EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of...

38
EU Projects Financial aspects of H2020 26.06.2014

Transcript of EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of...

Page 1: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

EU Projects

Financial aspects of H2020

26.06.2014

Page 2: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

Financial aspects of H2020

Horizonte 2020 - Model Grant Agreement

Funding rate

Single indirect cost rate

Forms of costs

Funding model: impact on the EU contribution

Budget Categories of the General MGA

Final grant amount – calculation

Actual personnel costs - calculation

Elegibility of the costs

Reporting and payments

Controls and audits

How to prepare your budget

Electronic communication

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Horizon 2020 - Annotated Model Grant Agreements

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Horizon 2020 Model Grant Agreement – Specific Models

ERC MGA

Marie Sklodowska Curie MGA

SME Instrument

MGA

Co-fund MGA

GENERAL MODEL GRANT

AGREEMENT

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H2020 Model Grant Agreement - Components

• Subject of the agreementChapter 1: General

• Action, duration and budgetChapter 2: Action

• Amount, rates, eligible costsChapter 3: Grant

• To implement the action: resources, in-kind contributions, subcontracts

• Grant administration: report, payments, audits

• Background and results: access rights, protection of results, exploitation, dissemination

• Others: gender equality, ethics, confidentiality

Chapter 4: Rights andobligations

• Roles and responsabilities, internal arrangementsChapter 5: Division of roles

• Rejection, reduction, recovery and penalties

• Suspension and termination of the action

Chapter 6: Rejection, reduction, penalties, termination, etc

• Accession, entry into force, amendments, applicable lawChapter 7: Final provisions

NEW

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H2020 Model Grant Agreement – Annexes to the grant

- Annex I: Description of the action

- Annex II: Estimated budget

- Annex III: Acession forms

- Annex IV: Financial statements

- Annex V: Certificate on the financial statements

- Annex VI: Certificate on the methodology

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One project = one rateFor research actions

Maximumreimburseme

nt rates

Research and technologicaldevelopment

activities

Demonstration activities

Others activities

Network of excellence

50%75% (**)

100%

Collaborative project (****)

50%75% (**)

50% 100%

Coordinationand support action

100%(***)

Funding rate

• For all beneficiaries and activities in the grant• Defined in the work programme:

-Up to 100% of the eligible costs for research actions-Up to 70% for innovation actions (exception for non-profit organisations - up to 100%)

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Single indirect costs rate

- Simplifying project management and removing recurrent errors

60%? 20%?

Real? Simplified?Single model: 25% flat rate

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Funding Model: Impact on the EU contribution

75/60 FundingDirect costs

Indirect costs

Totalcosts

% EU

EU Contribution

100 60 160 75% 120

Direct costs

Indirect costs

Totalcosts

% EU

EU Contribution

100 25 125 100% 125

100/25 Funding

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Forms of costs

• Costs actually incurred, identifiable and verifiable, recorded in the accounts

• Calculation method defined in the model GA

• Non-deductible VAT paid is also eligibleActual costs

• A fixed amount per unit determined by the Commission (e.g. SME owners, etc)

• For average personnel costs (based ond the usual accounting practices)Unit costs

• A percentage to be calculated on the eligible costs

• Example: Indirect costs = 25% Direct costsFlat rate

• A global amount to cover one or several categories of costs

• Example: Phase 1 of the SME instrumentLump sum

NEW

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Budget Categories of the General MGA

Direct personnel costs

Other direct costs

Subcontracting costs

Costs of providing financial support to third parties (if option applies)

Indirect costs

Specific categories of costs (if option apllies)

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Estimated budget for the action – Model Annex 2 for General MGA

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Budget Categories of the General MGA

• Direct personnel costs

Actual costs (gross) according to the dedication to the project

Average costs per category are eligible (if current practice)- End of the requirement for timesheets if there is a total dedication to theproject

Calculation of annual productive hours (3 options) - 1720h - Individual real productive hours (according to the contract of employment) - Actual productive hours with standard deviation up to 90% of 1720h (pro-rata)

Additional eligible costs (up to € 8.000 /year /person) in accordance with the dedication to the project

NEW

NEW

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Budget Categories of the General MGA

• Direct personnel costs

Staff costs - Additional Compensation

- Bonus up to € 8.000 (or pro-rata if not 100% dedicated to the action)

It is intended to cover costs of wage supplements from non-profit institutions(including public institutions)

Conditions:- Current practice of the institution for the same level of expertise- Use regardless of funding source (e.g. for all internal and external activities)

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Budget Categories of the General MGA

• Other direct costs

- TravelActual costs

- Equipment - depreciation rate

Use the following formula:

