ETSB Minutes - 2008 · 2018-12-03 · Finance Report Balance as of January 17, 2008 $672,057.91 See...

Minutes

La Salle County ETSB

January 17, 2008

Meeting called to order by Chairman Templeton at 1900 hrs.

Motion to accept December 20th minutes by Rodney Reese

Second by Mike Jobst

All in favor

Carried

Members Present:

Tom Templeton

Curt Yasm

Ron Wilson

Thomas Metzke

Jay Le Seure

Kurt Tirevold

Rodney Reese

Heidi Halm

Mike Jobst

Bill Berge

Jerry Hicks

Visitors Present:

Jon Cremeens – WTH

Jeff Newberry – Ottawa Fire Department

Tom Ganiere – Ottawa Fire Department

New Business:

Reappointment of ETSB members due to expire February 1, 2008.

Mr. Jerry Hicks

Mr. Mike Jobst

Mr. Brian Fisher

Ms. Heidi Halm

Mr. Jay Le Seure

Chairman Templeton polled the members whose appointments are expiring; all five expressed their interest in remaining on the board.

Motion by Tom Metzke to reappoint the five expiring members

Second by Ron Wilson

All in favor

Carried

Letter submitted to Mr. Hicks; La Salle County Board Chairman to put on the agenda for their next full board meeting.

County Addressing. Discussion on road names versus proper number designators. County board looking for guidance and input from the 911 board on this issue. WTH ThinkGIS will work with what ever we put into the system.

If they do elect to use names for the roads, Jon Cremeens advised; Do Not Allow the use of Proper names.

Discussion on who the addressing authority is.

Chairman Templeton will try and get on the County Highways Committee meeting agenda to discuss this issue.

Motion by Jay Le Seure to authorize Chairman Templeton to go to the next County Highway Committee meeting to ask for the ETSB to be the authority for House Numbering and naming roads.


All in favor

Carried

Roger from Wold Architects was not available to attend this months meeting. He will have information available for our February meeting.

Discussion on how many additional dispatch stations will be able to fit into the current area we have? We will have a better idea after Roger from Wold brings in his drawings

Old Business

Discussion on Bonding. Does the ETSB have the authority to bond? Or do we go through the County Board?

Discussion on stipend for the telecommunicators. The County Board

would like to know if the ETSB would be willing to give a monetary increase to all telecommunicators? Discussion on the possibility of giving a lump sum grant per year to the county to be divided amongst all telecommunicators. Providing the ETSB could afford it, the upgrade would not take affect until we were live with our enhanced 911. Chairman Templeton will bring this information to the county board and keep us updated on the progress of their discussions.

Finance Report

Balance as of January 17, 2008

$672,057.91

See attached report

Mr. Hicks has talked with Troy Holland and advised that the ETSB does have the ability to go out for bonding with the approval of the La Salle County Board. Repayment would have to be paid with the 911 surcharge monies.

Motion by Jay Le Seure to go into executive session

Second by Tom Metzke

All in favor Carried

1935 hours board in Executive Session.

Motion by Ron Wilson to end Executive Session

Second by Kurt Tirevold

All in favor

Carried

2010 hrs board back in regular session.

Finalize full time Director Position.

Motion by Ron Wilson to accept job description as written.

Second by Jay Le Seure

All in favor

Carried

Motion by Jerry Hicks to appoint Curt Yasm as full time 911 Director.

Second by Heidi Halm

All in favor

Carried

Full time position starting wages at $50,000.00 with a one year contract with wage reopener at the end of contract year.

9 ayes.

Motion by Tom Metzke; that the start date for the full time director be March 1, 2008.


All in favor

Carried

We now have two TC positions open with the appointment of the full time director.

Motion by Mike Jobst to contact the applicants in the order they are on the list that was put together by the interview group.

Second by Jerry Hicks

All in favor

Carried

Fire /EMS Boundaries.

Still some agencies that we have not heard back from. Curt will check will WTH to get a list of agencies that we still need to contact to get their information. WTH will get us a map for our next meeting to look over to discuss who we need to contact.

The ETSB will be the final governing authority if the agencies cannot work together to decide what the areas of coverage will be for their departments. Every agency needs to be in agreement to make this work.

VoIP (Voice over Internet Protocol) discussion; on whether or not we want to start accepting VoIP calls.

By accepting VoIP calls we will be getting surcharge monies from all their customers. Jon suggested that we may want to rethink the option of accepting VoIP calls. Some of them are paying land line surcharge monies.

Motion by Mike Jobst to accept VoIP calls for our ETSB jurisdiction.


All in favor

Carried

Jon will resubmit the paperwork that he has already sent out and let those companies know we will now accept VoIP calls.

Motion to adjourn by Jay Le Seure


All in favor

Carried

Meeting adjourned @ 2040 hrs

Next meeting scheduled for February 21, 2008 @ 1900 hrs.

Approved February 21, 2008

Minutes


February 21, 2008


Motion to accept January 17th minutes by Ron Wilson


All in favor

Carried

Members Present:

Tom Templeton

Curt Yasm

Ron Wilson

Mike Jobst

Thomas Metzke

Rodney Reese

Kurt Tirevold

Bill Berge

Jay Le Seure

Jerry Hicks

Heidi Halm

Visitors Present:


Timothy Mc Guire – Grand Ridge Fire Department

Roger Schroepfer – Wold Architects

William Warnell Jr. – La Salle County Court Services

Correspondence

None

Finance Report:

Balance as of February 21, 2008

$ 706,649.01 see attached report

WTH User Conference: Curt Yasm requested to attend the WTH User Conference in Indianapolis. $75.00 fee for the conference. $50.00 fee for the training day. The conference dates will March 6th and March 7th. Training scheduled for the ThinkGIS Mapping.

Motion by Mike Jobst to send Curt to the conference.


Carried

New Equipment: Curt Yasm gave presentation on the new office furniture and computer equipment need for the new ETSB office.

