Essential information in brief Motorcycles and Scooters ... Matchmaking allows you to contact...
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Essential information in brief
Please also refer to our enclosed Conditions of Participation.
The registration documents include
Essential information in brief
1.10 Registration for main exhibitor*
1.11 Enclosure to the registration for main exhibitor
1.20 Registration for co-exhibitors/additionally represented companies*
1.30 List of Goods*
2.10 Order form for Media Package “Catalogue/Internet/Matchmaking” for
main exhibitors, co-exhibitors, additionally represented companies*
2.30 Catalogue advertisement
S.12A Koelnmesse Service completely outfitted stand Octanorm
S.12B Koelnmesse Service completely outfitted stand Mero
*Must be returned
Brochure “We’ll create the perfect setting for your ideas”
Conditions of Participation, Special Section
General Conditions of Participation
1 Opening times
For exhibitors: daily from 8 a.m. to 7 p.m.
except on Friday, 10th October 2008 until 9 p.m.
For visitors: daily from 9 a.m. to 6 p.m.
except on Friday, 10th October 2008 until 8 p.m.
Form 1.10 must be submitted by each main exhibitor. Please fill out the
registration form completely, stamp it with your company seal, and have a
responsible person sign it. The registration is only valid when accompanied
by the List of Goods on Form 1.30.
Co-exhibitors* or additionally represented companies* are required
to register using Form 1.20. A separate List of Goods – Form 1.30 –
must be filled in for each of these companies.
*see Item V of the General Conditions of Participation
Stands will be allocated beginning 31st October 2007.
3 Participation fees
Renting a stand area costs:
for Terrace stand (one side open) 136.50 EUR/m2
for Corner stand (two sides open) 141.50 EUR/m2
for Two-corner stand (three sides open) 144.50 EUR/m2
for Island stand (four sides open) 146.50 EUR/m2
for outdoor space 75.00 EUR/m2
Two-storey 50 % from stand costs.
In addition, a down payment for services* of 20.00 EUR per m2 and an
AUMA fee* of 0.60 EUR per m2 are charged. After the event is over,
a separate final invoice is drawn up for the services provided; the down
payment is credited to this amount.
All prices are net prices and do not include VAT at 19%.
The rental fee for stand area does not include the cost for any
*see Item 3 of the Special Section of the Conditions of Participation
4 Turnkey stands / Koelnmesse Service Stands
Our subsidiary Koelnmesse Service GmbH offers turnkey stands. Why not
take advantage of this service? These stands are available in various designs.
The corresponding order forms please take from the enclosed brochure
“We’ll create the perfect setting for your ideas” – Our trade fair stands
ensure your successful presentation.
Tel: +49 221 821-3998
5 Press meeting
Tuesday, 7th October 2008
Stand construction is not allowed on press day.
6 Construction times
Start of construction period: Thursday, 2nd October 2008, 8 a.m.
End of construction period: Monday, 6th October 2008, 8 p.m.
7 Dismantling times
Start of dismantling period: 6 p.m. on Sunday, 12th October 2008
End of dismantling period: 6 p.m. on Wednesday, 15th October 2008
Dismantling may not begin earlier than 6 p.m. on 12th October 2008
8 Stand confirmation
Once your company has been accepted for participation, you will receive
confirmation of your stand in spring 2008.
9 Technical guidelines / services
The Service Package, which includes technical construction guidelines
and order forms for various services, will be sent along with the stand
confirmation in spring 2008.
Please respect the submission deadlines for the order forms!
10 Stand construction declaration
Construction diagrams (view and layout plan, including measurements and
a construction description) must be submitted to Koelnmesse in duplicate
at least eight weeks prior to the beginning of the event. The information
contained in these documents is binding for all exhibitors (see Form W.01
in the Service Package).
11 Maximum stand height / special constructions
The maximum permissible stand height (including signs, banners and other
advertising material) is standardised at 3.5 m. On request, Koelnmesse can
approve a higher stand height insofar as technical and construction-related
requirements are met (see Form W.01 in the Service Package). Rear walls
must be neutral in design.
