network was set up on 16 December 2008 in Berlin, upon the initiative of the German BStU – the Office of the Federal Commissioner for the Stasi Archives. The idea behind the establishment of such a multi-institutional, international body was to simplify the procedures of archival research and to exchange archival holdings, but overtime this idea turned into a very comprehensive cooperation based on multiple principles and goals. The Network activities are coordinated by an institution that is presiding for a period of one year. The Institute has already hosted the meeting in 2010.

Working meeting of the European Network of Official Authorities in Charge of the Secret Police Files, October 7, 2010 (photo: Warsaw Institute of National Remembrance)

As a leading body, the Institute organised two working meetings during which common projects were discussed. Moreover, a number of processes conducted in partner institutions were mentioned and experience was shared. It was stressed that digitising and facilitating access are of the utmost importance to the institutions. Another considerable undertaking initiated during the IPN’s presidency was an outdoor exhibition “…and the files to be destroyed. Archives of the communist repressive apparatus in Poland and other European countries” (http://ipn.gov.pl/en/news/2010/exhibition-...and-files-to-be-destroyed.-the-archives-of-th).

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Within this presidency there was also organised an international conference “Archives and awareness. Archives of the communist repressive apparatus in the scientific research and social perception”, which took place at the Royal Castle in Warsaw.

Annual meeting of the European Network of Official Authorities in Charge of Secret Police

Files – Berlin, 19-20 October 2015 (photo: BStU/Griebe)

In the current year we will take on the presidency once again. There is a wide variety of activities scheduled for this event. Among others, the educational department of the IPN is going to conduct several workshops, whose main focus will lie on a number of activities aiming to set up a cutting-edge portal gathering the documents produced by secret services. The documents in question will be the files regarding the meetings of the secret services representatives in the communist countries. There are also planned sittings of the delegates from partner institutions, visiting the Archive of the IPN as well as an exhibition. As far as our current initiatives are concerned, we would also like to inform you that the Institute of National Remembrance organises an international conference “Polonica in foreign institutions – research on the history of the Polish political emigration 1939–1990” from 20 to 22 April. More information on this event can be found on the website: http://ipn.gov.pl/aktualnosci/2016/centrala/international-scientific-conference-polonica-in-foreign-institutions-research-on-the-history-of-the-polish-political-emigration-19391990-warsaw,-2022-april-2016 If you are interested in the topic and you are willing to participate, please let us know (agnieszka.jedrzak@ipn.gov.pl) and we will send you an invitation. Team for international archival contacts Institute of National Remembrance

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AERI: Building State-of-the-Art Scholarship and Education in Archival Science

First initiated in 2008 through a collaboration of seven U.S. universities that offer doctoral specializations in archival science, the Archival Education and Research Initiative (AERI) seeks to nurture and promote the state-of-the-art in scholarship in archival science. It also seeks to encourage curricular and pedagogical innovation in archival education and more generally, to promote infrastructure that will support research and education in the archival field. The initiative, which is based in the Center for Information as Evidence in the Department of Information Studies at the University of California, Los Angeles (UCLA), was initially supported through more than $1.5 million in grants from the U.S. Institute for Museum and Library Services but is now self-supporting. AERI has also received considerable in-kind support from U.S. universities that have hosted annual institutes as well as from universities elsewhere around the globe that have funded their academic staff and doctoral students to participate. Over the years, the AERI community has grown to include academics, students and archivists who are doing research in practice from at least twenty countries across Africa, Asia, Europe, Oceania, and both North and South America.

AERI supports several endeavours, the most prominent of which is its annual Archival Education and Research Institute. This week-long full-time residential institute is held each July and is hosted by one of the participating universities. The institutes provide key opportunities for presentation and critique of research in progress; career and doctoral mentoring; workshops on curricular and pedagogical development, grant-writing, methodological and technological skills; and cohort-building activities as well as providing a unique forum for identifying and addressing infrastructural and other field-building needs. All attendees stay together on campus, which supports keeping registration costs low and developing a sense of community among attendees, something that is an important goal for AERI.

AERI attendees at AERI 2011 at the University of Michigan (Photo: "photographs courtesy of the Archival Education and Research Initiative")

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AERI 2015 was hosted by the University of Maryland just outside Washington, D.C. 150 people participated: 66 senior and junior academic staff, 74 students and 10 researchers-in-practice. Because at least 39 universities in the U.S. now offer Master's specializations in archival science, 19 of which also offer the ability to undertake a doctoral degree, there has always been a large US attendance. However, 25-30% of attendees have been coming from other countries.