Pricing for office furniture from JDS in the amount $1,119.81

To include new computer desk, office chair, filing cabinets and desktop printer.

Pricing from La Salle County IT department for new computer equipment in the amount of $ 3,536.72

To include two computers with monitors and MS Office 2003 software.

Total for office furniture and computer equipment $4,657.53

Motion by Jerry Hicks to purchase furniture and computer equipment with the recommended upgrade from 80 GB hard drives to 250 GB hard drives for both computers for the ETSB office not to exceed $ 5,000.00


Carried

VoIP Reimbursement.

Discussion on the redistribution of E911 surcharge funds to Marseilles and Streator E911.

Checks from Mediacom Comm. Corp dated June 2007 – January 2008.

Surcharge monies were remitted to La Salle County in error by Mediacom.

Motion by Jay Le Seure to reimburse both the city of Marseilles and the city of Streator as indicated in the memo. Marseilles in the amount of $ 1,732.03 and Streator in the amount of $ 7,306.82


Carried

Bills:

WTH invoice for User Conference in the amount of $125.00

Motion by Kurt Tirevold to pay bills


Carried

Brief discussion on bonding. We are still looking into the option of bonding for the equipment purchases needed for the 911 center. All in agreement to table any further discussion until we figure out what the new equipment is going to cost.

Verizon – 911 System Provider.

Jon has invited our Verizon representative to our March 20, 2008 meeting to discuss costs and trunking for the 911 system. There are several companies that provide 911equipment; Motorola, Zetron, CML as well as others we will be able to choose from.

Wold Architects

Roger Schroepfer from Wold gave presentation of the drawings they have done for the radio room and Sgts area remodel.

Chairman Templeton gave the board members a tour of area where he is looking at making the changes to expand the current dispatch area.

Board gave its approval for Chairman Templeton to go to the Court House and Jail committee on February 22, 2008. He will show them the drawings and request to get on their next agenda to discuss the remodel and report back to the board with the results. Once it goes to the second Court House and Jail committee and is approved, it is agreed to give Roger the go ahead with additional drawings and pricing.

Fire/EMS Boundaries

We still have some areas in the county that we are missing Fire & EMS boundary information.

Curt Yasm will report back the board at our March meeting with a list of departments that still need to get us their Fire and or EMS boundary information.

Review of the drawing provided by BJ Buss & Associates for the Watson workstations for the 911 Center. All agreed to table any further discussion until we know if the remodel project will be approved.

Jerry Hicks and Curt Yasm will meet to finalize the reappointments for the submitted ETSB members as well as revising the expiration dates for the members reappointed last year. Those appointments showed their term expired in 2009; it should show expiration in 2010. Mr. Hicks will get it on the agenda for the County’s March 10, 2008 full board meeting.

Discussion on the status of the telecommunicators hiring.

Chairman Templeton and Curt Yasm to attend the County Highway committee meeting in March to discuss mapping and the naming of roads and who will be the addressing and road naming authority for the county.

Chairman Templeton will see if he can get us on the agenda for this discussion.

Jon Cremeens from WTH discussed the idea of us sharing map data with several of the surrounding counties; we will be getting mapping data from Lee, Bureau, and Putnam Counties. They have also requested our data for their system. WTH is working on a non disclosure agreement to allow them to share our data with the other counties.

Motion by Jerry Hicks to authorize WTH to share our mapping data with other agencies.


Carried

Brief discussion on the stipend for the telecommunicators.

VoIP AT&T – They are starting to install service in the Utica area. Jon received a call from AT&T that they wanted to start testing; he advised them they need to let us know before hand when they expect to start their testing process. As of today no one has contact the Sheriff’s Office in regards to their testing.

Verizon representative will be here for our March 20th meeting.



Carried

Meeting adjourned at 2021 hrs.

Next meeting scheduled for March 20, 2008 at 1900 hrs.

Approved March 20, 2008

Minutes


March 20, 2008


Motion to accept February 21st minutes by Mike Jobst


All in favor

Carried

Members Present:

Tom Templeton

Curt Yasm

Ron Wilson

Thomas Metzke

Rodney Reese

Bill Berge

Jerry Hicks

Brian Fisher

Visitors Present:


Rick Knights – WTH

Michael Buiting – County Hwy

Paul Losey – Reading Fire Department

Tim McGuire - Grand Ridge Fire Department

Don Harsted- Grand Ridge Fire Department

Debbie Crosson – Verizon

Michael Davis – Verizon

Correspondence

None

Finance Report:

Balance as of March 20, 2008


New Business:

Jon Cremeens introduced the representatives from Verizon.

Debbie Crosson Verizon Service manager from the Bloomington / Normal Office

Michael Davis Verizon Account Manager out of the Downers Grove Office.

Verizon will be our selective service provider.

Michael Davis from Verizon will put together numbers for our next meeting for our 911 trunking costs.

La Salle County has selected to go with Verizon as our provider being that Mendota 911 will be our backup.

NENA / APCO Conference

Curt Yasm spoke to the board about the upcoming conference in October which will be held again this year in Springfield. The INENA group has posted that they are now taking lodging reservations for the October conference. Last year they filled up pretty early.

Chairman Templeton polled the board to see if anyone would be interested in attending this year. Curt will send out an e-mail to all the members to see who may be interested. He will make arrangements for lodging once he has heard back from the members.

Bills:

Check from Clear Rate Communications for $88.00. They are a new Telco providing service in La Salle County. They currently have 55 customers in our area. Curt Yasm has requested their customer information and is still waiting for them to get back to him.

JDS Office Products $ 1119.81 Office Furniture

Dell $ 3054.32 Computers

Connecting Point $ 369.00 Office Software

Visa $ 250.70 Lodging

Visa $ 21.28 Meals

Motion to pay bill by William Berge


All in favor

Carried

Curt Yasm asked for board approval to hold the remaining $456.80 out of the initial $5,000.00 approved in reserve for any additional items that may be need. No motion needed being that the monies were already were approved at our last months meeting.