Should you be planning a special construction or a stand with two
floors, you must submit two copies of the construction plans to the
Koelnmesse Exhibition Technology department at least six weeks
before the start of the fair.
INTERMOT 6th International Fair for Motorcycles and Scooters Cologne, 8–12 October 2008
Essential information in brief 2
12 Scale-drawings of stands
You will receive scaled drawings on demand in spring 2008.
13 Withdrawal / non-participation
The contractual relationship can no longer be terminated once the stand
has been bindingly registered and confirmed. The organizer can agree to
the request for release from the contract only in exceptional cases if the
stand space not required can be rented to another exhibitor. In this instance
the organizer is entitled to demand a general reimbursement of the costs
incurred corresponding to 25 % of the participation fee. If the space cannot
be re-rented, the full participation fee must be paid. Please see “General
Conditions of Participation”, Item II.
You will receive the invoice for the stand area along with your free exhibitor
and work passes starting in summer 2008. Please observe the terms and
conditions of payment listed under Item IV of the General Conditions of
15 VAT refunds
Foreign exhibitors (proprietors) may receive a refund of the VAT paid with
the invoice as long as they fulfil the legal requirements. The appropriate
service is offered by Koelnmesse Service in conjunction with G-VAT
(Form M.07 in the Service Package). Alternatively, send your refund claim
directly to the
Bundeszentralamt für Steuern/Hauptdienstsitz Bonn-Beuel,
An der Küppe 1, 53225 Bonn, Germany.
Tel. +49 228 4060, fax +49 228 4062661, www.bzst.bund.de
16 Exhibitor passes
Each exhibitor receives free of charge and valid for the period from the first
day on which construction work begins to the final day of dismantling:
– 3 passes for a stand up to 20 m2
– 1 pass for each additional 10 m2
The number of exhibitor passes will not be increased to account for co -
exhibitors or additionally represented companies. Additional exhibitor passes
can be purchased for 19.00 EUR.
17 Work passes
Together with the invoice, you will receive free work passes that
allow personnel to access the fairgrounds during the construction
and dismantling periods.
18 Media Package “Catalogue/Internet/Matchmaking”
Our service for your needs:
Media Package expanded to include INTERMOT matchmaking – the
exhibitor-visitor contact exchange on the Internet, see enclosed information.
Each participating company, co-exhibitor and additionally represented
company must be listed in the Media Package / Catalogue. A fee of
169.00 EUR is charged for this service. Inclusion in the catalogue’s List
of Goods is optional and subject to a fee (see Form 2.10, Section 2).
The catalogue will be published approx. four weeks before the fair begins.
Registration deadline: 16th July 2008.
19 Koelnmesse offices abroad
Koelnmesse has representative offices in over 80 countries, as well as
in Berlin. They will gladly assist you at any time. The contact details are
enclosed with your registration documents or on our website
The Service Package contains further information on advertising and
media services and the “Infoscout” visitor-information system.
The distribution of advertising material outside the stand area is fee
required (see Form “Promotion“).
21 Important contacts
Tel.: +49 221 821- Fax: +49 221 821-
Project Team INTERMOT -3589 -2271
Press -2366 -3285
Protocol -2502 -3402
Outdoor and hall advertising -2925 -2188
Visitor services -2720 -2256
Accounts department -2378 -2506
Cash office (additional exhibitor passes & catalogues) -2996 -3437
Congresses, special events, conference rooms -2223 -3430
Security office north -2551, 2552 -3780
Security office east -2550, 2549 -3450
Turnkey stands Koelnmesse Service -3594 -2188
Technical services -3907 -3944
Exhibition facilities -2156 -3419
Car parking -3998 -3999
Traffic controlling (truck parking) -3588, -2838 -991335
Forwarding agents (customs clearance/storage/transport) – Peter Josef Zimmer +49 221 981530 +49 221 9815