Estates Manager - manorlodgeschool.com

Candidate Brief

Estates Manager

manorlodgeschool.com

Contents

About Manor Lodge

Pastoral Care

The Candidate

The Role

About Manor Lodge School

Founded in 1991, Manor Lodge is a vibrant and successful independent

day school for over 430 boys and girls aged 3 - 11. The school is located

in Shenley, Hertfordshire; the 22 acre site encompasses a Grade 2 listed

building set in open countryside nestling within fields, woodland and

wildlife, yet only 1 mile from junction 22 of the M25.

In 2018, after many years as Deputy Head, Alyson Lobo took over the

mantle of Head Teacher with a clear vision for the school. There are two

curriculums, each of equal importance. The academic curriculum is

based on the traditional values of high quality teaching and learning,

measured in academic success. Then there is the hidden one,

embedded in everything we do, delivered to enhance character,

creativity, motivation, curiosity, thinking, communication, collaboration,

resilience and wellbeing, modelled by teachers and everyone in the

school environment who touch our children’s lives. This philosophy is

based on the principle that every child deserves a childhood.

This vision also includes a major redevelopment of the school. The

amazing space, the new heartbeat to the school, is a place that

welcomes parents openly and allow us to design a curriculum that sets

high expectations to inspire, motivate and challenge pupils. The very

nature of the design, based on a principle of classrooms without walls is

a place where STEAM subjects can intertwine with each other and

where learning is designed to harness a world of curiosity and wonder

allowing our children to collaborate and become active learners,

equipped for a future of unknowns.


Pastoral Care

At Manor Lodge we take the pastoral well-being and safeguarding of all the

members of our community, particularly the children, very seriously. It is our

firm belief that pastoral care and academic progress go hand-in-hand.

Allowing children to have a childhood is at the core of our pastoral support.

We understand the importance of achieving academic potential but not at

the expense of their pastoral well-being. Aspects of the Manor Lodge

community such as our passion for outdoor learning (and outstanding outdoor

facilities), our varied sports programme, our house families, our school council,

our community projects, worry boxes and pastoral ‘drop-in’ chats all

contribute to creating a special culture where well-being is genuinely valued

alongside academic progress. We also monitor and track the children’s

attitudes to their peers, teachers, school-life and learning in order to ensure

we have an excellent understanding of how the children are feeling.

Making the most of the wonderful outdoor spaces is an integral part of

improving the well-being of the children. We use the Woodland Garden,

Forest Garden, Japanese Garden and Reading Garden in our curriculum as

well as places for the play and reflection for the children. It is this balance that

we hope to instil in the children.

Whilst the school has an outstanding academic record, we firmly believe that

happy children are more likely to thrive academically and reach their

potential if they come to school looking forward to every day.


The Role

Job Title:

Estates Manager

Responsible to:

Director of Finance and Operations

Main Duties and Responsibilities:

The post holder will have specific responsibility for the development, condition and

smooth operation of the School estate, the management of contractors and for line

management of the Premises, Grounds, Cleaning and Catering teams. This is a key

appointment, central to the smooth running of the School.

1. Maintenance of School buildings and grounds.

Manage the maintenance of all buildings, services, regular/emergency works, special

projects and capital projects throughout the School site;

Preparation of maintenance schedules and keeping of records (including the

maintenance of installations and plant for electric and gas supply, heating, domestic

hot water, water softening, lighting and ventilation, etc.);

Draw up outline specifications for new buildings and renovations, obtain tenders,

planning permission, liaison with School architects and builders;

Upkeep of playing fields, gardens, all weather surfaces, courts, boundaries, roads and

rights of way;

Prepare a five year rolling buildings and grounds maintenance work plan according

to the School’s development plan with priorities detailed for the coming financial

year, and prepare budget estimates for this programme for inclusion in the annual

expenditure budget;



Ensure that all projects are properly specified and scoped, and that estimates

for spending are properly prepared and submitted together with detailed ex-

planations for approval;

Control of building and grounds projects, ensuring that they are adequately

supervised and controlled and delivered with the relevant permissions, on time,

within budget and to the highest quality achievable. Major development pro-

jects will be managed in conjunction with the DFO;

Attend to other work, beyond that planned for, according to own initiative as

and when required;

Act as custodian for all maps, plans and designs relating to the School;