Old Business:

Fire / EMS update.

Curt Yasm discussed the progress with the Fire / EMS boundary information from the area departments. He has e-mailed copies of the boundaries we show on our mapping program to about half of the agencies he has contact information for. He is continuing to gather additional information and will report back to the board next month on the progress.

ETSB Logo

Curt Yasm passed around a design for our ETSB logo. Chairman Templeton asked for any comments or discussion on the design.

Curt has been working with Judy from Seneca.

Motion to approve logo for the ETSB by Ron Wilson


All in favor

Carried

There will be a $ 40.00 set up fee and $9.00 - $ 11.00 for the stitching per shirt.

If we want to have the logo on the back of a jacket there would be a $100.00 set up fee and $52.00 for the stitching.

Chairman Templeton asked the board if they would be willing to pay for the setup fee for the ETSB logo. We would then own the setup. It will be the ETSB’s logo.

Motion by Ron Wilson to pay the $40.00 set up fee

Second by Brian Fisher

All in favor

Carried

Any orders for this logo will need to be cleared thru Curt for authorization. This is an authorized logo for our ETSB only. Curt will make sure that Judy is aware of our request.

Director Employment Contract / Job Description

Chairman Templeton discussed and passed around the contract and job description for the 911 Director for the members to look over before they are finalized.

Motion by Ron Wilson to authorize Chairman Templeton to sign off on the contract with the board as witnesses.

Second by William Berge

All in favor

Carried

Original will be held on file

Chairman spoke to the board about the Court House and Jail Committee authorizing Wold Architects to go ahead and draw up plans for the remodel to the radio room. They will put together a packet to send out for bid specs.

Chairman Templeton discussed the idea of having representation from our board at the next County Finance Committee in April to discuss funding for the remodel.

Ron Wilson spoke to the board about the House and Senate legislation currently on the floor. Funding for AED’s, funding for fire department improvements and tornado sirens. We need to keep a good eye on these to make sure that 911 funds are not spent on these types of issues.

Deputy Chief Newbury spoke to the board about Ottawa’s Fire / EMS district. Ottawa has met with Wallace / Naplate Fire Department in regards to their boundaries and have come to a verbal agreement on coverage.

Jerry Hicks spoke to the board about our annual audit.

Motion to place audit on file for thirty days and review at our next meeting by Jerry Hicks


All in favor

Carried

Audit will be placed on file for thirty days and will be voted on at our next meeting to accept or reject.

Mike Buiting spoke to the board about the county addressing. Chairman Templeton and Curt Yasm are on the agenda for their next meeting to discuss 911 taking over the addressing from County

Highway. 911 will take over assigning all rural addresses in the county. The Highway department will continue to address any new subdivisions in the county working with 911 to make sure there are no duplications.

Motion to adjourn by Mike Jobst

Second by William Berge

All in favor

Carried


Approved April 17, 2008

Minutes


April 17, 2008


Motion to accept March 20th minutes by Tom Metzke

Second by Rodney Reese

All in favor

Carried

Members Present:

Tom Templeton

Curt Yasm

Ron Wilson

Thomas Metzke

Jay le Seure

Rodney Reese

Kurt Tirevold

Heidi Halm

Bill Berge

Jerry Hicks

Brian Fisher

Visitors Present:


Rick Knights – WTH

Michael Buiting – County Hwy

Debbie Crosson – Verizon

Michael Davis – Verizon

Tom Ganiere – County Board

Correspondence

None

Finance Report:

Jerry Hicks gave overview of this months finance report.

Balance as of April 17, 2008


New Business:

Discussion on a couple of questions that have come up with the current director’s contract.

Time off approval for director. How will it be approved, who will have the authority for approval? Chairman asked for guidance from the board as to how time off requests will be approved for Curt. Is this something that he will have to bring to the board on a monthly basis to get the time off approved?

Board members agreed that Chairman Templeton being his immediate supervisor should have the authority, to approve his time off requests.

Cell Phone for Director.

Board authorized Curt to research cell phone plans and authorized him to get something within reason, he does not need to bring it to the boards for approval. Ron Wilson stated, as director he needs to have some leeway on the day to day operations.

Addressing Documents – New Address Requests

Curt Yasm had a meeting with Mike Buiting from the County Highway Department to discuss the transition from them doing the addressing to 911 taking over. Curt has put together some sample documents that would be need for the addressing. Form letters and new address request documents. The original dead line we set for us to take over the address was April 31st. As it looks now we may have to push the take over date back another month. Copies of the drafts passed around for the members to review and get their comments on before they are finalized.

Discussion on how the return information should be listed on the Application for Assignment of Street Address. Do we want it listed as La Salle County 911 Board or La Salle County Emergency Telephone

System Board? Agreed that (La Salle County Emergency Telephone System Board) should be used, that is our official title.

Curt will work with IT to have the new Application for Assignment of Street Address document posted on our Web Page prior to us officially taking over the addressing.

Web Page for ETSB.

Curt Yasm has been in contact with the County IT department discussing ideas for the setup of a webpage for the ETSB. We currently have a page setup for our communications division under the Sheriff’s link. We are looking at revamping what is currently out there, rolling it into the new page and adding some new information that would deal with our operations. Curt asked the members for ideas for the web page. If they come up with something let him know. Discussion of the possibility of setting up our own domain name and URL. Curt will check with the IT department and see what our options are.

Old Business:

Fire – EMS Boundary Update

Curt is still working with the rural Fire and EMS agencies in the county to finalize their boundaries. Still not 100% complete, but we are getting closer.

Verizon Presentation on 911 Trunking Costs

Debbie Crosson and Mike Davis spoke to the board and explained the costs associated with the trunking requirements for the 911 system. Presented an application for service.