(A / B) x C x D

A - Number of months that the equipment is used for the project B - Number of months of useful life of the equipment C - Actual cost of the equipment D - Percentage of use of the equipment for the project

Possibility of allocating the total cost if the depreciation is fully performed during the project

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Budget Categories of the General MGA

• Subcontracting costs

- This budget category covers and is limited to the price paid for subcontractsand related taxes (for VAT, see Article 6.5 MGA)

- Direct costs of subcontracting must be declared as actual costs (i.e. on thebasis of the prices actually paid)

• Costs of providing financial support to third parties (if option applies)

- This budget category covers costs for financial support to third parties

- Direct costs of providing financial support to third parties must be declaredas actual costs (i.e. on the basis of the financial support actually paid)

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Budget Categories of the General MGA

• Indirect Costs

- Must be declared with a flat rate - Calculation:

applies a flat rate of 25% of the eligible direct costs, from which are excluded:

- Costs of subcontracting - Costs of contributions in cash incurred by third parties outside the premises of the beneficiary - Costs of providing financial support to third parties (if the option applies) - Unit costs, or lump sum, specific cost categories that include indirect costs

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Budget Categories of the General MGA

• Specific categories of costs (if option applies)

Declared as :

- Actual costs

- Unit costs: are eligible if foreseen by Commission decision

- Lump sum costs: are eligible if foreseen by Commission decision

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Eligibility of the costs

Eligible costs

• This must be taken into account already at proposal stage, when the beneficiariesprepare the estimated budget for the action

• Moreover, all the costs the beneficiaries declare in their financial statements mustcomply with the general and specific conditions set out in the Article 6 (MGA):

- Article 6.1 refers to general eligibility conditions applicable per form of cost- Article 6.2 refers to specific eligibility conditions applicable per budget category

• The only eligible costs associated with the project are the ones incurred since thebeginning of the project. The costs associated with the preparation of the proposalare not eligible

Page 20: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

Eligibility of the costs

Eligible costs

Direct costs (attributable directly to the project according to the beneficiary):

- RH (permanent and temporary staff) - MCA Inc. for SME Owners - Travel - Equipment - Depreciation rate - Consumables - Subcontracting - Financial Certifications

Non-recoverable VAT eligible

Chance of use of unit costs

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Eligibility of the costs

Ineligible costs

Costs that do not comply with the conditions set out above (Article 6.1 to 6.4), inparticular:• Costs related to return on capital• Debt and debt service charges• Provisions for future losses or debts• Interest owed• Doubtful debts• Currency exchange losses• Bank costs charged by the beneficiary’s bank for transfers from the

[Commission][Agency]• Excessive or reckless expenditure• Deductible VAT• Costs incurred during suspension of the implementation of the action

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Final grant amount - calculation

Final grant amount is the lower of the following two amounts obtained following

steps 1 to 3 or following to step 4

Step 1

• Application of reimbursement rates to eligible costs - Total approved eligible costs (actual costs, unit costs, flat-rate and lump sum costs, if any) x reimbursement rate (100% for research actions, 70% for innovation actions)

Step 2

• Limit to the maximum grant amount - The grant amount obtained in step 1 is capped at the maximum grant amount set out in the GA

The grant amount following Steps 1 and 2 is the lower of the two amounts

Step 3

• Reduction due to the no-profit rule• Profit of the action=Grant amount obtained in step 2 + receipts-total eligible costs of the action

If profit > 0 grant amount obtained in Step 2 is reduceIf Profit ≤ 0 grant amount obtained in Step 2 is not reduced

Step 4

• Reduction due to improper implementation or breach of other obligations under the GA at the payment of the balance

Page 23: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

Actual personnel costs = Hours worked for the project x hourly rate

Hourly rate = 𝒙 =𝑨𝒏𝒏𝒖𝒂𝒍 𝒑𝒆𝒓𝒔𝒐𝒏𝒏𝒆𝒍 𝒄𝒐𝒔𝒕𝒔

𝑨𝒏𝒏𝒖𝒂𝒍 𝒑𝒓𝒐𝒅𝒖𝒄𝒕𝒊𝒗𝒆 𝒉𝒐𝒖𝒓𝒔

- The hourly rate is to be calculated per financial rate

- If the financial year is not closed at the time of reporting, the beneficiary must use the last closed financial year available

Actual personnel costs - calculation

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Reporting and payments

• Number of the reporting periods is declared in the Grant Agreement

• 30 days (not 45) after beginning of the project - preefinancing

• Next payments similar to FP7 rules

REAL COSTS!