While AERI has been conducted to date in English, there is strong awareness of the need to address other language communities, both in the institutes and in terms of how to increase knowledge about and access to the research literature in the field. This literature is being generated around the world in many languages, most notably also in French, German, Spanish, Portuguese and Chinese, and often in journals and other venues that are not accessible to archival academics in every location. The widespread development of online education as well as the need to make more educational opportunities available in parts of the world that may not be able to sustain their own education programs raises not only linguistic issues but also those relating to cultural and other forms of diversity. AERI has prioritised identifying mechanisms for bringing those involved in archival research and education closer together across such divides as well as building greater mutual understanding of the many different contexts in which archivists are operating. The AERI community has also argued that concerted transformative research and development relating to archival and recordkeeping imperatives, frameworks, processes, technologies and standards can contribute in significant ways to addressing many of society’s most pressing grand challenges. In work that has been conducted so far in AERI addressing several selective areas where there is community expertise--Corporate Governance and Social Responsibility, Climate Change, Global Health, Human Rights and Social Justice, the Information Society, and Peace and Security--it has become apparent that there is a core set of recordkeeping/archival concerns that surface repeatedly in connection with multiple grand challenges, thus suggesting some particularly fertile areas where concerted efforts by both research and practice in the field might prove to be transformative. These include cultural and community considerations relating to recordkeeping, archives and memory; the role and use of records in supporting accountability, sustainability, decision-making and program assessment; education and capacity building in archival and recordkeeping skills; best practices and standards development; compliance management; scalable systems and services infrastructure development; metadata implementations and their implications; promoting open access to archives while addressing privacy and security concerns/vulnerabilities; and, among these, perhaps of the highest priority, is global integration and accessibility of archival and recordkeeping systems and holdings. AERI 2016 will be held in July 2016 at Kent State University in Ohio in the United States. The registration fee, which includes accommodation and most meals as well as attendance at the institute is $350 for 5 days and nights. AERI will move outside the US for the first time in 2017, when the University of Toronto will serve as host, and AERI 2019 is planned to be held in the United Kingdom. Although our foundational focus is on academic staff and doctoral students, we welcome applications from anyone who is engaged in any area of research or education relevant to archival science.

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For further information, see the AERI website, aeri.website and the website for AERI 2016, or contact Professor Anne J. Gilliland, AERI Director at gilliland@gseis.ucla.edu. Key publications emanating out of AERI include the following: Special issue of Archival Science 16 (2016) featuring selected papers from AERI 2015,

Ricardo Punzalan, ed. (forthcoming). Gilliland, Anne J., Andrew Lau and Sue McKemmish, eds. Research in the Archival

Multiverse, Social Informatics Monograph Series, Monash University Press (2016). Richard J. Cox, Alison Langmead and Eleanor Mattern, eds. Archival Education and

Research: Selected Papers from the 2014 AERI Conference (Sacramento, CA: Litwin Press, 2015).

Archival Education and Research Institute (AERI) Pluralizing the Archival Curriculum Group (PACG). Educating for the Archival Multiverse,” The American Archivist (Spring/Summer 2011): 68-102.

Anne J. Gilliland, Professor, Department of Information Studies Director, Center for Information as Evidence Graduate School of Education & Information Studies University of California, Los Angeles

The International Roundtable of Archivists 2015 in Croatia

The international roundtable of archivists from Croatia, Slovenia, Bosnia and Herzegovina and Serbia (Vojvodina) on the topic of “INTELLECTUAL CAPITAL IN ARHIVES”, organised by the Croatian Archival Society, was held in the Bluesun hotel KAJ in Marija Bistrica on 7 and 8 May 2015. The conference programme, photographs and presentations are available on the web page of the Croatian Archival Society, via the link: http://www.had-info.hr/rad-drustva/okrugli-stolovi/okrugli-stol-marija-bistrica-2015. A total of 56 experts, including representatives of archival institutions, archival workers in non-archival organisations and companies, from Croatia, Slovenia and Bosnia and Herzegovina participated in the conference. The representatives from Serbia (Vojvodina) could not attend, even though their participation was initially announced.

The cooperation for the organisation of the roundtable was initiated in 2008, when the

Croatian Archival Society and the Archival Society of Slovenia signed the Declaration on Cooperation at the First Roundtable of Croatian and Slovenian Archivists in Tuheljske Toplice (Croatia). The result of this cooperation was the joint participation in the project “Heritage Live – Living, Lived, Revived Cultural Heritage”, organised within the OP IPA Slovenia – Croatia 2007-2013 programme.

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The international roundtable “INTELLECTUAL CAPITAL IN ARHIVES” of archivists from Croatia, Slovenia, Bosnia and Herzegovina and Serbia in Marija Bistrica (Croatia),(Photo: State Archives in Osijek)

The Archival Association of Bosnia and Herzegovina joined the conference in 2011, while the Society of Archivists of Vojvodina (Serbia) joined in 2013. The international roundtable is held every year in May in a different country, organised and hosted by one of the four aforementioned archival societies.

The conference opened, after the greetings from the hosts and guests, with a lecture by Hrvoje Stančić (Associate Professor at the Faculty of Humanities and Social Sciences in Zagreb, Department of Information and Communication Sciences) entitled “Intellectual Capital in Archives – Introduction to the Topic”.