Our costs for Verizon 911 trunking will be a one time installation charge of $27,877.54 and then a monthly charge of $8,726.73. These numbers are based on today’s statistics. Application for Service is a flexible document that will be reconciled at the time we go live.

Final billing will not begin until we go live.

See attached documentation.

The Verizon charges are for Verizon trunking only. Jon Cremeens with WTH will contact the other Telcos in the county to get their trunking prices.

Discussion on database management. The presented application for service shows charges for the Telco (Verizon) to manage the database. We could save some money if we did it in-house. Would it be worth our while, how much time would be involved? We don’t have to decide that right now. We can look into it further down the road.

Chairman Templeton polled the board; do we want to sign the application for service now, (tonight). Still leaves us open to negotiate with our neighbors about op outs and op INS that could save us some additional monies. No charges will be billed until we go live. The document just gives Verizon the go ahead to start the process.

Motion by Jay Le Seure to authorize Chairman Templeton to sign the Verizon Application for Service


All in favor

Carried

NENA-APCO Conference – Lodging

Brief discussion on putting in our reservations for the October conference in Springfield. Curt will hold off submitting reservation requests until next Friday; that will give the members a chance to check their schedules.

ETSB annual Audit

Motion by Jerry Hicks to accept audit report as is.


All in favor

Carried

Audit will be place on file

Voice Mail account for 911 Office

No discussion. Issue has been resolved before our meeting.

Bills:

Visa Bill $271.98

WTH Conference – Meals and Lodging

Connecting Point - $44.99

Parallel Card for computer in 911 office

Motion to pay the bills by Ron Wilson


All in favor

Carried

Motion to go into Executive session by Jerry Hicks at 1950 hrs.


Roll call

9 ayes

2006 hrs board back in regular session.

Motion to adjourn by Jerry Hicks


All in favor


Approved May 15, 2008

Minutes


May 15, 2008


Motion to accept May minutes by Ron Wilson


All in favor

Carried

Members present:

Curt Yasm

Tom Templeton

Mike Jobst

Ron Wilson

Thomas Metzke

Bill Berge

Kurt Tirevold

Heidi Halm; Jay Le Seure; Jerry Hicks; Rodney Reese and Brian Fisher

Excused absence.

Visitors present:

Jeffrey Newbury – Ottawa Fire Department

Timothy McGuire – Grand Ridge Fire Department

Correspondence:

None

Finance

Treasurer Report

Balance as of May 15, 2008 $755,001.92

See attached report.

We have several CD’s that are coming due. The Chairman has spoken with Mr. Hicks about some of our options. The board agreed that Mr. Hicks has the go ahead to move the money into accounts that will benefit us the most. Chairman Templeton will be meeting with Mr. Hicks tomorrow and let him know to go ahead and do what he feels will make us the most on our returns.

Bills

Wold Architects $1,025.23 for radio room remodel project.

JDS $ 44.83 for 911 Office Supplies

Visa Bill $0.00 balance

Big Boys Toys $ 53.49 initial cost of cell phone for the director.

Curt has done research with several different providers in the area and Big Boys had the best deal.

The plan will be $59.95 a month plus taxes for 950 minutes a month.

The plan includes Unlimited Nation Wide calling; voice mail; caller ID. The plan can be changed to increase our monthly minutes at any time if the 950 minutes are not enough.

Motion to pay bills by Mike Jobst


All in favor

Carried

New Business

VoIP article e-mail from Ron Wilson

Discussion on the issue of VoIP (voice over internet protocol). VoIP is part of the next generation 911 that we need to keep an eye on. There have been issues with other areas in regards to getting the VoIP call transferred to the correct PSAP

Interagency Agreements

Curt Yasm discussed the possible need for agreements between the rural agencies and the ETSB to eliminate any confusion on how business will be conducted on day to day operations. Would it be a good idea for all to have something in writing so we are all on the same page as far as dispatching procedures goes and to have something in writing that defines the Fire and EMS boundaries once everyone is in agreement?

Mr. Wilson felt that there should be some type of documentation between the agencies and the ETSB so that everyone is on the same page. Standardize our dispatch procedures. Discussion on whether or not they would be necessary. We will look into it further down the road. We need to give the agencies a little more time to get their issues resolved. We still have some issues with several of the agencies on the south west end of the county. The ETSB may have to step in and settle the dispute. We can not go live until all the areas are covered.

Addressing Update

Curt Yasm has been working with Michael Buiting from County Highway on the addressing.

We had set a date of April 31, 2008 for 911 taking over the addressing. We have not been at a point to where we were able to take it over full time so we have just recently set a new date of May 31, 2008. 911 will take over the rural addressing full time starting June 2, 2008. Mike will be adding our contact information to their web site so that starting June 2, 2008; 911 will be the official contact for any addressing issues in the rural county. County Highway will continue to do all the addressing for County sub-divisions.

ETSB Web Page Update

Curt Yasm has met with the County IT department to discuss what kinds of options are available to set up our new web page. The County can not give us our own URL or domain name, if we want to go with that option we would have to go outside the county and pay an outside vendor to manage the web site for us. If we do it in-house our options are pretty limitless; anything we can think of he can work with. We are looking at merging what we currently listed on our Communications page into our new ETSB web page; revamping it and adding some new ideas. Looking at the possibility of adding a link that would include pictures of all the rural agencies and their equipment; Fire, EMS and Police.

Curt will get with Bob from IT as soon as he gets back from vacation and work on some more ideas for the web page.

Radio Room Remodel

Chairman Templeton spoke to the board about the progress of the remodel project. The next meeting with Court House and Jail Committee is on the 23rd of this month. They are discussing the elevator issue, whether to repair it or possibly replace it. They are looking at the possibility removing what is currently there and building a new one. They have asked Roger from Wold to bring them some more pricing information about the project. Part of the project will be the

move of the wall for our project. Everything is still in the discussion stages; hopefully we know more after their meeting on the 23rd.