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Controls and audits

Financial viability must be previously proven if:• Coordinators or• EC contribution is ≥ € 500 000

- Financial Strength (Liquidity, profitability and solvency)

- Ability to Co-financing

Performed by Central Validation Team - REA

Financial viability

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Controls and audits – Financial reporting

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Certificate on the Financial Statements

Required when the cumulative amount of interim payments and balance payments made to a participant is ≥ € 325 000

- Standardization of audits by different DGs of the EC - Common Audit Service

- Maintenance of records until 3 or 5 years after final payment

- Maximum 7% ex-post audits

NEW

NEW

NEW

NEW

Controls and audits

Page 28: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

How to prepare your budget – H2020 Set Up & Viability Check (UPorto)

Project Acronym Duration Call

CoordinatorPartner name UO Partner Nr.PIC Type of Action Researcher UPEC Funding RateIndirect Costs Rate WP 1 WP 2 WP 3 WP 4 WP 5 WP 6 WP 7 WP 8 TOTAL

Person Months 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00Permanent personnel costs 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00Temporary personnel costs 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Travel costs 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00Equipment costs 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Auditing costs 0,00Other costs 0,00

TOTAL DIRECT COSTS 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

INDIRECT COSTS 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Other subcontracting costs 0,00TOTAL SUBCONTRACTING 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL COSTS 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00TOTAL EC REQUESTED GRANT 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Imputação de Vencimentos

Despesas efetivasTotal de Custos Diretos

Custos IndiretosTotal do orçamento

FinanciamentoSaldo

Overheads UO ViávelSaldo Liq

ALERTAS:

0,000,000,000,00

0,00

0,00

100%25%

Universidade do Porto (UPORTO)999894916

H2020 Budget Set up & Viability Check

Análise da viabilidade financeira do projeto

Custos não elegíveis: outros

Custos não elegíveis: amort.

0,000,00

0,00

Overheads UO

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How to prepare your budget – H2020 Set Up & Viability Check (UPorto)

Staff 1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Staff 6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

TOTAL 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00

Equipment costs

Equipment 1

Equipment 2

Equipment 3

Equipment 4

Equipment 5

Equipment 6

Equipment 7

TOTAL 0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

Equipment Custo de aquisiçãoInserir o nº

do WP

Amortização não

elegivel

0,00 0,00

WP8

Custo WP7 CustoWP1 Custo WP1

WP1 Custo WP1 WP2 Custo WP3 Custo WP4 Custo

Temporary Personnel Costs - Bolsas

Pessoal Salário Anual

Custo Médio

Mensal

(12 meses)

% Dedicação Nº Meses PM

WP8 Custo TOTAL PMTOTAL PERMANENT

STAFF COSTS Custo WP6 Custo WP7 Custo

TOTAL PMWP8WP4TOTAL PERMANENT

STAFF COSTS Custo WP6Custo WP5

WP7 CustoCusto CustoWP5 CustoWP4 Custo WP6Pessoal Salário Anual

Custo Médio

Mensal

(11 meses)

% Dedicação Nº Meses PM WP1 Custo WP1

Permanent Personnel Costs

TOTAL PMTOTAL PERMANENT

STAFF COSTS WP2 Custo WP3 Custo

% amortização Nº Meses

WP2 Custo WP3 Custo

Temporary Personnel Costs - Outros contratados

Pessoal Salário Anual

Custo Médio

Mensal

(11 meses)

% Dedicação

Custo

PM WP5Nº Meses

Amortização

elegivel

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How to prepare your budget – H2020 Set Up & Viability Check (UPorto)

Permanent Personnel Costs

CGA SS ADSE

ABC 0,00 0,00 0,00 0,00 0,00YZX 0,00 0,00 0,00 0,00 0,00

0,00 0,00 0,00 0,00 0,00

0,00 0,00 0,00 0,00 0,00

0,00 0,00 0,00 0,00 0,00

0,00 0,00 0,00 0,00 0,00

0,00 0,00 0,00 0,00 0,00

Temporary Personal Costs - Bolsas

ABC

YZX

Temporary Personal Costs - Outros

ABC 0,00YZX 0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

0,00

Remuneração base (após

corte)Professores SS SS 22,3% Subsidio alimentação

0,00

0,00

0,00

CGA 23,75% SS 22,3% ADSE 1,25%

Professores Valor mensal da Bolsa

ProfessoresRemuneração base (após

corte)

Despesa anual com

Remuneração Anual

2014 (estimativa)

Assilanar as situações aplicaveis

Seguro Social Voluntário

Subsidio

alimentação

Despesa anual com

Remuneração Anual

2014 (estimativa)

Despesa anual com Bolsas

0,00

0,00

0,00

0,00

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How to prepare your budget – H2020 Set Up & Viability Check (UPorto)

