Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013 SSID ENROLLMENT Course...
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Transcript of Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013 SSID ENROLLMENT Course...
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
SSID ENROLLMENTCourse Introduction
Essential 3
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Training Sequence
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Rules
Mute yourself
HOLD
Name & LEAconversation
at a time
1
Silencecell phones
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Pleasedo not
multitask
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Courtesy
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Course Description
COURSE OBJECTIVES
Participants will understand how to …..• Look up existing SSIDs• Assign and maintain SSIDs• Enroll new students in CALPADS• Update existing student’s enrollments• Enter and maintain Student Information
• Demographics, Ethnicity, Primary Language, Address etc.
• Enter and maintain Student Programs• Review and resolve submission errors
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Course Description
COURSE MODULES
This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include …..
• 3a – SSID ENROLLMENT Capabilities and Key Concepts• 3b – SSID ENROLLMENT - ONLINE• 3c – SSID ENROLLMENT - BATCH
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Key Concepts
ONLINE VS BATCH
BatchOnline• One student at a time• Edit data manually in CALPADS portal
• One or more students• Enter data in SIS or Excel; then upload extract using CALPADS portal
• CALPADS validates online & batch transactions using the same process
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Introduction
These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided).
Student Enrollment - SENR Student Information - SINF Student Program – SPRG
FILE PROCESSING
The fields and their relationships are defined in the CALPADS File Specifications (CFS)
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Enrolling new Students
Step 1: Prepare Data (SSID Enrollment) – pp. 10-21 Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records – pp. 30-33 Step 5: Resolve and Post SSID Candidate Records – pp.
34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50
STEPS FOR SSID BATCH ENROLLMENT
The steps to enroll students data are …..
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Modify Existing Student’s Enrollment
Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program) – p. 21
Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records –pp. 30-33 Step 5: Resolve SSID Candidates/Post Records – pp. 34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50
STEPS FOR SSID BATCH MAINTENANCE
The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Modify Existing Student’s Data
Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program)
Step 2: Upload Files Step 3: View Submission Status Step 4: View and Post Passed Records Step 5: Review Rejected Records Step 6: Correct Rejected Records Step 7: Reload Rejected Records
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data (students with SSIDs) are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Enroll Student
Step 3: View Submission Status
File Status States
Disposition Description
Upload Failed File did not pass the initial upload validations or rules processing
In Queue File did pass the initial upload validations/rules processing and is waiting to be processed (Queue: the process waiting line for files)
On Hold CDE has placed the file in a delay-process state
In Process File is currently being processed by the system
Ready for Review File has completed the initial submission processing and is ready for an authorized to review the results
In Review File has completed the initial submission processing and an authorized user has reviewed the results, but has not made a selection on one or more sets of records in the file requiring user interaction
Complete Passed records of a submitted file have been successfully processed and posted to the ODS
Excluded Submitted records for a site(s) was (were) removed from the submission process and not posted to the ODS
A file may be in one of the following possible states after the upload process or during the batch submission process
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Enroll Student
Disposition Codes
Disposition Description
Ready Ready for selection
Selected A selection of an SSID or New SSID has been made
Posted The selected record and its resolution has been posted
Cancelled The “None of the Above” option was selected
Failed The selected record and its resolution failed validation and were not posted
Step 5: Resolve SSID Candidates/Post Records (cont)
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Support
CALPADS URL– https://www.calpads.ca.gov/
CALPADS Support– CALPADS Service Desk Request Form (preferred contact method)– http://www2.cde.ca.gov/calpadshelp/default.aspx– 916-325-9210
CALPADS Operations Office (Admin. Account Support)– 916-324-6738– [email protected]
CALPADS-LEA Listserv (one-way)– http://www.cde.ca.gov/ds/sp/cl/listservs.asp
Support Information
Support
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Training Evaluation
Please complete our survey
Essential 3 - SSID Enrollment Course Introduction v1.0, September 3, 2013
Questions