Friendly law suite update.

Curt has spoken with Troy Holland and everything is moving forward; he is hoping that everything will be finalized by the middle of June. After that we should start getting the information we have requested from the telephone companies.

Motion to adjourn by Tom Metzke


All in favor

Carried


Next meeting scheduled for June 19, 2008

Approved as corrected June 19, 2008. Add Ron Wilson to members present at the May 15, 2008 meeting.

Minutes


June 19, 2008


Motion to accept May minutes by Mike Jobst as corrected. Add Ron Wilson to members present at our May 15, 200 meeting.


All in favor

Carried

Members present:

Curt Yasm

Tom Templeton

Ron Wilson

Mike Jobst

Brian Fisher

Thomas Metzke

Jerry Hicks

Jay Le Seure

Heidi Halm

Rodney Reese; Kurt Tirevold and Bill Berge Excused.

Visitors present:


Correspondence:

None

Finance

Treasurer Report

Balance as of June 19, 2008 $780,825.20


Discussion on Radio Room remodel project. The County is working with Wold Architects to get their ideas for the project. One of the hold ups to the radio room remodel project is the repair or replacement of the elevator at the north entrance. The radio room project moving forward will depend on what the County decides to do with the elevator project.

New Business:

911 Addressing Signage

Curt has been out in the field verifying addresses and has noticed that there are quite a few residences out there that do not have any type of addressing. There are no numbers on the mail boxes or on the residences. What kind of options do we have? Do we need to have an ordinance from the County Board establishing 911 signage requirements? Jon Cremeens has provided us with a draft from Henry County that we could use as a template. Curt has also received documentation from Lee County as to what their requirements are. Mr. Hicks will forward a copy of their ordinances to Troy Holland for his review.

A request should probably come from the ETSB to the appropriate County committee to be forwarded to the full County Board once we hear back from Troy Holland.

If we decide to move forward with this project, we should look into inviting some of the area associations; especially Lake Holiday to one of our meetings to discuss the 911 Signage options.

We should also contact the area agencies that have or are in the process of putting up 911 signs for their district to see where they are at; we don’t want any duplications.

Curt will contact Mike Buiting at County Highway to see about making signs for the 911 addressing.

Equipment

Discussion on the purchase of a light bar and signage for the Directors vehicle while out in the field doing addressing to help alleviate some safety concerns that have already been encountered.

Bills

Galls - $117.23

Magnetic Mount Halogen Amber Light Bar for Director’s vehicle to use while out in the field doing addressing

Designs & Signs – $126.00

Magnetic Signage for Director’s vehicle to use while out in the field doing addressing

Motion to pay bills by Heidi Halm


All in favor

Carried

Discussion on vehicle insurance for the director while driving his personal vehicle while out in the filed doing addressing.

Curt will contact Ron Dukes from VFIS to check on our coverage.

Bills

Verizon - $ 184.12

Director cell phone usage billed for the first half of the month and one month in advance.

There were issues with the original billing. The initial requested plan was for the 900 minute plan which is $59.95 per month however we have been charged for the $79.95 plan. We were also charged for data usage in the amount of $2.39 (2 text messages and 1 megabyte of internet usage) that was not initiated by the end user. Curt Yasm has made several calls to Verizon to try and get the issues resolved. Verizon has agreed to reset the monthly charges to the original $59.95 plan. We will also be getting a credit on our next month’s bill for any other overages. Curt also requested that Verizon change our billing due date from the 16th of the month to the end of the month due to our meetings being held on the third Thursday of the month and need to be approved before payment. Verizon assured Curt that they would be able to make that change for our next billing in July. There is still an issue with the government discount that we were advised we could get. Curt is still waiting to here back from Verizon Corporate.

The Corrected bill due now is for $ 173.73

Motion to pay bill by Ron Wilson


All in favor

Carried

Field Trips

Discussion on the need for the members to start looking at what type of equipment other agencies in the area are using. All agreed that it would be beneficial for us to schedule some trips to some of the area agencies.

Some agencies we can look at; Mendota, Kendall County, Bureau County and Kankakee. Chairman Templeton will make some calls and see if he can set up some dates and times with a few of the area agencies. Night and weekends will work better for our members.

Fire / EMS Boundary Update

There are still three agencies that Curt has to meet with. Lostant, Magnolia and Mc Nabb. Need to set up a time that will work for everyone. Not everyone has been available to meet up to this point.

Addressing Update

Curt Yasm has been out in the field verifying addresses that have been assigned by County Highway. He is also finding quite a few residences that were not there when WTH was here to do the initial address collection. Those are being added to the mapping database as they are found.

Webpage Update

Curt met with Bob from IT this morning. The addressing documents are now posted on the current communications web page under the Sheriff’s link.

We still have some ideas we are looking at. Bob has the banner designed for the web page; he asked us to come up with a couple of paragraphs describing the functions of the ETSB. An over view of the ETSB. We are still looking for pictures from the area agencies to be added on our web page.

Once we have a few more things put together he will give us a link that will be available for 24 to 48 hours where everyone can review the progress.

Jon Cremeens advised that Troy Holland must have gotten the friendly lawsuit documents worked out. We have just recently received Telco information from Verizon.

Brief discussion on the Documentation for sharing mapping data from the neighboring Counties. Documents have been sent out from our end, we have received two of the original four back.

Brief discussion on Code Red Community Notification program.



All in favor

Carried


Next meeting scheduled for July 17, 2008

Approved July 17, 2008

Minutes


July 17, 2008


Motion to accept June minutes by Mike Jobst.


All in favor

Carried

Members present:

Curt Yasm

Tom Templeton

Thomas Metzke

Bill Berge

Ron Wilson

Jay Le Seure

Rodney Reese

Kurt Tirevold

Mike Jobst

Heidi Halm

Visitors present:


Finance

Treasurer Report – given by Heidi Halm in Mr. Hicks’s absence.