Work with the DFO to ensure any insurance claims are dealt with appropriately

2. Site safety, security and compliance.

Act as Health & Safety Officer for the School, and Secretary of the Health &

Safety Committee;

Carry out risk assessments where appropriate, including fire risk assessments,

and monitor all departments to ensure that they are carrying out risk assess-

ments. N.B. This excludes School trips, which are dealt with by the Deputy Head

Pastoral;

Ensure that risk assessments for all School buildings, grounds and activities, in-

cluding classroom activities, are reviewed on at least an annual basis and that

action points are followed up as and when appropriate;

Ensure all fire systems and prevention equipment are properly and appropriate-

ly installed and maintained and that all fire alarms and monitoring systems are

regularly tested. Formulate, monitor and implement the School's Health & Safe-

ty policy to comply with the requirements of health and safety legislation;

Ensure that all premises compliance checks are completed as and when re-

quired e.g. asbestos, legionella, electrical, PAT testing etc.


Ensure that accident/incident and near miss forms are completed and properly

recorded and that appropriate action is taken as and when required. Report all

RIDDOR to the HSE and maintain RIDDOR records;

Ensure that safe working practices are employed and that all School staff are

properly trained and competent in the operation of any equipment put into

their charge;

Ensure compliance with other legislation and guidance relating to the School’s

estate, including ISI regulations and GDPR;

Development and implementation of the School’s Crisis Management/

Emergency Planning policy;

Be a key holder for the School on the emergency callout list

3. Lettings of School premises.

Letting School premises to outside organisations (by agreement with the DFO

and Head Teacher) and ensuring the appropriate agreements/licences and

insurances are in place

4. Catering/ Domestic.

Liaison with the catering contractor to ensure that catering meets the School’s

expectations of quality and service, and that the dining room and kitchen areas

meet the requirements for hygiene and food safety;

Meeting the Playground/Lunch Assistants on a regular basis;

Assisting with the administration and organisation of School Events and attend-

ance at functions as required (e.g. Open Days);

Liaison with the Parents’ Committee on Estate department matters;

With the DFO, be responsible for the recruitment, development, welfare, alloca-

tion and effective management of all departmental staff within the Estate De-

partments, undertaking appraisals and identifying appropriate training needs

The Person

Excellent communication, presentation and interpersonal skills;

The ability to prioritise and work under pressure to tight deadlines;

Ability to motivate individuals to achieve the school vision;

Ability to work effectively as part of a team;

A sense of humour and outgoing, positive personality;

Caring and supportive of the children’s needs and capabilities;

A flexible, approachable attitude that encourages positive relationships

with colleagues, parents and pupils;

Outstanding planning, administration, ICT and time-management skills.

The ability to show initiative;

Experience in the management of infrastructure projects;

Strong people management skills with the ability to resolve difficult

situations, implement change and foster excellent working relationships;

A relevant qualification in building surveying or a related area is desirable;

Proven administrative and financial abilities including experience of

compiling and monitoring budgets;

A flexible and adaptive approach to work with willingness to oversee 24-

hour callout arrangements and to attend site in cases of irregularity;

Experience of working in an Education Environment is desirable, but not

prerequisite


Terms and Conditions

Competitive annual salary

30 days’ annual leave plus statutory English public holidays

This is a senior post and you will be expected to work a minimum of 40 hours per week, with normal office hours being based around 8am and 6pm

Monday to Friday with an hour for lunch

You will be required to attend events/ meetings outside of your normal working hours during weekday evenings and occasionally weekends

Contributory support staff pension scheme

Private Medical insurance

Free lunch in the School Dining Room during term-time

Generous Fee discount for eligible children


Application Process

A completed application form, with full CV and covering letter in support of

your application should be sent by email to [email protected]

Closing date for applications: Monday 15th November 2021

Interviews will take place week commencing 15th November 2021

PLEASE NOTE:

This job description is indicative of the nature and level of responsibilities

associated with this post. It is not intended to be exhaustive, other tasks and

responsibilities may be allocated as necessary from time to time.

Manor Lodge School is committed to safeguarding and promoting the welfare

of children and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate

to the post, including checks with past employers and the Disclosure and

Barring Service.


mailto:[email protected]

Estates Manager - manorlodgeschool.com

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