During the morning session of the first conference day, the guests from Slovenia spoke on the relationship between archives and copyright, as well as the relationship between copyright and accessibility of archival records: Maja Bogataj Jančič (Institute of Intellectual Property in Ljubljana) held a presentation entitled “Archives and Copyright – The Limitations of Copyrights Relevant to the Archives”, whereas Zdenka Semlič Rajh (Regional Archives Maribor) held a presentation entitled “Archives between Copyright and the Accessibility”. The programme continued with a short tour and social time in the evening in the autochthonous setting of the region of Hrvatsko Zagorje.

Participants of the Round Table in Marija Bistrica, 7 - 8 May, 2015

(Photo by State Archives in Osijek)

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On 8 May, the second day of the conference, the morning session included a

presentation by Izet Šabotić (Full Professor at the Faculty of Humanities and Social Sciences in Tuzla) and Omer Zulić (Archives of Tuzla Canton) entitled “The Relation of the Society (State) towards the Archival Materials – as the Intellectual Wealth (The Experience of Bosnia and Herzegovina)”. Presenter Omer Zulić gave an analysis of these relations reflecting the perception of the archival holdings as a valuable resource for society, based on the experience of the archival workers in Bosnia and Herzegovina. The planned presentation by Jugoslav Veljkovski (Historical Archive Novi Sad), the representative of the Society of Archivists of Vojvodina (Serbia), entitled “How to Utilise Potentials of Archives in a Contemporary Environment” was cancelled.

During the final session of the conference, Zdenka Semlič Rajh (Slovenia), Hrvoje

Stančić (Croatia) and Izet Šabotić (Bosnia and Herzegovina) moderated a discussion planned within the Roundtable. It included the comments referring to all the presentations and other topics related to perception and appraisal of the knowledge contained within the archival records and the knowledge held by archival professionals. Both of these aggregations of knowledge were identified as the key and inseparable resources of archival service and of the archives profession. It was concluded that their value and significance should be promoted in the represented countries.

Excursion of participants to the

autochthonous setting of the region of

Hrvatsko Zagorje (Photo: State Archives in

Osijek)

This international roundtable was well attended, with the active participation of experts who showed a great interest in the main topic. Also, the level of participation showed the support for the above mentioned institutions as employers of the attendees. As for the financial part, the organisation of the roundtable was financed by charging a conference fee and with the support of the Croatian Archival Society, which is considerably funded by the Croatian Ministry of Culture. Dražen Kušen, PhD, President of the Croatian Archival Society, Acting Manager at the State Archives in Osijek

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The building of the Gelders Archief (Gelders Archives), The Netherlands In June 2013 Her Royal Highness Princess Margriet of the Netherlands opened the archives building of the Gelders Archief (Gelders Archives), near the river Rhine in Arnhem (http://www.geldersarchief.nl/). It is the most energy efficient archives building in the Netherlands. Moreover, it is one of the first archives buildings on an industrial estate, noteworthy because most Dutch archives are located in historical buildings in town centres.

Archives building (photo by: Gelders Archives) The yellow golden building – which sparkles in the shining sun – can be seen from a distance. The five-floored building is energy efficient in many ways. Heat pumps are used, they take energy from the indoor air. The edifice has a sophisticated high-quality insulation (for example wall insulation 25 centimetres thick), windows with three layers of glass, solar control coating and projections at the outside windows (to avoid internal warming, so less cooling is required) and energy efficient lighting. The lights in the storage rooms switch off automatically, when employees leave the room.

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The ten storage rooms have a capacity of 45 kilometres of shelving. These repositories are located on the first and higher floors to prevent water damage should the river Rhine burst its banks. At present, nearly 30 kilometres of archival material is stored. These are mainly archives and collections of national and provincial institutions in the province of Gelderland, the municipality of Arnhem and the surrounding municipalities and a regional water board. Furthermore, the Gelders Archives manages private archives from the region.

These are acquired form nobility, noble houses, businesses, parishes and private individuals. The oldest document dates from 1076, a charter from a German emperor. Special cold storage rooms are intact for audio visual heritage. Furthermore, the Gelders Archives has an emergency storage room and a special room for the temporary storage of museum heritage. The oxygen level in the storage rooms is reduced to 17%, a form of fire prevention. Moreover, these rooms are equipped with a modern aspiration system with sensitive fire detectors.

The entrance hall or public hall of the Archives (photo by: Gelders Archives) When entering the building, visitors encounter a large multifunctional public hall (atrium), equipped with screens, nice conference facilities, a public stand and the reception desk. The modern reading room has been equipped for both physical and digital consultation, ready for the digital future.

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The staff offices are located on four upper floors and organised in so called bull pens, an open work area not divided into separate offices. The offices are connected with a passage way to the storage rooms. A centrally placed elevator is used for supplying the reading room. The building is intended to be functional for a period of at least sixty years. Leo van Wijk MSc, Gelders Archives

Newsletter communicator: Natalija Glažar, Archives of the Republic of Slovenia Members’ contributions are most welcome to: natalija.glazar@gov.si