Balance as of July 17, 2008 $800,166.50


Correspondence:

None

Officer Reports: None

Bills:

Galls $117.23

Verizon $82.04

Motion to pay bills by Tom Metzke


Carried

Old Business:

911 Signage – Curt Yasm has sent an e-mail to Chief Garrison at Marseilles Fire Department to see if he can give us some information on the company they are using for their signs. Waiting to hear back. Curt has also contacted county

highway to see if they could assist with this project. They advised that they do not have the resources to take on a project that large.

Addressing update – Curt Yasm is still working on the addressing. He has been out in the field verifying addresses that were previously assigned by County Highway along with adding new structures that have been found we did not previously have listed in our data base. He has also been getting several requests a week for new address assignments that need to be verified in the field.

ETSB Web page- The link has been e-mailed to all the members for their review. Discussion on any changes or additions before we go live. All in agreement with the current setup. Curt will contact the IT department and have them set it up to go live on Monday.

Vehicle Insurance – Curt has spoken with Ron Dukes from VFIS. In order for us to insure the director’s vehicle it would have to be owned and titled to the ETSB.

Discussion on company vehicle for the director. Chariman Templeton spoke to the board about the possibility of being able to get a vehicle thru the drug task force seizures.

Motion by Rodney Reese for Chairman Templeton to look for a vehicle that will fit our needs.


All in favor

Carried

Site Visits – Chairman Templeton has contacted Kendall and Bureau counties to see if we could set up a tour of their 911 centers. We just need to contact them with a date and time. Evenings or Saturdays will work best for our members.

Curt will send out dates and times for the site visits.

We still have not heard anything from the County Board on the status of the remodel project.

Fire / EMS boundaries – Curt still has to meet with three of the Fire agencies in the south West part of the County to get their boundaries finalized. We will set an end date of one more month to get it taken care of, then the ETSB will set the boundaries using the information we currently have using the current taxing districts on file.

Motion to adjourn by Tom Metzke


All in favor

Carried


Approved August 21, 2008

Minutes


August 21, 2008


Motion to accept July minutes by Tom Metzke.


All in favor

Carried

Members present:

Curt Yasm

Tom Templeton

Thomas Metzke

Rodney Reese

Brian Fisher

Jay Le Seure

Bill Berge

Ron Wilson

Heidi Halm

Jerry Hicks, Kurt Tirevold and Mike Jobst excused.

Visitors present:


Doug Kampe – La Salle County GIS

Tim Mcguire – Grand Ridge Fire Dept.

Correspondence:

Curt Yasm received an e-mail from Shelly Dallas at Lee County 911 in reference to 911 signage. Copies provided to all the members. Their county Highway Department makes all their signs. Once the request is received with the proper fee, their highway department makes up the signs and installs them.

Curt also received fax from Lynn at Putnam County in reference to their 911 signage and their signage ordinance.

Tom Metzke proved Curt with contact information for a company that Livingston County is using. Nordmeyer Graphics.

Curt has been in contact with Kevin at Nordmeyer Graphics in reference to 911 signs.

Kevin Nordmeyer will be sending out an e-mail with some examples. He also advised that if we want him to send us a sample to let him know and he will get something out to us to look over.

Board members requested that Curt get a sample sign from Nordmeyer graphics for our next meeting.

Finance

Treasurer Report – given by Heidi Halm in Mr. Hicks’s absence.

Balance as of august 21, 2008 - $828,652.31


Officer Reports: Chairman Templeton spoke to the board about the elevator project. He advised that the County Board in going to fix the elevator; not replace it. With that in mind we should be able to go ahead with our original plan for the Radio Room remodel.

We need to get moving on the room as soon as possible. We can’t order any equipment until we have a room ready to put it in.

Bills:

Verizon $62.08

Curt is still working with Verizon to get our 20 percent discount and our tax exempt status. Hopefully everything will be taken care in the next week or so.

WTH $5,000.00 – Annual support and consulting agreement.

Motion to pay bills by Ron Wilson


Carried

New Business:

ThinkGIS editor license for La Salle County GIS. Curt has been corresponding with Rick and Trevor from WTH as to how this could benefit our mapping project. An Editor license for the County GIS Department would allow Doug Kampe the County GIs coordinator to assist us with keeping the mapping (parcel data) up to date. The current parcel data we have is several years old. The license will also allow Doug to coordinate with EMA if need for an Excelon incident. It would also allow for better coordination county wide.

Motion by Brian Fisher for the ETSB to purchase the ThinkGIS editor license at a cost of $1,750.00; one time purchase for the county GIS department.


All in favor

Carried

The new license will be added to our current licensing and maintenance agreement with WTH.

Discussion on polo shirts for the board members. Ron Wilson stated the he thought it would be a good idea for the members to have shirts to wear when they attend outside functions.

Curt will contact Judy and get some color choices and sizes. He will send an e-mail to the members with the information once he gets it.

NENA Region 3 Plant / CML Demo. Verizon is sponsoring a demonstration of the new Plant/CML 911 program; September 29, 2008 from 10am to 3pm. The demonstration will be held at their headquarters in Westchester. Anyone interested in attending let Curt know so that he can make reservations. Curt will send out a follow up e-mail to members.

Old Business:

Fire / EMS Boundary Update:

Curt still has to set up a meeting with three of the Fire / EMS agencies in the South West part of the county that have not settled on their boundaries. He will contact them to set up a meeting in the next week or two. We are getting to the point where this needs to be resolved soon. WTH has plotted what we have given them so far. Everything should be really close. There may be a few issues that will hopefully be resolved after the next meeting.

Ron Wilson requested that we have a final presentation of the Fire / EMS boundaries at our November meeting. Curt will make sure that all the issues are resolved by the November meeting.

WTH Report: Jon Cremeens spoke to the board about the latest WTH projects.