Travel costs

Type

Travel 1 meeting 0,00

Travel 2 meeting 0,00

Travel 3 missions 0,00

Travel 4 other 0,00

Travel 5 0,00

Travel 6 0,00

Travel 7 0,00

TOTAL 0,00

Travel - Outras despesas

YearsMeeting 0,00

Congress 0,00

Missions 0,00

Others 0,00

TOTAL 0,00 0,00 0,00 0,00

Despesas N.º pessoasValor global

previsto N.º

TotalViagensInserir o nº

do WP

Total

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Electronic communication

Electronic signature

• Of the grant agreement• Of the amendments• Financial statements and technical reports

Communication between the Commission and the beneficiares

• Trought the Participant Portal • Electronic-only submission of reports

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Search H2020 Online Manual

Page 34: EU Projects - sigarra.up.pt · Final grant amount - calculation Final grant amount is the lower of the following two amounts obtained following steps 1 to 3 or following to step 4

Search by the Reference Documents (H2020 & FP7)

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In conclusion…

Simplification of Rules for Participation, in particular regarding the funding modelwhere all types of participants receive similar funding rates in accordance with theactivities to be undertaken.

• One project = one funding rate

• EU contribution: up to 100% for all R&I activities

• Indirect costs: flat rate of 25% of direct eligible costs

• Non-recoverable VAT eligible

• Participant Portal: E-communication, e-signature of grants

• Fewer, better targeted controls/audits

• Lost? Ask for help!

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Useful Links

H2020 National Contact Points Network:http://www.gppq.fct.pt/h2020/assuntos_legais_financeiros.php

H2020 Online Manual: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/index_en.htm

H2020 Documents: http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html

H2020 Annotated Model Grant Agreementshttp://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf

http://www.gppq.fct.pt/h2020/assuntos_legais_financeiros.php
http://ec.europa.eu/research/participants/docs/h2020-funding-guide/index_en.htm
http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html
http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf
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Questions? Doubts?

Thank you, see you soon!

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Unidade de Projetos

Núcleo de Projetos Internacionais

[email protected]

mailto:[email protected]

Investment Overview...9 $534,134.32 10 $571,276.80 IRR= 17.26% Year Beginning Investment Amount + Amount Earned/Return On = Beginning Amount Plus Amount Earned-Amount Withdrawn/ Cash

Investment Overview...9 $534,134.32 10 $571,276.80 IRR= 17.26% Year Beginning Investment Amount + Amount Earned/Return On = Beginning Amount Plus Amount Earned-Amount Withdrawn/ Cash

Sources of Financetcsbusiness.weebly.com/.../sources_of_finance_worksh… · Web viewSources of Finance Which of the following two businesses has the largest amount of retained profit;

Sources of Financetcsbusiness.weebly.com/.../sources_of_finance_worksh… · Web viewSources of Finance Which of the following two businesses has the largest amount of retained profit;

sigarra.up.pt Created Date: 11/12/2008 10:12:18 AM

sigarra.up.pt Created Date: 11/12/2008 10:12:18 AM

DOES PERFORMANCE IMPROVE FOLLOWING MULTISOURCE FEEDBACK…leeds-faculty.colorado.edu/dahe7472/Smither performance.pdf · of multisource feedback in order to examine the amount of

DOES PERFORMANCE IMPROVE FOLLOWING MULTISOURCE FEEDBACK…leeds-faculty.colorado.edu/dahe7472/Smither performance.pdf · of multisource feedback in order to examine the amount of

Increment_2016_signed.pdf · salary range as of 30 June 2016 will receive the following Sl amount: Grade EIA EIB Built-in ($) $100 $110

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Lithium-ion Battery Market: Cell & Components 2011 % share Amount % share Amount % share Amount % share

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Amount of Postcue Encoding Predicts Amount of Directed ...

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2019 COMPENSATION & BENEFITS GUIDELINES › media.guidebook.com › upload › 11658… · help discern the amount to provide, we recommend using either of the following two methods:

However, the amount due will be authorised The following ...

However, the amount due will be authorised The following ...

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sgpc.blatalbajda.skola.edu.mtsgpc.blatalbajda.skola.edu.mt/.../02/Half-Yearly-Paper-F…  · Web viewword. from the following ... a sleep medicine specialist, explained, “The amount

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Investment Fund · Exit is generated twice a year following a 180 days notice period. Minimum investment amount is 50.000 TRY or 10.000 USD or 10.000 EUR or equivalent amount of real

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Area Income Characteristics€¦ · Million ; Num of Amount ; Num of Amount Num of Amount Num of Amount Num of Amount Loans (000s) Loans (000s) Loans (000s) Loans (000s) Loans (000s)