L I S A G O N Z A L E Z

E L E C T R O N I C R E S O U R C E S L I B R A R I A N

Open Access Publishing at a Small Library: a Case Study

New Theology Review

Published twice a year in March and September

Five issues published to date, including launch issue in 2012

The Old NTR

Liturgical Press – final issue published November 2011

A break-even publication for Liturgical Press, WTU and CTU

Breaking even with online publication most critical factor

Experience with OJS and local, free support second critical factor favoring online publication –Theological Librarianship essential as model

An Open Access Commitment

“New Theology Review (NTR) is celebrating its 25th anniversary in a bold way!...This will be an “open access” online journal, which means that anyone anywhere in the world who has access to the Internet will be able to read the rich contents of NTR free of charge. We wanted to adopt this format as a matter of principle, fulfilling the mission of Catholic Theological Union to serve the global Church.”

Donald Senior, C. P. “A Sign of Hope.” New Theology Review 25, no. 1 (September 2012). http://newtheologyreview.org/index.php/ntr/article/view/15.

Transition and Launch

Contract with Liturgical Press ends December 2011

Journal website launched as placeholder for future online journal in February 2012

Library director invited to serve as co-editor in March 2012

Purchased Adobe InDesign around March/April 2012

Server and OJS software installed with the help of local IT and support from ATLA during Summer 2012

Copyeditor/proofreader hired June 2012; layout for first issue by library director

First online issue published in September 2012

Defining Workflows

Library as publisher: technical support, training and promotion

Editorial board: manage submissions and peer review process, copyediting, proofreading and layout editing

Library director in dual role as editor/publisher

Preparing the Editorial Team

Open access policies modeled after Theological Librarianship journal

Two official training sessions, plus one on one training for editors

Editors and journal staff needed to adapt to OJS roles, and vice versa

Expanding, Maintaining and Promoting

Digitized back issues in-house

Registration for DOIs

LOCKSS participation

Sherpa/ROMEO listing

DOAJ listing

Licensing terms for metadata established

Library discovery systems – cataloging, knowledge base, indexing

Future Plans

Digitizing complete back issues

Offer publication services at different levels for additional journals

Offer monograph publication services

Lessons Learned

Define what services you will offer, and who will offer them

Define what you will require of your customers

Understand the difference between the learning curve, the learning cycle and the publication cycle in terms of time and workflow

Understand motivations for supporting open access journal publication from both the library and the faculty perspective