AT&T is the last one to send their TN load. We will then be able to start matching addresses with telephone numbers.

Verizon our system provider will start monthly conference calls next month with all the effected Telcos and representatives from our 911 board.

WTH has been given a proposal to Marseilles 911 for taking wireless calls for their area as well as Seneca.

They have also given them as proposal for ThinkGIS mapping.

Jon advised the board that this will be his last meeting with our board. As of Monday he will no longer be with WTH, he has accepted a position as 911 Director with Henry County.

Rodney Reese along with all the board members thanked Jon for his service and all the help he has provided to us over the last 7 years with our 911 projects.



All in favor

Carried

Meeting adjourned at 1935 hrs. Approved September 18, 2008

Minutes


September 19, 2008

Meeting called to order by Vice Chairman Fisher at 1900 hrs.

Motion to accept August 2008 minutes by Tom Metzke


All in favor

Carried

Members present:

Bill Berge

Brian Fisher

Heidi Halm

Jerry Hicks

Mike Jobst

Tom Metzke

Rodney Reese

Kurt Tirevold

Ron Wilson

Curt Yasm

Jay le Seure and Tom Templeton excused.

Visitors present:


Correspondence:

VFIS Questionnaire: Curt Yasm met with Chairman Templeton to go over the questions and has filled out the paperwork and faxed back to VFIS.

Finance Report:

Balance September 18, 2008 $836,414.54

See attached report

Bills:

WTH Invoice for $ 1,750.00 – ThinkGIS Editor License for La Salle County GIS Department.

Verizon $ 60.42 – Directors’ cell phone

Motion by Ron Wilson to pay bills.

Second by Jerry Hicks

All in favor

Carried

WTH Report

Report given by Curt Yasm, Rick Knights from WTH unable to attend.

WTH has received the Verizon data base and they are currently working on matching up address with telephone numbers.

They are still waiting on the AT&T data base to be delivered. They advised it should be with in the next week or so.

The ThinkGIS editor license for La Salle County GIS Department has been installed. Rick Knights is working with Doug in the GIS department to get the county parcel data updated and listed on the sync server. Once this is complete Curt will have access to the latest data to assist him in his address verifications. The data we are currently using is several years out of date. Hopefully Doug will have this completed in the next several weeks.

Motion to adjourn by Jerry Hicks.


All in favor

Carried


Next meeting scheduled for October 16th 2008 at 7pm.

Approved October 16, 2008

Minutes


October 16, 2008


Motion to approve September 2008 minutes by Kurt Tirevold


All in favor

Carried

Members present:

Tom Templeton

Bill Berge

Brian Fisher

Heidi Halm

Jerry Hicks

Mike Jobst

Jay Le Seure

Rodney Reese

Kurt Tirevold

Ron Wilson

Curt Yasm

Tom Metzke excused.

Visitors present:

Rick Knights - WTH


Correspondence:

None

Bills:

$120.00 NENA Membership renewal

$52.54 Verizon–Director cell phone

$250.00 Visa–INENA Conference

$44.83 JDS–Office supplies

Motion by to pay bills by Brian Fisher.


All in favor

Carried

New Business:

Discussion: Reading – Leonore Fire Departments Automatic Aid Agreement. There is a four square mile area that both agencies have agreed to respond to with an Automatic Aid Agreement. This will ensure that enough resources respond to the call. There have been instances in the past where only one agency has been called and they have not had enough resources available to answer the call. The purpose of the proposed agreement is to ensure that there will be adequate manpower and resources available to respond to the calls in their combined area.

Accepting the agreement will require La Salle County dispatch to make two phone calls for any fire calls in their combined area. La Salle County will take the initial call. La Salle County dispatch will call Livingston County first to have them page Reading Fire; Livingston County does all the paging for Reading Fire Department at this time. The second call will be made by La Salle County dispatch to Leonore Fire using their emergency telephone number.

We will look into other options down the road that can be incorporated into the new 911 system that will eliminate the need for multiple calls being made to multiple agencies for the same incident.

Motion to ratify agreement by Ron Wilson.

Second by Jay le Seure.

All in favor

Carried

Finance Report:

Balance October 16, 2008 $855,676.37

See attached report

EMA building / 911 Center addition.

Mr. Hicks spoke to the board in reference to the status of the elevator project. . Everything is dependant on the completion of the elevator project. Projected completion date sometime in January 2009.

Chairman Templeton expressed the need to get started on the radio room remodel project as soon as we possible.

The 911 board should look into getting together with the Court House & Jail committee to discuss the project. Present them with our ideas and plans and discuss how it will be paid for.

The ETSB will be purchasing all the new equipment for the La Salle County Dispatch / 911 Center upgrade.

Motion to send addition plans to Court House & Jail committee for discussion by Jerry Hicks.


Mr. Hicks will see that we are on the agenda for their next meeting scheduled for Friday October 24th at 1pm. Anyone from the board is welcome to attend.

Fire / EMS boundary update.

Curt discussed the progress of the Fire / EMS boundaries; looks like we are finished. Changes were made a couple of weeks ago in regards to the areas involving Tonica, McNabb, Magnolia and

Putnam County EMS. There was a referendum in 1997 were the citizens of La Salle County and Putnam County had the opportunity vote on ambulance service. The referendum passed thereby establishing Putman County EMS as the ambulance provider for those fire districts. The map has been updated to reflect the changes. Curt is still working on the Police boundaries with WTH. The parcel information has been sent to them to verify the corporate limits so we can start working on getting the ESN’s set up.

Addressing update

Still working on all the addressing with the parcel information we currently have along with records that have been received from County Highway. Curt has been in contact with INvenergy representative; they are putting in 64 more turbine site in the southern part of the county. They have provided coordinates for all the locations. The new sites have all been addressed and plotted on the map.

Central services has made up contact cards to be left at the residences where no one is found to be at home. Contact information is on the card for them to contact the ETSB office to verify their address.

