Establishing an Effective SharePoint Governance Framework
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www.SharePointSaturday.org/johannesburg #SPSJHB Establishing an Effective SharePoint Governance Framework Presented by: Annelize Jonck Site Collection Administrator Nedbank Corporate Feb 2011 26 February 2011
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Establishing an Effective SharePoint Governance Framework. 26 February 2011. Presented by: Annelize Jonck Site Collection Administrator Nedbank Corporate Feb 2011. Rocket science?. Just do it! Just get on with it!. AGENDA. WHAT. TIPS. TIPS. TIPS. WHERE. WHAT. WHAT. USER - PowerPoint PPT Presentation
Transcript of Establishing an Effective SharePoint Governance Framework
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Establishing an Effective SharePoint Governance
FrameworkPresented by: Annelize JonckSite Collection Administrator Nedbank CorporateFeb 2011
26 February 2011
www.SharePointSaturday.org/johannesburg
#SPSJHB
Just do it!
Just get on with it!
Rocket science?
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USER
ADOPTIO
N
USERADOPTION
USERADOPTION
TIPS
TIPS TIPS
WHAT
WHAT WHAT
WHERE
WHERE WHERE
WHY
WHY WHY
AGENDA
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Why ?
ApproachSame collaborative activities
Fragmentation & miss-alignment of effort
Organisational mandatesFrameworkCohesively governed environment
1. Pan-organizational activity
WHY YOU NEED A GOVERNANCE PLAN
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Why ?
Indexing of information Built-in Auto-provisioning tools
2. Searching for information
WHY YOU NEED A GOVERNANCE PLAN
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Why ?
Lack of proper management/guidelines
3. User adoption
WHY YOU NEED A GOVERNANCE PLAN
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Why ?
Without = Sites built inconsistently / conflicting content types
Hard to find, share and manage information
4. Find, share and manage information
WHY YOU NEED A GOVERNANCE PLAN
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•Out of the Box
Why ?
OOB=Key selling Point
Still requires careful planning before implementation
5. Out of the Box
WHY YOU NEED A GOVERNANCE PLAN
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Why ?
SP2010 – Tightening up of policies = vital
Hard & fast rules on handling of software
Behave themselves…
6. New social media enhancements
WHY YOU NEED A GOVERNANCE PLAN
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#SPSJHBWHERE TO START
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One size does NOT fit all!
CUSTOMISE
BEFORE YOU START?
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Working document
DOCUMENT
BEFORE YOU START?
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What you want to gain from it
GAIN
BEFORE YOU START?
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Cover the bases that matter to you
MATTER
BEFORE YOU START?
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Keep it simple, make sure your users understand it
SIMPLE
BEFORE YOU START?
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#SPSJHBForum meetings Communication Support
WHAT TOPICS TO COVER?
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#SPSJHBTrainingRoles and ResponsibilitiesUser Guidelines
WHAT TOPICS TO COVER?
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WHAT TOPICS TO COVER?
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Training
Forum Meetings
Evangelism Site
Review of Plan
USER ADOPTION
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GOV STANDARDS
RESOURCES
BOUNDARIES
INFRASTRUCTURE
FLEXIBILITY
TIPS
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FLEXIBILITY
GOV STANDARDS
RESOURCES
BOUNDARIES
INFRASTRUCTURE
• Create a Policy with flexibility• Bureaucratic actions: Undermine whole process
TIPS
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#SPSJHB• Invest time establishing Gov Standards prior to implementation• Implement few projects in coordinated capacity• Reasonable base-line• Establish future deployment
FLEXIBILITY
GOV STANDARDS
RESOURCES
BOUNDARIES
INFRASTRUCTURE
TIPS
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•Attention demand•Dedicated staff
FLEXIBILITY
GOV STANDARDS
BOUNDARIES
INFRASTRUCTURE
RESOURCES
TIPS
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•Define clear set of responsibilities/boundaries •Minimize overlap•Avoid frustrations amongst community
FLEXIBILITY
GOV STANDARDS
RESOURCES
BOUNDARIES
INFRASTRUCTURE
TIPS
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• Specific to your organisation• Established – On-going attention• Regularly monitored and evolved
FLEXIBILITY
GOV STANDARDS
RESOURCES
BOUNDARIES
INFRASTRUCTURE
TIPS
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