WTH Report:

Rick Knights spoke to the board about our current progress.

AT&T has sent their records. WTH should have them completed within the next two weeks.

WTH is still waiting on the updated parcel information from the county GIs department.

Rick will check on application to the ICC.

We will need written procedures for dispatching all emergency agencies in our system. Rick will get with Curt to start working on putting something together.


Second by Rodney Reese

All in favor

Carried


Next meeting scheduled for November 20, 2008 at 7pm.

Approved as amended November 20, 2008

Minutes


November 20, 2008

Meeting called to order by Vice Chairman Fisher at 1900 hrs.

Add Jay Le Seure to members present at the October 16th meeting.

Motion to approve October 2008 minutes as amended by Ron Wilson


All in favor

Carried

Members present:

Bill Berge

Brian Fisher

Heidi Halm

Jerry Hicks

Jay Le Seure

Tom Metzke

Rodney Reese

Kurt Tirevold

Ron Wilson

Curt Yasm

Tom Templeton and Mike Jobst excused.

Visitors present:

Rick Knights - WTH

Jeff Newbury – Ottawa Fire Department

Jess Kohr – Tonica Fire Department

Tom Goskusky – Tonica Fire Department

Todd Anderson – Tonica Fire Department

Correspondence:

None

Bills:

$ 828.69 Meals & Lodging INENA Conference

$52.54 Verizon–Director cell phone

$250.00 Visa–INENA Conference

Motion by to pay bills by Bill Berge


All in favor

Carried

Finance Report:

Balance November 20, 2008 $882,435.23

See attached report

Fire / EMS Boundary update.

Curt Yasm gave presentation to the board on the status of the Fire / EMS boundaries. He has been working with Jennifer and Trevor at WTH over the last month to get everything finalized. From the information he has received we should be good with all the boundaries. Curt will work with Serena and Sheridan to set up their responder map annotations.

Ron Wilson suggested that now that we have the boundaries established; it would be a good idea to send out mailings to all the agencies to have them sign off on the final revisions.

Discussion on whether or not we need to hold back the progress another couple of months. Curt has been working on this for the last year and all the agencies involved have been given ample opportunity to give us their input. Letters and e-mails have been sent, they have been invited numerous times over the last year to attend our meetings to discuss the project.

Heidi Halm expressed her concern that we are duplicating work that has already been done. They have had plenty of opportunities to discuss any concerns they may have with the boundaries.

Jerry Hicks said that he thought it was a good idea; we need to work with these agencies to make sure everyone is in agreement with the final revision.

Rick Knights our mapping consultant from WTH expressed his concerns also that we are doing work that has already been done. We need to start on our application to the ICC. This information needs to be provided in our application packet. This will delay the process by another month or two if we decide to have them revisit what we have already done.

Motion to have Curt send out certified letters with copies of the current boundaries to all the Fire and EMS agencies for their review due back by our November meeting by Rodney Reese.


Carried

Addressing Update

Curt is still working on all the addressing with the parcel information we currently have along with records that have been received from County Highway. We should be getting updated parcel information shortly from the County GIS department.

Discussion on some of the new residences that Curt has found while out in the field. He has been finding new residences that we have not been notified were being built. We are not being contacted to assign new addresses. There is a process and new address assignments should be going through the 911 office.

Jerry Hicks will check with Mike Harstead at Environmental Services to see if he has any information on who is assigning addresses to these new properties.

WTH Report:

Rick Knights spoke to the board about our current progress. WTH has received the data from the county GIS department to be able to finish up formulating the ESN responder boundaries. We will need to look at our responder map that will be submitted with our application to the ICC. We need a system map for everything inside the county as well as a system map for each of the adjacent counties. We will also be starting on putting together dispatch plans for how are going to dispatch each agency.

Rick will get with Curt to start working on Primary and Secondary contact listings for all the agencies in the County along with the adjacent counties.

Court House and Jail Committee Meeting

Sheriff Templeton, Curt Yasm and Ron Wilson were in attendance. The committee has given the Sheriff the go ahead to contact Wold Architects to draw up the plans. Sheriff Templeton has contacted Roger from Wold to go ahead with drawing up the plans.



All in favor

Carried


Next meeting scheduled for December 18, 2008 at 7pm.

Approved February 19, 2009

Minutes La Salle County ETSB

December 18, 2008

Meeting canceled December 17, 2008 by authorization of Chairman Templeton. Cancelation due to impending severe weather for our area. November minutes on hold until our next scheduled meeting January 15, 2009. E-mail sent to all members from the Director advising them of the cancelation. E-mail request to approve payment of our December bills. Bills $52.54 Verizon $92.00 APCO Annual Membership Dues $195.00 JDS – File Cabinet for 911 Office $69.82 JDS – Office Supplies – Printer Ink $2,029.00 VFIS (Chairman Templeton authorized pre-payment of this on 11/21/2008) payment due date of this 12/18/2008; the day of our meeting. Emails returned: Heidi Halm Brian Fisher Rodney Reese Ron Wilson Jay Le Seure Kurt Tirevold Tom Metzke Director spoke in person with: Chairman Templeton Jerry Hicks Mike Jobst 10 ayes Payment of bills approved.

Bills forwarded for payment 12/18/2008. Old Business Finalization of the Fire and EMS Boundaries Emails returned: Heidi Halm Brian Fisher Rodney Reese Ron Wilson Jay Le Seure Kurt Tirevold Tom Metzke Director spoke in person with: Chairman Templeton Jerry Hicks Mike Jobst 8 ayes Final Boundaries approved December 18, 2008 Copy of all retuned responses on file. Next scheduled meeting January 15, 2009

ETSB Minutes - 2008 · 2018-12-03 · Finance Report Balance as of January 17, 2008 $672,057.91 See...

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Transcript of ETSB Minutes - 2008 · 2018-12-03 · Finance Report Balance as of January 17, 2008 $672,057.91 See...